HomeMy WebLinkAboutContract- The Bus for Outdoor Access Teaching BOAT- Youth & Adult Outdoor Adventure Programming (RFP #24-58) 1.1.25-12.31.25 (1) Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Margaret Isaacson, Division Manager
Subject: Approval of a Contract with The Bus for Outdoor Access & Teaching
for Youth and Adult Outdoor Adventure Programming (RFP 24-58)
Date: December 9, 2024
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract with
The Bus for Outdoor Access &Teaching (3276 N Gordon Place, Milwaukee, Wl 53212) to
provide Winter, Spring, and Fall outdoor adventure programming for both youth and adults.
The contract will run from January 1, 2025, through December 31, 2025, with the ability to
renew for one additional one-year contract through December 31, 2026.
Funding Source:
Revenue Account, Fund General theinto deposited is registrations program from
Conservation and Outdoors Division Business Unit 100.30.3605.53565, and instructional
expenses Unit Business Division Outdoors paid Conservationfromare and
allocation. 100.30.3605.62505 (Instructor Services), which has a $5,000 budgeted
Compensation for the vendor is based on the following amount of revenue collected:
Program Vendor Revenue City Revenue
Day Trips 70% 30%
Overnight Trips 70% 30%
For 2025, the staff is projecting $46,850 in revenues and approximately $32,795 in expenses
with maximum enrollment. Registration fees will cover expenses.
Council Action:
For Action
Summary:
The Bus for Outdoor Access & Teaching (BOAT) would provide nature excursion trips for the
2025 Winter, Spring, and Fall seasons. The vendor provides instruction, equipment, food,
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and management of trip logistics and transportation for off-site trips. The BOAT staff are also
certified in Wilderness First Responder and receive extensive training on the guidance of
multi-day expeditions.
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RFP 24-58 Youth and Adult Outdoor Adventure Programming, MWEBE Waiver 12/9/2024
To: Audrey Thompson, Director of Parks and Recreation
Matt Poole Deputy Director Parks and Recreation
Margaret Isaacson, Conservation and Outdoors Division Manager
From: Tammi Nunez, Purchasing Manager
Subject: Approval of a Contract for Youth and Adult Outdoor Adventure
Programming RFP 24-58
Date: December 9, 2024
The goal of the Minority, Women, Disadvantaged, and Evanston Business
Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities
to grow. In order to help ensure such growth, the City has established a 25%
M/W/EBE subcontracting participation goal for general contractors.
With regard to the Contract for the Fitness Programming at the Levy Senior
Center, RFP 24-58, with approximately $32,795 in expenses, the primary
contractor The Bus for Outdoor Access & Teaching (BOAT), has requested a
waiver for the M/W/D/EBE participation goal. The PRCS program precludes
subcontracting opportunities and BOAT is a non-profit organization and holds no
certification. The waiver explanation was reviewed and approved to be valid by
the Project Manager.
Cc: Hitesh Desai, Chief Financial Officer
Memorandum
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2524January
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82-4605180
1/25/2024
Executive Director
Micah Leinbach
01 / 27 / 2025
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Contract with The Bus for Outdoor Access & Teaching for...
memo.pdf, BOAT_Contract_signed.pdf
e03b37f5db9c983e4162dd7d5e58174e705865da
MM / DD / YYYY
Signed
01 / 24 / 2025
14:19:36 UTC-6
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
IP: 66.158.65.78
01 / 24 / 2025
15:38:09 UTC-6
Viewed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 24.13.226.57
01 / 24 / 2025
15:38:21 UTC-6
Signed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 24.13.226.57
01 / 27 / 2025
10:58:17 UTC-6
Viewed by Luke Stowe (lstowe@cityofevanston.org)
IP: 66.158.65.78
01 / 27 / 2025
10:58:41 UTC-6
Signed by Luke Stowe (lstowe@cityofevanston.org)
IP: 66.158.65.78
The document has been completed.01 / 27 / 2025
10:58:41 UTC-6