HomeMy WebLinkAboutContract - Ghafari Associates LLC.- Water Plant Fire Suppression System Master Plan (RFP #25-48) $116,241.50 Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tim Kirkby, Architect
CC: Edgar Cano, Public Works Agency Director; Darrell King, Water
Production Bureau Chief; Lara Biggs, City Engineer
Subject: Approval of a Contract with Ghafari Associates, LLC. for the Water
Plant Fire Suppression System Master Plan (RFP 25-48)
Date: November 24, 2025
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Ghafari Associates, LLC (224 S. Michigan Avenue, Suite 600, Chicago, IL 60604) for the
Water of amount thein#25-48) (RFP Master System Suppression Fire Plant Plan
$116,241.50
Funding Source:
This project is funded by the Water Fund (Account 510.40.7330.65515). $75,000 will come
from the FY 2025 budget, and the remaining balance of $41,241.5 will come from the same
account for FY 2026.
CARP:
Emergency Preparedness & Management
Council Action:
For Action
Summary:
Because portions of the Water Plant have been constructed and expanded over several
decades, no single comprehensive schematic of the current fire protection infrastructure
exists, making maintenance and upgrades increasingly complex. The primary objective of this
project is to establish a coordinated master plan that documents existing systems, identifies
necessary improvements, and outlines the expansion needed to meet current codes and
future operational requirements. This is a critical safety improvement.
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The City solicited proposals and qualifications for professional engineering services to
develop a master plan for a unified, automated fire suppression and alarm system at the
Evanston Water Plant. The project will include a comprehensive inspection and assessment
of the existing fire protection systems, evaluating their condition and potential for integration
into a modernized, plant-wide system.
Lara Biggs - Bureau Chief - Capital Planning / City Engineer
Darrell King - Bureau Chief - Water Production
Tim Kirkby - Project Manager
James Knuth - Civil Engineer
Stefanie Levine - Senior Project Manager
Paul Moyano - Senior Project Manager - Water and Sewer
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Associates submitted the sole proposal for this project, the staff recommends awarding the
contract to Ghafari Associates.
Page 3 of 4 Doc ID: 7466117c47ad0c994ae7f1967408e321d64982b7
Water Plant Fire Suppression System Master Plan, RFP 25-48 M/W/D/EBE Memo 11.24.2025
To: Edgar Cano, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Tim Kirkby, Architect
From: Tammi Nunez, Purchasing Manager
Subject: Water Plant Fire Suppression System Master Plan RFP 25-48
Date: November 24, 2025
The goal of the Minority, Women, Disadvantaged, and Evanston Business Enterprise
Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. In order
to help ensure such growth, the City’s goal is to ha ve general contractors utilize
M/W/D/EBEs to perform no less than 25% of the awarded contract. With regard to the
Water Plant Fire Suppression System Master Plan RFP 25-48, Ghafari Associates, LLC
total price is $116,241.50, and they are found to be in compliance with 25% of the goal.
Name of M/W/EBE
Scope of
Work
Contract
Amount
%
MBE
WBE DBE
EBE
Singh + Associates, Inc
230 West Monroe St., Suite 1400,
Chicago, IL 60606
Fire
Protection
Engineering
Services
$34,500.00 30% X
Total M/W/D/EBE $34,500.00 30%
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Memorandum
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CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Water Plant Fire Suppression System
Master Plan
RFP Number: 25-48
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 19th
day of December, 2025, between the City of Evanston, an Illinois municipal corporation with
offices located at 909 Davis Street, Evanston Illinois 60201 (hereinafter referred to as the
“City”), and Ghafari Associates, LLC (hereinafter referred to as the “Consultant”).
Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to
the terms of this Agreement shall not exceed $116,241.50
I. COMMENCEMENT DATE
Consultant shall commence the Services on January 19, 2026 or no later than 30
DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by July 31, 2026. If this Agreement provides for
renewals after an initial term, no renewal shall begin until agreed to in writing by both
parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A – Project
Milestones and Deliverables. Any expenses in addition to those set forth here
must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
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Consultant shall perform the services (the “Services”) set forth here: Services are those
as defined in Exhibit A, the City’s Request for Proposal No. # 25-48 (Exhibit B) and
Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other
documented discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession. Consultant shall take into account
any and all applicable plans and/or specifications furnished by City, or by others
at City’s direction or request, to Consultant during the term of this Agreement. All
materials, buildings, structures, or equipment designed or selected by Consultant
shall be workable and fit for the intended use thereof, and will comply with all
applicable governmental requirements. Consultant shall require its employees
to observe the working hours, rules, security regulations and holiday schedules
of City while working on City property and to perform its Services in a manner
which does not unreasonably interfere with the City’s business and operations, or
the business and operations of other tenants and occupants in the City which
may be affected by the work relative to this Agreement. Consultant shall take all
necessary precautions to assure the safety of its employees who are engaged in
the performance of the Services, all equipment and supplies used in connection
therewith, and all property of City or other parties that may be affected in
connection therewith. If requested by City, Consultant shall promptly replace any
employee or agent performing the Services if, in the opinion of the City, the
performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Nothing in this Agreement accords any third-party beneficiary rights
whatsoever to any non-party to this Agreement that any non-party may seek to
enforce. Consultant acknowledges and agrees that should Consultant or its sub -
consultants provide false information, or fail to be or remain in compliance with
this Agreement; the City may void this Agreement. The Consultant warrants and
states that it has read the Contract Documents, and agrees to be bound thereby,
including all indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to sub-contracting
with any entity or person to perform any of the work required under this
Agreement. If the Consultant sub-contracts any of the services to be performed
under this Agreement, the sub-consultant agreement shall provide that the
services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without
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the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any sub-consultant’s work.
All sub-consultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided
by this Agreement, such that it is binding upon each and every sub -consultant
that does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others,
as may be directed by the City. This shall include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by the City, any
of its departments, and/or OSHA relative to this Project, as necessary.
Consultant shall cooperate with the City in scheduling and performing its Work to
avoid conflict, delay in or interference with the work of others, if any, at the
Project.
Except as otherwise provided herein, the nature and scope of Services specified
in this Agreement may only be modified by a writing approved by both parties.
This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless
reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants that: (1)
Consultant possesses and will keep in force all required licenses to perform the
Services; (2) the employees of Consultant performing the Services are fully
qualified, licensed as required, and skilled to perform the Services.
C. Breach/Default. Any one of the following events shall be deemed an event of
default hereunder by Consultant, subject to Consultant’s right to cure:
1. Failure to perform the Services as defined in Paragraph A above and
contained within Exhibit A;
2. Failure to comply with any other of the General Provisions contained within
this contract.
Consultant, within thirty (30) days, shall have the right to cure any default herein
listed at its own expense, including completion of Services or the replacement or
termination of any agent, employee, or sub -contractor as a result of any violation
of the General Provisions contained herein.
D. Remedy. City does not waive any right to exercise any option to cure any
breach or default on the part of contractor, including but not limited to injunctive
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relief, an action in law or equity or termination of this Agreement as outlined in
Paragraph E of this section.
E. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for Services
performed prior to termination. Payments made by the City pursuant to this
Agreement are subject to sufficient appropriations made by the City of Evanston
City Council. In the event of termination resulting from non-appropriation or
insufficient appropriation by the City Council, the City’s obligations hereunder
shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the
City, the City shall have the right terminate this Agreement without prior written
notice. Within thirty (30) days of termination of this Agreement, the Con sultant
shall turn over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
documents, AutoCAD Version 2007, PDF, ARTView, Word, Excel spreadsheets,
technical specifications and calculations, and any other such items specifically
identified by the City related to the Services herein.
F. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant
shall not hold Consultant out, nor claim to be acting, as a servant, agent or
employee of City. Consultant is not authorized to, and shall not, make or
undertake any agreement, understanding, waiver or representation on behalf of
City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant shall require its employees
to observe the working hours, rules, security regulations and holiday schedules
of City, including but not limited to all policies and work rules applicable to City
employees while on City property such as the Workplace Harassment Policy;
COVID-19 Vaccination Policy; and Drug and Alcohol Policy. Consultant agrees
to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the
same may be amended from time to time, applicable state and municipal safety
and health laws and all regulations pursuant thereto. Consultant shall certify that
its agents, employees and subcontractors are in compliance with City work rules
applicable to City employees while on City property. Failure to certify or violation
of work rules is subject to the Default provisions of Paragraph C.
G. Conflict of Interest. Consultant represents and warrants that no prior or present
services provided by Consultant to third parties conflict with the interests of City
in respect to the Services being provided hereunder except as shall have been
expressly disclosed in writing by Consultant to City and consented to in writing to
City.
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H. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF,
and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services, Consultant
shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents,
including working pages, without the prior written approval of City, provided,
however, that Consultant may retain copies of the same for Consultant’s own
general reference. Consultant, shall, however, retain all ownership in its standard
specifications and design details incorporated into its services furnished
hereunder and provides City with a perpetual, royalty free license to use same.
I. Payment. Invoices for payment shall be submitted by Consultant to City at the
address set forth above, together with reasonable supporting documentation,
City may require such additional supporting documentation as City reasonably
deems necessary or desirable. Payment shall be made in accordance with the
Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice
and all such supporting documentation.
J. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and shall reimburse all of City’s expenses for and in connection with the
audit respecting such invoice.
K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and
its officers, elected and appointed officials, agents, and employees from any and
all liability, losses, or damages as a result of claims, demands, suits, actions, or
proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’s fees, judgments or settlements, to the extent arising out of
any negligent or willful act or omission on the part of the Consultant or
Consultant’s sub-contractors, employees, agents or sub-contractors during the
performance of this Agreement. Such indemnification shall not be limited by
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reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement. In
claims, demands, suits, actions, or other proceedings that implicate Consultant’s
professional liability insurance, Consultant will not be required to provide an
upfront defense to City. Instead, the duty to defend will be satisfied by
reimbursing costs and attorney’s fees to the extent of Consultant’s liability.
Nothing contained herein shall be construed as prohibiting the City, or its officers,
agents, or employees, from defending through the selection and use of their own
agents, attorneys, and experts, any claims, actions or suits brought against them.
The Consultant shall be liable for the costs, fees, and expenses incurred in the
defense of any such claims, actions, or suits to the extent of Consultant’s liability.
Nothing herein shall be construed as a limitation or waiver of defenses available
to the City and employees and agents, including but not limited to the Illinois
Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS
10/1-101 et seq.
Subject to the above, at the City Corporation Counsel’s option, Consultant must
defend all suits brought upon all such Losses and must pay all costs and
expenses incidental to them, but the City has the right, at its option, to
participate, at its own cost, in the defense of any suit, without relieving Consultant
of any of its obligations under this Agreement. Any settlement of any claim or suit
related to this Agreement by Consultant must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on
the part of the City.
To the extent permissible by law, Consultant waives any limits to the amount of
its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Consultant that may be subject
to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other
related law or judicial decision, including but not limited to, Kotecki v. Cyclops
Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive
any limitations it may have on its liability under the Illinois Workers Compensation
Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its sub-
consultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
L. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
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(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant, and
insuring Consultant against claims which may arise out of or result from
Consultant’s performance or failure to perform the Services hereunder: (1)
worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non -owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Consultant shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Consultant performs any Services, and, if requested by City, certified copies of
the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional
Insured Endorsement to the commercial general liability and automobile liability
policies which name the City as an Additional Insured for all of Consultant’s
Services and work under this Agreement. Any limitations or modification on the
certificate of insurance issued to the City in compliance with this Section that
conflict with the provisions of this Section shall have no force and effect.
Consultant’s certificate of insurance shall contain a provision that the coverage
afforded under the policy(s) will not be canceled without thirty (30) days prior
written notice (hand delivered or registered mail) to City. Consultant understands
that the acceptance of certificates, policies and any other documents by the City
in no way releases the Consultant and its sub-contractors from the requirements
set forth herein. Consultant expressly agrees to waive its rights, benefits and
entitlements under the “Other Insurance” clause of its commercial general liability
insurance policy as respects the City. In the event Consultant fails to purchase or
procure insurance as required above, the parties expressly agree that Consultant
shall be in default under this Agreement, and that the City may recover all losses,
attorney’s fees and costs expended in pursuing a remedy or reimbursement, at
law or in equity, against Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
M. Confidentiality. In connection with this Agreement, City may provide Consultant
with information to enable Consultant to render the Services hereunder, or
Consultant may develop confidential information for City. Consultant agrees (i) to
treat, and to obligate Consultant’s employees to treat, as secret and confidential
all such information whether or not identified by City as confidential, (ii) not to
disclose any such information or make available any reports, recommendations
and /or conclusions which Consultant may make for City to any person, firm or
corporation or use the same in any manner whatsoever without first obtaining
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City’s written approval, and (iii) not to disclose to City any information obtained by
Consultant on a confidential basis from any third party unless Consultant shall
have first received written permission from such third party to disclose such
information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the
City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a
request and whether or not any exemption to the disclosure of such records or
part thereof is applicable. Vendor shall indemnify and defend the City from and
against all claims arising from the City’s exceptions to disclosing certain records
which Vendor may designate as proprietary or confidential. Compliance by the
City with an opinion or a directive from the Illinois Public Access Counselor or the
Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City, shall not be a violation of this Section.
N. Use of City’s Name or Picture of Property. Consultant shall not in the course
of performance of this Agreement or thereafter use or permit the use of City’s
name nor the name of any affiliate of City, nor any picture of or reference to its
Services in any advertising, promotional or other materials prepared by or on
behalf of Consultant, nor disclose or transmit the same to any other party.
O. No Assignments or Sub-contracts. Consultant shall not assign or sub-contract
all or any part or its rights or obligations hereunder without City’s express prior
written approval. Any attempt to do so without the City’s prior consent shall, at
City’s option, be null and void and of no force or effect whatsoever. Consultant
shall not employ, contract with, or use the services of any other architect, interior
designer, engineer, consultant, special contractor, or other third party in
connection with the performance of the Services without the prior written consent
of City.
P. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statutes, ordinances and regulations, at Consultant’s
sole cost and expense, except to the extent expressly provided to the contrary
herein. Whenever the City deems it reasonably necessary for security reasons,
the City may conduct at its own expense, criminal and driver history background
checks of Consultant’s officers, employees, sub-contractors, or agents.
Consultant shall immediately reassign any such individual who in the opinion of
the City does not pass the background check.
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Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub-
contractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmen’s’ or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Consultant further
agrees, as and to the extent of payment made hereunder, to execute a sworn
affidavit respecting the payment and lien releases of all sub -contractors,
suppliers and materialmen, and a release of lien respecting the Services at such
time or times and in such form as may be reasonably requested by City.
Consultant shall protect City from all liens for labor performed, material supplied
or used by Consultant and/or any other person in connection with the Services
undertaken by consultant hereunder, and shall not at any time suffer or permit
any lien or attachment or encumbrance to be imposed by any sub -consultant,
supplier or materialmen, or other person, firm or corporation, upon City property
or any improvements thereon, by reason or any claim or demand against
Consultant or otherwise in connection with the Services.
R. Notices. Every notice or other communication to be given by either party to the
other with respect to this Agreement, shall be in writing and shall not be effective
for any purpose unless the same shall be served personally or by United States
certified or registered mail, postage prepaid, addressed if to City as follows: City
of Evanston, 909 Davis Street, Evanston, Illinois 60201, Attention: Purchasing
Division and to Consultant at the address first above set forth, or at such other
address or addresses as City or Consultant may from time to time designate by
notice given as above provided.
S. Attorney’s Fees. In the event that the City commences any action, suit, or other
proceeding to remedy, prevent, or obtain relief from a breach of this Agreement
by Consultant, or arising out of a breach of this Agreement by Consultant, the
City shall recover from the Consultant as part of the judgment against
Consultant, its attorneys’ fees and costs incurred in each and every such action,
suit, or other proceeding.
T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement
shall in no way constitute a waiver by City of any contractual right hereunder,
unless such waiver is in writing and signed by City.
U. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force
and effect.
V. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or
due to this Agreement shall be in Cook County, Illinois. The City shall not enter
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into binding arbitration to resolve any dispute under this Agreement. The City
does not waive tort immunity by entering into this Agreement.
W. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall
continue to perform its obligations while any dispute concerning the Agreement is
being resolved, unless otherwise directed by the City.
X. Survival. Except as expressly provided to the contrary herein, all provisions of
this Agreement shall survive all performances hereunder including the
termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of
the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the
Consultant may be declared non-responsible and therefore ineligible for future contracts
or sub-contracts with the City, and the contract may be cancelled or voided in whole or
in part, and such other sanctions or penalties may be imposed or remedies invoked as
provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin or
ancestry, or age or physical or mental disabilities that do not impair ability to work, and
further that it will examine all job classifications to determine if minority persons or
women are underutilized and will take appropriate affirmative action to rectify any such
underutilization. Consultant shall comply with all requirements of City of Evanston Code
Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2 105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the
following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
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C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission, and directions on
how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its sub -
consultant provide false information, or fails to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the
Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in
performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes -Oxley Act of 2002, or a
Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies
at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging or
bid rotating or any similar offense of any State in the U.S., nor made any admission of
guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies steel
products used or supplied in the performance of a contract for public works shall be
manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority, or
has registered to conduct business in Illinois and is in good standing with the Illinois
Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
Doc ID: 7466117c47ad0c994ae7f1967408e321d64982b7
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or understandings
between the parties, either oral or written, other than those contained in this Agreement.
This Agreement has been negotiated and entered into by each party with the
opportunity to consult with its counsel regarding the terms therein. No portion of the
Agreement shall be construed against a party due to the fact that one party drafted that
particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
909 Davis Street AVENUE
EVANSTON, IL 60201
By: ________________________ By:________________________
Luke Stowe
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _______________________
Date: _______________________ Approved as to form:
By:
Alexandra B. Ruggie
Its: Corporation Counsel
Revision: April 2021
38-3530824
Anastasios Douvikas
12/18/2025
A.Douvikas
Vice President
12 / 22 / 2025
Doc ID: 7466117c47ad0c994ae7f1967408e321d64982b7
EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 909 Davis Street, Evanston, Illinois, 60201(“City”) and _______________
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: __January 19, 2026__________________
II. COMPLETION DATE: _____July 31, 2026___________________
III. FEES: $116,241.50
IV. SERVICES/SCOPE OF WORK:
As defined in RFP #25-48 (Exhibit B) and Consultants Response to Proposal
(Exhibit C)
Dated: 12/19/2025
Doc ID: 7466117c47ad0c994ae7f1967408e321d64982b7
Contract with Ghafari Associates, LLC. for the Water Plant...
Approval_of..._System.pdf and 1 other
7466117c47ad0c994ae7f1967408e321d64982b7
MM / DD / YYYY
Signed
12 / 22 / 2025
09:41:40 UTC-6
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
IP: 66.158.65.76
12 / 22 / 2025
13:22:50 UTC-6
Viewed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 50.171.242.186
12 / 22 / 2025
13:22:57 UTC-6
Signed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 50.171.242.186
12 / 22 / 2025
18:16:58 UTC-6
Viewed by Luke Stowe (lstowe@cityofevanston.org)
IP: 107.200.76.71
12 / 22 / 2025
18:25:19 UTC-6
Signed by Luke Stowe (lstowe@cityofevanston.org)
IP: 107.200.76.71
The document has been completed.12 / 22 / 2025
18:25:19 UTC-6