HomeMy WebLinkAboutContract - Chicagoland Paving- 2025 Pavement Patching Program $700,000Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From:William Reed, Project Management Supervisor
CC:Noel Rodriguez, Public Services Bureau Chief
Subject:Approval of a 2-year Contract with Two 1-Year Extensions with
Chicagoland Paving Contractors for the Pavement Patching Program
Date: May 12, 2025
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a two-year
contract with the option of two 1-year extensions with Chicagoland Paving Contractors, Inc.,
(225 Telser Road, Lake Zurich, Illinois 60047) in the amount not to exceed $700,000
annually. This contract award is part of a bid led by the Municipal Partnering Initiative (MPI).
Optional contract extensions will be executed by staff as long as contractor performance and
pricing are satisfactory.
Funding Source:
Funding is provided in the (MFT) Motor Fuel Tax Fund (200.40.5100.62509), which has a
FY2025 budget of $970,000 and a current balance of $940,000.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
The Pavement Patching Program is an annual program that typically involves removing the
top two inches of compromised surface and replacing it with new asphalt. The Street Division
keeps the asphalt grindings as aggregate and repurposes them during alley maintenance
operations. Roads that are patched under this program typically have a surface life extension
of 5 - 8 years, making this cost-effective compared to full resurfacing.
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In March 2025, the City of Evanston participated in the Municipal Partnering Initiative (MPI) to
attempt to secure lower per-unit pricing for a two-year contract that includes two additional 1-
year extensions. As shown in the bid table below, Chicagoland Paving Contractors emerged
as the successful responsive bidder.
A preliminary map of patching locations for 2025 is enclosed. Additional locations may be
added or removed as conditions require and budget allows.
Staff will cap the contract at $700,000 annually. Optional contract extensions will be
executed by staff as long as contractor performance and pricing are satisfactory.
Attachments:
2025 Pavement Patching Map
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__________________
_________________________
08 / 20 / 2025
08 / 19 / 2025
Doc ID: 01705768b6295b1a7bf7de8b65dbf5f3922c9be9
Cynthia Grandfield
Acting Corporation Counsel
Contract Extensions with Chicagoland Paving Contractors for...
Approval_of...with_Ch.pdf and 1 other
01705768b6295b1a7bf7de8b65dbf5f3922c9be9
MM / DD / YYYY
Signed
08 / 19 / 2025
11:01:21 UTC-5
Sent for signature to Cynthia Grandfield
(cgrandfield@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
IP: 50.171.242.186
08 / 19 / 2025
11:45:49 UTC-5
Viewed by Cynthia Grandfield
(cgrandfield@cityofevanston.org)
IP: 50.171.242.186
08 / 19 / 2025
11:46:09 UTC-5
Signed by Cynthia Grandfield
(cgrandfield@cityofevanston.org)
IP: 50.171.242.186
08 / 20 / 2025
06:48:02 UTC-5
Viewed by Luke Stowe (lstowe@cityofevanston.org)
IP: 76.136.85.191
08 / 20 / 2025
06:50:29 UTC-5
Signed by Luke Stowe (lstowe@cityofevanston.org)
IP: 76.136.85.191
The document has been completed.08 / 20 / 2025
06:50:29 UTC-5
Mount Prospect
81D DATE:
BID TIME:
COMPLETE DATEIDAYS/o o
Bid Request
for
Asphalt Patching
For the municipalities of Evanston, Kenilworth, Lake Zurich,
Mount Prospect, Mundelein, Prospect Heights, Round Lake Beach,
Wheeling, & Wood Dale
BID OPENING: Monday, March 24, 2025 - 1:00 p.m. local time
yt twae o..
Q of
Evanston
z
Mundelein
VILUGF
eights
nuwrs ar-
EL,ING
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
EXHIBIT A
Upon award of contract, to be attached to Asphalt Patching for the municipalities of Evanston,
Kenilworth, Lake Zurich, Mount Prospect, Mundelein, Prospect Heights, Round Lake Beach, Wheeling, &
Wood Dale as Exhibit A)
PROPOSALFORM
OWNER INFORMATION
Owner Name:
Chicagoland Paving Contractors Inc.
Address: 225 Telser Road
Lake Zurich,IL 60047
Buiness Name:
Buiness Address:
Phone: —ZNI 4111 tt 3 3 Buiness Phone: $4h QCC) °t6';)
This Business is a: Individual Proprietorship
Joint Venture
Partnership
0 Corporation
If applicable, give names, addresses, and dates of all partners, officers or directors.
Name Address
KPJ n M cf L aa Tel Set Qc tA z St—
ry W rn gV'A—c t \ tv rv W000 Dc'. k,lA_eK'1-L
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled?
EXYES NO
If yes, explain in full detail on a separate sheet of paper.
Asphalt Patching for the municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,
Prospect Heights, Round Lake Beach, Wheeling, &Wood Dale
25
Does the business currently hold a license or have a contract with any other
municipalityforgs"A— .service? JKYES El NO
If yes, explain in full on a separate sheet of paper. Have any complaints against the
business been filed with the Illinois Commerce Commission, the Office of the Illinois
Attorney General, or any other governmental body during the period of one year prior to
the date of this proposal? YES XNO
If yes, explain in full on a separate sheet of paper.
Please note,the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other governmental
body, and may take into consideration any complaints and/or pending complaints
made against the business or owner.
In submitting this Proposal Form requesting award of the Asphalt Patching For the
municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,
Prospect Heights, Round Lake Beach, Wheeling, &Wood Dale, I hereby certify that:
1. I will not assign or subcontract services for the Municipalities without prior written
approval of the Corporate Authorities of the Village of Mount Prospect;
2. Neither 1, nor any person who will be working on my behalf, has been convicted
under the laws of Illinois or any other state of an offense which under the laws of this
state would be a felony involving the theft of property,violence to persons, or criminal
damage to property. Please note that in the rase of a person whose last conviction
was more than two years past, and can demonstrate a compelling showing that
he/she is nevertheless fit, such person or operator may be approved by the Village
Manager if otherwise eligible;
3. 1 am not barred by law from contracting with the Village because of a conviction for
prior violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965
720 ILCS 5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating));
4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue
pursuant to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42.1-1)
or in any payment, fee or tax owed to the Village;
5. 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS
580/1, et seg.);
6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 512-101, at
seq. , and the Rules and Regulations of the Illinois Department of Human Rights,
including establishment and maintenance of a sexual harassment policy as required
by Section 2-105 of that Article and Act;
7. 1 shall comply with the Americans with Disabilities Act;
Asphalt Patching for the municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,
Prospect Heights, Round Lake Beach, Wheeling, &Wood Dale
26
IOfllinois
Transp
Department Affidavit of Availability
ortation For the Letting of
Bureau M c00s mcbron
2300$murn Diluted Park er,l000m 322
srruc6ons: Complete this f iNarmbyeertyping or using black ink M. "ANvation to fish will not beissuetl
Springfield,Illinois fi2]e4 iless both sides of MIS form ere comPlated In detail. Use additnel rmms as needed M Ilst all wok
Part I.Work Under Contract
List below all work you have under contract as either a prime contractor or a subcontractor. It is required to include all pending low bids not yet awardedorrejected. In a joint venture,list only that portion of the work which Is the responsibility of your company. The uncompleted dollar value is tow based uponthemostrecentengineer's or centers estimate,and must include work subcontracted to others. 8 no wont is contracted,show NONE.
1 2 3 4 Avvi Pending
Contract Number 2485 24-73 24-62
Candied With Deer Park vb Crystal U.P.D. WaterEdge HOA
Estimated Completion Date 611=25
Accumulated
Total Contract Price 400,000.00 825,000.00 325,000.00 Totals
Uncompleted Dollar Value it Rmt is
327,000.00 825,000.00 235000.00 1,387,000.00
the Prime Contractor
Uncompleted Dollar Value If Fiml is
the Subcontractor
Total Value of All Work 1,387.000.00
Part II.Awards Pending and Uncompleted Work to be done send your own forces.
List below the uncompleted dollar value of wodc for each contract and awards Pending to be completed with your own forces. All work Accumulated
subcontracted tc others will be listed on the reverse of this form in a joint venture,list only that portion of the work to be done by your Totals
company. If no work is contracted,show NONE.
Earthwork 169,082.
00R34,350oO
141,000.00 632,854.45
Portland Cement Conc ate Paving
HMA Plant Mis 49,500.00 74,000.00 179,900.00
HMA Paving 33,000.00 110,000.00 204,100.00
Clean&Seal CraclaMcirds
Aggregate Bases&Surfaces 16,900.00 51.250.00
Highway,R.R.and Waterway Structures
Drainage
Electrical
Cover and Seal Coats
Concrete Construction
Landscaping
Fencing
Guardrail
Painting
Signing
Cold Willing,Planning&Rotomilling 18,075.00 18,075.00
Demolition
Pavement Markings(Paint)
Other Construction(List)
Allowance 0.00
Totals 268482.80 $492698.65 $325000.00 1086179.45
Disclosure of this information is REQUIRED td accomplish the statutory purpose as outlined in Me'Illinois Procurement Code." Failure to comply will result in
non-issuance of an"Authorization To Bid." This form has been approved by the State Fortes Management Center.
Printed 311 Page 1 of 2 BC 57(Rev.08117110)
Pad III.Work Subcontracted to Others.
For each contract described in Pan I,list all the work you have subcontracted to others.
jFenm
2 3 4 Awards Pending
Subcontractor Galaxy Undergmd
Type of Work
sewer
Subcontract Price 00 82,676.25
AmountUncompleted
Subcontractor Alliance
Type of Work concreteSubcontractPrice0073,698.00
AmountUncompleted
Subcontractor L.P.S.
Type of Work pavers
Subcontract Price 39447.20 13,256.10
AmountUncompleted
Subcontractor Peeress
Type of Wadc
knce
Subcontract Price 75,746.00
AmountUncompleted
Subcentmctor U.S.Tennis
Type of Work
color coat
Subcontract Price 86927.00
AmountUncompleted
Total Uncompleted
I, being duly sworn, do hereby declare that this affidavit is a true and correct statement relating to ALL uncompleted contracts of theundersignedforFederal,State,County,City and private work,including ALL subcontract work,ALL pending low bids not yet awarded or
rejected and ALL estimated completion dates.
Subscribed and sworn to before me
this 14 day of March 2025 Type or Print Name William R. Bowes VP
Officer or Director The
Signed
Notary Pubic
din mission expires 11/17/2026
Company Chicagoland Paving Contractors, Inc.
L
JULIE C HEIDERMAN Address 225 Telser Road
NOTAR'I PUBLIC.STATE OF ILLINOIS
MY COrAIdISSION EXPIRES:1111712026 Lake Zurich IL 60047
Printed M V2025 Page 2 of 2 SC 57(Rev.08117110)
8. 1 shall comply with the Illinois Public Works Employment Discrimination Act(7751LCS
10/1 et seq.); and
9. All of the information I have provided in this Application has been truthful and given in
good faith.
I have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and Asphalt Patching for the Municipalities. My signature below indicates my acceptance
of all such conditions and my bid for award of the Village of Mount Prospect Asphalt
Patching for the municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect,
Mundelein, Prospect Heights, Round Lake Beach, Wheeling, &Wood Dale.
Name of Company: cc cl Pau n Lcn''Cac'.O(S
Bid submitted by: Iwr'tGwm R o.+e-S
Position in company: V-Q
Phone number: tn C;-ZZ-o
Date:3TraK-
Bidder must use the official firm name and an authorized representative must sign.
Asphalt Patching for the municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,
Prospect Heights, Round Lake Beach, Wheeling, &Wood Dale
27
BID FORM
Asphalt Patching
for the Municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,
Prospect Heights, Round Lake Beach, Wheeling, &Wood Dale
FROM:
Chicagoland Paving contractors Inc.
225 Telser Road
Lake Zurich,IL 60047
TO: Office of the Village Manager, 3' Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
hereinafter called "Village" or"Village of Mount Prospect")
Asphalt Patching
The bidders have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Notice to Bidders -
Table of Contents
Instructions for Bidders
General Conditions
Specifications
Bid Form
Affidavit— Bid Certification Form
Bid Security
Bid Sheet
Contract Document
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services)required to perform the required services, all in accordance with the above listed
documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all requested services.The
Bidder acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
Asphalt Patching for the municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,
Prospect Heights, Round Lake Beach, Wheeling, &Wood Dale
28
In submitting this bid, the Bidder understands that the Village reserves the right to add to
or subtract from the estimated quantities.
The Village intends to award one (1) contract (if at all) for the items bid. If written notice
of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time
before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment and performance bonds, or letter of credit, and the
insurance certificates required by the Bid Documents to the Village within ten (10)
business days after receipt.
The Bidder, and as successful bidder/contractor upon award of the contract, understands
and agrees to the following:
1) The contractor agrees to provide all required services and items and material to the
Village as noted in the Bid Documents and comply with the requirements of the Bid
Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal ordinances, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
Addendum Addendum Date Acknowledgement by Bidder or Authorized Date
No. Representative Acknowled ed
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the bidder and rejection of his/her bid submittal. A record of all
Addenda and copies of same will be available to all qualified bidders from the Village of
Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Bidder's responsibility to become
fully advised of all Addenda prior to submitting its bid.
Upon award of the contract, the Village will send Notice of Award to the successful Bidder,
the Bidder must then execute the contract and provide the required bonds or letter of
credit and certificate of insurance to the Village within ten (10)business days. The Village
will then issue a written Notice to Proceed. Failure to complete the work in the designated
time frame may result in the Director of Public Works withholding compensation due the
contractor for failure to complete the said work in the designated time frame, calling the
bonds, or taking such other action as may be available.
Security in the sum of ten (10%) percent of the amount bid in form of(check one):
Asphalt Patching forthe municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,
Prospect Heights, Round Lake Beach,Wheeling,&Wood Dale
29
Bid Bond _Certified Check Bank Cashiers Check is attached hereto in
accordance with the "Instructions for Bidders".
This Bid Submittal contains the following:
1) Bid Form
2) Affidavit- Bid Certification Form
3) Bid Security
4) BID SHEET(S)
Respectfully submitted:
Name of Firm/Bidder: Gk c t rX- LusruZ [-}-¢,c C
By: x L— I• -
Signature)
Title: V-Q- L K R ow2s
Date:o1a4(a—
Contact Information:
Official Address:
Chicagaland Paving Contractors Inc.
225 Telser Road
Lake Zurich, IL 60047
Telephone: tE% Ht`1 ws-&
Email: office Ems° d: ca,& atvuyc r on
ONE (1) SIGNED COPY OF THIS BID FORM AND BID SHEETS ALONG WITH THE AFFIDAVIT-BID
CERTIFCATION FORM, AND BID SECURITY SHALL BE SUBMITTED IN A SEALED MARKED
ENVELOPE.
Asphalt Patching for the municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,
Prospect Heights, Round Lake Beach,Wheeling, &Wood Dale
30
CHICAGOLAND PAVING CONTRACTORS, INC.
225 TELSER ROAD
LAKEZURICH, IL 60047
TEL: 847-550-9681 FAX: 847.55a9684
OFFICEPCHICAGOLANDPA VING,COM
CERTIFICATE OF RESOLUTION
I, KEVIN MEARTZ, PRESIDENT OF CHICAGOLAND PAVING
CONTRACTORS, INC., AN ILLINOIS CORPORATION (THE
CORPORATION)HEREBY CERTIFIES THAT THE FOLLOWING
RESOLUTIONS WERE UNANIMOUSLYADOPTED BY THE
SHAREHOLDERS AND DIRECTORS OF THE CORPORATION BY CONSENT
OF THE SHAREHOLDERS AND DIRECTORS DATED MAY 26, 1988:
RESOLVED, THAT CHICAGOLAND PAVING CONTRACTORS,
INC., AN ILLINOIS CORPORATION (THE CORPORATION)AUTHORIZES
WILLIAM R. BOWES, TO HAVE THE AUTHORITY TO SIGN AND ENTER
INTO A CONTRACT ON BEHALF OF CHICAGOLAND PAVING
CONTRACTORS, INC.
FURTHER RESOL VED, THAT ANY ONE OR MORE OF THE PRESIDENT
AND ANY SECRETARY OR ASSISTANT SECRETARY OF THE
CORPORATION ARE AUTHORIZED, EMPOWERED AND DIRECTED TO
EXECUTE AND DELIVER ON BEHALF OF THE CORPORATION, SUCH
DOCUMENTS AND AGREEMENTS AS THEY OR ANY OF THEM DETERMINE
TO BE NECESSARY OR ADVISABLE TO EFFECTUATE THE FOREGOING
RESOLUTIONS,
EXECUTED IN LAKE ZURICH, IL ON MAY26, 1988.
By.,
KEVIN MEARTZ, PRESIDENT
AFFIDAVIT - BID CERTIFICATION FORM
Bidder:
Chicagoland Paving Contractors Inc.
Company/Firm Name: _ 225 Telser Road
Lake Zurich, IL 60047
Address:
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjury and possible termination of contract rights and debarment,the
undersigned, 'u•- being first duly swam on oath, deposes
and states that he or she is I-P• sole owner,
partner, joint ventured, President, Secretary, etc.) of
Pet am, p CZ and has the authority to make all
Name of pany)
certifications required by this affidavit.
Section I Non-Collusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section II Bid Rigging and Rotating
The undersigned further states that CL cc co_ cx.gr"
Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in Sections 33E-3 and 33E4 of the Illinois Criminal Code, 720 ILCS
5/33E-3, 33E4.
Section III Drug Free Workplace
p
The undersigned further states that Cyr ok i Ct n
me of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1,
et seq.,and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILCS 26511 at seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax Payment
Asphalt Patching for the municipalkies of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,
Prospect Heights, Round Lake Beach, Wheeling, &Wood Dale
31
The undersigned further states that can Pao is
ame of Company)
not delinquent in payment of any taxes to the Illinois Department of Revenue, in
accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
all amounts paid to the individual or entity under the contract in civil action.
Section V Sexual Harassment Policy
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must:
Have written sexual harassment policies that shall include, at a minimum, the following
information: (I) the illegality of sexual harassment; (II)the definition of sexual harassment
under State law; (III) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department(of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act)."
A "public contract" includes: ...every contract to which the State, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned further states that r k ceFea and.. ayun has
Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
4).
It is expressly understood the foregoing statements and representations and promises
are made as a condition to the right of the bidder to receive payment under any award
made under the terms and provisions of this bid.
The undersigned certifies that all information contained in this Affidavit is true and correct.
Signed by: k A R 1 - Title: V--
Signature
Name Printed:W l R (30
Signed and sworn to before me this 3y day of In a 111 - 2025.
My commission expires:
OFFICIAL SEAL
JULIE C HEIDERMAN
Notary Public NOTARY PUBLIC,STATEOFILLINOIS
COMMISSION EXPIRES-11,17 026
Asphalt Patching for the municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,
Prospect Heights, Round Lake Beach, Wheeling, &Wood Dale
32
BID SECURITY
Included wish this bid is a bank cashiers check, certified check or bid bond in the amount
of 1,' d. h . 109'„ , being ten percent (10%) of the total amount bid by
bidder, in favor of the Village of Mount Prospect. It is
hereby agreed that, should bidder be awarded the contract for services contemplated
under this bid and fail or refuse to execute a contract for the performance of said services,
or to provide the required payment and performance bonds, or letter of credit, and
certificate of insurance, then this security, in the amount stipulated above, shall be
forfeited and may be retained by the Village of Mount Prospect as liquidated damages
and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid
opening date.
SUBMITTED THIS 2)- l DAY OF JMoroh 12025.
SEAL (if corporation)
r1GICON', Bidder:
iA_ Chicagoland Paving contractors Inc.
225 Telser Road
Lake Zurich,IL 60047
ZLIN `: Bidder's Agent and Agent's Title
yn^...
P.
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners.
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of yLr
Asphalt Patching for the municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,
Prospect Heights, Round Lake Beech, Wheeling, &Wood Dale
33
Bond Number: 2641856
AIA Document A310" - 2010
Bid Bond
CONTRACTOR: SURETY:
Name, legal status and address) Name, legal states and principal place
Chlcagoland Paving Contractors Inc ofbusiness)ADDITIONS AND DELETIONS:
West Bend Insurance Company The author of this document has
225 Telser Rd 1900 S 18th Ave added information needed for as
Lake Zurich, IL 60047-1582 West Bend,WI 53095-8796 completion.The author may also
OWNER: have revised the text of the original
Name, legal status and address) AIA standard to. An Additions and
Village of Mount Prospect Deletions Report that notes added
50 S Emerson St information as well as revisrons to the
Mount Prospect, IL 60056-3218 standard to.text is available from
the author and should be reviewed.A
BOND AMOUNT:S Ten Percent of the Amount Bid vertical line in the left margin of this
document indicates where the author
PROJECT: has added necessary information
Nome, location or address, and Project number, j any) and where the author has added to or
Asphalt Patching(Multiple Munipalities)
deleted from the original AM lard.
This document has important legal
conseduentes.Consultation with an
attorney is encouraged with respect
The Contractor and Surety are bound to the Owner in the amount set forth above,for the to its completion or modification.
payment of which the Contractor and Surety bind themselves,their heirs,executors,
administrators,successors and assigns,jointly and severally,as provided herein.The Any singular reference to Contractor,
conditions of this Bond are such that if the Owner accepts the bid of the Contractor within Surety,Owner or other parry shall be
the time specified in the bid documents,or within such time period as may be agreed to by conaklerid plural where applicable.
the Owner and Contractor,and the Contractor either(1)enters into a contract with the
Owner in accordance with the terms of such bid,and gives such bond a bonds as may be
specified in the bidding or Contract Documents,with a surety admitted in the jurisdiction
of the Project and otherwise acceptable to the Owner,for the faithful performance of such
Contract and for the prompt payment of labor and material furnished in the prosecution
thereof;or(2)pays to the Owner the difference,not to exceed the amount of this Bond,
between the amount specified in said bid and such larger amount for which the Owner may
in good faith contract with another party to perform the work covered by said bid,then this
obligation shall be null and void otherwise to remain in full force and effect.The Surety
hereby waives any notice of an agreement between the Owner and Contractor to extend the
time in which the Owner may accept the bid.Waiver of notice by the Surety shall not apply
to my extension exceeding sixty(60)days in the aggregate beyond the time for
acceptance of bids specified in the bid documents,and the Owner and Contractor shall
obtain the Surety's consent for an extension beyond sixty(60)days.
If this Bond is issued in connection with a subcontractor's bid to a Contractor,the term
Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be
deemed to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in
the location of the Project,any provision in this Bond conflicting with said statutory or
legal requirement shall be deemed deleted hetafrom and provisions conforming to such
statutory or other legal requirement shall be deemed incorporated herein.When so
famished,the intent is thin this Bond shall be construed as a memory bond and not as a
common law bond.
Ink.
AMDocument AslO"—ZmO.Copyriand:i a3,two and 201 D by The AmarMan hudeate al Amhiteta.All rights lxerved.WARNING:This AA*Document
Is protected by U.s.copyright Law and lmematmnal Trestles.Unauthorised reproduction ordisWbutlon bible AIA'Document,or any lemon of a,maycultInseverecivilandcriminalpenalties,and will be prosecuted to the maximum extent possible underthe law.Thus documentwas produced by AM
I aoaware al OB:1r:DOLT bn 02rL1R025 under(kdar No.atw2eD)2e w1hkhexphesonosaiv02e,andisnotfbrresele.
User Norse:
1403801205)
TTIVINGtyy''%
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Sited and sealed this 24 day of March 12025 3.
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Slgq m1=
ChkagolaM Paving Contractors Inc =_
Contractor as Principal)
rcess) Title)v a\so. P-. ewea 'rt to ll nl\Ts`
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West Band Insurance Company tx,liSUMryC'••
SureA) SeQ Of o9 oWrti,nutOs
SEAL
Witnesir UL PRAXMARER ,Attome$ r1rGw+°fr•'
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AIR Documem A010^-2010.eoWnghtO1993,10T0aM2010 byTMAl nlnetllubdR lh .Alldghb depandd.WARNING:This AIA-Document
Is protected by U.S.copyright Lavand lmamadonal Trestles.Unauthodyed repmductlon ordisttlbutlon olible AIA^ Documodorawmationolit,mey 2
result in seven civil and criminal panaaies,and mill be prosecuted to the maximum extent passible underthe les.This documentso s pmdumd by AM
I eonverea108:17.14 T-0=15025 undecriar No.41042P0a25 snachexpl2son owanimut. andlenotfartaske.
UaerNdaa: 14981801200)
WESTBEND
Bond No.2641856
POWER OF ATTORNEY
Know all men by these Presents,that West Bend Insurance Company(formerly known as West Bend Mutual Insurance Company prior to 1/112024),a
corporation having its principal office in the City of West Bend,Wisconsin does make,constitute and appoint:
PAULPRAXMARER
lawful Atlomey(s)-in-fact,to make,execute,seal and deliver for and on its behalf as surety and as its act and deed any and all bonds,undertakingsnorcontractofsuretyshipexecutedunderthisauthorityshallexceedinamount theandcontractsofsuretyship,provided that no bond or undertaking ty p
sum of: Thirty Million Dollars($30,000,000)
This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted by the Board
of Directors of West Bend Insurance Company by unanimous consent resolution effective the 1Rday of January 2024.
AppointmentofAttorney-In-Fact Thepresidentorany vice presidenF orany otheroJficer of West Bend Insurance Company may appoint by
written cerdflcateAttomeys-In-Fact M act on behalfofthe company In the execution ofund attesting ofbonds and undertaMngs and other
written obligatory instruments oflike nature. Theslgnature ofarryoJJicerauthorized hereby and the corporate seal maybe affixed by
facsimile to anysuch power ofattorney or to anycerdficate relating therefore and anysuch power ofutrorney or certificate bearing suchfacsimilesignaturesorfacsimilesealshallbevalidandbindinguponthecompany,and any such power so executed and certlfred byfacsimilesignaturesandfacsimllesealshallbevalidandbindinguponthecompanyinthefuturewithrespecttoanybondorundertakinganother
writing obligatory in nature to which it is attached. Anysuch appointment may be revoked forcause,or withoutcause,by anysaid officer at
any time.
Any reference to West Bend Mutual Insurance Company in any Bond and all continuations thereof shall be considered a reference to West Bend
Insurance Company.
In witness whereof,West Bend Insurance Company has caused these presents to be signed by its president undersigned and its corporate seal to be
hereto duly attested by its secretary this 1st day of January 2024. ...........
Attest 41A{Y 2m/iPe'on""s`o"s es
Christo her C.Z t Y°m'i SEAL c Roben J.Jaaquee
Secretary President
6`'cj{aoro,ci'rc
Slate of Wisconsin nno„o•o°"•
County of Washington
On the 1e day of January 2024,before me personally came Robert Jacques,to me known being by duly sworn,did depose and say that he is the
President of West Bend Insurance Company,the corporation described in and which executed the above instrument;that he knows the seal of the
said corporation;that the seal affixed to said instrument is such corporate seal;that is was so affixed by order of the board of directors of said
corporation and that he signed his name thereto by like order.
s ,,,,
ry
ii VOTARY''
ObeL\O lead Corporate Avomey
u Notary Public,Washington Co.,WIMs
My Commission is Pecrosnent
The undersigned,duly elected to the office stated below,now the incumbent in West Bend Insurance Company,a Wisconsin corporation authorized
to make this certificate,Do Hereby Certify that the foregoing attached Power of Attorney remains in full force effect and has not been revoked and that
the Resolution of the Board of Diractore,set forth In the Power of Attorney is now in force.
Signed and sealed at West Bend,Wisconsin this 24th day of March 2025
aWo/s Fatr.tP °
q"'
A o- CyvtlhtoyYu,Y (
m's SEAL t;3 ChdsmP ec C.Zwy
Secretary
19M S i8th Avenue I West Band WI 530951 Phone:(800)23850101 Fax:(877)6742663 1 wwvvAhesilverlining.com
THE SILVER LINING•
WEST BEND
Digital Seal,Signature Authority and Enforceability
The use of an electronic image of the corporate seal of West Bend insurance Company(the"Digital
Seal")and the attachment of the Digital Seal to any surety bond issued by West Bend Insurance Company is
authorized. The Digital Seal may be affixed to any West Bend Insurance Company bond and relied upon to
the same extent as if a raised corporate seal were physically attached to the bond. Also,as permitted by law,
the electronic delivery and submission of any surety bond on behalf of West Bend insurance Company and
the execution of such surety bonds by an attorney-in-fact of the West Bend Insurance Company using a
digital signature shall have the same legal effect as delivery of a tangible original with the original"wet'
signature of an attorney-in-fact
Delivery of a digital copy of this Digital Seal,Signature Authority and Enforceability notice,executed
electronically,to an Obligee or Obligee's representative shall constitute effective execution and delivery of
this notice and shall have the same legal effect as delivery of a tangible original of the notice with my original
wet"signature.
In witness whereof,this has been executed by the Secretary of West Bend Insurance Company.
Dated this 2^e day of April,2024.
M5L7WX e. 3u1 1gAI "
1 )) 11
Christopher C.Zwygart
Secretary
r ,\SEAL 'y9?
lj'timloxc°.f2
v"eunurr" `
West Bend Insurance Company
1900 8 18"Avenue I W%st Bend,W153095 1 Phone:(800)236-5010 1 Fu:(877)6742663 1 w rhesilverlining.w
7
Q
BID SHEET
SCHEDULE OF PRICES
Only items that contain quantities require a unit cost.
We will perform the services as outlined Asphalt Patching for the municipalities of
Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein, Prospect Heights,
Round Lake Beach,Wheeling, &Wood Dale:
I.CLASS D PATCHES,21NCH(UNIT MEASURE-SQUARE YARDS)
lake Mwnt
MuntleWn
P.Pect e LEased
V,,neelbf waeEelnD
Eaenetm KmEwweh
2irkh PlwPect He Ma Beach
CL DPATCHM,21MM-WPEI 600 3,000
CLASS 0 PATCHES,2 INCH-TYPE II
100
CLS D PATCHES,21HCH-TYPE IIIASCIASSDPATCHES,2INCM-TYPEN 31,W W05 500 1,AW
Tate,QuenEft(Square Yard.) 31,000 600 500 3.OW 600 1AW
Unit Prica.Ed1•a7 f
EasendW Total E Y E ] V '.f i5 S
11.CLA55 D PATCHES,]INCH(UNIT MEASURE-SQUME YARDS)
E.M. KMbeen Luke Mount Mundelein PrwpwY Bound Laka WWellne seas,Dale
Zinc, Pr eat Hai hb beech
CLASSDPATCHE5,3111CH-TYPEI
CUSS D PATCHES,3 INCH-TYPE 11
CLASSDPATC .31MH-TYPEIll 1,000
CLASS D PATCHES,3 INCH-TYPE IV 2.WC 250 2,200
Tate)QuentltY(Squen Yard.) - 3,M 250 2'20D
Unit Prices Y E l.f E ASr s f 3 7S
EKxntletl Tomrb f 31 aS E A S f S E p
III.CLASS D PATCHES,A INCH(UNIT MEASURE-SQUARE YARDS)
Lake Mwnt MuntlaleM PwPaat SPuntl Lake VAssAblb Need Dab
EwnMw Kanllwwth
2uhh Prwpeat New.. beach
CUSS D PATCIIF5.61NCH-TYPEI
CLASS D PATCHES,I INCH-TYPE II
100
CU SS D PATCH ES,A INCH-TYPE III 250 100 100
CLASS D PATCHES,A INCH-TYPE IV
350 1,100
TPULQuanti (Sgderevards -
250 450 1,300
Unkvrice3 S f9240i$ S 22jod J,SO E
Exlwtletl TonLS f f fla W5f f 19 JS.f SS a 0 S f
W.CLASS D PATCHES,DRIVEWAY AND REMOVAL REPLACEMENT(UNIT MEASURE-5QUME YARDS)
Fvenatw KnSworth Lake MWM Mundelwn Prwpeut ibund lake ,M1Oning Weed Use
3ar d, Prospect HeYhts Bexh
PATCHES,DHYawey re..L.nd
replemment(Square Yards)
200
Unit Prlce,S 5 S f 3 $ S f
Ez[endetl Towr,E 6 3 POPE S f S
V.BASE BID TOTAL
Egnetw Kwkwpth Lake Mwnt Muntleleb ProspM Roue lake V.'hes,ne y„Ootl DebZurkhProspectHehtabwch
lwatud TotaL trend ot Droups I vQ 1,370 14,850 15 JS0 37137.5
7
33,175 SS,aso 31,N50 L7,Y6o
E f f NAfQ$f S f
Asphalt Patching for the municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,Prospect Heights, Round Lake Beach,Wheeling, &Wood Dale
34
Total Base Bid of Asphalt Patching for 2025
s c7s 3wi 50 peryear
Total Base Bid of Asphalt Patching for 2026
1 , 010 , 000 per year
Total Asphalt Patching Bid for 2025 & 2026
s a los 3g so
The estimated quantities listed in the bid table for each community are for reference only.The contractor is hereby made aware that the bid prices shall apply to work in all
municipalities participating in this bid, even K no estimated quantity is listed for that
municipality. Each municipality has the discretion to award a contract to the lowest bidder
for their respective quantities.
Submitted thisaEday of 2025.
Mark outside of envelope: "Asphalt Patching for the municipalities of Evanston,
Kenilworth, Lake Zurich, Mount Prospect, Mundelein, Prospect Heights, Round
Lake Beach, Wheeling, &Wood Dale," and deliver to the Village Manager's office at 50SouthEmersonStreet3rdFloor, Mount Prospect, Illinois, 60056, by 1:00 p.m.,MONDAY,
March 24, 2025.
Chicagoland Paving Contractors Inc.
225 Telser Road
Lake Zurich,IL 60047
Asphalt Patching for the municipalities of Evanston, Kenilworth, Lake Zurich, Mount Prospect, Mundelein,Prospect Heights, Round Lake Beach,Wheeling, &Wood Dale
35
Patching References (2024)
Village of Niles
Village of Wilmette
2024 Asphalt Patching 2024 Asphalt Patching (extended)
Contract Amount: $150,000.00 Contract Amount: $204,000.00
Jamie Callero Ryan Kearney
Village of Niles Village of Wilmette
iicrr-)vniles com
keamevr(&wilmette.com
City of Highland Park City of St. Charles
2024 Asphalt Patching Program 2024 Asphalt Patching Program
Contract Amount: $100,000.00 Contract Amount: $400,000.00
Bianca Ramirez City of St. Charles Public Works
Highland Park Public Works 630-377-4405
bramirez@ci!yhpil.com pwcpstchariesil qov
city of Harvard Vernon Township
2024 Patching & Seal Coating Patching (various locations)
Contract Amount: $179,000.00 Contract Amount: $10,000.00
Robert Lamz Tracy Gastfield
Superintendent of Public Works Vernon Township
IamzC&citvofharvard.org t lastfieldCDvemontownship.com
City of Berwyn Village of Glencoe
2024 MFT Maintenance - Patching 2024 Asphalt Street Patching
Contract Amount: $220,000.00 Contract Amount: $60,000.00
Thomas R. Brandstedt James Tigue
Novotny Engineering Glencoe Public Works
TBrandstedt@franknovotnyengineering.com itigueCo villageofglencoe org
City of Woodstock
Pavement Patching (MPI)
Contract Amount: $51,000.00
John Mecklenburg
Woodstock Public Works
mecklen bu mCrDwoodstockil.gov
Patching References
Village of Mt. Prospect Village of Wilmette
Patching -MPI Extension 2023 Asphalt Patching (extended)
Contract Amount: $75,000.00 Contract Amount: $204,000.00
Scot Moe Ryan Kearney
Village of Mt Prospect Village of Wilmette
smoe(omountprospect ora kearneymcDwilmette com
Village of Downers Grove Village of Niles
Street&Driveway Restoration Services 2023 Patching
Amount: $160,000.00
Contract Amount: $165,000.00
Jamie
Contractct Amount:
John Tucker
Village of Downers Grove Engineering Niles Public Works
itucker@downem.us iic(rDvniles com
Lake County Public Works Vernon Township
Asphalt Patching&Seal Coating Lake Cook&Schefer Road Patching
Contract Amount: $282.720.00 Contract Amount: $8.500.00
Juan Cisneros Tracy Gastfield
Lake County Public Works Vernon Township
icisemosOlakecountvil.gov tgastfield(a)vernontownship.com
City of St Charles Village of Lake Zurich
Asphalt Patching Program 2023 Pavement Patching (Extended)
ContractAmount $185,000.00 ContractAmount: $100,000.00
Tony Bellafiore
Mike Cernmk
Public Works
Lake Zurich Public Works
tbellafiore(c stcharlesil.00v mike cemmk@lakezurich ora
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: William Reed, Project Management Supervisor
CC: Noel Rodriguez, Public Services Bureau Chief
Subject: Approval of a 2-year Contract with Two 1-Year Extensions with
Chicagoland Paving Contractors for the Pavement Patching Program
Date: May 12, 2025
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a two-year
contract with the option of two 1-year extensions with Chicagoland Paving Contractors, Inc.,
(225 Telser Road, Lake Zurich, Illinois 60047) in the amount not to exceed $700,000
annually. This contract award is part of a bid led by the Municipal Partnering Initiative (MPI).
Optional contract extensions will be executed by staff as long as contractor performance and
pricing are satisfactory.
Funding Source:
Funding is provided in the (MFT) Motor Fuel Tax Fund (200.40.5100.62509), which has a
FY2025 budget of $970,000 and a current balance of $940,000.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
The Pavement Patching Program is an annual program that typically involves removing the
top two inches of compromised surface and replacing it with new asphalt. The Street Division
keeps the asphalt grindings as aggregate and repurposes them during alley maintenance
operations. Roads that are patched under this program typically have a surface life extension
of 5 - 8 years, making this cost-effective compared to full resurfacing.
Doc ID: 01705768b6295b1a7bf7de8b65dbf5f3922c9be9