HomeMy WebLinkAboutActions_02.12.2024Page 1 ACTIONS February 12,2024
,
CITY COUNCIL ACTIONS
City Council
Monday, February 12, 2024
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:45 pm
Absent: Reid, Harris
Motions resulting from City Council - February 12, 2024
Item Item Description Motion Disposition
SP1.One Howard Street Economic Recovery Plan Staff recommends the City Council adopt and place on file the
One Howard Street Economic Recovery Plan.
Approved For Action:
Accepted and Placed
on File
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
SP2.Envision Evanston 2045 Presentation City staff and the consultant team will provide an overview of
the process and opportunities for community members to
participate.
Funding for this project will be provided by the American
Rescue Plan Act (ARPA),account 170.99.9963.62236
Discussed
Page 2 ACTIONS February 12,2024
Item Item Description Motion Disposition
SP3.Resolution 17-R-24,Authorizing the City Manager
to Execute an Intergovernmental Agreement with
the Village of Wilmette Regarding Ryan Field
Staff recommends approval of 17-R-24,authorizing the City
Manager to enter into an intergovernmental agreement with the
Village of Wilmette regarding Ryan Field.
Approved For Action:
6-0
Ayes:Suffredin,
Revelle,Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Geracaris,
Reid,Harris
M1.City Council Minutes from January 22,2024 Approved For Action:
6-1
Ayes:Suffredin,
Revelle,Geracaris,
Wynne,Nieuwsma,
Burns
Nayes:Kelly
Absent:Reid,Harris
A1.Approval of the City of Evanston Payroll,Bills List,
and Credit Card Activity
Staff recommends City Council approval of the City of Evanston
Payroll for January 1,2024,through January 14,2024,for
$3,794,542.46,and January 15,2024,through January 28,
2024,for $4,076,198.31.Bills List for February 13,2024,FY23,
for $3,020,115.93,February 13,2024,FY24 for 3,389,408.93,
and credit card activity period ending December 26,2023 for
$236,678.60
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
Page 3 ACTIONS February 12,2024
Item Item Description Motion Disposition
A2.Approval of BMO Harris Amazon Credit Card
Activity
Staff recommends approval of the City of Evanston’s BMO
Harris Amazon Credit Card Activity for the period ending
December 26,2023,for $16,443.97.
Approved for Action:
6-0-1
Ayes:Revelle,
Geracaris,Kelly,
Wynne,Nieuwsma,
Burns
Abstain:Suffredin
Nayes:None
Absent:Reid,Harris
A3.Approval of Contract Award with Stenstrom
Petroleum Services Group for the Service Center
North Fuel Island Replacement Project (Bid 23-58)
Staff recommends the City Council authorize the City Manager
to execute an agreement with Stenstrom Petroleum Services
Group (2422 Center Street,Rockford,Illinois 61108)for the
Service Center North Fuel Island Replacement Project (Bid
23-58)in the amount of $1,577,362.00.A waiver of the City's
Local Employment Program requirements requires a 2/3 vote by
the City Council.
Funding is provided from the Capital Improvement Fund 2024
General Obligation Bonds (Account
415.40.4124.65515-623007),which has an approved FY 2024
budget of $1,700,000 and a YTD balance of $1,700,000.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
Page 4 ACTIONS February 12,2024
Item Item Description Motion Disposition
A4.Approval of Contract with Bodala,LLC d.b.a.
Central Rug &Carpet for the Ecology Center
Renovation (Bid 23-55)
Staff recommends that the City Council authorize the City
Manager to execute an agreement with Bodala,LLC d.b.a
Central Rug &Carpet (3006 Central Street,Evanston,Illinois
60201)for the Evanston Ecology Center Renovation (Bid 23-55)
in the amount of $2,318,999.
Funding is provided from the Capital Improvement Fund from
funding designated as 2023 General Obligation Bonds
(Resolution 19-R-23)in the amount of $1,195,000 and from
2024 General Obligation Bonds in the amount of $1,123,999.A
detailed summary is included in the memo below.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
A5.Approval of a Contract with Verde Solutions LLC
for a Solar Power Purchase Agreement at the
Robert Crown Community Center (RFP 23-38)
Staff recommends the City Council authorize the City Manager
to execute an agreement with Verde Solutions LLC (2211 N.
Elston Ave.,Suite 208 Chicago,IL 60614)to install solar
photovoltaics (solar panels)on the Robert Crown Community
Center and provide a power purchase agreement.
Approved for Action:
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
A6.Approval of the Single-Source Purchase and
Programming of Five (5)APX8000 Public Safety
Radios from Chicago Communications,LLC.
Staff recommends that the City Council authorize the City
Manager to purchase five (5)Motorola APX8000 Public Safety
VHF radios from Chicago Communications,LLC (200 Spangler
Ave,Elmhurst,IL 60126)at the total cost of $41,099.65.Radio
programming is included in the cost.A single-source purchase
requires a two-thirds (2/3)vote by the City Council.
Funding will be provided by the Emergency Telephone System
Account 205.22.5150.65515 (Other Improvements)with a FY24
budget of $480,000.00 and a YTD balance of $480,000.00.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
Page 5 ACTIONS February 12,2024
Item Item Description Motion Disposition
A7.Approval of a Single-Source Contract to Replace
Two (2)Heat Wheels at Robert Crown Facility
Staff recommends the City Council authorize the City Manager
to enter into a contract with Anchor Mechanical Incorporated
(255 North California Avenue,Chicago,IL 60612)in the amount
of $33,720.00 for the replacement of two (2)existing heat
wheels at Robert Crown.A single-source contract requires a
two-thirds (2/3)vote by the City Council.
Funding for this contract will be from the General Fund,Building
Maintenance Services (Account 100.19.1950.62225).This line
item has a FY2024 of $275,000,of which $257,589 remains.
Approved For Action:
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
A8.Approval of Contract Renewal with LCT Software
(DigEplan)
Staff recommends the City Council authorize the City Manager
to execute a renewal agreement with LCT Software LLC
(DigEplan)(4500,140th Avenue North Suite,101 Clearwater,
FL 33762)in the amount of $35,940.00.
Funding is provided from account number 170.99.1700.55251.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
A9.Approval of a Single-Source Contract Award with
Connelly Electric Company for the Removal and
Replacement of a 300 KiloVolt-Amperes (KVA)
Transformer
Staff recommends that the City Council authorize the City
Manager to execute a single-source agreement with Connelly
Electric Company (40 S.Addison Road,Suite 100,Addison,IL
60101)to provide the removal and replacement of a 300 KVA
transformer in the not-to exceed amount of $73,000.00.
Approval of a single-source contract requires a 2/3 vote by the
City Council.
Funding is provided by the Water Production Bureau Water
Capital Outlay Business Unit (Account
510.40.4230.65702-723012),which has an approved FY 2024
budget of $275,000 and a YTD balance of $275,000.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
Page 6 ACTIONS February 12,2024
Item Item Description Motion Disposition
A10.Approval of Change Order No.1 to the Agreement
with Teska Associates for the Mason Park
Expansion and Church/Dodge Transportation
Improvements (RFQ 22-40)
Staff recommends the City Council authorize the City Manager
to execute Change Order No.1 to the agreement with Teska
Associates for the Mason Park Expansion and Church/Dodge
Intersection Improvement Project (RFQ 22-40).This change
order will not increase the contract amount.This change order
includes a time extension of 366 calendar days,extending the
contract completion date from February 5,2024,to February 5,
2025.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
A11.Approval of Change Order No.4 to the Agreement
with Bolder Contractors,Inc.for the 2023 Water
Main Improvements and Street Resurfacing Project
(Bid No.23-26)
Staff recommends the City Council authorize the City Manager
to execute Change Order No.4 to the agreement with Bolder
Contractors,Inc.(316 Cary Point Drive,Cary,IL 60013)for the
2023 Water Main Improvements and Street Resurfacing Project
(Bid No.23-26)in the amount of $1,606,238.33 with a contract
extension of 210 calendar days.
Funding is provided from the Water Fund –Abated Bonds
(Account No.510.40.4200.65515 –424003)in the amount of
$1,606,238.33.This account has an available budget of
$6,751,000.00.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
A12.Recommendation by the Parks and Recreation
Board to Adopt an Updated Policy Regarding
Launch Permits and Storage at the Dempster Street
Sailing Facility
Staff and the Parks and Recreation Board recommend City
Council approval to adopt an updated policy regarding launch
permits and the use of storage slips at the Dempster Street
Sailing Facility.
Approved For Action:
5-2
Ayes:Revelle,
Geracaris,Wynne,
Nieuwsma,Burns
Nayes:Suffredin,Kelly
Absent:Reid,Harris
Page 7 ACTIONS February 12,2024
Item Item Description Motion Disposition
A13.Resolution 12-R-24,Authorizing the City Manager
to Execute a Subrecipient Agreement with Cook
County Department of Transportation and
Highways for American Rescue Plan Act State and
Local Fiscal Recovery Funds
Staff recommends the City Council approve Resolution12-R-24,
Authorizing the City Manager to Execute a Subrecipient
Agreement with Cook County Department of Transportation and
Highways for American Rescue Plan Act State and Local Fiscal
Recovery Funds.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
A14.Resolution 13-R-24,Authorizing the City Clerk to
Sign an Illinois Department of Transportation MFT
Resolution for Improvement under the Illinois
Highway Code for Resurfacing Evanston Streets
Staff recommends City Council adoption of Resolution 13-R-24,
Authorizing the Clerk to Sign a Resolution for Improvement
Under the Illinois Highway Code for Improvements to Various
Evanston Streets.This will allow the use of Motor Fuel Tax
(MFT)funds in the amount of $2,306,600 for street resurfacing
projects.
Funding will be provided from the Motor Fuel Tax Fund (Account
200.40.5100.65515 –424002),which has a total FY 2024
budget of $6,620,000.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
A15.Resolution 14-R-24,Authorizing the City Clerk to
Sign an Illinois Department of Transportation
Resolution for Improvement under the Illinois
Highway Code and Rebuild Illinois Program for
Leon Place/Asbury Avenue
Staff recommends the City Council adoption of Resolution
14-R-24,Authorizing the City Clerk to Sign an Illinois
Department of Transportation Resolution for Improvement under
the Illinois Highway Code and Rebuild Illinois Program for Leon
Place/Asbury Avenue.This will allow the use of Rebuild IL
Funds in the amount of $898,877 for the Leon Place
Reconstruction Project.
Funding will be provided from Rebuild Illinois Funds in the
amount of $898,877 (Account 200.40.5105.65515 -424002).
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
Page 8 ACTIONS February 12,2024
Item Item Description Motion Disposition
A16.Resolution 16-R-24,Authorizing the Settlement and
Release in Lieberman v.City of Evanston,2022 L
6488
Staff recommends approval of Resolution 16-R-24,authorizing
the City of Evanston to issue a settlement payment pursuant to
a settlement agreement and release in Caleb Lieberman v.City
of Evanston (Case No.2022 L 6488)
Funding will be provided from the Insurance Fund Settlement
Costs -Liability (Account 605.99.7800.62260).
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
A17.Ordinance 22-O-24 Amending City Code Section
10-11-22 Schedule XXII (C)"Evanston Resident
Parking Only Districts."
Staff recommends that the Administration and Public Works
Committee approve amending Title 10,Chapter 11,Section 22
Schedule XXII (C)“Evanston Resident Parking Only Districts”to
add both sides of Keeney St,from Chicago Ave to Hinman Ave,
as well as both sides of South Boulevard,from Chicago Ave.to
Hinman Ave.This item was a referral brought to the Parking
staff by Councilmember Wynne.
Approved on Consent
Agenda for
Introduction
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
P1.Ordinance 19-O-24,Approving a Text Amendment
Amending Regulations for Efficiency Homes
Land Use Commission recommends approval of an amended
text amendment to adjust regulations related to the definition of
efficiency homes and the construction of efficiency homes within
residential districts.
Approved for
Introduction
5-2
Ayes:Revelle,
Geracaris,Wynne,
Nieuwsma,Burns
Nayes:Suffredin,Kelly
Absent:Reid,Harris
Page 9 ACTIONS February 12,2024
Item Item Description Motion Disposition
P2.Ordinance 18-O-24,Approving a Special Use with
Zoning Relief for an Efficiency Home Development
at 1915-17 Grant Street in the R3 Two-Family
Residential District
The Land Use Commission recommends the denial of a Special
Use to construct 12 efficiency homes with related zoning relief
at 1915-1917 Grant Street in the R3 Two-Family Residential
District.The request requires the following zoning relief:1.)12
proposed dwelling units where a maximum of 6 are permitted on
the zoning lot (8 permitted with an IHO bonus),and 2.)Open
parking setback of 0 ft.where three ft.is required.
Approved for
Introduction
5-2
Ayes:Revelle,
Geracaris,Wynne,
Nieuwsma,Burns
Nayes:Suffredin,Kelly
Absent:Reid,Harris
P3.Ordinance 24-O-24,Special Use for a Resale
Establishment,JBS Thrift,at 1630 Orrington
Avenue in the D3 Downtown Core Development
District
The Land Use Commission recommends the adoption of
Ordinance 24-O-24,a Special Use for a Resale Establishment,
JBS Thrift,at 1630 Orrington Ave in the D3 Downtown Core
Development District.The proposed expansion meets the
Standards for Approval for special uses.
Did not make it out of
Committee
P4.Ordinance 25-O-24,a Text Amendment to the
Zoning Ordinance to Modify the Maximum Allowed
Hours of Operation for Cannabis Dispensaries
The Land Use Commission recommends the adoption of
Ordinance 25-O-24,a text amendment to the Zoning Ordinance
to modify the maximum allowed hours of operation for Cannabis
Dispensaries in zoning districts where Cannabis Dispensaries
are eligible for Special Uses.The proposed text amendment
meets the Standards for Approval for amendments.
Approved on Consent
Agenda for
Introduction
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Harris,Wynne,
Nieuwsma,Burns,
Nayes:None
Absent:Reid,Harris
Page 10 ACTIONS February 12,2024
Item Item Description Motion Disposition
HCDC1 Approval of Renewal Funding for Landlord-Tenant
Services by the Metropolitan Tenants Organization
and the Law Center for Better Housing
The Housing &Community Development Committee (HCDC)
and staff recommend approval of a renewal contract not to
exceed $70,000.00 with the Metropolitan Tenants Organization
(MTO)and the Law Center for Better Housing (LCBH)for
landlord-tenant services.
The funding source is the City’s Affordable Housing Fund,
250.21.5465.65497.The Affordable Housing Fund currently has
an unallocated cash balance of approximately $1.3 million.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
HCDC2 Approval of Renewal Funding to Administer the
Inclusionary Housing Waitlist
The Housing &Community Development Committee (HCDC)
and staff recommend approval of $70,000 for Community
Partners for Affordable Housing (CPAH)to continue
administering Evanston’s Inclusionary Housing Ordinance (IHO)
centralized waitlist and conduct income certifications,
re-certifications of households,and compliance reviews for
affordable units for the period of January 1,2024,through
December 31,2024.
The funding source is the City’s Affordable Housing Fund,
250.21.5465.65496.The Affordable Housing Fund currently has
an unallocated cash balance of approximately $1.3 million.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
SS1.FY 2024 Public Services Renewal Funding
Allocations by Category and Program
Staff recommends that the City Council approve renewal
allocations for public services programs eligible for FY 2024,
including a 5%increase following the Consumer Price Index for
Urban Consumers in Chicago -Naperville (CPI-U)for programs
that didn’t receive full funding in FY23 and are compliant with all
reporting requirements;staff additionally requests that City
Council approve the category funding amount for Support
Services.
Total funding is approximately $1,275,733,including $1,036,783
from the City's Community Grant Program fund and an
estimated $238,950 based on the City's anticipated FY2024
Community Development Block Grant,15%of which can be
used for public services.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
Page 11 ACTIONS February 12,2024
Item Item Description Motion Disposition
ED1.Evanston Rebuilding Warehouse Request for
Financial Assistance
Evanston Rebuilding Warehouse is seeking approval of the
Economic Development Committee's recommendation to have
the City Council allocate $225,000 of Tax Increment Financing
to assist with their expansion to 1265 Hartrey Ave.
West Evanston TIF Account #365.99.5900.65511 -BUILDING
IMPROVEMENTS.The balance on November 30,2023,was
$2.8 million.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris
AP1.Approval of Appointments to Boards,
Commissions,and Committees
The Mayor recommends City Council approval of the
reappointment of Jared Davis to the M/W/D/EBE Development
Committee and the appointments of Rodney Greene,David
Hodgkin,Jesus Vega,Bonnie Wilson,and Jeremy Yonan to the
Compensation Committee.
Approved on Consent
Agenda for Action
7-0
Ayes:Suffredin,
Revelle,Geracaris,
Kelly,Wynne,
Nieuwsma,Burns
Nayes:None
Absent:Reid,Harris