HomeMy WebLinkAboutActions 12.8.2025
Page 1 ACTIONS December 8, 2025
CITY COUNCIL ACTIONS
City Council
Monday, December 8, 2025
Lorraine H. Morton City Hall, James C. Lytle City Council Chambers, 909 Davis Street
5:30 PM
Item Item Description Motion Disposition
SP1. Ordinance 75-O-25, An Ordinance
Amending Title 1, Chapter 22, "Welcoming
City Ordinance"
Staff recommends approval of Ordinance 75-O-25,
An Ordinance Amending Title 1, Chapter 22,
"Welcoming City Ordinance."
Approved on
Consent Agenda for
Introduction and
Action
M1. Approval of the minutes of the regular
Council meeting of November 24, 2025 Approved on
Consent Agenda for
Action
A1. Approval of the City of Evanston Payroll
and Bills List
Staff recommends City Council approval of the City
of Evanston’s payroll for the period of November 3,
2025, through November 16, 2025, in the amount of
$3,993,137.31; the Bills List dated December 9,
2025, for $23,088,190.03.
Approved on
Consent Agenda for
Action
Page 2 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A2. Approval of the 2026 City Council and
Rules Committee Meeting Schedule
Approval of the 2026 City Council and Rules
Committee Meeting Schedule.
Approved for Action
8-0-1
Ayes: Davis,
Rodgers, Geracaris,
Kelly, Harris, Iles,
Nieuwsma, Suffredin,
Nayes: None
Absent: Burns
Page 3 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A3. Approval of a Contract Renewal with
Sports for Life for the Instruction of Tennis
and Pickleball Classes and Camps. (RFP
24- 48)
Staff recommends that the City Council authorize the
City Manager to execute a contract renewal with
Sports for Life (424 Ashland Place, Highland Park, IL
60035) for the instruction of tennis and pickleball
classes and camps for both youth and adults. The
agreement period will run from January 1, 2026,
through December 31, 2026. This is the first of two
(2) optional one-year renewals. The purchase order
shall not exceed $122,500.
Revenue from program registrations is deposited into
the General Fund Account, Chandler-Newberger
Center Business Unit 130.30.3035.53565, and
instructional expenses are paid from
Chandler-Newberger Business Unit
130.30.3035.62505, which has a $600,000 budgeted
allocation. Compensation for the vendor is based on
the following amount of revenue collected:
Program: Camps and Classes
Vendor Revenue: 70%
City Revenue: 30%
For 2026, staff projects $176,000 in revenue and
approximately $122,500 in expenses. For 2025,
revenue for Sports For Life camps and classes was
approximately $160,000, and expenses were
$111,800.
Approved on
Consent Agenda for
Action
Page 4 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A4. Approval of a Contract Renewal 1 of 2 with
North Shore Kids Sports LLC, dba i9
Sports Instruction (RFP 24-54)
Staff recommends the City Council authorize the City
Manager to execute a contract renewal with North
Shore Kids Sports LLC, dba i9 Sports (1229 N North
Branch Street, Suite 201, Chicago, IL 60642) for the
instruction of basketball classes, leagues, and
summer camps. The agreement period will run from
January 1, 2026, through December 31, 2026. This is
the first of two (2) optional one-year renewals. The
purchase order shall not exceed $30,000.
Revenue from program registrations is deposited into
the General Fund Account: Chandler-Newberger
Center Business Unit 130.30.3035.53565, and
instructional expenses are paid from
Chandler-Newberger Business Unit
130.30.3035.62505, which has a $600,000 budgeted
allocation.
Program: Camps and Classes
Vendor Revenue: 70%
City Revenue: 30%
For 2026, staff projects $43,500 in revenue and
approximately $30,000 in expenses.
Approved on
Consent Agenda for
Action
Page 5 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A5. Approval of a Contract with Fambro
Management, LLC dba Chess Scholars for
Chess Instruction (RFP 24-51)
Staff recommends that the City Council authorize the
City Manager to execute a contract with Fambro
Management, LLC, d/b/a Chess Scholars (1292
Barclay Blvd., Buffalo Grove, IL 60089) for the
instruction of chess camps and STEM classes. The
agreement period will run from January 1, 2026,
through December 31, 2026. This is the first of two
(2) optional one-year renewals. The purchase order
shall not exceed $36,000.
Revenue from program registrations is deposited into
the General Fund Account, Chandler-Newberger
Center Business Unit 130.30.3035.53565, and
instructional expenses are paid from
Chandler-Newberger Business Unit
130.30.3035.62505, which has a $600,000 budgeted
allocation. Compensation for the vendor is based on
the following amount of revenue collected:
Program: Camps and Classes
Vendor Revenue: 70%
City Revenue: 30%
For 2026, staff projects $52,000 in revenue and
approximately $36,000 in expenses.
Approved on
Consent Agenda for
Action
Page 6 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A6. Approval of Contract Renewal with EVP
Academies, LLC for Volleyball Instruction
(RFP 24-47)
Staff recommends that the City Council execute a
contract renewal with EVP Academies, LLC (206
Lindenwood Dr., Michigan City, IN 46360) for the
instruction of volleyball classes, volleyball camps,
and outdoor beach volleyball programs. The
agreement period will run from January 1, 2026,
through December 31, 2026. This is the first of two
(2) optional one-year renewals. The purchase order
shall not exceed $85,000.
Revenue from program registrations is deposited into
the General Fund Account, Chandler-Newberger
Center Business Unit 130.30.3035.53565, and
instructional services expenses are paid from
Chandler-Newberger Business Unit
130.30.3035.62505, which has a proposed budget of
$600,000. Compensation for the vendor is based on
the following amount of revenue collected:
Program: Camps and Classes
Vendor Revenue: 70%
City Revenue: 30%
For 2026, staff projects $122,000 in revenue and
approximately $85,000 in expenses. For 2025,
revenue for EVP camps and classes was
approximately $83,000, and expenses were
approximately $58,100.
Approved on
Consent Agenda for
Action
Page 7 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A7. Approval of Contract Renewal with
Chicago Union for Ultimate Frisbee
Instruction (RFP 24-52)
Staff recommends the City Council authorize the City
Manager to execute a contract renewal with Chicago
Union (1N540 Ingalton Ave., West Chicago, IL
60185) for the instruction of ultimate frisbee classes,
leagues, and summer camps. The agreement period
will run from January 1, 2026, through December 31,
2026. This is the first of two (2) optional one-year
renewals. The purchase order shall not exceed
$60,000.
Revenue from program registrations is deposited into
the General Fund Account, Chandler-Newberger
Center Business Unit 130.30.3035.53565, and
instructional expenses are paid from
Chandler-Newberger Business Unit
130.30.3035.62505, which has a $600,000 budgeted
allocation. Compensation for the vendor is based on
the following amount of revenue collected:
Program: Camps and Classes
Vendor Revenue: 70%
City Revenue: 30%
For 2026, staff projects $86,000 in revenue and
approximately $60,000 in expenses.
Approved on
Consent Agenda for
Action
Page 8 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A8. Approval of Contract Award with Fowler
Services, Inc. for Demolition of City-Owned
Property Located at 801-809 Main Street
(Bid 25-60)
Staff recommends that the City Council authorize the
City Manager to execute an agreement with Fowler
Services, Inc. (214 Mill Avenue, Hampshire, IL
60140) for demolition, not to exceed $103,550.
Funding is provided from the Chicago-Main Tax
Increment Finance District G/L 345.99.3400.62490
with a cash balance of $438,769.
Approved on
Consent Agenda for
Action
A9. Approval of the Replacement of a
Domestic Water Heat Exchanger,
Associated Pumps, and Sensors at the
Evanston Fire Station #5
Staff recommends the City Council authorize the City
Manager to enter into an agreement with Great
Lakes Plumbing and Heating Company (430 Plaza
Drive, Westmont, IL, 60559) for the replacement of
the domestic hot water tank, associated pumps, and
sensors at the Evanston Fire Station #5 located at
2830 Central Street, Evanston, IL 60201. The
availability of the hot water tank (lead time twelve
(12) weeks minimum) will require the waiver of the
standard competitive bidding and/or cooperative
contracts process. The standard 6-8 week RFP
letting process would delay the procurement of the
necessary equipment and likely yield the same
bidders and outcomes (quoted prices). As required
by policy, this type of purchase and waiver requires a
two-thirds vote of the City Council.
Funding for this repair will be from the General Fund,
Facilities, Building Maintenance Material (Account
100.19.1950.65050), in the amount of $88,890.00,
with a FY 2025 budgeted amount of $715,000.00
and a YTD balance of $383,921.87.
Approved on
Consent Agenda for
Action
Page 9 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A10. Approval of Contracts with Alexander
Chemical Corporation, Polydyne
Incorporated, and Carus Corporation for
FY 2026 Water Treatment Chemicals (Bid
25-51)
Staff recommends City Council authorize the City
Manager to execute agreements with Alexander
Chemical Corporation (7593 S. First Road, LaPorte,
IN 46350) in the amount of $595,566.50, Polydyne
Incorporated (One Chemical Plant Road, Riceboro,
GA 31323) in the amount of $44,100.00, and Carus
Corporation (315 Fifth Street, Peru IL 61354) in the
amount of $465,920.00, for the period of January 1,
2026, to December 31, 2026, for the purchase of
water treatment chemicals (Bid 25-51), for a total
amount of $1,105,666.50.
Funding will be provided by the Water Production
Bureau Filtration Business Unit (Accounts
510.40.4220.65015 - $750,000 & 510.40.4220.65030
- $400,000), which has a total FY 2026 approved
budget of $1,115,000.00.
Approved on
Consent Agenda for
Action
A11. Approval of the Purchase and Installation
of Two (2) Dual Port Electric Vehicle
Charging Stations for Public Use at Two
City of Evanston Surface Parking Lots
Staff requests the City Council authorize the City
Manager to approve the purchase and installation of
two (2) dual car charging stations in the amount of
$38,112.00 to Carbon Day EV Charging (163 S.
Wheeling Rd., Wheeling, IL 60090). This purchase is
through Sourcewell joint purchasing contract
#042221-CPI.
Funding for this project will be from the Capital
Improvement Fund (CIP) and General Obligation
(GO) Bonds (Account 415.40.4125.65515-125001),
in the amount of $38,112, with an FY 2025 budgeted
amount of $200,000.00, all of which is remaining.
Approved on
Consent Agenda for
Action
Page 10 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A12. Approval of a Contract award with
Garland/DBS, Inc. for the Main Library
Roof Replacement Contract
Staff recommends the City Council authorize the City
Manager to execute an agreement with
Garland/DBS, Inc. (3800 East 91st St., Cleveland,
OH) for the Main Library Roof Replacement Contract
in the amount of $1,981,358.
Funding is provided from the 2026 GO Bonds and
Library Bonds Accounts. See below for additional
details.
Approved on
Consent Agenda for
Action
A13. Purchase of Insurance/Renewals -
Property, Excess Liability & Excess
Worker's Compensation for Fiscal Year
2026
City staff recommends approval to purchase the
outlined insurance policies for Fiscal Year 2026 at a
total cost of $1,801,590. This includes a quote of
$1,551,829 towards the General Liability Insurance
package, including crime and cyber insurance. The
Worker ’s Compensation insurance premium is
estimated at $208,616, and fees for insurance
brokerage service are $41,145, as outlined in the
Gallagher proposal on page 37. The policies will
renew all insurance coverage from January 1, 2026,
to January 1, 2027.
Funding is provided by the Insurance Fund,
Insurance Premiums (No. 605.99.7800.62615), with
a yearly budget of $2,000,000.
Approved on
Consent Agenda for
Action
Page 11 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A14. Approval of Payment to Yodel Staff recommends the City Council authorize
payment to Yodel Pass software (515 Madison Ave,
Ste 8146, NY, 10022) in the amount of $25,195 for
processing non-resident beach ticket sales during the
2025 beach season, comprising $1.30 per pass and
a 3.0% transaction fee.
Expenses will be charged to the Beach Service
Agreements account (100.30.3080.62509) and will
be offset by the revenue received from non-resident
beach tickets in the amount of $211,635.
Approved on
Consent Agenda for
Action
A15. Approval of Contract Award with ECO
Lighting Services and Technology, LLC for
the 2025 Lighting Modernization Project
(Bid 25-58)
Staff recommends the City Council authorize the City
Manager to execute an agreement with ECO Lighting
Services and Technology, LLC, 4161 W 166th Street,
Suite A, Oak Forest, IL, 60452, for the 2025 Lighting
Modernization Project (Bid 25-58) in the amount of
$194,300.00.
Funding is provided from the Capital Improvement
Fund, 2025 GO Bonds, Account
#415.40.4125.65515-525007. This account has a
budget of $300,000, with $279,500 remaining.
Approved on
Consent Agenda for
Action
Page 12 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A16. Approval of Change Order No. 1 to the
Agreement with Joel Kennedy
Constructing Corp. for the 2025 Water
Main Improvements and Street
Resurfacing Project (Bid No. 25-08)
Staff recommends the City Council authorize the City
Manager to execute Change Order No. 1 to the
agreement with Joel Kennedy Constructing Corp. (40
Noll Street, Waukegan, IL 60085) for the 2025 Water
Main Improvements and Street Resurfacing Project
(Bid No. 25- 08) in the amount of $2,900,472.60.
This change order also extends the contract
completion by 221 days to June 30, 2026.
Funding is provided from the Water Fund in the
amount of $2,900,472.60. A detailed funding analysis
is included in the memo below.
Approved on
Consent Agenda for
Action
Page 13 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A17. Approval of Change Order No. 1 to the
Agreement with Millennium Contracting
Co. for the 2025 Prioritized Water Main and
Lead Water Service Line Replacement
Project (Bid 25-10)
Staff recommends that City Council authorize the City Manager
to execute Change Order No. 1 to the agreement with
Millennium Contracting Co. (5933 N. Knox Avenue, Chicago, IL
60646) for the 2025 Prioritized Water Main and Lead Water
Service Line Replacement Project (Bid 25-10) in the amount of
$22,305.27. This Change Order will increase the overall
contract amount from $5,183,475.00 to $5,205,780.27. This
change order includes a time extension of 146 days, extending
the contract completion date from January 6, 2026, to May 31,
2026.
Funding will be provided in part by the Illinois Environmental
Protection Agency (IEPA) State Revolving Fund (SRF) Public
Water Supply Loan Program (PWSLP) for eligible costs related
to lead service line replacement, in the amount of approximately
$3,597,222.00. With this funding, up to $3,027,000 of principal
forgiveness will be provided for eligible construction costs that
the City will not need to repay. The balance of approximately
$570,253.00 will be funded by a 30-year 0% interest loan. The
IEPA loan funding for this work will be routed through the Water
Fund, Capital Improvement (Account 510.40.7330.65515-
425036).
The balance of $1,586,562.00 needed for the original contract
amount will be provided from the Water Fund, Capital
Improvement (Account 510.40.7330.65515-425036), which has
a total FY 2025 budget allocation of $3,800,000.
-Continued on next page-
Funding for the change order not covered by the IEPA loan in
the amount of $21,965.27 will be provided by the Water Fund
Lead Service Abatement (Account 510.40.4225.62410), which
has a YTD balance of $132,549.00. A detailed summary is
included in the memo below.
Approved on
Consent Agenda for
Action
Page 14 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A18. Approval of a Single Source Contract with
Official Finders, LLC. (RFP 24-53)
Staff recommends the City Council approve a
single-source agreement with Official Finders, LLC
(525 S Tyler Rd # Q2, St. Charles, IL 60174) for sport
officials, referees, and umpires for the Parks and
Recreation youth sports leagues and tournaments.
The agreement period will run from January 1, 2026,
through December 31, 2027. Requires two thirds
(2/3) vote of the Council members.
Funding is not to exceed $40,000 and will be
provided from the Chandler-Newberger Community
Center Instructor Services line item, account number
130.30.3035.62505, with a budget allocation of
$600,000. For 2026, staff projects $55,000 in
revenue from youth and adult sports leagues.
Approved on
Consent Agenda for
Action
A19. Approval of a Three-Year Sole Source
Agreement with TruePoint Solutions for
the Utility Billing Software-as-a-Service
(SaaS) Subscription
Staff recommends that the City Council authorize the
City Manager to execute a three-year sole-source
agreement with TruePoint Solutions (950 East State
Highway 114, Suite 105, Southlake, Texas, 76092)
for the period of January 1, 2026, to December 31,
2028, to provide the utility billing system software as
a service in the not-to-exceed amount of
$227,944.00.
Funding is provided by the Water Fund (Account
510.40.4225.62340), which has an approved FY
2026 budget of $235,000.00.
Approved on
Consent Agenda for
Action
Page 15 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A20. Approval of a Contract Extension with
Sebis Direct, Incorporated for FY 2026
Utility Bill Print and Mail Services (RFP
22-44)
Staff recommends that City Council authorize the
City Manager to approve a contract extension with
Sebis Direct, Incorporated (6247 West 74th Street,
Bedford Park, IL 60638) to provide utility bill print and
mail services for the period of January 1, 2026, to
December 31, 2026, in the amount of $45,350.00.
Funding for the mailing of the bills is provided by the
Water Fund account (510.40.4225.62315), which has
a FY 2026 budget amount of $25,000.00, and from
the Sewer Fund account (515.40.4530.62315), which
has a FY 2026 budget amount of $10,000.00. The
printing of the bills is provided by the Water Fund
account (510.40.4225.62455), which has a FY 2026
budget amount of $15,000.00, and from the Sewer
Fund account (515.40.4530.62455), which has a FY
2026 budget amount of $5,000.00. A detailed funding
table is included in the attached memo.
Approved on
Consent Agenda for
Action
A21. Approval of Sole-Source Renewal Contract
with LCT Software LLC (DigEplan)
Staff recommends the City Council authorize the City
Manager to execute a sole-source contract renewal
with LCT Software LLC, DigEplan (4500 140th
Avenue North, Suite 101. Clearwater, FL 33762) for
DigEplan Plan Review Software in the amount of
$35,940.00. A sole-source purchase requires a
two-thirds vote of the City Council.
Funding for this purchase will be from the FY 2026
General Fund, Administrative Services, IT Division,
IT Computer Software account (GL#
100.19.1932.62340), which has a FY 2026 proposed
budget of $1,752,000.00.
Approved on
Consent Agenda for
Action
Page 16 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A22. Approval of Contract with Axon Enterprise
Inc. for the Evanston Police Body Worn
Camera Program
Staff recommends the City Council authorize the City
Manager to execute a contract with Axon Enterprise
Inc., 17800 N. 85th Street, Scottsdale, AZ 85255, for
the Evanston Police Body Worn Camera Program in
the total amount of $5,848,836.78 for the next seven
years (2026, 2027, 2028, 2029, 2030, 2031, and
2032).
Funding for this program in 2026 will be provided by
the Service Agreements/Contract Account in the
Police Department's Office of Administration. This
line item (100.22.2260.62509) has an approved 2026
budget of $712,828. The Police Department has
specifically designated $575,000 of the budgeted
amount for the Axon agreement. For 2027 through
2032, it is recommended that the annual cost be paid
from Police Department funding, augmented each
year to cover any increase in pricing.
Approved for Action
6-3-0
Ayes: Davis,
Rodgers, Harris, Iles,
Nieuwsma, Suffredin,
Nayes: Geracaris,
Kelly, Burns
Absent: None
Page 17 ACTIONS December 8, 2025
Item Item Description Motion Disposition
A23. Potential Reconsideration: Approval of
Change Order No. 5 to the Agreement with
SmithGroup, Inc. for the Evanston
Shoreline Repairs (RFQ 21-45)
Councilmembers Kelly, Davis, Suffredin, Rodgers,
and Burns request potential reconsideration of this
item. Staff recommends that City Council authorize
the City Manager to execute Change Order No. 5 to
the agreement with SmithGroup, Inc. (35 East
Wacker, Suite 900, Chicago, IL 60601), for the
Evanston Shoreline Repairs (RFQ 21-45) in the
amount of $38,900. This will increase the overall
contract amount from $460,600 to $499,500 and
extend the contract’s completion deadline by 730
calendar days, from December 31, 2024, to
December 31, 2026.
Funding is provided by the Capital Improvement
Fund 2025 Project Bonds (Account
415.40.4125.62145 – 522006), which has an
approved FY 2025 budget of $750,000, with
$729,637 remaining.
Motion to issue a
new RFP for Design/
Build Approved
9-0-0
Ayes: Davis,
Rodgers, Geracaris,
Kelly, Harris, Iles,
Nieuwsma, Burns,
Suffredin
Nayes: None
Absent: None
A24. Resolution 68-R-25, Authorizing the City
Manager to Enter into an Agreement with
Family Focus for its Move from 2010
Dewey Avenue to 1601-07 Simpson Street,
and a Disposition Plan for 2010 Dewey
Avenue
Staff recommends that City Council approve
Resolution 68-R-25, authorizing the City Manager to
enter into an Agreement with Family Focus for its
move from 2010 Dewey Avenue to 1601-07 Simpson
Street, and a disposition plan for 2010 Dewey
Avenue.
Water Fund GLs 510.40.4200.65525-424003 &
510.40.4200.65515- 424006
Approved on for
Action
7-2-0
Ayes: Davis,
Geracaris, Harris,
Iles, Nieuwsma,
Burns, Suffredin
Nayes: Rodgers,
Kelly
Absent: None
Page 18 ACTIONS December 8, 2025
Item Item Description Motion Disposition
HS1. Ordinance 74-O-25 Amending City Code
Section 7-10-3 “General Regulations”
Staff recommends the introduction of Ordinance
74-O-25, amending City Code section 7-10-3
“General Regulations”, to ensure equity and
consistency across outdoor recreational amenities.
Staff recommends that basketball court hours be
adjusted to align with those of the racquet courts.
Approved on
Consent Agenda for
Introduction
AP1. Approval of Appointments to Boards,
Commissions, and Committees
The Mayor recommends that the City Council
approve the reappointment of Samuel Jones for a
three-year term to the Citizen Police Review
Commission, the reappointment of Kiril Mirintchev for
a four-year term to the Land Use Commission, the
appointment of Jerri Garl for a three-year term to the
Environment Board, the appointment of Cherylette
Hilton for a three-year term to the Housing and
Community Development Committee, and the
appointment of Sebastian Nalls and Nancy Nicholson
for a three-year term each to the Commission on
Aging and Disabilities.
Approved on
Consent Agenda for
Action