The URL can be used to link to this page

Home My WebLink AboutContract - Garland DBS Inc. - Main Library Roof Replacement $1,981,358 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tim Kirkby, Architect CC: Edgar Cano, Lara Biggs, Stefanie Levine Subject: Approval of a Contract award with Garland/DBS, Inc. for the Main Library Roof Replacement Contract Date: December 8, 2025 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with Garland/DBS,Library Main thefor OH) Roof St., 91st East (3800 Inc. Cleveland, Replacement Contract in the amount of $1,981,358. Funding Source: Funding is provided from the 2026 GO Bonds and Library Bonds Accounts. See below for additional details. Council Action: For Action Summary: The City of Evanston has used OMNIA Partners, Public Sector for various envelope repair projects over the past nine years. Garland/DBS Inc. is the selected contractor for this program.Proposal for Requestcompetitive aInc. selected was Garland/DBS through process in 2019 in Racine County, Wisconsin, for a nationwide, five-year contract with a five- year extension. Under the Cooperative Purchasing process, Garland/DBS Inc. acts as the project designer and produces bid documents. The bid documents are then sent to OMNIA Partners’ prequalified general contractors for bidding of the labor only, while Garland/DBS Inc. provides construction materials at pre-approved prices. A full labor and materials warranty is provided by Garland/DBS Inc. at the completion of the work. Garland/DBS Inc. has successfully completed all prior projects to the satisfaction of staff and facility occupants. Staff therefore recommends utilizing the Cooperative Purchasing process for this project and awarding the contract to Garland/DBS Inc. Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 bold text is recommended for award: Garland/DBS Inc. proposal MWDEBE Memo Page 2 of 6 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 1. 2. 3. 4. 5. 6. 7. 8. 9. Remove existing roof system down to existing polyisocyanurate insulation, clean and remove all loose debris and properly prepare for reroofing. ROOFING MATERIAL AND SERVICES PROPOSAL Include 1,000SF of tear off into the base bid CITY OF EVANSTON Library 1703 Orrington Ave Evanston, IL 60201 Date Submitted: 11/17/2025 Proposal #: 25-IL-250603 MICPA # PW1925 Illinois General Contractor License #: 104.015673 Purchase orders to be made out to: Garland/DBS, Inc. Please Note: The following budget/estimate is being provided according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Racine County, W I and OMNIA Partners, Public Sector (U.S. Communities). The line item pricing breakdown from Attachment C: Bid Form should be viewed as the maximum price an agency will be charged under the agreement. Garland/DBS, Inc. administered an informal competitive process for obtaining quotes for the project with the hopes of providing a lower market-adjusted price whenever possible. Scope of Work: Flat Roof- Kee-Stone Hybrid System - 30-Year Warranty MASONRY- a. Re-seal all coping joints with backer rod and Tuff Stuff MS. Install ½” DensDeck Prime cover board set in Insul-Lock HR ribbon pattern per Wind Uplift pressures. Install HPR TorchBase modified base sheet across the entire field. Prior to installing KEE-Stone FB 60, ensure the base sheet is free of dust, dirt and all debris. Unroll and relax the cap sheet prior to install. Apply KEE-Lock Splatter Spray Foam in a uniform splatter spray, ensuring not to apply it to any side laps or areas where the membrane is to be welded. Install the KEE-Stone FB 60 across the entire field, brooming it in immediately after install to ensure even, continuous contact between the fleece backing and the foam adhesive followed by a weighted roller to remove any air pockets. Garland/DBS, Inc. 3800 East 91st Street Cleveland, OH 44105 Phone: (800) 762-8225 Fax: (216) 883-2055 Inspect existing 3” polyiso and replace any wet or damaged areas. a. Install 4’x4’ drain sump detail at all internal roof drains. b. All plumbing stack penetrations to be a minimum of 12” above new roof system, all penetrations to be a minimum of 8” above new roof system height. Page 1 of 3 Page 3 of 6 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 10. 11. 12. 13. 1. 2. 3. 4. 5. 6. 7. Proposal Price Based Upon Market Experience:1,891,358$ Customer Requested Contingency 90,000$ Proposal Price Based Upon Market Experience: Including Contingency $ 1,981,358 DCG Roofing Riddiford Roofing Knickerbocker Roofing & Paving Co., Inc. Installation of New Drains (with plumbing connection)Ea. Additional Insulation Replacement per Sq. Ft. Install new alumium internal gutter. Heat weld side lap seams to seal membrane together. All end laps to be butted up to one another with 6” wide KEE-Stone utility roll heat welded over joint to seal. Install HPR TorchBase at all penetrations and perimeters as the base flashing sheet. 1,891,358$ 1,968,853$ 2,511,315$ Install new 24ga stainless steel counter flashing at all parapet perimeters and 24ga galvanized kynar coated steel details at all penetrations and perimeters where required. 3,733.50$ 6.10$ Garland/DBS Price Based Upon Local Market Competition: DCG Roofing - Unforeseen Site Conditions: R-5 Thermal blocks to be used at the clips to prevent the compressing of the insulation. Install Garland’s 18”, .050 Aluminum, R-Mer Span standing seam metal roof panels per the shop drawings. Clip spacing is 5’ in zones 1 & 2 and 4’4” in zone 3 per the wind up-lift calculations. Scope of Work: Standing Seam Metal Roof - 30-Year Warranty Shop Drawings Required Seam existing lap seams and any fasteners with Rmer Seal Install IRF retrofit framing system per engineered shop drawings. Seal fasteners with Tuff Stuff that area used to anchor the IRF Loose lay a layer of R-11 fiberglass insulation between IRF framing Install KEE-Stone NF 60 Flashing at all penetrations and perimeters as the cap flashing sheet. a. Apply KEE-Lock WB Flashing Adhesive to the exposed side of the base flashing ply and to the backside of the KEE-Stone NF 60 Flashing at a total combined rate of 1.0-1.5 gal/SQ. Adhesive takes 30 minutes to become tacky. b. Immediately roll the surface with a weighted roller followed by brooming. c. Extend cap flashing plies 9” onto field of the roof and minimum 3” overlap on verticals. d. Heat weld all vertical and flashing-to-field seams. e. At perimeter parapet walls, install flashings to the top of the vertical below the stone coping cap, secure with termination bar sealed with Tuff Stuff MS Page 2 of 3 Page 4 of 6 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Clarifications/Exclusions: 1. 2. 3. 4. 5. 6. 7. 8. Respectfully Submitted, Nathan Parker Garland/DBS, Inc. (216) 302-3791 Nathan Parker If you have any questions regarding this proposal, please do not hesitate to call me at my number listed below. Therefore, this proposal price can only be held until December 19, 2025. A Purchase Order or Fully Executed Contract must be in place by December 19, 2025 to hold pricing and all materials must be shipped prior to March 27, 2026. Please Note – The construction industry is experiencing unprecedented global pricing and availability pressures for many key building components. Specifically, the roofing industry is currently experiencing long lead times and significant price increases with roofing insulation and roofing fasteners. Therefore, this proposal can only be held for 30 days. DBS greatly values your business, and we are working diligently with our long-term suppliers to minimize price increases and project delays which could effect your project. Thank you for your understanding and cooperation. Permits are excluded. If permits are required this will be addressed via change order. Plumbing, Mechanical, Electrical work is excluded. Masonry work is included to which it obtains to the scope of work. Interior Temporary protection is excluded. Prevailing W ages are Included. Any work not exclusively described in the above proposal scope of work is excluded. Credit Card Fee not Included Payment and Performance Bond is Included. Page 3 of 3 Page 5 of 6 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Main Library Roof Replacement Contract, M/W/D/EBE Memo 12.08.2025 To: Edgar Cano, Public Works Agency Director Lara Biggs, Capital Planning & Engineering Bureau Chief/City Engineer Stefanie Levine, Senior Project Manager Tim Kirkby, Architect From: Tammi Nunez, Purchasing Manager Subject: Garland /DBS, Inc., for the Main Library Roof Replacement Contract Date: December 8, 2025 The goal of the Minority, Women, Disadvantaged, and Evanston Business Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/D/EBEs to perform no less than 25% of the awarded contract. With regard to the Main Library Roof Replacement Contract, Garland/DBS, Inc., the total base bid is $1,981,358.00, and they will receive a 24.8% credit for compliance. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE DBE EBE Anderson & Shah Roofing Inc. 23900 County Farm Road Joliet, IL 60417 Roofing $272,722.00 13.8% X Stevenson Crane Service Inc. 410 Stevenson Drive Bolingbrook, IL 60440 Crane and Lift Services $30,000.00 1.5% X Futurity 19 3 Grant Sq#310 Hinsdale, IL 60521 Masonry $25,000.00 1.3% X Central Rug and Carpet 3006 Central Street Evanston, IL 60201 Ground Safety and Traffic Coordination $122,500.00 6.2% X Garza Supply Equipment and Supply, LLC 901 Elizabeth St. Elgin, IL 60120 Construction Material Handling $39,600.00 2.0% X Total M/W/D/EBE $489,822.00 24.8% CC: Hitesh Desai, Chief Financial Officer Memorandum Page 6 of 6 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 12 / 18 / 2025 Doc ID: ff066ce45f4a23a6546a75df03965bbcc2ebf248 Contract - Garland/DBS, Inc. for the Main Library Roof... Approval_of..._Contra.pdf and 1 other ff066ce45f4a23a6546a75df03965bbcc2ebf248 MM / DD / YYYY Signed 12 / 17 / 2025 09:32:28 UTC-6 Sent for signature to Alexandra Ruggie (aruggie@cityofevanston.org) and Luke Stowe (lstowe@cityofevanston.org) from lthomas@cityofevanston.org IP: 66.158.65.76 12 / 17 / 2025 09:40:23 UTC-6 Viewed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 24.13.226.57 12 / 17 / 2025 09:40:36 UTC-6 Signed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 24.13.226.57 12 / 18 / 2025 10:42:21 UTC-6 Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 50.171.242.186 12 / 18 / 2025 10:42:46 UTC-6 Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 50.171.242.186 The document has been completed.12 / 18 / 2025 10:42:46 UTC-6