The URL can be used to link to this page

Home My WebLink AboutContract - RISE Field Hockey - Hockey Classes $24,00 1.1.26-12.31.28 To: Luke Stowe, City of Evanston Manager From: Audrey Thompson, Director Parks & Recreation Tim Carter, Division Manager Subject: Approval of Single Source Contract with RISE Field Hockey Date: December 3, 2025 Recommended Action: Staff recommends that the City Manager approve a single source agreement with RISE Field Hockey (100 E 14th St. Unit 1506 Chicago, IL 60605) for instruction of year-round field hockey classes and camps. The agreement period will run from January 1, 2026, through December 31, 2028. This purchase order shall not exceed $24,000. Funding Source: Revenue from program registrations is deposited into the General Fund Account, Chandler-Newberger Center Business Unit 130.30.3035.53565 and instructional expenses are paid from Chandler-Newberger Business Unit 130.30.3035.62505 which has a $600,000 budgeted allocation. Compensation for the vendor is based on the following amount of revenue collected: Program Vendor Revenue City Revenue Camps and Classes 70% 30% For 2026, staff is projecting $35,000 in revenues and $24,000 in expenses. For 2025, revenue for field hockey classes was approximately $17,800 and expenses were approximately $12,272. Summary: RISE Field Hockey was founded on the belief that introducing the game of field hockey to as many athletes as they can to help grow the game. From the beginner to the college bound athlete, all their programs will help participants improve, learn and fall in love with the game. RISE provides opportunities for players of all ages, skill and commitment levels and promotes multi-sport participation for all athletes. RISE Field Hockey has four different program sites in the area, including the one based in Evanston. The vendor provides instructors and equipment for all programs. The curriculum taught by the RISE Field Hockey staff is designed specifically toward the department’s program offerings, including adjusting the programs to the age and skill level Memorandum Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 Page 2 of 2 of the camp or program that is being offered. RISE Field Hockey has done a great job providing programs for the City since 2018. Staff recommends proceeding with executing the contract with RISE Field Hockey for their unique programming. Attachments: Agreement Single Source Form Approved: _______________________ Luke Stowe, City Manager Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 City ofEvanston™ PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT VENDOR CONTRACT FOR SERVICES: UNDER $25,000 The Parties to this Agreement are the City of Evanston and RISE Field Hockey. This Agreement, consisting of the signature page and numbered sections listed below and any attachments referenced in this Agreement, constitutes the entire Agreement between the Parties concerning the subject matter of the Agreement, and supersedes all prior proposals, Agreements and understandings between the Parties concerning the subject matter of the Agreement. This Agreement can be signed in multiple counterparts and signature may be electronic or digital upon agreement of theParties. 1.TERM AND TERMINATION 2.DESCRIPTION OF SUPPLIES AND SERVICES 3.PRICING AND PAYMENT 4.STANDARD BUSINESS TERMS AND CONDITIONS 5.STANDARD CERTIFICATIONS 6.DISCLOSURES AND CONFLICTS OF INTEREST 7.SUPPLEMENTAL PROVISIONS In consideration of the mutual covenants and agreements contained in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to the terms and conditions set forth herein and have caused this Agreement to be executed by their duly authorized representatives on the dates shown below. CONTRACTOR BISE Lan y TARE FIER BELEYSignature Pireted Niane CouRTMEY A SAKEUARS Tile FoumpER ownge Address 1141 CLARENCE AVE OAK PARK, I Phone 108-609-4915 Fax MA hockene com CITY OF EVANSTON Official Signature Printed Name Title Date Designee Signature Printed Name Title Address Revised 3/11/2024 MADE WITH ScannerApp ory Approved as to form: Alexandra B. Ruggie Corporation Counsel Luke Stowe City Manager 12 / 09 / 2025 Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 SOLE/ SINGLE SOURCE JUSTIFICATION (Requester completes Section A and B) SECTION A – SOLE/SINGLE SOURCE PURCHASE: Complete if sole/single source purchase is $2,500 or over, AND competition is not available. Sole/Single Source approvals are valid one year from approval date, unless specified elsewhere. PO No. (if applicable): Amount: | Date: Supplies/Services Required (be specific): Proposed Vendor Name and No: _______________________________________ Requested by: (Name and Signature) _________________________________________ Prepared by: (Name and Signature) I certify that justification/ information is accurate and complete to the best of my knowledge and that I have no personal interests relative to this request . Dept. Name/ Ext: Check One: The requested supply/service is a sole/single source procurement due to: AVAILABILITY/ONE OF A KIND No competitive product exists or is available from another vendor. COMPATIBILITY Must match existing piece or brand of equipment and is available from only one vendor. REPLACEMENT/MAINTENANCE Repair or maintenance for specific brand of existing equipment and is available from only original equipment manufacturer or designated servic e dealer. OTHER Provide a full explanation/detail of above selection: complete descriptions, and relevant reasons to support the justification: SECTION B - REQUESTER CERTIFICATION: By submitting this request, I certify that the above justification/information is accurate and complete to the best of my knowledge and that I have no personal interests relative to this request. ___________________________________________________ ______________________________ (Name and Signature of Requester) (Date) _________________________________________________ ______________________________ (Name and Signature of Department Director) (Date) SECTION C - TO BE: COMPLETED BY PURCHASING MANAGER: Based on the information provided in Section A and attached supporting documents, I concur / do not concur (see below) with purchase to be a Sole Source. Do not concur for the following reason(s): (Name and Signature of Purchasing Manager or Authorized Designee) (Date) X Digitally signed by Eichholz, Eric DN: DC=org, DC=cityofevanston, DC=local, OU=COE Users, OU=Parks Forestry & Recreation, OU=Offsite Recreation, CN="Eichholz, Eric", E=eeichholz@cityofevanston.org Reason: I am the author of this document Location: Date: 2024.11.13 11:48:14-06'00' Foxit PDF Editor Version: 2024.3.0 Eichholz, Eric Digitally signed by Eichholz, Eric DN: DC=org, DC=cityofevanston, DC=local, OU=COE Users, OU=Parks Forestry & Recreation, OU=Offsite Recreation, CN="Eichholz, Eric", E=eeichholz@cityofevanston.org Reason: I am the author of this document Location: Date: 2024.11.13 11:50:46-06'00' Foxit PDF Editor Version: 2024.3.0 Eichholz, Eric 11-20-25 Digitally signed by Eichholz, Eric DN: DC=org, DC=cityofevanston, DC=local, OU=COE Users, OU=Parks Forestry & Recreation, OU=Offsite Recreation, CN="Eichholz, Eric", E=eeichholz@cityofevanston.org Reason: I am the author of this document Location: Date: 2024.11.13 11:48:29-06'00' Foxit PDF Editor Version: 2024.3.0 Eichholz, Eric 11/20/25 instruction of field hockey classes Parks and Recreation/8685 RISE Field Hockey $24,000 RISE Field Hockey is a vendor that provides field hockey instruction for youth classes and camps. We work with them year round for instruction and programming at the Chandler-Newberger Community Center. These programs are for youth ages 6-15 years. RISE Field Hockey provides unique programming that fits with the City’s Community Center’s schedule and their current contract goes through December 31, 2025. In 2026, RISE would like to begin offering summer camp options. 12 / 09 / 2025 Doc ID: 8d3568a3015b32c6dee2baa0522086dc2ba781d1 Single Source Contract with RISE Field Hockey RISE_Field_Hockey_Memo-2026.docx and 2 others 8d3568a3015b32c6dee2baa0522086dc2ba781d1 MM / DD / YYYY Signed 12 / 09 / 2025 13:03:09 UTC-6 Sent for signature to Alexandra Ruggie (aruggie@cityofevanston.org) and Luke Stowe (lstowe@cityofevanston.org) from lthomas@cityofevanston.org IP: 50.171.242.186 12 / 09 / 2025 13:18:28 UTC-6 Viewed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 50.171.242.186 12 / 09 / 2025 13:18:37 UTC-6 Signed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 50.171.242.186 12 / 09 / 2025 15:55:18 UTC-6 Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 76.136.85.191 12 / 09 / 2025 15:55:45 UTC-6 Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 76.136.85.191 The document has been completed.12 / 09 / 2025 15:55:45 UTC-6