HomeMy WebLinkAboutActions 11.10.2025
Page 1 ACTIONS November 10, 2025
CITY COUNCIL ACTIONS
City Council
Monday, November 10, 2025
Lorraine H. Morton City Hall, James C. Lytle City Council Chambers, 909 Davis Street, Room 205
5:30 PM
Item Item Description Motion Disposition
SP1. Ordinance 56-O-25: Approving the Fiscal
Year 2026 Budget of the City of Evanston
Staff recommends the introduction of Ordinance
56-O-25 approving the 2026 Fiscal Year Budget of
the City of Evanston in the amount of $403,987,896
in budgeted expenses ($342,083,097 excluding inter-
fund transfers).
Amendment:
Motion to increase the budget of the Sustainability Fund by
$25,000.
Approved for
Introduction as
Amended
7-2
Ayes: Iles, Harris,
Nieuwsma, Burns,
Davis, Rodgers, and
Geracaris
Nayes: Kelly,
Suffredin
Page 2 ACTIONS November 10, 2025
Item Item Description Motion Disposition
SP2. Ordinance 57-O-25: City of Evanston 2025
Tax Levy
Staff recommends the introduction of Tax Levy
Ordinance 57-O-25, which levies the annual property
tax for General Operations, Human Services Fund,
Parks and Recreation Fund, Illinois Municipal
Retirement Fund (IMRF), Police and Fire Pension
Funds, and the Solid Waste Fund, totaling
$41,553,400 as extended (including 2.50% loss
factor). This represents a 19.0% increase over the
2024 levy of $34,912,720 as extended.
Approved for
Introduction as
Amended
5-4
Ayes: Burns,
Sufffredin, Kelly,
Davis, Rodgers
Nayes: Harris, Iles,
Nieuwsma,
Geracaris
SP3. Ordinance 58-O-25: General Assistance
2025 Tax Levy
Staff recommends the introduction of Tax Levy
Ordinance 58-O-25, which levies the annual property
tax for General Assistance in the amount of
$768,750 as extended (including 2.50% loss factor).
This represents a decrease of 0.06% over the 2024
levy.
Approved for
Introduction
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Geracaris, Kelly,
Suffredin, Davis,
Rodgers
Nayes:
Page 3 ACTIONS November 10, 2025
Item Item Description Motion Disposition
SP4. Ordinance 59-O-25: Evanston Library Fund
2025 Tax Levy
Staff recommends the introduction of Tax Levy
Ordinance 59-O-25 for Evanston Public Library. The
Library Board is expected to formally vote on
November 19 to increase the levy to $9,723,951 as
extended. Per ordinance 59-O-25, the annual
property tax for the Evanston Public Library in the
amount of $9,723,951 will be extended for the tax
year 2025 (including 2.50% loss factor). This
represents a 9.9% increase over the 2024 levy as
extended.
Approved for
Introduction
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Geracaris, Kelly,
Suffredin, Davis,
Rodgers
Nayes:
SP5. Ordinance 60-O-25: Special Service Area #6
2025 Tax Levy
Staff recommends the introduction of Tax Levy
Ordinance 60-O-25, which levies the annual property
tax for Special Service Area #6 in the amount of
$222,000 ($227,550 as extended, including a loss
factor of 2.50%). This represents an increase of
0.39% over the 2024 Levy as extended.
Approved for
Introduction
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Geracaris, Kelly,
Suffredin, Davis,
Rodgers
Nayes:
Page 4 ACTIONS November 10, 2025
Item Item Description Motion Disposition
SP6. Ordinance 61-O-25: Special Service Area #7
2025 Tax Levy
Staff recommends the introduction of Tax Levy
Ordinance 61-O-25, which levies the annual property
tax for Special Service Area #7 in the amount of
$146,392 ($150,052 as extended, including a loss
factor of 2.50%). This represents a 3.03% increase
over the 2024 Levy of $145,641, as extended.
Approved for
Introduction
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Geracaris, Kelly,
Suffredin, Davis,
Rodgers
Nayes:
SP7. Ordinance 62-O-25: Special Service Area #8
2025 Tax Levy
Staff recommends the introduction of Tax Levy
Ordinance 62-O-25, which levies the annual property
tax for Special Service Area #8 in the amount of
$62,006 ($63,556 as extended, including a loss
factor of 2.50%). This represents a 2.93% increase
over the 2024 Levy of $61,744, as extended.
Approved for
Introduction
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Geracaris, Kelly,
Suffredin, Davis,
Rodgers
Nayes:
Page 5 ACTIONS November 10, 2025
Item Item Description Motion Disposition
SP8. Ordinance 63-O-25: Special Services Area
#9 2025 Tax Levy
Staff recommends the introduction of Tax Levy
Ordinance 63-O-25, which levies the annual property
tax for Special Service Area #9 in the amount of
$675,000 ($691,875 as extended, including a loss
factor of 2.50%). This represents a 5.05% increase
over the 2024 Levy as extended.
Approved for
Introduction
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Geracaris, Kelly,
Suffredin, Davis,
Rodgers
Nayes:
SP9. Ordinance 64-O-25: Special Service Area
#10 2025 Tax Levy
Staff recommends the introduction of Tax Levy
Ordinance 64-O-25, which levies the annual property
tax for Special Service Area #10 in the amount of
$97,595 ($100,035 as extended, including a loss
factor of 2.50%). This represents an increase of
4.86% compared to the 2024 levy of $95,403 as
extended.
Approved for
Introduction
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Geracaris, Kelly,
Suffredin, Davis,
Rodgers
Nayes:
Page 6 ACTIONS November 10, 2025
Item Item Description Motion Disposition
SP10. Ordinance 71-O-25: Amending Title 8,
Chapter 4 to Update Waste Services and
Fees
Staff recommends the introduction of Ordinance
71-O-25: Amending Title 8, Chapter 4 to Update
Waste Services and Fees.
Approved for
Introduction as
Amended
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Geracaris, Kelly,
Suffredin, Davis,
Rodgers
Nayes:
SP11. Ordinance 72-O-25, Amending Title 9,
Chapter 2, Section 3 (B) “Fees Charged” to
Amend Ambulance Fees
Staff recommends the City Council introduce
Ordinance 72-O-25, Amending Title 9, Chapter 2,
Section 3 (B) “Fees Charged” to Amend Ambulance
Fees.
Approved for
Introduction
9-0
Ayes: Harris, Iles,
Nieuwsma, Burns,
Geracaris, Kelly,
Suffredin, Davis,
Rodgers
Nayes:
A1. Approval of the City of Evanston Payroll and
Bills List
Staff recommends City Council approval of the City
of Evanston’s payroll for the period of October 6,
2025, through October 19, 2025, in the amount of
$3,832,907.65; the Bills List dated November 11,
2025, for $4,893,976.30.
Approved on
Consent Agenda for
Action
Page 7 ACTIONS November 10, 2025
Item Item Description Motion Disposition
A2. Approval of a Three-Year (FY2025-28)
Agreement with Axon Enterprise,
Incorporated, For Drone Detection System
Software as a Service (SaaS) Platform (RFP
25-38)
Staff recommends that the City Council authorize the
City Manager to execute an agreement with Axon
Enterprise, Inc. (17800 N. 85th Street, Scottsdale, AZ
85255) for a three-year period, from FY 2025 through
2028, to provide the drone detection system software
as a service (SaaS) in the total amount of
$129,000.88.
Funding is provided by the Water Fund (Account
510.40.4200.62185), which has an approved FY
2025 Budget of $300,000.00 and a YTD balance of
$157,207.98.
Approved on
Consent Agenda for
Action
A3. Approval of Contract with CDM Smith Inc.
for Lead Service Line Replacement
Engineering (RFP 25-52)
Staff recommends the City Council authorize the City
Manager to execute a contract with CDM Smith Inc.
(125 South Wacker, Suite 2510, Chicago, IL 60606)
for Lead Service Line Replacement Engineering
(RFP 25-52) in the total amount of $3,998,108.00 for
the next three years (2026, 2027, and 2028), with the
option to extend the contract for up to two more
years (2029 and 2030) at a future negotiated cost.
Funding for this project is from the Water Fund
(Account No. 510.40.62145), which has a proposed
FY 2026 budget of $2,462,000, with additional
planned budgets for FY 2027 and FY 2028 of
$4,382,000, for a total available 3-year budget of
$6,844,000.
Approved on
Consent Agenda for
Action
Page 8 ACTIONS November 10, 2025
Item Item Description Motion Disposition
A4. Approval of Contract with First Due for the
Emergency Management Software for
Fire/Emergency Medical Service Incidents
Staff recommends the City Council authorize the City
Manager to execute an agreement with First Due
(107 Seventh St, Garden City, NY 11530) for a Fire
and Emergency Medical Services (EMS) Incident
Reporting Software. The contract is for three (3)
years, with two additional 1-year options to renew.
The cost for year one is $35,325.00, which includes
the initial setup, training, and integration Funding will
be from Information Technology - Software (Account
100.19.1932.62340).
Approved on
Consent Agenda for
Action
A5. Approval of Change Order No. 2 to the
Agreement with Alliance Contractors, Inc.
for the 2025 Alley and Sidewalk
Improvements (Bid No. 25-26)
Staff recommends the City Council authorize the City
Manager to execute Change Order No. 2 to the
agreement with Alliance Contractors, Inc. (1166 Lake
Avenue, Woodstock, IL 60089) for the 2025 Alley
and Sidewalk Improvements (Bid No. 25-26). This is
a costneutral time extension. The change order will
extend the contract completion by 191 calendar days
to May 31, 2026.
This is a cost-neutral change order. No additional
funding is required.
Approved on
Consent Agenda for
Action
Page 9 ACTIONS November 10, 2025
Item Item Description Motion Disposition
A6. Approval of Change Order No. 2 to the
Contract with TERRA Engineering, Ltd. for
2025 Annual Projects Survey, Design, and
Construction Engineering Services
Staff recommends that the City Council authorize the
City Manager to approve Change Order No. 2 to the
contract with TERRA Engineering, Ltd. (225 West
Ohio Street, 4th Floor, Chicago, IL 60654) for the
2025 Annual Projects Survey, Design, and
Construction Engineering Services in the amount of
$65,500.00. The change order also extends the
contract completion date by 151 calendar days to
May 31, 2026.
Funding is provided from the Capital Improvement
Program 2025 Project Bonds (Account
415.40.4125.65515 - 425003). This change order
exceeds the project budget, but funding is available
from savings in the line item for ADA Improvements
in Facilities.
Approved on
Consent Agenda for
Action
Page 10 ACTIONS November 10, 2025
Item Item Description Motion Disposition
A7. Resolution 95-R-25 Contract with Hoffman
House Catering for a Senior Meal Food
Program at the Levy Center
Staff recommends that the City Council adopt
Resolution 95-R-25, authorizing the City Manager to
execute a contract between the City of Evanston and
Hoffman House Catering (1530 Hubbard Ave.,
Batavia, IL 60510) to provide a senior meal
congregate program at the Levy Senior Center from
October 1, 2025, through September 30, 2026, in the
not-to-exceed amount of $5.75 per lunch meal. The
total meal program contract value is projected at
$35,510.
This is a reimbursement meal program in which the
total amount of reimbursement the City will receive
and the expenses are solely dependent on the
number of lunches served and vary depending on
the level of participation. The program will be
reimbursed through a grant from Age Options, the
regional coordinator of federal funds dispersed for
programs in the Older Americans Act, and donations
received from attendees at the meal program. The
City’s estimated reimbursement is calculated using
the highest daily participation level stated in our
application. Funding for this program is budgeted in
the Levy Senior Center meal program expenditure
accounts, GL# 100.30.3055.65025.
Approved on
Consent Agenda for
Action
A8. Resolution 101-R-25, Authorizing the City
Manager to Enter into a Nine-Month
Renewal Lease Agreement for Studio Space
at the Noyes Cultural Arts Center with
Evanston Children’s Choir
Staff recommends approval of Resolution 101-R-25
authorizing the City Manager to enter into an
agreement for a nine (9)-month renewal lease term
with Evanston Children’s Choir. Revenues are
deposited into the Noyes Cultural Arts Business Unit
100.30.3710.53565.
Approved on
Consent Agenda for
Action
Page 11 ACTIONS November 10, 2025
Item Item Description Motion Disposition
A9. Resolution 102-R-25, Authorizing the City
Manager to Enter into a Twelve-Month Lease
Agreements for Studio Spaces at the Noyes
Cultural Arts Center
Staff recommends City Council approval of
Resolution 102-R-25 authorizing the City Manager to
enter into twenty-six (26) renewal agreements for a
twelve (12) month lease term for studio space at the
Noyes Cultural Arts Center. Revenues are deposited
into the Noyes Cultural Arts Business Unit
100.30.3710.53565.
Approved on
Consent Agenda for
Action
A10. Resolution 103-R-25 Authorizing the City
Manager to Sign a Notification of Grant
Award to Fund and Operate a Congregate
Senior Meal Program at the Levy Senior
Center
Staff recommends City Council approval of
Resolution 103-R-25 authorizing the City Manager to
sign a notification of grant award in the amount of
$35,510 from AgeOptions, Illinois Department of
Aging, to fund and operate a congregate senior meal
program at the Levy Senior Center.
Funding for this program is budgeted in Levy Center
Business Unit 100.30.3055. The overall budgeted
expenses for the 2025-2026 program, including staff
salaries, Social Security, Medicare, advertising,
program supplies, and food costs, are projected to be
$79,667.
Approved on
Consent Agenda for
Action
A11. Resolution 105-R-25, Authorizing the
Settlement and Release of All Claims in
Alexis Quinn & Kerry Cokefair v. City of
Evanston, et al.
Staff recommends approval of Resolution 105-R-25,
authorizing the City of Evanston to issue a settlement
payment pursuant to a settlement agreement and
release in Alexis Quinn & Kerry Cokefair v. City of
Evanston, et al (EEOC Charge No.
440-2025-10421/10422).
Funding will be provided from the Insurance Fund
Settlement Costs - Liability (Account
605.99.7800.62260).
Approved for Action
6-3
Ayes: Harris, Iles,
Nieuwsma, Burns,
Davis, Geracaris
Nayes: Kelly,
Suffredin, Rodgers
Page 12 ACTIONS November 10, 2025
Item Item Description Motion Disposition
PD1. Ordinance 66-O-25 Approving A Special Use
Permit for a New Twenty-Nine Story
Mixed-Use Residential Planned
Development at 601-615 Davis Street and
1604-1608 Chicago Avenue in the D3
Downtown Core District
The Land Use Commission recommends against the
adoption of Ordinance 66-O-25, approving a Special
Use Permit for a Planned Development at 601-615
Davis Street and 1604-1608 Chicago Avenue in the
D3 Downtown Core District.
Approved for Action
as Amended
5-4
Ayes: Harris, Iles,
Nieuwsma, Burns,
Geracaris
Nayes: Kelly,
Suffredin, Davis,
Rodgers
FB1. Accept and Place on File the FY 2024 Single
Audit
Staff recommends the City Council accept and place
on file the FY 2024 Single Audit.
Approved on
Consent Agenda for
Action: Accept and
Place on File
FB2. Property Tax Circuit Breaker Program Councilmember Kelly requests that the City Council
discuss a proposed Property Tax Circuit Breaker
Program.
Sent to HCDC
AP1. Approval of Appointments to Boards,
Commissions, and Committees
The Mayor recommends that the City Council
approve the reappointment of Rob Bush for a
five-year term to the Parks & Recreation Board.
Approved on
Consent Agenda for
Action