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HomeMy WebLinkAboutContract - ARPA -Onda Collective- Pathways to Wellness 2.27.25-2.27.26 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Human Services Committee From: Ike Ogbo, Health & Human Services Director CC: Sarah Flax, Community Development Director Subject: Approval of $400,000 ARPA Funding Allocation to Establish a Health Initiative, Evanston Pathway to Wellness, that Will Help Support and Improve Vulnerable Most of Evanston’s Health the Outcomes Residents. Date: September 23, 2024 Recommended Action: Councilmember Burns recommends the City Council approve the $400,000 funding allocation using the American Rescue Plan Act funds to implement the Evanston Pathway to Wellness, a one-year pilot program aimed at improving health outcomes for Evanston's most vulnerable populations, specifically focusing on hypertension. Funding Source: Funding is requested through the American Rescue Plan Act, Account Number 170.99.1700.55251. CARP: Vulnerable Populations Council Action: For Action Summary: The Evanston Pathway to Wellness program is a one-year pilot designed to address hypertension and improve health outcomes for Evanston's most vulnerable populations. This controlled study aims to demonstrate the effectiveness of our interventions, with the ultimate goal of establishing a sustainable, ongoing program. This effort has been coordinated with Whole Woman Fitness, Health Director Ike Ogbo, and Community Development Director Sarah Flax. As part of this initiative, there is also potential collaboration with Onda Collective to assist in the design and implementation of a food and nutrition program. Doc ID: ebf8cf4beb402f228dfaa9d69c62f285a1ec75b1 Why focus on hypertension? Program Design: Group 1 – Control Group: Participants in the control group will receive remote patient monitoring and food stipends that provide access to healthy food options tailored to their dietary needs. What is remote patient monitoring? Group 2 – Intervention Group: In addition to the benefits provided to the control group, participants in the intervention group will receive comprehensive wrap-around support. This includes in-person fitness classes, food preparation courses, nutrition education, nurse checkups, referrals, personalized medical support, and medication management. Evaluation Methodology: Page 2 of 3 Doc ID: ebf8cf4beb402f228dfaa9d69c62f285a1ec75b1 Health Outcomes: Implementation Strategy: Community Engagement and Program Rollout: Conclusion: Page 3 of 3 Doc ID: ebf8cf4beb402f228dfaa9d69c62f285a1ec75b1 Memorandum. To: City Manager, Luke Stowe. From: Ike C. Ogbo, Director, Health and Human Services Department Subject: The Pathway to Wellness Program. Date: February 25, 2025 Summary: On September 23, 2024, the City Council approved the $400,000 funding allocation using the American Rescue Plan Act funds to implement the Evanston Pathway to Wellness, a one-year pilot program aimed at improving health outcomes for Evanston's most vulnerable populations, specifically focusing on hypertension. The proposal approved by Council would operate by dividing cohorts in two groups of 75 participants. The goal is to establish specific improvement goals focused on hypertension management. In order to meet the demands of the design and prior to City Council’s approval, experts were brought on-board to help with the design and implementation of the program. Onda Collectiive and Rush BMO Institute for Health Equity were brought on board to provide methodologies pertinent to data collection, research, nutrition, outcome measures, and performance analysis to ensure an objective assessment and to support continuous improvement throughout the program's duration. Onda Collective, Whole Women Fitness (WWF) and Rush BMO Institute for Health Equity all contributed and collaborated on the proposal that was approved by City Council. After Council’s approval, the parties have continued to work together to establish specificity in roles which have been incorporated in the contracts for the design phase of Pathway to Wellness. There has been no deviation from the cohorts or goals of the City Council–approved program. Upon completion of the design phase, the parties will negotiate and execute a separate contract governing the implementation phase of the Pathway to Wellness Program. Our Law Department team will continue to be integral in the approval process of program contracts as they have been during the design phase contract agreements. The September 23rd, 2024 memo to Council is attached to this communication Doc ID: ebf8cf4beb402f228dfaa9d69c62f285a1ec75b1 PATHWAY TO WELLNESS AGREEMENT This Pathway to Wellness Program development and design phase (this “Agreement”) is entered into this 20th day of February, 2025, between Onda Collective, 3217 W. Leland Ave, #1E, Chicago, Illinois (“Provider”), and the City of Evanston, an Illinois municipal corporation, 2100 Ridge Avenue, Evanston, Illinois (the “City”) (collectively, “the Parties”). BACKGROUND: WHEREAS, the City has received an APRA grant to create and implement, “Pathway to Wellness," a one-year pilot program aimed at improving health outcomes for Evanston's most vulnerable populations, specifically focusing on hypertension; and WHEREAS, the City desires to contract with the aforementioned Provider for the design phase of the program; and WHEREAS, the Parties agree that Provider will provide the Services pursuant to the terms and conditions of this Agreement. AGREEMENT: NOW, THEREFORE, in consideration of the mutual covenants contained herein and for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the Parties, the Parties agree as follows: 1. Background/Recitals. The recitals set forth above are hereby incorporated into this Agreement as if fully set forth herein. 2. Staffing. Provider agrees to provide qualified, certified and licensed health professionals or relevant professionals who will perform the duties ranging from development to design of the program as needed throughout the duration of the design of the program. 3. Term. The Parties’ rights and duties pursuant to this Agreement shall begin on ____ , 2025 (the “Effective Date”), and shall expire on ____ (the “Termination Date”), unless terminated earlier pursuant to Section ____ of this Agreement. 4. Billing and Fees. Provider agrees to bill the City for duties performed by Provider via an invoice each month. The City agrees to pay Provider on an hourly basis for Services in the performance of this Agreement. 5. Scope and Limits of Services. Provider will provide staff that will perform duties within the performance of this Agreement . February 27, 2026February 27 Doc ID: ebf8cf4beb402f228dfaa9d69c62f285a1ec75b1 6. Patients/Requirements, Safety, Non-Discrimination. The Pathway to Wellness Program will be open to all eligible Evanston community members; eligibility for participation will be determined by the City in its sole discretion. No eligible Evanston community member will be excluded from participation in or denied services in the administration of the Pathway to Wellness Program based on non-merit factors such as race, color, national origin, religion, sex, gender identity, gender expression, sexual orientation, or physical or mental disability. 7. Termination; Funding. Either Party may terminate this Agreement upon fourteen (14) business days’ written notice to the other Party. Notice shall be given pursuant to the provisions of Section 18 of this Agreement. The Parties acknowledge and agree that funds allocated for the operation of the Pathway to Wellness Program are subject to continued government funding through government program(s) and the continued availability of funds beyond the Term of this Agreement is not guaranteed. The only source of funding for the Pathway to Wellness Program at the time of this agreement is the American Rescue Plan Act in the amount of $400,000. Additional funding and years beyond the Term of this Agreement are subject to program outcomes and funding availability. The City will maintain reasonable internal fiscal safeguards to protect the funds to be used for operation of the Pathway to Wellness Program for the duration of the program. 8. Indemnity. Provider agrees to defend, indemnify, and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs and fees, including attorney’s fees, judgments, or settlements, resulting from or arising out of any negligent or willful act(s) or omission(s) on the part of the Provider, its contractors or sub-contractors, employees, or agents, during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. 9. Compliance with Laws. The Parties agree to comply with all applicable federal, state, and local laws and regulations in the performance of this Agreement. 10. Records and Audit. The Parties will each maintain and track all records related to the performance of this Agreement. The Provider will make available to the City specifically the Health and Human Services Department, upon request, all books and records related to the development and design of the Pathway to Wellness Program including but not limited to billing and funding records, in order to audit and ensure appropriate use of funds for the Program’s purpose where applicable to the performance of this Agreement. Doc ID: ebf8cf4beb402f228dfaa9d69c62f285a1ec75b1 11. Freedom of Information Act. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2) (the “Act”), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification by the City that it has received a Freedom of Information Act request that calls for records within the Provider’s control, the Provider shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and Provider shall cooperate to determine what records are subject to disclosure under such a request and whether or not any exemption to disclosure of such records, or a part thereof, is applicable. Provider shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Provider may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under the Act, or with a decision or order of a court with jurisdiction over the City, shall not be a violation of this Section. 12. Confidentiality of City Information. In connection with this Agreement, the City may provide Provider with information to enable Provider to render the Services. Provider agrees to treat, and to obligate Provider’s employees to treat, as secret and confidential all such information, whether or not identified by the City as confidential. 13. Independent Contractor. Provider’s status, as well as the status of any staff or other employee of Provider involved in the performance of this Agreement, shall be that of an independent contractor and not that of an employee of the City. Provider and its employees shall not hold themselves out, nor claim to be an employee of the City. Provider shall, at its own expense, comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county, and municipal laws, ordinances, rules, regulations, and orders pertaining to employment matters. Provider shall require its employees working on-site to comply with all policies and work rules applicable to City employees while on the Premises such as the Workplace Harassment Policy and Drug and Alcohol Policy. Provider agrees to abide by the Occupational Safety and Health Act of 1970 (OSHA) and as the same may be amended from time to time, applicable state and municipal safety and health laws, and all regulations pursuant thereto. 14. Use of City’s Name or Picture of Property. Provider shall not, in the course of performance of this Agreement or thereafter, use or permit the use of the City’s name, nor any picture of the Premises or reference to its Services in any advertising, promotional, or other materials prepared by, or on behalf of, the Provider, nor disclose or transmit the same to any other party without obtaining permission from the City first. 15. No Assignments or Subcontracts. Provider shall not assign or subcontract all or any part of its rights or obligations hereunder without the City’s express prior written approval. Any attempt to do so without the City’s prior written consent shall, at the City’s Doc ID: ebf8cf4beb402f228dfaa9d69c62f285a1ec75b1 option, be null and void and of no force or effect whatsoever. Provider shall not employ, contract with, or use the services of any other consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of the City. The City hereby agrees that Onda Collective has the authority to hire independent contractors during the development and design of the Pathways to Wellness Program in the performance of this agreement. 16. Dispute Resolution. The Parties agree to use their best efforts to resolve any disputes arising under this Agreement via a mutually-acceptable alternative dispute resolution process. In the event that the Parties are not able to so agree, venue for any action arising out of or due to this Agreement shall be the courts located in Cook County, Illinois. The City does not waive its rights under the Illinois Local Government and Governmental Employees Tort Immunity Act, 745 ILCS 10/1 et seq., by entering into this Agreement. 17. Governing Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. 18. Notices. Any written notice required or permitted under this Agreement shall be deemed to have been duly given on the day or receipt, and shall be delivered to the party to whom notice is to be given (a) personally, (b) by electronic mail (with receipt acknowledgement), (c) by a recognized overnight delivery service, or (d) by first class registered or certified mail, return receipt requested, postage prepaid (with additional notice by regular mail), and addressed to the party to whom notice is to be given at the address stated below its name below, or at the most recent address specified by written notice given to the other party in the manner provided in this section: If to PROVIDER: If to the CITY: Luke Stowe, City Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201 citymanagersoffice@cityofevanston.org With a copy to the City’s legal representative: City of Evanston ATTN: CORPORATION COUNSEL 2100 Ridge Avenue Evanston, IL 60201 lawoffice@cityofevanston.org Doc ID: ebf8cf4beb402f228dfaa9d69c62f285a1ec75b1 19. Amendments. No amendments or modifications of this Agreement shall be valid unless evidenced in writing and signed by duly authorized representatives of both Provider and the City or their respective successors in interest. 20. Severability. In the event that any provision of this Agreement should be held void or unenforceable, the remaining portions hereof shall remain in full force and effect. 21. Entire Agreement. This Agreement, together with any exhibits attached hereto, sets forth all the covenants, conditions, and promises between the Parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions, or understandings between the Parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms herein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular provision. 22. Counterpart Execution. The Parties may execute this Agreement in counterparts, which shall, in the aggregate, when signed by both Parties, constitute one and the same instrument; and, thereafter, each counterpart shall be deemed an original instrument against any Party who has signed it. A fax or scanned transmission of a signature page shall be considered an original signature page. 23. Roles and Responsibilities: Under this agreement to design the Pathway to Wellness program, the Provider agrees to undertake specific and various roles and relationships to achieve the desired goals and objectives of the program. The attached work plan, ADDENDUM A, delineates the Provider’s role, and the Provider’s respective hourly rate is specified below: ONDA Collective will perform the activities outlined in ADDENDUM A, at the hourly rate of $230/ hour. 24. Design Phase Overview The design process for Pathways to Wellness will span 16 weeks and include 20 virtual meetings, along with additional offline design work. The process will involve collaboration between Whole Woman Fitness (The lead provider of the Pathway to Wellness Program), Onda Collective (Consultant) and Rush BMO Institute for Health Equity (Principal Investigator). The total design cost will not exceed $57,500, with a maximum of $32,520 for work done by Provider, Onda Collective. 25. Transition to Implementation Phase Doc ID: ebf8cf4beb402f228dfaa9d69c62f285a1ec75b1 Upon completion of the design phase outlined in the attached work plan, ADDENDUM A, the Parties agree to negotiate and execute a separate contract governing the implementation phase of the Pathway to Wellness Program. IN WITNESS WHEREOF, the duly authorized representative of each of the Parties has executed this Agreement, effective as of the date specified herein. ONDA COLLECTIVE : CITY OF EVANSTON: By: _____________________________ Name: Hannah Pick Title: President By: _____________________________ Luke Stowe City Manager Approved as to form: Alexandra B. Ruggie Corporation Counsel Doc ID: ebf8cf4beb402f228dfaa9d69c62f285a1ec75b1 Pathways to Wellness Agreement City_Counci...ellness.pdf and 2 others ebf8cf4beb402f228dfaa9d69c62f285a1ec75b1 MM / DD / YYYY Signed 02 / 27 / 2025 11:13:00 UTC-6 Sent for signature to Alexandra Ruggie (aruggie@cityofevanston.org) and Luke Stowe (lstowe@cityofevanston.org) from lthomas@cityofevanston.org IP: 66.158.65.78 02 / 27 / 2025 11:13:08 UTC-6 Viewed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 66.158.65.76 02 / 27 / 2025 11:13:25 UTC-6 Signed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 66.158.65.76 03 / 02 / 2025 14:15:59 UTC-6 Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 76.136.85.191 03 / 02 / 2025 14:28:55 UTC-6 Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 76.136.85.191 The document has been completed.03 / 02 / 2025 14:28:55 UTC-6