HomeMy WebLinkAboutActions 07.14.2025
Page 1 ACTIONS July 14, 2025
CITY COUNCIL ACTIONS
City Council
Monday, July 14, 2025
Lorraine H. Morton City Hall, James C. Lytle City Council Chambers, Room 205
(6:45 pm)
Motions resulting from City Council - July 14, 2025
Item Item Description Motion Disposition
SP1 City Council Goals
Staff recommended the continued discussion of City
Council goals for the 82nd City Council.
Approved on
Consent Agenda for
Action
M1
Approval of the minutes of the regular
Council meeting of June 23, 2025.
Approved on
Consent Agenda for
Action
A1
Approval of the City of Evanston Payroll
and Bills List
Staff recommended that the City Council approve the
City of Evanston's payroll for the period from June 2
to June 15, 2025, for $4,405,845.97, from June 16 to
June 29, 2025, for $4,500,483.06, and the Bills List
for July 15, 2025, for $4,650,112.11.
Approved on
Consent Agenda for
Action
Page 2 ACTIONS July 14, 2025
Item Item Description Motion Disposition
A2
Approval of Contract with Terra
Engineering, Ltd., to Provide Engineering
Services for the Ridge Avenue and Central
Street Traffic Signal Modernization Project
Staff recommended that City Council authorize the
City Manager to execute a contract with Terra
Engineering, Ltd. (225 W. Ohio Street, 4th Floor,
Chicago, IL 60654) in the amount of $293,500.00 to
provide engineering services for the Ridge Avenue
and Central Street traffic signal modernization
project.
The project will be funded from the Capital
Improvement Fund 2025 General Obligation Bonds
(originally allocated for the Central & Central Park
Traffic Signal – Phase III Engineering and
Construction). A detailed funding summary is
provided in the memo below.
Approved on
Consent Agenda for
Action
A3
Approval of Contract Award to Propviser for
Putting Assets to Work Innovative Finance
& Asset Concession Grant Implementation
Services - Reevaluated RFP 25-02
Staff recommended that the City Council reauthorize
the agreement with Propviser (2205 S 1000 E, Salt
Lake City, UT 84106) in an amount not to exceed
$900,000 for the Putting Assets to Work Innovative
Finance & Asset Concession Grant Implementation
(Bid No. 25-02).
The U.S. Department of Transportation Build
America Innovative Finance & Asset Concession
Grant awarded the City of Evanston $985,000, of
which $85,000 covers the cost of administering the
grant.
Approved for Action
5-2-2
Ayes:Harris, Iles,
Burns. Rodgers,
Geracaris,
Nayes: Kelly, Davis
Absent: Suffredin,
Nieuwsma
Page 3 ACTIONS July 14, 2025
Item Item Description Motion Disposition
A4
Approval of a Contract with LRS for
Residential Refuse & Yard Waste Franchise
(RFP #25-04)
Staff recommended that the City Council authorize
the City Manager to negotiate and execute a
five-year agreement with LRS for the Residential
Refuse & Yard Waste Franchise (RFP #25-04) for an
initial annual total of $3,146,772, with optional
renewals. Unit prices will increase by 4% annually.
Funding for Residential Refuse will be from the Solid
Waste Fund (Account 520.40.4310.62415), which
has a FY2025 budget of $1,791,947. Funding for
Yard Waste Services will be from the Solid Waste
Fund (Account 520.40.4310.62417), which has a
FY2025 budget of $743,130.
Approved on
Consent Agenda for
Action
A5
Approval of Play Equipment Purchase with
Landscape Structures for the Twiggs Park
Playground Improvement Project
Staff recommended that the City Council authorize
the City Manager to execute a Sourcewell purchase
with Landscape Structures (601 7th Street South,
Delano, MN 55328) for the Twiggs Park Playground
Improvement Project in the amount of $327,623.00.
Funding is provided from CDBG and CDBG-CV
Grants (Account numbers
215.21.5170.65515-525029 and 215.21.5266.65515-
525029). A detailed summary is included in the
memo below.
Approved on
Consent Agenda for
Action
Page 4 ACTIONS July 14, 2025
Item Item Description Motion Disposition
A6
Approval of a Sole-Source Purchase Order
to Increase for Game Time Kids LLC
Staff recommended that the City Council approve the
City Manager to sign a sole source agreement and
increase Purchase Order 2025-251 by $40,000 for
recreational programming at the
Chandler-Newberger Community Center, increasing
the total to $49,800. Requires twothirds (2/3) vote of
the Councilmembers.
Revenue from program registrations is deposited into
the General Fund Account: Chandler-Newberger
Center Business Unit 100.30.3035.53565.
Instructional expenses are paid from
ChandlerNewberger Business Unit
100.30.3035.62505, which has a $500,000 budgeted
allocation. Compensation for the vendor is based on
the following amount of revenue collected:
Program: Camps and Classes
Vendor Revenue: 70%
City Revenue: 30%
The additional revenue will offset the additional
expenses.
Approved on
Consent Agenda for
Action
Page 5 ACTIONS July 14, 2025
Item Item Description Motion Disposition
A7
Approval of a Five-Year Sole Source
Software as a Service Database and
Business Licensing Agreement Renewal
with Accela
Staff recommended that the City Council authorize
the City Manager to execute a five-year, sole-source
agreement with Accela (2633 Camino Ramon, Suite
500, San Ramon, CA 94583) totaling $849,894.44, to
be paid in annual installments. The renewal
agreement covers the Software as a Service (SaaS)
subscription, the database, and business licensing
used by Public Works, Health & Human Services,
Fire, Economic Development, Law, and Community
Development. Requires two-thirds (2/3) vote of the
Councilmembers.
Funding is from the IT - Computer Software Account
(GL# 100.19.1932.62340) with a FY25 budget of
$1,752,000.00 and a year-to-date balance of
$678,209.00
Approved on
Consent Agenda for
Action
A8
Approval of a Sole-Source Purchase with
Spring City Electrical Manufacturing for
Tallmadge Street Light Poles
Staff recommended that the City Council authorize
the City Manager to execute a sole-source purchase
with Spring City Electrical Manufacturing (One South
Main Street, Spring City, PA,19475) of 40 Tallmadge
street light poles and LED luminaire fixtures under
the existing sole-source agreement for a total cost of
$200,000.00. Requires two-thirds (2/3) vote of the
Councilmembers.
Funding for this purchase will come from the Motor
Fuel Tax Fund (Account 200.40.5100.65515 -
425010), which has an FY 2025 budget of $350,000
for streetlight pole and fixture replacements, all of
which is remaining.
Approved on
Consent Agenda for
Action
Page 6 ACTIONS July 14, 2025
Item Item Description Motion Disposition
A9
Approval of a One-Year Renewal of ArcGIS
Software with Esri, Inc.
Staff recommended the City Council authorize the
City Manager to execute a sole source agreement for
the annual support and licensing renewal of the Esri
ArcGIS Desktop, Enterprise and Online software
products with Esri, Inc. (380 New York Street,
Redlands, CA 92373) for $37,006.85. A sole-source
approval requires a 2/3 vote of Councilmembers.
The total cost of this renewal is $37,006.85. Funding
in the amount of $24,072.00 will be charged to IT
Computer Software (Account 100.19.1932.62340),
which has a FY 2025 budgeted amount of
$1,752,000.00 and a year-to-date balance of
$678,209.61. The remaining balance of $12,934.85
will be split among the following GL Accounts;
$2,836.00 to Public Works General (Account
100.40.4400.62340), $3,205.85 to Public Works -
Water (Account 510.40.4225.62340), $684.00 to the
City Manager ’s Office - Sustainability (Account
100.15.1535.62490), $1,418.00 to Public Works -
Sewer Maintenance (Account 515.40.4530.62340),
$1,368.00 to Police (Account 100.22.2205.62490),
$636.00 to Economic Development (Account
100.15.5300.62649), $391.00 to Fire (Account
100.23.2305.62335), $2,200.00 to Property
Standards (Account 100.21.2126.62236), and
$196.00 to Planning (Account 100.21.2105.62360)
Approved for Action
6-0-3
Ayes:Harris, Iles,
Rodgers, Geracaris,
Kelly, Davis
Nayes:
Absent: Suffredin,
Nieuwsma, Burns
Page 7 ACTIONS July 14, 2025
Item Item Description Motion Disposition
A10
Approval of Change Order No. 3 to the
Contract with Bodala, Inc. d.b.a. Central
Rug & Carpet for the Ecology Center
Renovation (Bid 23-55)
Staff recommended the City Council authorize the
City Manager to execute Change Order No. 3 to the
agreement with Bodala, LLC d.b.a. Central Rug &
Carpet (3006 Central Street, Evanston, Illinois
60201) for the Evanston Ecology Center Renovation
(Bid 23-55) to extend the completion date by 42
calendar days from July 18 to August 29, 2025. The
contract amount will remain $3,433,396.00.
This project is funded through the Capital
Improvement Fund 2024 General Obligation Bonds.
No additional funding is required for this Change
Order.
Approved on
Consent Agenda for
Action
A11
Approval of Change Order No. 1 to the
Agreement with Schroeder & Schroeder,
Inc. for Sidewalk Improvement Program
(Bid No. 25- 09)
Staff recommended that the City Council authorize
the City Manager to execute Change Order No. 1 to
the agreement with Schroeder & Schroeder, Inc.
(7306 Central Park, Skokie, IL 60076) for the
Sidewalk Improvement Program (Bid No. 25-09) in
the amount of $57,270.00.
Funding is provided from the 2025 General
Obligation Bond Fund (Account 415.40.4125.65515
– 425012) in the amount of $57,270.00. This account
has a FY 2025 budget of $350,000.00, of which
$57,270.00 is remaining.
Approved on
Consent Agenda for
Action
A12
HR Digitization Project - Change Order
Request
The City Clerk’s Office is requesting City Council
approval for a change order related to the ongoing
HR digitization project. Funding will be provided by
City Clerk - Service Agreements and Contracts
(100.14.1400.62509), which currently has a balance
of $82,694.
Approved on
Consent Agenda for
Action
Page 8 ACTIONS July 14, 2025
Item Item Description Motion Disposition
A13
Resolution 59-R-25, Authorizing the City
Clerk to Sign an Illinois Department of
Transportation MFT Resolution for
Improvement under the Illinois Highway
Code for the Green Bay Road Project
Staff recommended City Council adoption of
Resolution 59-R-25, authorizing the City Clerk to sign
an Illinois Department of Transportation MFT
Resolution for Improvement under the Illinois
Highway Code for the Green Bay Road Project. This
will allow the use of Motor Fuel Tax (MFT) funds in
the amount of $2,609,650 to provide the City
matching funds for the Green Bay Road Project.
Funding will be provided from Motor Fuel Tax Funds
(MFT) in the amount of $2,609,650.00 (Account
200.40.5100.65515 – 425002), which was approved
as part of the FY 2025 budget.
Approved on
Consent Agenda for
Action
P1
Vacation Rental License for 806 Main Street
City staff request review and action on a Vacation
Rental License application for the property located at
806 Main Street. The application meets the
standards listed in Title 5, Chapter 9, of the City code
for license approval.
Failed in Committee
P2
Vacation Rental License for 3210 Colfax St
City staff request review and action on a Vacation
Rental License application for the property located at
3210 Colfax Street. The application meets the
standards listed in Title 5, Chapter 9, of the City code
for license approval.
Approved on
Consent Agenda for
Action
Page 9 ACTIONS July 14, 2025
Item Item Description Motion Disposition
P3
Ordinance 45-O-25 Approving a Minor
Adjustment to the Planned Development at
1621-1631 Chicago Avenue
The Community Development Department
recommended the adoption of Ordinance 45-O-25, a
Minor Adjustment to the Planned Development
approved by Ordinance 95-O-24. Approval will
authorize the applicant to modify the approved
Planned Development plans to allow a reduction in
height from 12-stories to 11-stories, modifications to
the exterior building facade and building footprint, a
reduction to the size of the commercial component
within the development, a reduction in the number of
parking spaces from 48 to 44, slight modifications to
the unit mix, and changes to certain floorplans within
the building.
Approved on
Consent Agenda for
Action
R1
Ordinance 46-O-25, Amending Title 1,
Chapter 10 "Code of Ethics and Board of
Ethics" to Require the Public Release of all
Ethics Complaints and Jurisdictional
Findings
Staff recommended approval of Ordinance 46-O-25.
Approved on
Consent Agenda for
Introduction
Page 10 ACTIONS July 14, 2025
Item Item Description Motion Disposition
HCDC1
Approval of the Draft 2025-2029
Consolidated Plan, incorporating 2025
Entitlement Grants and the draft 2024
Citizen Participation Plan
The draft 2025-2029 Consolidated Plan and draft
2025 Action Plan, updated with finalized grant
amounts for FY2025, as well as the draft 2024 Public
Participation Plan (Citizen Participation Plan or CPP),
were released for a second public comment period
on June 10. Staff recommended approval of these
plans by the City Council. The July 14 City Council
meeting will mark the close of the second public
comment period for the plans. The consolidated plan
and subsequent action plans govern the use of the
City's Community Development Block Grant (CDBG),
HOME Investment Partnerships (HOME), and
Emergency Solutions Grant (ESG) entitlement
funding from the U.S. Department of Housing and
Urban Development (HUD).
Funding sources for the 2025-2029 Consolidated
Plan are the City’s Community Development Block
Grant (CDBG), HOME Investment Partnerships
(HOME), and Emergency Solutions Grant (ESG)
2025 entitlement grants; CDBG and HOME program
income; and carryover CDBG and HOME funds from
prior years.
Approved for Action
6-0-3
Ayes:Harris, Iles,
Rodgers, Geracaris,
Kelly, Davis
Nayes:
Absent: Suffredin,
Nieuwsma, Burns
Page 11 ACTIONS July 14, 2025
Item Item Description Motion Disposition
AP1
Approval of Appointments to Boards,
Commissions, and Committees
The Mayor recommended that the City Council
approve the following appointments:
● Charles Davidson, Joel Freeman, Gabriela
Martin, Thomas Noonan, Madeline Robertson,
and Stephanie Victor to the Healthy Buildings
Technical Committee
● Bob Dean, Ben Martin, Jessica Miller, Thomas
Noonan, Paula Scholl, Swasti Shah, Baxter
Swilley, Stephanie Victor, and Kristen White to
the Healthy Buildings Accountability Board
● DeMara Campbell and Andrew Shoenthal to
the Citizens Police Review Commission
● Libby Shafer to the Environment Board
Approved on
Consent Agenda for
Action