HomeMy WebLinkAboutActions 07.28.2025
Page 1 ACTIONS July 28, 2025
CITY COUNCIL ACTIONS
City Council
Monday, July 28, 2025
Lorraine H. Morton City Hall, James C. Lytle City Council Chambers, Room 205
6:04 PM
Absent: Harris, Suffredin
Motions resulting from City Council - July 28, 2025
Item Item Description Motion Disposition
M1
Approval of the minutes of the regular
Council meeting of July 14, 2025.
Approved on
Consent Agenda for
Action
A1
Approval of the City of Evanston Payroll,
Bills List, and Credit Card Activity
Staff recommended that the City Council approve the
City of Evanston's payroll for the period from June 30
to July 13, 2025, for $4,611,943.09, and the Bills List
for July 15, 2025, for $7,464,768.32, and credit card
activity for the period ending May 26, 2025, for
$217,343.19.
Approved on
Consent Agenda for
Action
A2
Approval of BMO Harris Amazon Credit
Card Activity
Staff recommended that the City Council approve the
City of Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending May 26, 2025, for
$23,051.90.
Approved on
Consent Agenda for
Action
Page 2 ACTIONS July 28, 2025
Item Item Description Motion Disposition
A3
Approval of Contract Award with Ramirez
Group LLC for Fire Station #3 Structural
Concrete Repairs (Bid 25-31)
Staff recommended that the City Council authorize
the City Manager to execute an agreement with
Ramirez Group LLC (1205 Perthshire Lane, Dyer,
Indiana 46311) for the Fire Station #3 Structural
Concrete Repairs (Bid 23-55) in the amount of
$147,800.00.
Funding for this project will be provided from the
Capital Improvement Fund 2025 Project Bonds,
specifically the Facilities Contingency line item
(Account # 415.40.4125.65515-625060). A detailed
analysis is included in the attached memo.
Approved for Action
6-1
Ayes: Iles,
Nieuwsma, Burns,
Davis, Rodgers,
Geracaris
Nayes: Kelly
Absent: Suffredin,
Harris
A4
Approval of Contract Award with AGAE
Contractors, Inc., for the Twiggs Park
Playground Improvement Project (Bid 25-34)
Staff recommended that the City Council authorize
the City Manager to execute a contract with AGAE
Contractors, Inc. (189 Gordon St., Elk Grove Village,
IL, 60007) for the Twiggs Park Playground
Improvement Project (Bid 25-34) in the amount of
$636,000.
Funding is provided from the Capital Improvement
Fund 2025 Project Bonds in the amount of
$513,623.00, from Community Development Block
Grant funds (CDBG) in the amount of $106,623.00,
and from Community Development Block Grant
CARES Act funds (CDBG-CV) in the amount of
$15,754.00. A detailed summary is included in the
attached memo.
Approved for Action
5-2
Ayes: Iles,
Nieuwsma, Burns,
Rodgers, Geracaris
Nayes: Kelly, Davis
Absent: Suffredin,
Harris
Page 3 ACTIONS July 28, 2025
Item Item Description Motion Disposition
A5
Approval to Purchase Fuel from Al Warren
Oil Company, Inc. for One Year
Staff recommended the City Council approve fuel
purchases for July 6, 2025, through July 5, 2026, in
the amount not to exceed $900,000 from Al Warren
Oil Co., Inc. (1646 Summer Street, Hammond, IN
46320). The vendor is the current Suburban
Purchasing Cooperative (SPC) Governing Board Bid
winner for all grades and types of fuel used by City
vehicles during this period.
Funding for this purchase will be from the Fleet Fund
- Petroleum Products (Account 600.19.7710.65035)
with an FY 2025 budget of $750,000 and a YTD
balance of $196,271.17. Since we have exceeded
the budget in the last few years, and the pattern
seems consistent, staff expect that we may once
again exceed the budgeted amount by $150,000 for
2025 and will need an expense increase for 2026.
Approved on
Consent Agenda for
Action
A6
Approval of Repair of the Evanston Fire
Department Truck #325 (E-25)
Staff requested that the City Council authorize the
City Manager to approve automotive work in the
amount of $72,626.84 to Interstate PowerSystems,
Inc., (NW 7244, PO Box 1450, Minneapolis, MN
55485-7244) for the repair and maintenance of Truck
#325 (E-25).
The Fleet Services Fund will provide funding for this
repair, Materials to Maintain Autos Account
(600.19.7710.655060), in the amount of $72,626.84.
This account has a FY 2025 budgeted amount of
$1,600,000.00 and an unencumbered balance of
$769,582.07.
Approved on
Consent Agenda for
Action
Page 4 ACTIONS July 28, 2025
Item Item Description Motion Disposition
A7
Approval of a Contract with Alexander
Chemical Corporation for FY 2025 Water
Treatment Chemicals (Bid 24-36)
Staff recommended that the City Council authorize
the City Manager to execute an agreement with
Alexander Chemical Corporation (7593 S. First
Road, LaPorte, IN 46350) in the amount of
$100,000.00 for the period of August 1, 2025, to
December 31, 2025, for the purchase of aluminum
sulfate (Bid 24-36).
Funding will be provided by the Water Production
Bureau Filtration Business Unit (Account
510.40.4220.65015), which has a FY 2025 budget
amount of $800,000.00 and a YTD balance of
$154,954.12.
Approved on
Consent Agenda for
Action
A8
Approval of a 1-Year Contract with Hard
Rock Concrete Cutters for Sidewalk Cutting
Services
Staff recommends that the City Council authorize the
City Manager to execute a1-year contract with Hard
Rock Concrete Cutters (601 Chaddick Drive,
Wheeling, Illinois 60090) for Sidewalk Saw Cutting
Services in the amount of $50,000.00.
Funding for this purchase will be provided from the
Capital Improvement Fund 2025 Project Bonds
(Account 415.40.4125.65515- 425092), which has a
FY 2025 budget of $50,000, all of which remains
unallocated.
Approved on
Consent Agenda for
Action
Page 5 ACTIONS July 28, 2025
Item Item Description Motion Disposition
A9
Approval of Change Order #1 to the
agreement with the Metropolitan Water
Reclamation District of Greater Chicago for
FY 2025 Estimated Annual User Charge for
Disposal of Sludge Generated as Part of the
Water Treatment Process
Staff recommended City Council authorize the City
Manager to execute Change Order #1 to the
agreement with the Metropolitan Water Reclamation
District of Greater Chicago (P.O. Box 95089,
Chicago, IL 60694-5089) for the period of January 1,
2025 to December 31, 2025 to provide the estimated
annual user charge for the disposal of sludge
generated as part of the water treatment process in
the not-to-exceed amount of $95,416.22.
Funding for this purchase will be provided by the
Water Fund (Account 510.40.4220.62420), which
has a fiscal year 2025 budget allocation of $210,000
designated for MWRD fees. As of now, the account
shows a year-to-date (YTD) balance of -$101,556.97.
While user charges fluctuate annually, the 2025
charges have exceeded the previous fouryear
average of $183,871.91. To cover the shortfall,
additional funds will be drawn from the Water Fund’s
cash reserves. The Water Fund maintains a target
cash reserve of $5.8 million.
Approved on
Consent Agenda for
Action
A10
Resolution 61-R-25, Approving Extended
Hours of Liquor Service on September 13,
September 27, October 4, and October 18,
2025, for Levy Premium Food Service's One
Day Class Z-2 Liquor Licenses
Staff recommended that City Council approve
Resolution 61-R-25, which approves extended hours
of liquor service on September 13, September 27,
October 4, and October 18, 2025, for Levy Premium
Food Service's one-day Class Z-2 liquor licenses.
Approved on
Consent Agenda for
Action
P1
Vacation Rental License for 806 Main Street
City staff requested review and action on a Vacation
Rental License application for the property located at
806 Main Street. The application meets the
standards listed in Title 5, Chapter 9, of the City code
for license approval.
Approved on
Consent Agenda for
Action
Page 6 ACTIONS July 28, 2025
Item Item Description Motion Disposition
P2
Vacation Rental License for 2124 Seward
Street
City staff requested review and action on a Vacation
Rental License application for the property located at
2124 Seward Street. The application meets the
standards listed in Title 5, Chapter 9, of the City code
for license approval.
Failed in Committee
P3
Vacation Rental License for 2015 Emerson
Street
City staff requested review and action on a Vacation
Rental License application for the property located at
2015 Emerson Street. The application meets the
standards listed in Title 5, Chapter 9, of the City code
for license approval.
Failed in Committee
P4
Vacation Rental License Renewal for 2222
Grey Avenue
City staff requested review and action on an
application to renew the Vacation Rental License for
the property located at 2222 Grey Avenue. The
application meets the standards listed in Title 5,
Chapter 9, of the City code for license approval.
Failed in Committee
P5
Ordinance 48-O-25, Granting a Special Use
Permit for a Kennel located at 2900 Central
Street, in the B1a Business District
The Community Development Department
recommended approval of a Special Use for a kennel
as part of the retail goods and services operations for
Tails Together in the B1a Business District and oCSC
Central Street Corridor Overlay District.
Councilmember Suffredin requests the suspension of
the rules to allow for introduction and action.
Approved for
Introduction and
Action
7-0
Ayes: Iles,
Nieuwsma, Burns,
Davis, Rodgers,
Geracaris, Kelly
Nayes:
Absent: Suffredin,
Harris
Page 7 ACTIONS July 28, 2025
Item Item Description Motion Disposition
P6
Ordinance 47-O-25 Approving a Minor
Adjustment to the Planned Development at
1501 Central Street
The Community Development Department
recommended the adoption of Ordinance 47-O-25, a
Minor Adjustment to the Planned Development
approved by Ordinance 108-O-23. Approval will
authorize the applicant to modify the approved
Planned Development plans to allow demolition of
the Drysdale Field grandstands and construction of a
new Softball Stadium (Kirkpatrick Stadium) and
associated improvements around the existing
Drysdale Softball Field.
Approved for
Introduction
6-0-1-2
Ayes: Iles,
Nieuwsma, Burns,
Davis, Rodgers, Kelly
Nayes: Nieuwsma
Abstain: Geracaris
Absent: Suffredin,
Harris
R1
Ordinance 46-O-25, Amending Title 1,
Chapter 10 "Code of Ethics and Board of
Ethics" to Require the Public Release of all
Ethics Complaints and Jurisdictional
Findings
Staff recommended approval of Ordinance 46-O-25.
Approved on
Consent Agenda for
Action
FB1
Review and Acceptance of the FY 2024
Annual Comprehensive Financial Report
Staff recommended that the City Council accept and
place on file the FY 2024 Annual Comprehensive
Financial Report.
Approved on
Consent Agenda for
Action