HomeMy WebLinkAboutActions 01.12.2026
Page 1 ACTIONS January 12, 2026
CITY COUNCIL ACTIONS
City Council
Monday, January 12, 2026
Lorraine H. Morton City Hall, James C. Lytle City Council Chambers, 909 Davis Street
5:30 PM
Item Item Description Motion Disposition
SP1. Evanston Environmental Equity
Investigation Final Report
Staff recommends the City Council accept and place
on file the Evanston Environmental Equity
Investigation Final Report.
Approved for
Action: Accepted
and Placed on File
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Rodgers, Suffredin,
Davis, Geracaris,
Kelly
Nayes:
SP2. City Council Goals Staff recommends approval of City Council goals for
the 82nd City Council.
Tabled to February
09, 2026
Page 2 ACTIONS January 12, 2026
Item Item Description Motion Disposition
M1. CITY COUNCIL MINUTES Approval of the minutes of the regular Council
meeting of December 8, 2025.
Approved on
Consent Agenda for
Action
A1. Approval of the City of Evanston Payroll
and Bills List
Staff recommends that the City Council approve the
City of Evanston's payroll amounts for two periods:
$3,961,735.01 for November 17 to November 30,
2025, and $4,110,059.23 for December 1 to
December 14, 2025. Additionally, the Bills List for
January 13, 2026, includes FY25 amounts of
$8,513,237.34 and FY26 amounts of $3,208,255.75.
Approved on
Consent Agenda for
Action
A2. Approval of the Emergency Purchase of a
Traffic Lighting Control Box
Staff requests retroactive City Council approval of an
emergency purchase of a replacement traffic signal
actuated controller, housing cabinet, and installation
support from Mobotrex (109 West 55th Street,
Davenport, Iowa, 52806) for a total cost of
$38,942.00.
Funding is provided from the General Fund
100.40.40.4520.65115, which has an approved
FY2025 budget of $68,000 and a YTD balance of
$35,938.29. Staff anticipates pursuing
reimbursement through insurance claims, as the
damage resulted from a vehicle collision.
Approved on
Consent Agenda for
Action
A3. Approval of Picnic Permit Fee Changes
Staff recommends that the City Council approve the
proposed changes to the rental rates for picnic permit
areas and the Lighthouse Beach Fire Circle.
Approved on
Consent Agenda for
Action
Page 3 ACTIONS January 12, 2026
Item Item Description Motion Disposition
A4. Approval of a Single Source Contract
Renewal with SBA Ventures Inc., DBA
Snapology of Chicago, for Lego
Engineering Instruction
Staff recommends the City Council approve a
single-source contract renewal with SBA Ventures
Inc., DBA Snapology of Chicago (918 N. Humphrey
Ave, Oak Park, IL 60302) for Lego Engineering
Camps and Classes. This agreement period will run
from January 1, 2026, through December 31, 2026.
The purchase order shall not exceed $43,000.
Requires two-thirds (2/3) vote of the Council
members.
Revenue from program registrations is deposited into
the General Fund Account, Chandler-Newberger
Center Business Unit 130.30.3035.53565, and
instructional expenses are paid from
Chandler-Newberger Business Unit
130.30.3035.62505, which has a $600,000 budgeted
allocation. Compensation for the vendor is based on
the following amount of revenue collected:
Program: Camps and Classes
Vendor Revenue: 70%
City Revenue: 30%
For 2026, staff projects $61,500 in revenue and
$43,000 in expenses. To date in 2025, revenue for
Lego camps and classes was approximately
$46,150, and expenses were approximately $32,271.
Approved on
Consent Agenda for
Action
Page 4 ACTIONS January 12, 2026
Item Item Description Motion Disposition
A5. Approval of a Contract Renewal with
Evanston Soccer Association (RFP 24-50)
Staff recommends that the City Council authorize the
City Manager to execute a contract renewal with
Evanston Soccer Association (PO Box 6106,
Evanston, IL 60204) for the instruction of soccer
classes and outdoor soccer camps. The agreement
period will run from January 1, 2026, through
December 31, 2027. The purchase order shall not
exceed $35,000.
Revenue from program registrations is deposited into
the General Fund Account, Chandler-Newberger
Center Business Unit 130.30.3035.53565, and
instructional expenses are paid from
Chandler-Newberger Business Unit
130.30.3035.62505, which has a $600,000 budgeted
allocation. Compensation for the vendor is based on
the following amount of revenue collected:
Program: Classes and Camps
Vendor Revenue: 70%
City Revenue: 30%
For 2026, staff projects $50,000 in revenue and
approximately $35,000 in expenses.
Approved on
Consent Agenda for
Action
Page 5 ACTIONS January 12, 2026
Item Item Description Motion Disposition
A6. Approval of Special Event: Evanston Folk
Festival 2026 through 2028
Staff recommends City Council approval for Space
Presents to host the Evanston Folk Festival at Dawes
Park in 2026, 2027, and 2028. The 2026 Folk
Festival event will be held on Saturday, September
12, and Sunday, September 13, from 11:30 am to
9:00 pm.
Costs for city services provided for events require a
100% reimbursement from the sponsoring
organization or event coordinator. These fees are
waived for City events and City-co-sponsored events.
Approved on
Consent Agenda for
Action
A7. Approval of a Contract with MC Squared
for Community Choice Electricity
Aggregation (RFP 25-62)
Staff recommends that the City Council authorize the
City Manager to execute a contract with MC Squared
for Community Choice Electricity Aggregation.
Approved on
Consent Agenda for
Action
A8. Approval of a Contract with MC Squared
Energy Services, LLC for Actionable
Pricing for Municipal Electric Energy
Supply (RFP 25- 63)
Staff recommends that the City Council authorize the
City Manager to execute a contract with MC Squared
Energy Services, LLC for Municipal Electric Energy
Supply.
Most electricity payments use 100.19.1950.64005
(Electricity) with a FY26 annual budget of $605,000.
Amended to a 24-month contract.
Approved as
Amended
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Rodgers, Suffredin,
Davis, Geracaris,
Kelly
Nayes:
Page 6 ACTIONS January 12, 2026
Item Item Description Motion Disposition
A9. Approval of Single Source Purchase to
Renew BeyondTrust Privileged Remote
Access and Password Safe Software
Subscriptions
Staff recommends City Council approval for the
single-source purchase to renew Beyond Trust
Privileged Remote Access and Password Safe
software subscriptions from SHI International Corp
(located at 290 Davidson Avenue, Somerset, NJ
08873) in the amount of $55,115.30. This
single-source purchase is using the State of Illinois -
Beyond Trust/SHI purchasing contract
#CMT2592800. A single-source purchase requires a
2/3 vote of the Councilmembers.
This expense will be charged to IT account
100.19.1932.62340 (IT Computer Software), which
has a FY 2026 budgeted amount of $1,752,000.00
and a year-to-date balance of $1,752,000.00.
Approved on
Consent Agenda for
Action
A10. Resolution 1-R-26, Authorizing the
Settlement and Release of All Claims in
Marilyn Frank v. City of Evanston et al.,
2024-L-007229
Staff recommends approval of Resolution 1-R-26,
authorizing the City of Evanston to issue a settlement
payment pursuant to a settlement agreement and
release in Marilyn Frank v. City of Evanston, et al.
(Case No. 2024-L-7229). Funding will be provided
from the Insurance Fund Settlement Costs - Liability
(Account 605.99.7800.62260).
Approved for Action
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Rodgers, Suffredin,
Davis, Geracaris,
Kelly
Nayes:
Page 7 ACTIONS January 12, 2026
Item Item Description Motion Disposition
A11. Resolution 2-R-26, Authorizing the Limited
Settlement and Release of Claims Between
the City of Evanston and CCC Holdings,
Inc.
Staff recommends approval of Resolution 2-R-26,
authorizing the City of Evanston to issue a settlement
payment pursuant to a limited settlement agreement
and release of claims between the City of Evanston
and CCC Holdings, Inc. Funding will be provided
from the Capital Improvement Fund (GL
415.40.4219.65515-620016).
Approved for Action
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Rodgers, Suffredin,
Davis, Geracaris,
Kelly
Nayes:
A12. Resolution 3-R-26, Authorizing the
Settlement and Release of All Claims in
Nicolette Preradovic v. City of Evanston,
2024-L-007015.
Staff recommends approval of Resolution 3-R-26,
authorizing the City of Evanston to issue a settlement
payment pursuant to a settlement agreement and
release in Nicole Preradovic v. City of Evanston
(Case No. 2024-L-7015). Funding will be provided
from the Insurance Fund Settlement Costs - Liability
(Account 605.99.7800.62260).
Approved for Action
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Rodgers, Suffredin,
Davis, Geracaris,
Kelly
Nayes:
A13. Resolution 4-R-26, Approving the Release
of Closed Session Minutes Prior to April
28, 2025
Staff recommends that the City Council adopt
Resolution 4-R-26, releasing the closed-session
minutes listed in Exhibit A to the Resolution.
Approved on
Consent Agenda for
Action
A14. Resolution 5-R-26, Approving the Release
of Closed Session Minutes After April 28,
2025
Staff recommends that the City Council adopt
Resolution 5-R-26, releasing the closed-session
minutes listed in Exhibit A.
Approved on
Consent Agenda for
Action
Page 8 ACTIONS January 12, 2026
Item Item Description Motion Disposition
A15. Resolution 7-R-26, Authorizing the
Settlement and Release of All Claims by
Wynn Shawver
Staff recommends approval of Resolution 7-R-26,
authorizing the City of Evanston to issue a settlement
payment pursuant to a settlement agreement and
release of claims made by Wynn Shawver. Funding
will be provided from the Insurance Fund Settlement
Costs - Liability (Account 605.99.7800.62260).
Approved for Action
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Rodgers, Suffredin,
Davis, Geracaris,
Kelly
Nayes:
A16. Ordinance 5-O-26 Authorizing the City
Manager to Negotiate the Sale of
City-Owned Properties at 2120 and 2122
Darrow Avenue
Staff recommends adoption of Ordinance 5-O-26
authorizing the City Manager to negotiate the sale of
City-owned properties at 2120 and 2122 Darrow
Avenue to Evanston Township High School (ETHS)
for the Geometry in Construction Program, academic
years 2025-2026, 2026-2027, and 2027- 2028.
Affordable Housing Fund 250.21.5465.62490
Approved for
Introduction and
Action
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Rodgers, Suffredin,
Davis, Geracaris,
Kelly
Nayes:
Page 9 ACTIONS January 12, 2026
Item Item Description Motion Disposition
PD1. Ordinance 3-O-26 Amending Evanston City
Code, Section 6-4-4-3 “Child Residential
Care Homes Authorized As Special Uses In
Residential Districts”
The Land Use Commission recommends the
adoption of Ordinance 3- O-26, amending Section
6-4-4-3 of the Evanston City Code, to eliminate the
separation requirements for previously approved but
subsequently expired Child Residential Care Homes
in the R4a General Residential Zoning District.
Councilmember Burns requests suspension of the
rules for Introduction and Action of 3-O-26 at the
January 12, 2026, City Council meeting.
Approved for
Introduction and
Action
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Rodgers, Suffredin,
Davis, Geracaris,
Kelly
Nayes:
PD2. Ordinance 4-O-26 Granting a Special Use
Permit for 824 Gaffield Place for a Child
Residential Care Home in the R4a General
Residential District
The Land Use Commission recommends adoption of
Ordinance 4-O-26, granting a Special Use Permit to
824 Gaffield Place for a Child Residential Care Home
in the R4a General Residential District.
Councilmember Burns requests suspension of the
rules for Introduction and Action of 4-O-26 at the
January 12, 2026, City Council meeting.
Approved for
Introduction and
Action
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Rodgers, Suffredin,
Davis, Geracaris,
Kelly
Nayes:
HS1. Ordinance 74-O-25 Amending City Code
Section 7-10-3 “General Regulations”
Staff recommends the introduction of Ordinance
74-O-25, amending City Code section 7-10-3
“General Regulations”, to ensure equity and
consistency across outdoor recreational amenities.
Staff recommends adjusting basketball court hours to
align with the racquet courts.
Approved on
Consent Agenda for
Action
Page 10 ACTIONS January 12, 2026
Item Item Description Motion Disposition
HCDC1. Introduction of Ordinance 2-O-26 to amend
Title 5, Chapter 9, of the City Code,
"Vacation Rentals"
Staff recommends approval of Ordinance 2-O-26,
amending Title 5, Chapter 9, Vacation Rentals, of the
City Code.
Approved for
Introduction as
Amended
8-1
Ayes: Harris, Iles,
Nieuwsma, Burns,
Rodgers, Suffredin,
Davis, Geracaris,
Nayes: Kelly
EDC1. Choice Authentic Restaurant Request for
Financial Assistance
4 Suns, LLC (dba Choice Authentic) and Tsoglaing
Meditation Center are jointly seeking City Council
approval of a TIF grant totaling $400,000 to assist
with the build-out of a restaurant planned for 1826-
30 Dempster Street.
Dempster Dodge TIF Account #340.99.5875.62490
with a balance of $1,092,252 reported on November
30, 2025.
Motion Failed
AP1. Approval of Appointments to Boards,
Commissions, and Committees
The Mayor recommends that the City Council
approve the appointment of Joshua Gilbert to a
three-year term on the Liquor Control Review Board,
and the appointment of Fiona McCarthy and Mary
Rosinski to three-year terms on the Ryan Field
Community Advisory Council.
Approved for Action
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Rodgers, Suffredin,
Davis, Geracaris,
Kelly
Nayes: