HomeMy WebLinkAboutSection16-00278-00-BR_ProjectTNM6(849)_JobC-91-301-16Illinois Department of Transportation
2300 South Dirksen Parkway I Springfield, Illinois 162764
December 20, 2022
Mr. Rodney Greene
City Clerk
2100 Ridge Avenue
Evanston, Illinois 60201
Subject: City: Evanston
Section: 16-00278-00-B R
Project: TNM6(849(
Job: C-91-301-16
Construction Engineering Supplement 1
Consultant: Stanley Consultants, Inc.
$-1,334.00 (corrected amount) (Approved 80% Federal amount $-1,067.20)
Dear Mr. Greene:
The department approved the subject supplement on December 5, 2022.
A copy is enclosed.
The corrected amount is based on the following:
This is a zero dollar supplement transferring funds from the sub -consultant, Interra, Inc., to
the prime. However, proposed payroll is reduced by $476 due to rates being higher than
current rates on file. As a result of the payroll adjustment, proposed overhead is reduced by
$700. Proposed profit is reduced by $158 due to above payroll adjustment. These
adjustments reduce the total upper limit for this project from $755,587 to $754,253.
Please contact Debbie Jarvis (Debbie.Jarvis@illinois.gov) if you have any questions.
Sincerely,
Gregory S. Lupton, P.E.
Local Project Implementation Engineer
Enclosure
cc: Stephen H. Hagerty, Mayor
Jose Rios Region 1 Attn: Chad Riddle - District 1
Attn: Project Control
Stanley Consultants, Inc.
STANLEYCONSULTANTS, Inc
L7
July 19, 2022
8501 West Higgins Road ) Suite 730 ) Chicago, IL 60631
773.693.9624 ) stanleyconsultantscom
Mr. Sat Nagar, PE
Senior Project Manager
Capital Planning & Engineering
Public Works Agency
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Subject: Contract Number61F92
Central Street Bridge Reconstruction
Zero -sum Supplement Cost Proposal
Dear Mr. Nagar:
Please find our attached Cost Proposal for a zero -sum supplement on Contract 611792 the Central Street
Bridge Reconstruction to reallocate funds from Interra to Stanley Consultants for your review and
approval.
0
This cost proposal reallocates $92,141 of unused funds from Inters that was anticipated to be used for
supplemental inspection services to Stanley Consultants to finish closing out the project and inspect fall
plantings and landscaping. It should be noted that additional unanticipated hours were needed during the
2021-22 winter shutdown to oversee electrical installations that took place and monitor snow removal
operations that were paid on a time and materials basis. These additional hours utilized limit our ability
to effectively close out the project without a transfer of funds. This supplement will not adjust the current
upper limit of compensation of $755,587.00 that was approved on July 15, 2020.
We thank you for selecting Stanley Consultants to provide these services. If you have any questions or
require additional information, please contact me at 773-269-8775.
Sincerely,
Z
onsultants, In
Jared Hamilton, PE
Construction Services Manager
J
� T n1t Local Public Agency
� Engineering Services Agreement
Agreement For Agreement Tvoe Number
Using Federal Funds? ® Yes ❑ No (Federal CE I ISupplement Ili
LOCAL PUBLIC AGENCY
Local Public Aaencv Countv Section Number Job Number
(Evanston IlCook II16-00278-00-BR IIC-91-301-16 I
Project Number Contact Name Phone Number Email
ITNM6(849) IISat Nagar, PE II(847) 866-2967 I Isnagar@cityofevanston.org I
SECTION PROVISIONS
Local Street(Road Name Kev Route Lenath Structure Number
(Central Street IIFAU 1301 110.11 II016-6951 I
Location Termini I Add Location
IAt North Shore Channel IlRemove.Locationi
Project DescriDtion
Provide all necessary Phase III Construction Management services for the replacement of the existing structure.
Engineering Funding ® Federal ❑ MFTlrBP ❑ State ❑ Other
Anticipated Construction Funding ® Federal ❑ MFTITBP ❑ State ❑ Other
AGREEMENTFOR
® Phase III - Construction Engineering
i CONSULTANT
Prime Consultant (Finn) Name Contact Name Phone Number Email
IStanley Consultants, Inc. Pared Hamilton II(773) 269-8775 Ilhamiltonjared@stanleygroup.com I
Address City State Zio Code
18501 W. Higgins Road, Suite 730 ((Chicago IIIL II60631 I
THIS AGREEMENT IS MADE between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain
professional engineering services in connection with the improvement of the above SECTION. Project funding allotted to the LPA by the
State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT," will be
used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an
individual, partnership, firm or legal entity, qualifies for professional status and will be governed by professional ethics in Its relationship to
the LPA and the DEPARTMENT. The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an
AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean
Regional Engineer
Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of
Transportation
Resident Construction Supervisor
Authorized representative of the LPA in immediate charge of the engineering details of the
construction PROJECT
In Responsible Charge
A full time LPA employee authorized to administer inherently governmental PROJECT activities
Contractor
Company or Companies to which the construction contract was awarded
Compleled07/19/22 Page 1 of 9 BLR 05530 (Rev. 05117122)
IT.
AGREEMENT EXHIBITS
The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT:
® EXHIBIT A: Scope of Services
® EXHIBIT B: Project Schedule
® EXHIBIT C: Qualification Based Selection (QBS) Checklist
® EXHIBIT D: Cost Estimate of Consultant Services (CECS) Worksheet (BUR 05513 or BLR 05514 )
El
I. THE ENGINEER AGREES; _
1. To perform or be responsible for the performance of the Scope of Services presented in EXHIBIT A for the LPA in connection
with the proposed improvements herein before described.
2. The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff
hours. If higher -salaried personnel of the firm, including the Principal Engineer, perform services that are to be performed by
lesser -salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work
performed.
3. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or
corrections required as a result of the ENGINEER'S error, omissions or negligent acts without additional compensation.
Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent
correction of any such errors or omissions or the responsibility for clarifying ambiguities.
4. That the ENGINEER will comply with applicable Federal laws and regulations, State of Illinois Statutes, and the local laws or
ordinances of the LPA.
5. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA.
6. To invoice the LPA for Preliminary and/or Design Engineering: The ENGINEER shall submit all invoices to the LPA within three
months of the completion of the work called for in the AGREEMENT or any subsequent Amendment or Supplement.
7. To submit a completed BLR 05613, Engineering Payment Report, to the DEPARTMENT within three months of the completion of
the work called for in this AGREEMENT or any subsequent Amendment or Supplement. The forth shall be submitted with the
final invoice.
8. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of
this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of US
Department of Transportation (US DOT) assisted contract Failure by the Engineer to carry out these requirements is a material
breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LPA deems
appropriate.
9. That none of the services to be f imished by the ENGINEER shall be sublet assigned or transferred to any other party or parties
without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be fumished
by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
10. For Construction Engineering Contracts:
(a) The ENGINEER shall be prequalified with the STATE in Construction Inspection. All employees of the ENGINEER
serving as the onsite resident construction supervisor or providing construction inspection shall have a valid
Documentation of Contract Quantities certification.
(b) For all projects where testing is required, the ENGINEER shall obtain samples according to the STATE Bureau of
Materials. "Manual of Test Procedures for Materials," submit STATE Bureau of Materials Inspection reports; and
verify compliance with contract specifications.
11. That the engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform
the duties of the ENGINEER in connection with this AGREEMENT (See DIRECT COST tab in BLR 05513 or BLR 05514).
IL THE LPA AGREES r)" - ±.: + A'; , .
1. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the following:
(a) Professional Services Selection Act (50 ILCS 510), The Brooks Act (40 USC 11), and the Procurement,
Management, and Administration of Engineering, and Design Related Services (23 CFR part 172). Exhibit C is
required to be completed with this AGREEMENT.
2. To furnish the ENGINEER all presently available survey data, plans, specifications, and project information.
3. For Construction Engineering Contracts:
(a) To fumish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental
PROJECT activities.
(b) To submit approved forms BC 775 and BC 776 to the DEPARTMENT when federal funds are utilized.
4. To pay the ENGINEER:
Compleled07/19/22 Page 2 of 9 BLR 05530 (Rev. 05117/22)
r (a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the
LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be
equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER.
(b) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and
reports have been made and accepted by LPA and DEPARTMENT, a sum of money equal to the basic fee as
determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER
shall be due and payable to the ENGINEER.
5. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the
following compensation method as discussed in 5-5.10 of the BLR Manual.
Method of Compensation:
[] Lump Sum
Specific Rate
® Cost plus Fixed Fee: Fixed
Total Compensation = DL + DC + OH + FF
Where:
DL is the total Direct Labor,
DC is the total Direct Cost,
OH is the firm's overhead rate applied to their DL and
FF is the Fixed Fee.
Where FF = (0.33 + R) DL + %SubDL, where R is the advertised Complexity Factor and %SubDL is 10% profit
allowed on the direct labor of the subconsultants.
The Fixed Fee cannot exceed 15% of the OL + OH.
Field Office Overhead Rates: Field rates must be used for construction engineering projects expected to exceed one
year in duration or if the construction engineering contract exceeds $1,000,000 for any project duration.
6. The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US
DOT -assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take
all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US
DOT -assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, is
incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms
shall be treated as violation of this AGREEMENT. Upon notification to the recipient of its failure to carry out its approved program,
the Department may impose sanctions as provided for under part 26 and may, in appropriate rases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.0 3801 at seq.).
t.IT IS.MUTUALLY AGREED,
1. No work shall be commenced by the ENGINEER prior to issuance by the IDOT of a written Notice to Proceed.
2. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General,
and the DEPARTMENT, the Federal Highways Administration (FHWA) or any authorized representative of the federal
government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the
DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support
their purported disbursement.
3. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the DEPARMTENT,
and their officers, agents, and employees from all suits, claims, actions or damage liabilities, costs or damages of any nature
whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the
ENGINEER as soon as practicable after the discovery. The LPA reserves the right to take immediate action to remedy any error
or omission if notification is not successful; if the ENGINEER fails to reply to a notification; or if the conditions created by the error
or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and
reasonable notice is not practicable.
4. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known
post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys,
reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data,
if any from sail survey and subsurface investigation with the understanding that all such material becomes the property of the
LPA. The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to
the date of the written notice of termination.
Completed 07/19122 Page 3 of 9 BLR 05530 (Rev. 05117/22)
z 5. In the event that the DEPARMENT stops payment to the LPA, the LPA may suspend work on the project If this agreement is
suspended by the LPA for more than thirty (30) calendar days, consecutive or in aggregate, over the term of this AGREEMENT,
the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred as a result of the
suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall be
equitably adjusted.
6. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until
the completion of construction of any phase of professional services performed by others based upon the service provided
herein. All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent
professional services are not commenced within 5 years after final payment by the LPA.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA, the DEPARTMENT,
and their officers, employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever
resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
8. The ENGINEER and LPA certify that their respective firm or agency:
(a) has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any
firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER) to solicit or secure
this AGREEMENT,
(b) has not agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services
of any firth or person in connection with carrying out the AGREEMENT or
(c) has not paid, or agreed to pay any firth, organization or person (other than a bona fide employee working solely for
the LPA or the ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with,
procuring or carrying out the AGREEMENT.
(d) that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency,
(a) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered
against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or
performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving
stolen property,
(f) are not presently indicated for or otherwise criminally or civilly charged by a government entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph (e) and
(g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State or
local) terminated for cause or default
Where the ENGINEER or LPA is unable to certify to any of the above statements in this certification, an explanation shall be
attached to this AGREEMENT.
9. In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no
claim for damages shall be made by either party. Termination of the AGREEMENT or adjustment of the fee for the remaining
services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within
six months after the specified completion date. Examples of unforeseen causes include but are not limited to: acts of God or a
public enemy; act of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable
services; fire; strikes; and floods.
If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE, the ENGINEER shall apply in writing to
the LPA for an extension of time. If approved, the PROJECT SCHEDULE shall be revised accordingly.
10. This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act requires that no
grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of
any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False
certification or violation of the certification may result in sanctions including, but not limited or suspension of contract on grant
payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for
at least one (1) year but not more than (5) years.
For the purpose of this certification, "grantee" or "Contractor' means a corporation, partnership or an entity with twenty-five (25)
or more employees at the time of issuing the grant or a department, division or other unit thereof, directly responsible for the
specific performance under contract or grant of $5,000 or more from the DEPARTMENT, as defined the Act
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statue conviction for a violation occurring in the workplace
no later than (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
Compleled07/19122 Page 4 of 9 BLR 05530 (Rev. 05/17/22)
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy to maintain a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the
contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part (b) of paragraph
(3) of subsection (a) above from an employee or otherwise, receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act,
the ENGINEER, LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B. Time is of the
essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the
ENGINEER for future project. The ENGINEER will submit progress reports with each invoice showing work that was completed
during the last reporting period and work they expect to accomplish during the following period.
11. Due to the physical location of the project, certain work classifications may be subject to the Prevailing Wage Act (820 ILCS
13010.01 at seq.).
12. For Construction Engineering Contracts:
(a) That all services are to be furnished as required by construction progress and as determined by the LPA employee In
Responsible Charge. The ENGINEER shall complete all services herein within a time considered reasonable to the
LPA, after the CONTRACTOR has completed the construction contract
(b) That all field notes, test records and reports shall be turned over to and become the property of the LPA and that
during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any
loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such
loss or damage shall be restored at the ENGINEER's expense.
(c) That any difference between the ENGINEER and the LPA concerning the interpretation of the provisions of this
AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LPA, and a third member appointed by the two other members for
disposition and that the committee's decision shall be final.
(d) That in the event that engineering and inspection services to be furnished and performed by the LPA (including
personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent employed on such work
at the expense of the LPA.
(a) Inspection of all materials when inspection is not provided by the sources by the STATE Central Bureau of Materials,
'and submit inspection reports to the LPA and STATE in accordance with the STATE Central Bureau of Materials
"Project Procedures Guide" and the policies of the STATE.
:AGREEMENTSUMMARY
Prime Consultant (Firm) Name T[N/FEIN/SS Number Agreement Amount
Stanley Consultants, Inc. I42-1320758 I $92,141.001
Subconsultants TIN/FEIN/SS Number Agreement Amount
Ilnterra, Inc. 136-4045796 ($92,141.00)]
Subconsultant Total ($92,141.00)1
Prime Consultant Total $92,141.001
Total for all work $0.001
CompletedD7/19/22 Page 5 of 9 BLR 05530 (Rev. 05/17/22)
P AGREEMENT SIGNATURES
Local Public Agency Type Local Public Agency
Attest: ThelClty IoflEvanston
By (Signature Date) By (Signature & Date)
�Gam—
Local Public Aqencv Local Public Agency Type Title
(Evanston IlCity (Clerk I OTY r(ANAV C%
(SEAL) ,
0
Executed by the ENGINEER:
Prime Consultant (Finn) Name
Attest: (Stanley Consultants, Inc.
By (Signature & Date)
Q� 711?42
Title
By (Signature & Date)
/Awta- %// -o2z
Title
Completed 07/19/22 Page 6 of 9 BUR 05530 (Rev. 05117122)
Local Public Acencv Prime Consultant (Firm) Name Countv Section Number
(Evanston I1Stanley Consultants, Inc. (Kook 1116-00278-00-BR
EXHIBIT A
SCOPE OF SERVICES
To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT herein before
described and enumerated below
The Engineer will perform the following:
Obtain samples and perform testing on soils as required;
Inspection of all materials when inspection is not provided at the sources by the STATE BMPR, and submit
inspection reports to the LPA and the STATE in accordance with the STATE BMPR 'Project Procedures Guide"
and the policies of the STATE;
For Quality Assurance services, provide personnel who have completed the appropriate STATE BMPR QCf
QA trained technician classes;
Inspect, document and inform the LPA employee in Responsible Charge of the adequacy of the
establishment and maintenance of the traffic control;
Measurement and computation of pay items;
Maintain a daily record of the contractor's activities throughout construction including sufficient information to
permit verification of the nature and cost of changes in plans and authorized extra work;
Preparation and submission to the LPA by the required form and number of copies, all partial and final
payment estimates, change orders, records, documentation and reports required by the LPA and the STATE;
Revision of contract drawings to reflect as built conditions;
Act as resident construction supervisor and coordinate with the LPA employee in Responsible Charge.
Completed 07/19122 Page 7 of BLR 05530 (Rev. 05/17/22)
Local Public Aaencv Prime Consultant (Firm) Name Countv Section Number
(Evanston IlStanley Consultants, Inc. IICOok II16-00278-00-BR
EXHIBIT B
PROJECT SCHEDULE
ISee Attached
Completed07/19/22 Page 8 of 9 BLR 05530 (Rev. 05/17/22)
Local Public Aoencv Prime Consultant (Finn) Name Countv Section Number
Evanston IlStanley Consultants, Inc. IlCook II16-00278-00-BR
Exhibit C
Qualification Based Selection (QBS) Checklist
The LPA must"complete Exhibit D. If the value meets or will exceed the threshold in 50 ILCS 510, QBS requirements must be followed.
Under the threshold, QBS requirements do not apply. The threshold is adjusted annually. If the value is under the threshold with federal
funds being used, federal small purchase guidelines must be followed.
❑ Form Not Applicable (engineering services less than the threshold)
Items 1.13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when
using State funds and the QBS process Is applicable.
1 Do the written QBS policies and procedures discuss the initial administration (procurement, management
and administration) concerning engineering and design related consultant services?
2 Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and
specifically Section 5-5.06 (a) of the BLRS Manual?
3 Was the scope of services for this project clearly defined?
4 Was public notice given for this project?
5 Do the written QBS policies and procedures cover conflicts of interest?
Do the written QBS policies and procedures use covered methods of verification for suspension and
6 debarment?
7 Do the written QBS policies and procedures discuss the methods of evaluation?
Project Criteria
8 IDo the written QBS policies and procedures discuss the method of selection?
Selection committee (titles) for this orciect
I
Top three consultants ranked for this project in order
Weighting
9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation?
110 Were negotiations for this project performed in accordance with federal requirements.
Ill Were acceptable costs for this project verified?
Do the written QBS policies and procedures cover review and approving for payment, before forwarding
12 the request for reimbursement to MOT for further review and approval?
Do the written QBS policies and procedures cover ongoing and finalizing administration of the project
13 (monitoring, evaluation, closing -out a contract, records retention, responsibility, remedies to violations or
breaches to a contract, and resolution of disputes)?
14 QBS according to State requirements used?
15 Existing relationship used in lieu of QBS process?
16 LPA is a home rule community (Exempt from QBS).
Completed07/19/22
Page 9 of 9
No Yes
El❑1
❑ ❑1
❑ ❑1
❑ ❑1
❑ ❑�
❑ ❑�
❑ ❑1
BLR 05530 (Rev. 06/17/22)
WW;.
Central Street Bridge - Phase III
2022
2022
2022
2022
September
October
November
December
Stanley Consultants
4 Weeks
4 Weeks
5 Weeks
4 Weeks Total Hrs
Resident Engineer
120
160
130
410
Survey
16
160
Project Manager
6
6
8
Vehicle Days
22
24
20
} 66
EXHIBIT D
*II�t101S DepBrISilEnt COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
of TranspoltaHon
FIXED RAISE
Local Public Agency County Section Number
�/`'.1 �Ofi EVBIIstoflZk >w''h ;t•`""': .'k P';� •Frr� „w ,%-,y tY a s-: _ . , , _'w,...f .._.,r00278-0'e;- ..jwka,l �Cook. � �'C,0
Prime Consultant (Finn) Name Prepared By Date
I.
Starile':CiiiisUltarits;lila ",r'c„' "' `- H _ :s ' :' U :I •ti 10/10/2022 - "p ., „_
Consultant / Subconsultant Name Job Number
(StanleYSCo_nsultantslnc3z;4u I, r?F el:":r': v��I IG9T-301=t
Note: This is name of the consultant the CECS is being completed
for. This name appears at the top of each tab.
Remarks
PAYROLL ESCALATION TABLE
CONTRACT TERM 3. _ "1 MONTHS
START DATE he � :;9/1/20221
RAISE DATE I^ 4 : z n 4/1/2023
END DATE 1 11/30/20221
ESCALATION PER YEAR
Year First Date Last Date Months
0 9/1/2022 11/30/2022 3
OVERHEAD RATE "' : t4Z:09%
COMPLEXITY FACTOR ` `.7 Ti-o
% RAISEy2.00%
% Of
Contract
100.00%
BLR 05514 (Rev. 0527/22)
Printed 7/19/2022 9:38 AM The total escalation = 0.00% ESCALATION
Page 1 of 13
Local Public Agency County Section Number
tCity of Evanston (Cook 116-00278-00-BR
Consultant / Subconsultant Name Job Number
(Stanley Consultants, Inc. I IC-91.30146
PAYROLL RATES
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE
MAXIMUM PAYROLL RATE 78.001
ESCALATION FACTOR] 0.00%
IDOT
CLASSIFICATION
PAYROLL RATES
CALCULATED RATE
ON FILE
D"epartmentlVlanager -;, .` `:; }i; - _ _'
_ _ .: _y $78.00
$78.00
Sr Resident PioJect'Repcesenia0ve` . ? n} ,s"
c ' "` $7A:75I
$70.75
ResiaentPraJe`cfRePiesentativeT=:c",`''r
-_ '. .r:'$4988
$49.88
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BLR 05514 (Rev. 05/27/22)
Printed 7/19/2022 9:38 AM RATES
Page 2 of 13
Local Public Agency County Section Number
City of Evanston I Cook 1 16-00278-00-BR
Consultant / Subconsultant Name Job Number
Stanley Consultants, Inc. IC-91-301-16
SUBCONSULTANTS
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
Contribution to Prime
NAME Direct Labor Total Consultant
_
-'sr-<
}'^.:',i:='�v �'`=:...
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Total 0.00 0.00
NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on
this sheet.
BLR 05514 (Rev. 05/27122)
Printed 7/19/2022 9:38 AM SUBS
Page 3 of 13
Local Public Agency County Section Number
Icily of Evanston I (Cook I 116-00278-00-BR
Consultant / Subconsultant Name Job Number
IStanley Consuffants, Inc. I IC-91.301-16
DIRECT COSTS WORKSHEET
LIstALL direct costs required forthls project Those not listed on the fomr will not be eligible for reimbursement by the LPA on this project.
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
ITEM
Lodging
(per GOVERNOR'S TRAVEL CONTROL BOARD)
)Lodging Taxes and Fees
(Der GOVERNOR'S TRAVEL CONTROL BOARD)
)Air Fare
IVehicle Mileage
(oer GOVERNOR'S TRAVEL CONTROL BOARD)
Vehicle Owned or Leased
Vehicle Rental
(Tolls
(Parking
Overtime
(ShiftDifferential
Overnight Delivery/Postage/Courier Service
Copies of DeliverableslMyiars (in-house)
Copies of Deliverables[Wars (Outside)
Project Specific Insurance
Monuments (Permanent)
(Photo Processing
I2-Way Radio (Survey or Phase III Only)
(Telephone Usage (Traffic System Monitoring Only)
ICADD
I W eb Site
(Advertisements
IPublic Meeting Facility Rental
IPublic Meeting Exhibits/Renderings & Equipment
IRecording Fees
(Transcriptions (specific to project)
ICourthouse Fees
IStorm Sewer Cleaning and Televising
)Traffic Control and Protection
(Aerial Photography and Mapping
I Utility Exploratory Trenching
(Testing of Soil Samples
Lab Services
j Equipment and/or Specialized Equipment Rental
I
jI
I
I
Printed 7119/2022 9:38 AM
Page 4 of 13
ALLOWABLE
Actual Cost
(Uo to state rate maximum)
Actual Cost
Coach rate, actual cost, requires minimum two weeks'
notice. with odor ]DOT aooroval
Up to state rate maximum
$32.501half day (4 hours or less) or $65/full day
Actual Cost (Up to $55/day)
Actual Cost
Actual Cost
Premium portion (Submit supporting documentation)
Actual Cost (Based on firm's policy)
Actual Cost (Submit supporting documentation)
Actual Cost (Submit supporting documentation)
Actual Cost (Submit supporting documentation)
Actual Cost
Actual Cost
Actual Cost
Actual Cost
Actual Cost
Actual Cost (Max $15/flour)
Actual Cost (Submit supporting documentation)
Actual Cost (Submit supporting documentation)
Actual Cost (Submit supporting documentation)
Actual Cost (Submit supporting documentation)
Actual Cost
Actual Cost
Actual Cost
Actual Cost (Requires 2-3 quotes with IDOT approval)
Actual Cost (Requires 2.3 quotes with IDOT approval)
Actual Cost (Requires 2-3 quotes with IDOT approval)
Actual Cost (Requires 2-3 quotes with [DOT approval)
Actual Cost
Actual Cost (Provide breakdown of each cost)
Actual Cost (Requires 2-3 quotes with [DOT approval)
QUANTITY RATE
p�
TOTAL
$0.00
$0.00
$0.00
$0.00
$4,290.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 1
$ti•gg
TOTAL DIRECT COSTS:
11-RObb'14(Rev.ob/2
$4,290.00
1
r/22
DIRECT COSTS
Local Public Agency County
�CitvofEvanston kook
Consultant / Subconsultant Name
Stanley Consultants, Inc.
COST ESTIMATE WORKSHEET
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
Section Number
16-00278-00-BR
Job Number '
IC-91-301-16
OVERHEAD RATEI
147.09%1
COMPLEXITY FACTOR 01
OVERHEAD &
SERVICES BY
% OF GRAND
TASK
STAFF HOURS
PAYROLL DIRECT COSTS
FRINGE BENEFITS
FIXED FEE
OTHERS
TOTAL
TOTAL
P.rojeotManagemenM:.-*t ,'r.,a; • -:r -, n
20
1,560 2,295 $4,290.00
515
8.660 9.40%
Constructibn Management a ar: 'ey^.' sl
425.99
29,805 43_,840 `y.'41ah. ', " ..r.
9,836 +
83,481 90.60%
a''."4'�h:W`.iCP_m�i�µ.Yv;n')y(L'.,LG'.rnM!C>^.'li'Y')•�,'!"t:ai�.F':.t�t
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_
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- -
-
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-
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- _. _
Subconsultant DL I
I
0
-
TOTALS 1
445.991
31,365
46„1351 4,290
10,351 1
92.141 100.00%
77,500
BLR 05514 (Rev. 05127/2
Printed 7/19/2022 9:38 AM
COST E£
Page 5 of 13
-
s
Local Public Agency County Section Number
City of Evanston kook ( 116-00278-00-BR
Consultant / Subconsultant Name Job Number
Stanley Consultants, Inc. IC-91-301-16
AVERAGE HOURLY PROJECT RATES
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
SHEET 1 OF 1
PAYROLL
CLASSIFICATION
Department Manager
Sr. Resident Project Repn
Resident Project Represei
TOTALS
AVG TOTAL PROJ. RATES Project Management
HOURLY Hours % I Wgtd Hours % Wgtd
RATES Part. Avg Part Avg
78.00 20.0 4.48% 3.50 ,4zts10S;-',• 100.00% 78.00-
Construction
Management
Hours Yo Wgtd
Part Avg
Hours % Wgtd
Part Avg
Hours % Wgtd Hours % Wgtd
Part. Avg PnrL Avg
70.75 410.0
91.93%
65.04
EC99
1 96.240%
68.09
'.r'•'-4'i.^;rz�i
"T'� t:'r
t �.-,"}
1 49.88 16.0
3.59%
1.79
n' a4
5=,:18';:
3.76%
1.87
0.0
0.0-
0.0
0.0
'N
qI
p
4
0.0
r;
-
_
0.0
y
0.0
0.0
41
ry,7-71
0.0
0.0
0.0.�uk_x'.n
0.0
0.0
0.0
Yam' .vl
0.0
n1Y
0.9
II
X1[
cc��
v'✓i�f�1:
IY.�',.'{.•
V i :.vY
0.0
',I
0.0 I 0% i0.00
0.0
';;""ate::
�: •:y
_^rii;'f'
v�,;.rx�
446.0
100%
$70.33
20.0
100.00%
$78.00
426.OT
100%
$69.97
0.0
0%
$0.00
0.0
0%
80.00
Printed 7/19/2022 9:38 AM BLR 05514 (Rev. 05/Z7/2:
Page 6 of 13 AVG.
Hamilton, Jared
From: Ashish Shah <ashah@interraservices com>
Sent Tuesday, June 14, 2022 259 PM
To: Hamilton, Jared
Subject Re: Central Street
*** EXTERNAL EMAIL - Use caution and verifv authenticity before trusting anv contents. ***
Looks good, thank you.
On Tue, Jun 14, 2022 at 2:53 PM Hamilton, Jared<Hamiltonlaredriilstanleverouo.com> wrote:
Ashish,
Attached are the CECS forms that 1 put together to transfer dollars from Interra's fee into Stanley's fee to close out the
project. This should leave you with $8231.64 remaining to finish the final testing on the contract. Please review and let
me know if you concur.
Thanks,
Mmfty Jared Hamilton, PE I Construction Services Group Manager I Sr. Project Manager
STANLEYCONSULTANTS, 8501 W. Higgins Road, Suite 730, Chicago, IL 60631
T: 773.693.96241 M: 773.269.87751 stanleyconsultants.com
From: Ashish Shah <ashahfalinterraservices.com>
Sent: Tuesday, June 14, 202212:26 PM
To: Hamilton, Jared<HamiitonlaredPstanieverouo.com>
Subject Central Street
*** EXTERNAL EMAIL - Use caution and verifv authenticitv before trustine anv contents. ***
I Jared,
1
See attached cost estimate for remaining work as per our earlier conversation. Also attached is the 2022 Annual Payroll
rate. Please review and let me know if you have any questions.
Thanks,
Ashish Shah, PE
Cell: 630-675-1356
www.interraservices.com
CONFIDENTIALITY NOTICE: The contents of this email message and any attachments are Intended solely for the
addressee(s) and may contain confidential and/or privileged Information and may be legally protected from disclosure.
if you are not the Intended recipient of this message or their agent, or if this message has been addressed to you in
error, please Immediately alert the sender by reply email and then delete this message and any attachments. If you are
not the intended recipient, you are hereby notified that any use, dissemination, copying, or storage of this message or
its attachments is strictly prohibited. E-mail cannot be guaranteed to be secure or error free as information could be
intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. Neither the sender nor Stanley
Consultants, Inc. accept ilabli/ty for any errors or omissions in the contents of this message, which arise as a result of e-
mail transmission.
Please feel free to call me if you have any questions.
Thanks,
Ashish Shah, PE
Cell: 630-675-1356
www.(nterraservices.com
A,