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Home My WebLink AboutContract - Schroeder Schroeder Inc. - Sidewalk Improvement Program (Bid #25-09) $292,730 Memorandum To: Luke Stowe, City Manager From: Bridget Nash, Senior Project Manager Subject: Agreement with Schroeder & Schroeder, Inc. for Sidewalk Improvement Program (Bid No. 25-09) Date: April 21, 2025 On April 14, 2025, City Council authorized the City Manager to execute an agreement with Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) for the Sidewalk Improvement Program (Bid No. 25-09) in the amount of $292,730.00. The Contractor Services Agreement is attached for signature. The council memo is also attached for reference. If you have any questions, please contact Bridget Nast at extension 8102. Attachments: 1. Council Memo (for reference) 2. Contractor Services Agreement (for signature) Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Bridget Nash, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, City Engineer Subject: Approval of Contract Award with Schroeder & Schroeder, Inc. for Sidewalk Improvement Program (Bid No. 25-09) Date: April 14, 2025 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute an agreement with Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) for the Sidewalk Improvement Program (Bid No. 25-09) in the amount of $292,730.00. Funding Source: Funding (Account Fund Bond Obligation General 2025 thefrom provided is 415.40.4125.65515 – 425012) in the amount of $292,730.00. This account has a FY 2025 budget of $350,000.00, all of which is remaining. CARP: Transportation & Mobility, Vulnerable Populations Council Action: For Action Summary: On October 10, 2022, the City Council adopted and placed on file the Sidewalk Improvement Program Plan, which outlines sidewalk replacement criteria and sidewalk improvement phases. This project includes the removal and replacement of the sidewalk meeting the following replacement criteria, as identified by the City Code and federal Americans with Disabilities Act (ADA)/PROWAG requirements for sidewalk:  Vertical Displacement. A shifting in the underlying base causing an unevenness of pavement between sidewalk panels. Sidewalk squares that have sunken or risen to a height difference of 1/2-inch or more to the adjacent sidewalk square shall be replaced. Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f  Sloping. An abrupt change in the slope of the whole sidewalk square.  Cracking. A separation of the sidewalk pavement caused by cracks forming in the concrete. Sidewalk squares that are broken and/or separated into three or more pieces with cracks equal or greater to one-fourth inch in width shall be replaced.  Spalling/Scaling. The flaking away of the hardening concrete. Sidewalk squares that have spalling or scaling to 33% or more of the surface shall be replaced.  Sidewalk squares that require improvement to meet the ADA guidelines. The City is currently in Phase 1 of the Sidewalk Improvement Program, focusing on sidewalks along school walk routes and senior living facilities. This phase prioritizes areas used by vulnerable populations, including children and seniors. A map of the remaining Phase 1 sidewalk locations is attached. Phase 1 is targeted for completion by the end of the 2027 construction season, subject to available funding. Analysis: This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were received and publicly read on March 25, 2025. Three contractors submitted bids for this project as follows: The submitted bid cannot be withdrawn or canceled for sixty (60) calendar days following the bid opening. Bridget Nash, Senior Project Manager, reviewed the bids. The bid tabulation showing the detailed bid results is attached. Schroeder & Schroeder, Inc. is requesting a full waiver of the 25% utilization goal for the City’s M/W/D/EBE program because they will be self-performing all work on this project, and therefore, no sub-contractor opportunities exist. Schroeder & Schroder, Inc. has completed various similar projects for the City of Evanston, and staff have found their work satisfactory. Therefore, the staff recommends that the contract be awarded to Schroeder & Schroeder, Inc. Attachments: Project Location Map Detailed Bid Tabulation MWDEBE Waiver Memo_Sidewalk Improvement Program 25-09 Page 2 of 5 Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f NO R T H S H O R E C H A N N E L NORTH SHORE CHANNEL L A K E M I C H I G A N McCORMICK BLVD SHERIDAN RD PARK PL ASHLAND AVE DODGE AVE HURD AVE GIRARD AVE LEE ST OAK AVE SHERIDAN PL RIDGE CT GREEN BAY RD THAYER ST PRATT CT GRANT JENKS ST HAVEN ST PAYNE ST LEON PL POPLAR AVE GREY AVE HARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVE MARCY AVE DAVIS ST MAPLE AVE HARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVE BROWN AVE GREELEY PITNER ALY LAUREL AVE HINMAN AVE DEWEY AVE EWING AVE COWPER AVE KIRK ST HOVLAND CT JUDSON AVE GARRETT PL ARBOR LN FOREST AVE INGLESIDE PK GREY AVE ST. MARK'S CT EMERSON ST CA M P U S D R SH E R M A N A V E WILDER ST MILBURN PK GA R R I S O N A V E THELIN CT FOREST PL AS B UR Y A V E MICHIGAN AVE WE S L E Y A V E LELAND AVE CENTRAL ST CALLAN AVE RIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RD CUSTER AVE EMERSON ST LYONS ST FO WL ER A VE CLARK ST DA RR O W A V E PI O N EE R R D HASTINGS AVE HARTREY AVE BRUMMEL ST PRINCETON AVE PR O S P E C T A V E HAMLIN ST PAYNE EL M A V E CASE PL RIDGEWAY AVE MULFORD ST MICHIGAN AVE LAWNDALE AVE CHURCH ST CRAIN ST DEMPSTER ST JACKSON AVE KEDZIE ST CLINTON PL McD AN I E L A VE EL M W O O D A V E SEWARD ST ROSLYN PL EAST RAILROAD AVE FLORENCE AVE BE N S O N A VE SHERM AN PL CULVER FORESTVIEW RD MARTHA LN HAWTHORNE LN WADE CT BR O WN A VE CROFT LN COLFAX TER BR O W N GREY BRIDGE ST CALVIN CIR BROWN AVE RICHMOND AVE NORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PL REE S E A V E AUTOBARN PL GAFFIELD PL LINCOLNWOOD DR CRAWFORD AVE LEONARD PL CENTRAL PARK AVE BENNETT AVE MADISON PL BRADLEY PL GREENLEAF ST WALNUT AVE ROSALIE ST BURNHAM PL WARREN ST LIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TER WOODBINE AVE MAPLE AVE DOBSON ST DEWEY AVE DARROW AVE DEWEY AVE INGLESIDE PL RIDGE AVE ASBURY AVE FOWLER AVE HARTREY AVE CASE ST SOUTH BLVD ASHLAND AVE SHERMAN AVE LYONS ST STEWART AVE MARCY AVE WELLINGTON CT CLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVD KNOX CIR HILLSIDE LN TRINITY CT SHERIDAN SQ EDGEMERE CT GREEN BAY RD GARNETT PL CENTRAL ST HARRISON RIDGE AVE PAYNE ST WESLEY AVE CHURCH ST HARTZELL ST PRAIRIE AVE DODGE AVEOAKTON ST SOUTH BLVD CRAIN McDANIEL AVE PITNER AVE LEE ST ASHLAND AVE GROVE ST FOSTER ST ASBURY AVE BARTON AVE GRANT ST BRYANT AVE JUDSON AVE SHERMAN AVE COLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVE ASBURY AVE THAYER CT THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYER THAYER ST CRAWFORD LINCOLNWOOD DR LIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLID PARK PL WESLEY NORWOOD CT LYONS ST GREY AVE DEWEY AVE PAYNE ST MAIN ST DODGE AVE CENTRAL ST McDANIEL AVE EWING AVE SHERIDAN RD BRUMMEL ST PITNER AVE LINCOLN ST HINMAN AVE SEWARD ST WESLEY AVE CENTRAL ST KEENEY ST RIDGE AVE OAK AVE JACKSON SHERMAN AVE DOBSON ST LINCOLN ST SEWARD ST DARROW AVE GREY AVE PARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVE BROWN AVE AUSTIN ST ASHLAND AVE WESLEY AVE TECH DR NOYES CT HAMPTON PKY OTTO LN BERNARD PL MEADOW- LARK LN RIDGE AVE ELGIN RD ELMWOOD AVE COLFAX ST HINMAN AVE SIMPSON ST WESLEY AVE OAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVE LEE ST SIMPSON ST CHI CAGO AVE CHICAGO AVE BENNETT AVE MADISON ST KEENEY ST OAK RIDGE AVE SHERIDAN RD GRANT ST ASBURY AVE GROVE ST ELGIN RD FLORENCE AVE FOREST AVE DODGE AVE FOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVE HARTREY AVE GREY AVE ARNOLD PL PITNER AVE LINCOLN ST McCORMICK BLVD FOSTER ST GREENWOOD ST CALLAN PARK PL JUDSON AVE NOYES ST DARROW AVE ASHLAND AVE HARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETON CLIFFORD ST HIGHLAND AVE LAWNDALE AVE DARTMOUTH PL ARTS CIRCLE DR ORRINGTON AVE EASTWOOD AVE BROADWAY AVE WASHINGTON ST NORTHWESTERN PL DRYDEN PL CLARK ST 700 400 300 600 800 200 900 2600 1700 3100 1200 1900 1000 1300 1400 2200 2300 1100 1800 2800 1500 3600 2400 2700 3400 2100 2900 1600 3000 32 0 0 33 0 0 2800 1900 1000 2700 2500 1400 1700 1600 2200 1400 500 2300 2000 2600 1200 1500 100 13 0 0 10 0 2900 500 2100 2200 2400 11 0 0 1100 200 1300 28 0 0 1000 1200 2600 1500 2300 1800 2000 700 600 40 0 2400 25 0 0 2000 1800 300 800 2500 27 0 0 1600 35 0 0 1700 19 0 0 90 0 21 0 0 38 0 0 37 0 0 Phase 1 Sidewalk Locations Remaining.mxd Remaining Phase 1 Sidewalk City of Evanston Public Works Agency This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ´ 2025 Phase 1 Sidewalk 2026-2027 Phase 1 Sidewalk Main Road Local Street Railroad Water City Boundary 0 0.25 0.5 0.75 10.125 Miles 4/8/2025 Page 3 of 5 Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f CITY OF EVANSTON TABULATION OF BIDS FOR SIDEWALK IMPROVEMENT PROGRAM BID NO: 25-09 DATE: MARCH 25, 2025 NAME AND ADDRESS OF BIDDERS TIME: 2:15 P.M. ATTENDED BY: CHERYL STUART, BRIDGET NASH UNIT UNIT UNIT UNIT PRICE PRICE PRICE PRICE 1 TREE ROOT PRUNING EACH 12 $ 150.00 1,800.00$ $275.00 $3,300.00 $120.00 $1,440.00 $90.00 $1,080.00 2 TREE PRUNING EACH 12 $ 200.00 2,400.00$ $275.00 $3,300.00 $600.00 $7,200.00 $200.00 $2,400.00 3 EARTH EXCAVATION CU YD 100 $ 55.00 5,500.00$ $55.00 $5,500.00 $120.00 $12,000.00 $35.00 $3,500.00 4 TOPSOIL FURNISH AND PLACE, 3" SQ YD 100 $ 5.00 500.00$ $20.00 $2,000.00 $60.00 $6,000.00 $5.00 $500.00 5 SODDING, SALT TOLERANT SQ YD 100 $ 20.00 2,000.00$ $80.00 $8,000.00 $20.00 $2,000.00 $16.00 $1,600.00 6 AGGREGATE BASE COURSE, TYPE B 4" SQ YD 100 $ 10.00 1,000.00$ $10.00 $1,000.00 $25.00 $2,500.00 $1.00 $100.00 7 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 3 $ 300.00 900.00$ $2,000.00 $6,000.00 $350.00 $1,050.00 $350.00 $1,050.00 8 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 100 $ 90.00 9,000.00$ $155.00 $15,500.00 $130.00 $13,000.00 $70.00 $7,000.00 9 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH SQ YD 100 $ 100.00 10,000.00$ $170.00 $17,000.00 $150.00 $15,000.00 $90.00 $9,000.00 10 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 14,800 $ 13.00 192,400.00$ $18.00 $266,400.00 $10.75 $159,100.00 $14.50 $214,600.00 11 DETECTABLE WARNINGS SQ FT 500 $ 60.00 30,000.00$ $25.00 $12,500.00 $45.00 $22,500.00 $30.00 $15,000.00 12 DRIVEWAY PAVEMENT REMOVAL SQ YD 200 $ 25.00 5,000.00$ $50.00 $10,000.00 $35.00 $7,000.00 $10.00 $2,000.00 13 CURB REMOVAL FOOT 100 $ 10.00 1,000.00$ $50.00 $5,000.00 $12.00 $1,200.00 $6.00 $600.00 14 COMBINATION CURB AND GUTTER REMOVAL FOOT 100 $ 10.00 1,000.00$ $50.00 $5,000.00 $18.00 $1,800.00 $6.00 $600.00 15 SIDEWALK REMOVAL SQ FT 14,800 $ 5.00 74,000.00$ $9.00 $133,200.00 $3.00 $44,400.00 $1.50 $22,200.00 16 CONCRETE CURB, TYPE B FOOT 100 $ 50.00 5,000.00$ $125.00 $12,500.00 $50.00 $5,000.00 $40.00 $4,000.00 17 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 100 $ 55.00 5,500.00$ $130.00 $13,000.00 $60.00 $6,000.00 $50.00 $5,000.00 18 BRICK PAVER REMOVAL AND REPLACEMENT SQ FT 100 $ 30.00 3,000.00$ $110.00 $11,000.00 $35.00 $3,500.00 $25.00 $2,500.00 $350,000.00 $530,200.00 $310,690.00 $292,730.00 $530,200.00 $310,690.00 $292,730.00TOTAL BASE BID AS READ AS CORRECTED APPROVED ENGINEER'S ESTIMATE Schroeder & Schroeder, Inc.Beritus Inc. 7306 Central Park Ave. Skokie, IL 60076 1910 S Washtenaw Ave Chicago, IL 60608 ITEM NUMBER ITEM UNIT TOTAL QUANTITY TOTAL TOTALTOTAL Alliance Contractors, Inc. 1166 Lake Ave. Woodstock, IL 60098 TOTAL 1 of 1 Pa g e 4 o f 5 Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f BID 24-09 Sidewalk Improvement Program, MWEBE Waiver 04-14-2025 To: Bridget Nash, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, City Engineer From: Tammi Nunez, Purchasing Manager Subject: BID 25-09 2025 Sidewalk Improvement Program – MWDEBE Waiver Date: April 14, 2025 The goal of the Minority, Women, Disadvantaged, and Evanston Business Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. To help ensure such growth, the City has established a 25% M/W/D/EBE subcontracting participation goal for general contractors. Regarding the Contract for the Sidewalk Improvement Program Bid No 25 -09, total bid amount of $292,730.00, the contractor, Schroeder & Schroeder Inc., has requested a full waiver for the M/W/D/EBE participation goal. Schroeder & Schroeder, Inc. provided sufficient documentation that outlined their attempt to sub-contract various DBE contractors in the trade industry and their partners on the project. Cc: Hitesh Desai, Chief Financial Officer Memorandum Page 5 of 5 Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f 04 / 22 / 2025 Doc ID: 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f Contract with Schroeder & Schroeder, Inc. for Sidewalk... Bid_25-09_Contrac...for_Signature.pdf 2bd9d96523a969c76e3c0a48cedc6d7f45fcbc5f MM / DD / YYYY Signed 04 / 21 / 2025 16:09:10 UTC-5 Sent for signature to Alexandra Ruggie (aruggie@cityofevanston.org) and Luke Stowe (lstowe@cityofevanston.org) from lthomas@cityofevanston.org IP: 66.158.65.78 04 / 21 / 2025 16:40:25 UTC-5 Viewed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 50.171.242.186 04 / 21 / 2025 16:40:34 UTC-5 Signed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 50.171.242.186 04 / 22 / 2025 10:01:33 UTC-5 Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 50.171.242.186 04 / 22 / 2025 10:02:27 UTC-5 Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 50.171.242.186 The document has been completed.04 / 22 / 2025 10:02:27 UTC-5