HomeMy WebLinkAboutActions 08.25.25
Page 1 ACTIONS August 25, 2025
CITY COUNCIL ACTIONS
City Council
Monday, August 25, 2025
Lorraine H. Morton City Hall, James C. Lytle City Council Chambers, Room 205
6:35 PM
Motions resulting from City Council - August 25, 2025
Absent: Burns
Item Item Description Motion Disposition
A1
Approval of the City of Evanston Payroll,
Bills List, and Credit Card Activity
Staff recommends that the City Council approve the
City of Evanston's payroll for the period from July 14
to July 27, 2025, for $4,435,609.31, July 28 to Aug
10, 2025 for $4,433,861.42 and the Bills List for Aug
26, 2025, for $10,927,735.95, and credit card activity
for the period ending June 26, 2025, for
$251,892.58.
Approved on
Consent Agenda for
Action
Page 2 ACTIONS August 25, 2025
Item Item Description Motion Disposition
A2.
Approval of BMO Harris Amazon Credit
Card Activity
Staff recommends that the City Council approve the
City of Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending June 26, 2025, for
$21,305.11.
Approved for Action
7-1-1
Ayes: Kelly, Harris,
Iles, Nieuwsma,
Davis, Rodgers,
Geracaris
Nays:
Abstain:Suffredin
Absent: Burns
A3.
Approval of an Agreement with Wiss,
Janney, Elstner Associates, Inc. for
Sherman Plaza Parking Garage Structural
Assessment (RFP 25-29)
Staff recommends the City Council authorize the City
Manager to execute an agreement with Wiss,
Janney, Elstner Associates, Inc. (330 Pfingsten
Road, Northbrook, Illinois 60062) for the Sherman
Plaza Parking Garage Structural Assessment (RFP
25-29) in the amount of $57,434. Funding is provided
from the Parking Fund (Account 505.19.7005.65515
- 625053), which has an approved FY 2025 budget
of $200,000, all of which is remaining.
Approved on
Consent Agenda for
Action
A4.
Approval of Change Order No. 2 for Callan
Plaza Phase II
Staff recommends the City Council authorize the City
Manager to execute Change Order No. 2 to the
contract for the Implementation of Callan Plaza (RFP
24-25) with MKSK Studio (3006 Central Street,
Evanston, IL) in the amount of $8,000. This will
increase the current overall contract amount from
$64,000 to $72,000. American Rescue Plan Act
(APRA) G/L# 170.99.9924.62490. Out of the $3
million allocated for the Evanston Thrives economic
development initiatives, $150,000 was budgeted for
this project.
Approved on
Consent Agenda for
Action
Page 3 ACTIONS August 25, 2025
Item Item Description Motion Disposition
A5.
Approval of a Purchase of Two Pieces of
Fleet Equipment for use in the Public Works
Agency - Forestry and Streets Divisions
Staff recommends that the City Council authorize the
City Manager to enter into a purchase agreement for
the following pieces of equipment:
1.New Vehicle #817 - a 2026 Ford F450 regular cab
4X4 with Sutton Ford Inc., (21315 Central Ave.,
Matteson, IL 60443) in the amount of $138,614.00;
2.New Vehicle #639 - a 2026 Ford F450 regular cab
4X4 with Lindco Equipment Sales (2168 East 88th
Drive, Merrillville, IN 46410) in the amount of
$149,527.00. Funding for this purchase of new
vehicles #817 and #639 will be from the Equipment
Replacement Fund, Vehicle Replacement,
Automotive Equipment account (601.19.7780.65550)
in the amount of $288,141.00, which has a FY 2025
budgeted amount of $2,400,000.
Approved on
Consent Agenda for
Action
A6.
Approval of a Contract with ICC Group Inc.
for the Evanston Water Plant Revetment
Rehabilitation (Bid 25-33)
Staff recommends the City Council authorize the City
Manager to execute an agreement with ICC Group
Inc. (39W866 Fabyan Parkway, Elburn, IL 60119) for
the Evanston Water Plant Revetment Rehabilitation
in the amount of $994,355.00.
Funding for this project is from the Water Fund,
Capital Improvement (Account 510.40.7330.65515 -
725004). The line item for the Evanston Water Plant
Revetment Rehabilitation has a FY 2025 budget
allocation of $1,000,000.00, all of which is remaining.
Approved on
Consent Agenda for
Action
Page 4 ACTIONS August 25, 2025
Item Item Description Motion Disposition
A7.
Approval of a Contract with Carrier
Corporation for Police/Fire Headquarters
Chiller Replacement
Staff recommends the City Council authorize the City
Manager to execute an agreement with Carrier
Corporation (7501 South Quincy Street, Suite 110,
Willowbrook, Illinois 60527) for the Police/Fire
Headquarters Chiller Replacement in the amount of
$547,824.00. This contract would require a waiver of
Local Employment and Responsible Bidder
Ordinance requirements, as well as waiving the
City's M/W/E/DBE goals.
Funding for this project will be provided from the
Capital Improvement Fund 2025 Project Bonds,
specifically the Facilities Contingency line item
(Account 415.40.4125.65515 - 625064). A detailed
analysis is included in the attached memo.
Approved on for
Action
5-3-0-1
Ayes: Harris, Iles,
Nieuwsma, Rodgers,
Geracaris
Nays:Kelly, Davis,
Suffredin
Abstain:
Absent: Burns
A8.
Approval of Contract Award to Blackhawk
HVAC Inc. for Chimney Flue Installation and
Masonry Repairs at the Noyes Cultural Arts
Center
Staff recommends that City Council authorize the
City Manager to execute a contract with Blackhawk
HVAC Inc. (8910 W. 192nd Street, Suite K, Mokena,
IL) in the amount of $138,900.00 for chimney flue
installation and masonry repairs at the Noyes
Cultural Arts Center.
Funding for this project will be provided from the
Capital Improvement Fund 2025 Project Bonds,
specifically the Facilities Contingency line item
(Account 415.40.4125.65515 - 625061). A detailed
analysis is included in the attached memo.
Approved on
Consent Agenda for
Action
Page 5 ACTIONS August 25, 2025
Item Item Description Motion Disposition
A9
Approval of a Three-Year (FY2025-28)
Sole-Source Agreement with Vertexone for
the WaterSmart Software as a Service
(SaaS) Platform
Staff recommends the City Council authorize the City
Manager to execute a sole-source agreement with
Vertexone (1321 Upland Drive, Suite 8389, Houston,
Tx., 77043) for the period of August 31, 2025, to
August 30, 2028, to provide the WaterSmart
Software as a Service (SaaS) in the total amount of
$66,194.45. A sole-source purchase requires a
two-thirds vote of the City Council.
Funding is provided by the Water Production Bureau,
Water Other Operations Business Unit (Account
510.40.4225.62340), which has an approved FY
2025 Budget of $235,000 and a YTD balance of
$47,709.56. A detailed breakdown of annual
expenditures is included in the attached memo.
Approved on
Consent Agenda for
Action
A10.
Approval of a Contract with HD Supply
Facilities Maintenance D/B/A
USABLUEBOOK, for Point of Use Pitchers
and Filters Purchase (Bid 25-35)
Staff recommends the City Council authorize the City
Manager to execute an agreement with HD Supply
Facilities Maintenance D/B/A USABLUEBOOK (3781
Burwood Drive, Waukegan, IL. 60085) for the period
of FY 2025 to provide point of use pitchers and filters
(Bid 25- 35) in the not-to-exceed amount of
$37,500.00. Funding will be provided by the Water
Fund Other Operations Business Unit (Account
510.40.4225.62410), which has an approved FY
2025 budget of $440,500 and a YTD balance of
$208,664.74.
Approved on
Consent Agenda for
Action
Page 6 ACTIONS August 25, 2025
Item Item Description Motion Disposition
A11.
Approval of Upfitting and Installation of
Accessories for Eleven New Evanston
Police and Fire Department 2025 Ford
Hybrid Police Interceptors
Staff recommends the City Council authorize the City
Manager approve a single source purchase order in
the amount of not to exceed $140,296.85 to Havey
Communications (28835 Herky Drive, Suite 117,
Lake Bluff, IL 60044) for the upfitting and installation
of equipment (emergency lights, sirens, partition
system) in the recently purchased eleven (11) 2025
Ford Hybrid Interceptors approved on April 28, 2025.
A single-source purchase requires a two-thirds vote
of the City Council.
Funding for the upfitting of the eleven vehicles will be
from the Equipment Replacement Fund
(601.19.7780.65550) in the amount of $140,296.85,
which has a FY 2025 budgeted amount of
$2,400,000.
Approved on
Consent Agenda for
Action
A12.
Approval of a Single-Source Agreement for
Supervisory Control and Data Acquisition
(SCADA) System Support for Hardware
Installation and Integration Services with
Concentric Integration LLC.
Staff recommends that the City Council authorize the
City Manager to execute a single-source agreement
with Concentric Integration LLC (8678 Ridgefield
Road, Crystal Lake, IL 60012) for the period of
September 1, 2025, to December 31, 2025, to
provide SCADA support and integration services in
the not-to-exceed amount of $136,000.00. A
single-source purchase requires a two-thirds vote of
the City Council.
Funding is provided by the Water Fund Other
Improvements Business Unit (Account
510.40.7330.65515), which has an approved FY
2025 budget of $36,625,905.00 and a YTD balance
of $3,481,678.85.
Approved on
Consent Agenda for
Action
Page 7 ACTIONS August 25, 2025
Item Item Description Motion Disposition
A13.
Approval of One-Year Single-Source
Renewal of Milestone XProtect Corporate
Care Plus and Care Premium Licensing and
Support 2025
Staff recommends the City Manager authorize
payment of $54,201.50 to Convergint Technologies,
LLC (35257 Eagle Way, Chicago, IL 60678) to renew
support and licensing for the City’s Milestone
XProtect Corporate video management system
(VMS). This single-source purchase reflects
Sourcewell cooperative purchasing agreement
#121024-CTL. A single-source purchase requires a
two-thirds vote of the City Council.
This expense will be charged to IT account
100.19.1932.62340 (IT Computer Software), which
has a FY 2025 budgeted amount of $1,752,000.00
and a year-to-date balance of $643,305.31.
Approved on
Consent Agenda for
Action
A14.
Approval of Sole-Source Purchase of DWDM
Network Service from Comcast
Staff recommends that the City Council authorize the
City Manager to execute an agreement with Comcast
(PO Box 37601, Philadelphia, PA, 19101-0601) to
purchase its Dense Wavelength Division Multiplexing
(DWDM) fiber optic network service for $2,200.00 per
month. This agreement is for a term of 60 months,
and the total cost commitment over the life of the
agreement is $132,000.00. A sole-source purchase
requires a two-thirds vote of the City Council.
Funding will be sourced from the Administrative
Services—IT Telecommunications Fund (Account
100.19.1932.64505), which has a 2025 budget of
$399,000.00 and an available YTD balance of
$185,291.44.
Approved on
Consent Agenda for
Action
Page 8 ACTIONS August 25, 2025
Item Item Description Motion Disposition
A15.
Approval of a Single-Source Renewal for
Cisco SmartNet Support for 2025
Staff recommends City Council approval for the
single-source renewal of Cisco SmartNet annual
licensing and software support from CDW (120 S.
Riverside, Chicago, IL 60606) in the amount of
$61,447.06. This agreement provides support for the
City’s essential enterprise computer networking and
information security systems. A singlesource
purchase requires a two-thirds vote of the City
Council.
This expense will be charged to the IT Service
Agreements and Contracts Fund (GL Account No.
100.19.1932.62509) with an approved FY 2025
budget of $261,000.00 and a year-to-date balance of
$187,713.00
Approved for Action
7-0-1-1
Ayes: Kelly, Harris,
Nieuwsma, Davis,
Rodgers, Suffredin
Geracaris
Nays:
Abstain:Iles,
Absent: Burns
A16.
Approval of a Single-Source Payment to F.E.
Moran, Inc., for Ice Refrigeration Services at
the Robert Crown Community Center
Staff recommends City Council authorize a payment
to F.E. Moran, Inc. (15700 W. 103rd St., Lemont, IL
60439) for providing ice refrigeration maintenance
services at the Robert Crown Community Center in
the amount of $122,930.63. A single-source payment
requires a two-thirds vote of the City Council.
Funding for this payment will be from the Robert
Crown Community Center Service
Agreements/Contracts accounts 100.30.3030.62509.
The funding will come from the settlement issued to
the City by Factory Mutual Insurance Company.
Approved on
Consent Agenda for
Action
Page 9 ACTIONS August 25, 2025
Item Item Description Motion Disposition
A17.
Approval of a Sole-Source Purchase Order
Increase for Maureen Fogerty
Staff recommends City Council approve the City
Manager to sign a sole-source agreement and
increase P.O. 2025-128 by $16,500 for instruction of
fitness classes at the Levy Senior Center, increasing
the total to $36,500. A sole-source purchase order
increase requires a twothirds vote of the City Council.
Revenue from program registrations is deposited into
the General Fund Account, Levy Senior Center
Business Unit 100.30.3055.53565, and instructional
expenses are paid from Levy Senior Center Business
Unit 100.30.3055.62505, which has a $272,700
budgeted allocation. Compensation for the vendor is
based on the following amount of revenue collected:
Program Vendor Revenue City Revenue
Fitness Classes 60% 40%
Approved on
Consent Agenda for
Action
A18.
Approval of Change Order No. 1 to the
Agreement with Alliance Contractors, Inc.
for the 2025 Alley and Sidewalk
Improvements (Bid No. 25-26)
Staff recommends the City Council authorize the City
Manager to execute Change Order No. 1 to the
agreement with Alliance Contractors, Inc. (1166 Lake
Avenue, Woodstock, IL 60089) for the 2025 Alley
and Sidewalk Improvements (Bid No. 25-26) in the
amount of $391,678.50. Funding is provided from the
Howard and Ridge TIF (Account No.
330.99.5860.65515) in the amount of $245,237.50
and the 2025 General Obligation (GO) Bond Fund
(Account No. 415.40.4125.65515 – 425034) in the
amount of $146,441.00.
Approved on
Consent Agenda for
Action
Page 10 ACTIONS August 25, 2025
Item Item Description Motion Disposition
A19.
Approval of Special Event – Walk for
Alopecia
Staff recommends approval of the Walk for Alopecia
event on the lakefront path from 9am to 12pm on
Saturday, September 27, 2025. Costs for city
services provided for events require a 100%
reimbursement from the sponsoring organization or
event coordinator. These fees are waived for City
events and City co-sponsored Events.
Approved for Action
8-0-1
Ayes: Kelly, Harris,
Iles, Nieuwsma,
Davis, Rodgers,
Geracaris, Suffredin
Nays:
Abstain:
Absent: Burns
A20.
Resolution 63-R-25, Approving Free Flow
Kitchen, LLC's Class C Restaurant Liquor
License Application for Free Flow Kitchen,
1623 Simpson Street
Staff recommends that the City Council approve
Resolution 63-R-25, which approves Free Flow
Kitchen, LLC's Class C liquor license application for
Free Flow Kitchen, located at 1623 Simpson Street.
Approved on
Consent Agenda for
Action
A21.
Resolution 64-R-25, Approving Lulu Ramen,
LLC's Class C Restaurant Liquor License
Application for Pho Ever Ramen & Bubble
Tea House, 724 Clark Street
Staff recommends that the City Council approve
Resolution 64-R-25, which approves Lulu Ramen,
LLC's Class C liquor license application for Pho Ever
Ramen & Bubble Tea House, located at 724 Clark
Street.
Approved on
Consent Agenda for
Action
A22.
Resolution 65-R-25, Approving Evanston
History Center's Class E Entertainment
Venue (Small) Liquor License Application
for the Evanston History Center, 225
Greenwood Street
Staff recommends that the City Council approve
Resolution 65-R-25, which approves the Evanston
History Center's Class E liquor license application for
the Evanston History Center, located at 225
Greenwood Street.
Approved on
Consent Agenda for
Action
A23.
Resolution 66-R-25 Authorizing the City of
Evanston to Enter Into An Agreement with
the Cook County Assessor ’s Office for
Access to a Geographic Information System
Staff recommends the City Council authorize the City
Manager to sign an agreement with the Cook County
Assessor ’s Office for access to GIS (Geographic
Information System) data.
Approved on
Consent Agenda for
Action
Page 11 ACTIONS August 25, 2025
Item Item Description Motion Disposition
A24.
Resolution 69-R-25, Authorizing the
Settlement and Release of All Claims in
Crosby Theodore LLC v. City of Evanston et
al., 2023 CH 062958
Staff recommends approval of Resolution 69-R-25,
authorizing the City of Evanston to issue a settlement
payment pursuant to a settlement agreement and
release in Crosby Theodore LLC v. City of Evanston
(Case No. 2023 CH 06295)
Funding will be provided from the Insurance Fund
Settlement Costs - Liability (Account
605.99.7800.62260).
Approved on
Consent Agenda for
Action
A25.
Ordinance 51-O-25, Creating Title 1, Chapter
23, "Display of Flags on City Property"
Staff recommends approval of Ordinance 51-O-25,
Creating Title 1, Chapter 23, "Display of Flags on
City Property"
Approved on
Consent Agenda for
Introduction
A26.
Ordinance 52-O-25, Amending Section
10-11-5(D), Schedule V(D) of the Evanston
City Code, “Four-Way Stops” (Four-Way
Stops at McDaniel Avenue and Noyes
Street)
Staff recommends adoption of Ordinance 52-O-25,
Amending Section 10-11-5(D), Schedule V(D) of the
Evanston City Code, “Four-Way Stops” (Four-Way
Stops at McDaniel Avenue and Noyes Street). This
ordinance would establish a 4-Way Stop Control at
the intersection of McDaniel Avenue & Noyes Street.
Councilmembers Suffredin and Davis request
suspension of the rules for Introduction and Action at
the August 25, 2025, City Council meeting.
Funding will be through the General Fund-Traffic
Control Supplies (100.40.4520.65115), with a FY
2025 budget of $68,000 and a remaining balance of
$57,431.
Approved for
Introduction and
Action
8-0-0-1
Ayes: Kelly, Harris,
Iles, Nieuwsma,
Davis, Rodgers,
Geracaris, Suffredin
Nays:
Abstain:
Absent: Burns
Page 12 ACTIONS August 25, 2025
Item Item Description Motion Disposition
P1.
Vacation Rental License for 1132 Hartrey
Avenue
City staff requests review and action on a Vacation
Rental License application for the property located at
1132 Hartrey Avenue. The application meets the
standards listed in Title 5, Chapter 9, of the City code
for license approval.
Approved on
Consent Agenda for
Action
P2.
Vacation Rental License for 722 Seward
Street
City staff requests review and action on a Vacation
Rental License application for the property located at
722 Seward St. The application meets the standards
listed in Title 5, Chapter 9, of the City code for
license approval.
Approved on
Consent Agenda for
Action
P3.
Vacation Rental License for 3503 Central
Street
City staff requests review and action on a Vacation
Rental License application for the property located at
3503 Central St. The application meets the standards
listed in Title 5, Chapter 9, of the City code for
license approval.
Didn't make it out of
committee
P4. Vacation Rental License for 722 Brown Ave
City staff requests review and action on a Vacation
Rental License application for the property located at
722 Brown Ave. The application meets the standards
listed in Title 5, Chapter 9, of the City code for
license approval.
Didn't make it out of
committee
P5.
Ordinance 53-O-25, a Text Amendment to
the Planned Development Threshold
The Land Use Commission recommends approval of
Ordinance 53-O25, a Text Amendment to the Zoning
Ordinance to clarify that the required inclusionary
housing dwelling units and associated bonus
dwelling units are not counted towards the
twenty-four (24) dwelling unit threshold when
determining whether a planned development is
required. Councilmember Rodgers requests the
suspension of the rules to allow for the introduction
and action.
Approved on
Consent Agenda for
Introduction and
Action
Page 13 ACTIONS August 25, 2025
Item Item Description Motion Disposition
P6.
Ordinance 47-O-25 Approving a Minor
Adjustment to the Planned Development at
1501 Central Street
The Community Development Department
recommends the adoption of Ordinance 47-O-25, a
Minor Adjustment to the Planned Development
approved by Ordinance 108-O-23. Approval will
authorize the applicant to modify the approved
Planned Development plans to allow demolition of
the Drysdale Field grandstands and construction of a
new Softball Stadium (Kirkpatrick Stadium) and
associated improvements around the existing
Drysdale Softball Field.
Tabled to
September 09, 2025
City Council
Meeting
FB1.
Revenue Considerations and a Local
Grocery Tax
Discussion Only For Discussion
AP1.
Approval of Appointments to Boards,
Commissions, and Committees
The Mayor recommends that the City Council
approve the appointments of Wendy Weaver, Larry
Brothers, and John Gibson to the MWDEBE
Committee and Amanda Ziehm to the Preservation
Committee.
Approved on
Consent Agenda for
Action