HomeMy WebLinkAboutActions 12.09.2024Page 1 ACTIONS December 09, 2024
CITY COUNCIL ACTIONS
City Council
Monday, December 09, 2024
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:45 PM
Absent: Reid
Motions resulting from City Council - December 09, 2024
Item Item Description Motion Disposition
SP1
Civic Center/Police Fire Headquarters
Public Engagement Update
Staff provided an update regarding public
engagement about the civic center.
Discussed
SP2
Ordinance 97-O-24: Amending City Code
Section 8-12-2-2 “License Procedures”
Staff recommended that the City Council review the
50% increase in long-term care facility fees and
decide whether raising such fees is feasible.
Approved for
Action
8-0
Ayes: Nieuwsma,
Wynne, Harris,
Burns, Revelle,
Geracaris, Suffredin,
Kelly
Nay:
Absent: Reid
Page 2 ACTIONS December 09, 2024
Item Item Description Motion Disposition
SP3
Ordinance 98-O-24 Amending City Code
Section 10-4-5-2 "Parking in Predominantly
Residential Areas"
Staff recommended that the City Council approve
Ordinance 98-O-24, amending Title 10, Chapter 4,
Section 5-2 “Parking in Predominantly Residential
Areas” to increase the annual fees for residential
parking permits.
Approved for
Action
8-0
Ayes: Nieuwsma,
Wynne, Harris,
Burns, Revelle,
Geracaris, Suffredin,
Kelly
Nay:
Absent: Reid
SP4
Ordinance 99-O-24 Amending City Code
Section 10-11-10 Schedule X "Limited
Parking"
Staff recommended that the City Council approve
Ordinance 99-O-24, amending Title 10, Chapter 11,
Section 10, “Limited Parking,” to increase the
parking meter rate charged at lakefront parking
spaces.
Approved for
Action
8-0
Ayes: Nieuwsma,
Wynne, Harris,
Burns, Revelle,
Geracaris, Suffredin,
Kelly
Nay:
Absent: Reid
M1
Approval of the minutes of the regular
Council meeting of November 25, 2024
Approved on
Consent Agenda
for Action
Page 3 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A1
Approval of the City of Evanston Payroll,
Bills List, and Credit Card Activity
Staff recommended that the City Council approve
the City of Evanston Payroll for the period of
November 4, 2024, through November 17, 2024, for
$3,651,969.53, the Bills List for December 10, 2024,
for $20,938,467.27, and credit card activity for the
period ending October 26, 2024, for $252,125.74.
Approved on
Consent Agenda
for Action
A2
Approval of BMO Harris Amazon Credit
Card Activity
Staff recommended that the City Council approve
the City of Evanston’s BMO Harris Amazon Credit
Card Activity for the period ending October 26, 2024,
for $18,093.63 be approved.
Approved for
Action
7-0-1
Ayes: Nieuwsma,
Wynne, Harris,
Burns, Revelle,
Geracaris, Kelly
Nay:
Abstain:Suffredin
Absent: Reid
Page 4 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A3
Update on the City's American Rescue
Program Act (ARPA) Funding
Accepted and placed on file.
Approved for
Action: Accept and
Place on File
8-0
Ayes: Nieuwsma,
Wynne, Harris,
Burns, Revelle,
Geracaris, Suffredin,
Kelly
Nay:
Absent: Reid
Page 5 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A4
Approval of a Contract with Marla Lampert
Fitness for Fitness Instruction (RFP 24-41)
Staff recommended that the City Council authorize
the City Manager to execute a contract with Marla
Lampert Fitness (6431 N. Kimball, Lincolnwood, IL
60712) for adult fitness instruction. The contract is
for three (3) years with a mutual option to renew for
two (2) additional one (1) year terms. The contract
period will run from January 1, 2025, through
December 31, 2027.
Revenue from program registrations is deposited
into General Fund Levy Account
100.30.3055.53565, and instruction expenses are
paid from Levy Senior Center 100.30.3055.62505.
Compensation from the vendor is based on the
following percentages of resident rate revenues
collected from program registrations:
Program Vendor Revenue City Revenue
Classes 60%
40%
Staff is projecting $65,000 in revenues and
approximately $39,000 in expenses for 2025. For
2024, revenue for fitness classes was roughly
$62,000, and costs were $37,200.
Approved on
Consent Agenda
for Action
Page 6 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A5
Approval of a Contract with Connelly
Academy for Martial Arts Instruction (RFP
24-40)
Staff recommended that the City Council authorize
the City Manager to execute a contract with
Connelly Academy (211 Golf Terrace, Wilmette, IL
60091) to instruct martial arts classes and camps for
youth and adults. The contract is for three (3) years
with a mutual option to renew for two (2) additional
one (1) year terms. The contract period will run from
January 1, 2025, through December 31, 2027.
Revenue from program registrations is deposited
into the General Fund Levy Account
100.30.3055.53565, and instruction expenses are
paid from Levy Senior Center 100.30.3055.62505.
Programs/Camps at South End Community Center
are deposited into the General Fund South End
Account 100.30.3505.53565, and instruction
expenses are paid from 100.30.3505.62505.
Compensation from the vendor is based on the
following percentages of resident rate revenues
collected from program registrations:
Program Vendor Revenue City Revenue
Camps and Classes 70% 30%
For 2025, staff is projecting $110,000 in revenues
and approximately $77,000 in expenses. For 2024,
revenue for Connelly Academy classes was
approximately $78,000, and expenses were
$54,600.
Approved on
Consent Agenda
for Action
Page 7 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A6
Approval of a Contract with Sports for Life
for Tennis Instruction (RFP 24-48)
Staff recommended that the City Council authorize
the City Manager to execute a contract with Sports
for Life (424 Ashland Place, Highland Park, IL
60035) to instruct tennis classes and camps for both
youth and adults. The contract term will be from
January 1, 2025, through December 31, 2025, with a
mutual option to renew for two (2) additional one (1)
year terms.
Revenue from program registrations is deposited
into the General Fund Account,
Chandler-Newberger Center Business Unit
100.30.3035.53565, and instructional expenses are
paid from Chandler-Newberger Business Unit
100.30.3035.62505, which has a $500,000 budgeted
allocation. Compensation for the vendor is based on
the following amount of revenue collected:
Program Vendor Revenue City Revenue
Camps and Classes 70% 30%
Staff is projecting $175,000 in revenues and
approximately $122,500 in expenses for 2025. For
2024, revenue for Sports For Life camps and
classes was approximately $162,000, and expenses
were $113,400.
Approved on
Consent Agenda
for Action
Page 8 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A7
Approval of a Contract with Evanston
Soccer Association (RFP 24-50)
Staff recommended that the City Council authorize
the City Manager to execute a contract with
Evanston Soccer Association (PO Box 6106,
Evanston, IL 60204) to instruct soccer classes and
outdoor soccer camps. The contract term will be
from January 1, 2025, through December 31, 2025,
with a mutual option to renew for two (2) additional
one (1) year terms.
Revenue from program registrations is deposited
into the General Fund Account,
Chandler-Newberger Center Business Unit
100.30.3035.53565, and instructional expenses are
paid from Chandler-Newberger Business Unit
100.30.3035.62505, which has a $500,000 budgeted
allocation. Compensation for the vendor is based on
the following amount of revenue collected:
Program Vendor Revenue City Revenue
Camps and Classes 70% 30%
For 2025, the staff is projecting $50,000 in revenues
and approximately $35,000 in expenses.
Approved on
Consent Agenda
for Action
Page 9 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A8
Approval of a Contract with EVP
Academies, LLC for Volleyball Instruction
(RFP 24-47)
Staff recommended that the City Council authorize
the City Manager to execute a contract with EVP
Academies, LLC (206 Lindenwood Dr., Michigan
City, IN 46360) to instruct volleyball classes, camps,
and outdoor beach volleyball. The contract term will
be from January 1, 2025, through December 31,
2025, with a mutual option to renew for two (2)
additional one (1) year terms.
Revenue from program registrations is deposited
into the General Fund Account,
Chandler-Newberger Center Business Unit
100.30.3035.53565, and instructional services
expenses are paid from Chandler-Newberger
Business Unit 100.30.3035.62505, which has a
proposed budget of $500,000. Compensation for the
vendor is based on the following amount of revenue
collected:
Program Vendor Revenue City Revenue
Camps and Classes 70% 30%
For 2025, the staff is projecting $100,000 in
revenues and approximately $70,000 in expenses.
For 2024, revenue for EVP camps and classes was
approximately $65,000, and expenses were
approximately $45,500
Approved on
Consent Agenda
for Action
Page 10 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A9
Approval of a Purchase Order for the
Current Contract with The Golf Practice for
Golf Instruction at Canal Shores Golf
Course
Staff recommended that the City Council approve a
2025 purchase order in the amount of $37,000 for
The Golf Practice (1546 Old Deerfield Rd., Highland
Park, IL 60035), which has a current contract with
the City which goes through December 31, 2025, to
provide Junior Golf instruction.
Revenue from program registrations is deposited
into the General Fund Account,
Chandler-Newberger Center Business Unit
100.30.3035.53565, and instructional expenses are
paid from Chandler-Newberger Business Unit
100.30.3035.62505, which has a $500,000 budgeted
allocation. Compensation for the vendor is based on
the following amount of revenue collected:
Program Vendor Revenue City Revenue
Camps and Classes 70% 30%
For 2025, staff is projecting $53,000 in revenues and
$37,000 in expenses. In 2024, revenue was
approximately $25,000, and expenses were
approximately $17,275. In 2023, revenue was
$16,665.25 and the expenses were $11,665.68
Approved on
Consent Agenda
for Action
A10
Approval of a Single Source and Contract
with SBA Ventures Inc., DBA Snapology of
Chicago for Lego Engineering Instruction
Staff recommended that the City Council approve a
single-source agreement with SBA Ventures Inc.,
DBA Snapology of Chicago (918 N. Humphrey Ave,
Oak Park, IL 60302). The company has a current
contract with the City that goes through December
31, 2024, for Lego Engineering Camps and Classes.
A single-source agreement requires a two-thirds
vote of the City Council.
Approved on
Consent Agenda
for Action
Page 11 ACTIONS December 09, 2024
A11
Approval of a Contract with City Courts
Management for Pickleball Instruction (RFP
24-42)
Staff recommended that the City Council authorize
the City Manager to execute a contract with City
Courts Management (2121 N/ Clybourn Avenue,
Building 1, Chicago IL 60614) to instruct pickleball
classes, camps, and leagues for youth and adults.
The contract is for three (3) years with a mutual
option to renew for two (2) additional one (1) year
terms. The contract period will run from January 1,
2025, through December 31, 2027.
Revenue from program registrations is deposited
into General Fund Levy Account
100.30.3055.53565, and instruction expenses are
paid from Levy Senior Center 100.30.3055.62505.
Programs/Camps at Robert Crown Community
Center are deposited into General Fund Robert
Crown Account 100.30.3030.53565, and instruction
expenses are paid from 100.30.3030.62505.
Programs/Camps at Chandler-Newberger
Community Center are deposited into General Fund
Chandler Account 100.30.3035.53565, and
instruction expenses are paid from
100.30.3035.62505.Programs/Camps at
Fleetwood-Jourdain Community Center are
deposited into General Fund Fleetwood Account
100.30.3040.53565, and instruction expenses are
paid from 100.30.3040.62505.
Compensation from the vendor is based on the
following percentages of resident rate revenues
collected from program registrations:
Program Vendor Revenue City Revenue
Camps and Classes 70% 30%
Approved on
Consent Agenda
for Action
Page 12 ACTIONS December 09, 2024
Item Item Description Motion Disposition
Staff is projecting $55,000 in revenues and
approximately $38,500 in expenses for 2025. For
2024, revenue for Pickleball classes was roughly
$42,000, and costs were $29,600.
A12
Approval of a Contract with Official
Finders, LLC. for Sport Officials, Referees,
and Umpires (RFP 24-53)
Staff recommended that City Council authorize the
City Manager to execute a contract with Official
Finders, LLC (525 S Tyler Rd # Q2, St. Charles, IL
60174) to provide sports officials, referees, and
umpires for the Parks and Recreation youth sports
leagues and tournaments. The contract term is
January 1, 2025, through December 31, 2025.
Funding is not to exceed $26,000 and will be
provided from the Chandler-Newberger Community
Center Instructor Services line item, with an account
number of 100.30.3035.62505 and a budget
allocation of $365,000. For 2025, the staff is
projecting $40,000 in revenues from youth sports
leagues.
Approved on
Consent Agenda
for Action
Page 13 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A13
Approval of a Contract with Fambro
Management, LLC dba Chess Scholars for
Chess Instruction (RFP 24-51)
Staff recommended that the City Council authorize
the City Manager to execute a contract agreement
with Fambro Management, LLC dba Chess Scholars
(1292 Barclay Blvd., Buffalo Grove, IL 60089) for the
instruction of chess camps and STEM classes. The
agreement period will run from January 1, 2025,
through December 31, 2025, and will include two
optional one-year renewal terms.
Revenue from program registrations is deposited
into the General Fund Account,
Chandler-Newberger Center Business Unit
100.30.3035.53565, and instructional expenses are
paid from Chandler-Newberger Business Unit
100.30.3035.62505, which has a $500,000 budgeted
allocation. Compensation for the vendor is based on
the following amount of revenue collected:
Program Vendor Revenue City Revenue
Camps and Classes 70% 30%
For 2025, staff is projecting $52,000 in revenues and
approximately $36,000 in expenses.
Approved on
Consent Agenda
for Action
Page 14 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A14
Approval of a Contract with The Bus for
Outdoor Access & Teaching for Youth and
Adult Outdoor Adventure Programming
(RFP 24-58)
Staff recommended that City Council authorize the
City Manager to execute a contract with The Bus for
Outdoor Access &Teaching (3276 N Gordon Place,
Milwaukee, Wl 53212) to provide Winter, Spring, and
Fall outdoor adventure programming for both youth
and adults. The contract will run from January 1,
2025, through December 31, 2025, with the ability to
renew for one additional one-year contract through
December 31, 2026.
Revenue from program registrations is deposited
into the General Fund Account, Conservation and
Outdoors Division Business Unit
100.30.3605.53565, and instructional expenses are
paid from Conservation and Outdoors Division
Business Unit 100.30.3605.62505 (Instructor
Services), which has a $5,000 budgeted allocation.
Compensation for the vendor is based on the
following amount of revenue collected:
Program Vendor Revenue City Revenue
Day Trips 70% 30%
Overnight Trips 70% 30%
For 2025, the staff is projecting $46,850 in revenues
and approximately $32,795 in expenses with
maximum enrollment. Registration fees will cover
expenses.
Approved on
Consent Agenda
for Action
Page 15 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A15
Approval of a Contract with North Shore
Kids Sports LLC, dba i9 Sports for
Sports/Basketball Instruction (RFP 24-54)
Staff recommended that the City Council authorize
the City Manager to execute an agreement with
North Shore Kids Sports LLC, dba i9 Sports (1229 N
North Branch Street, Suite 201, Chicago, IL 60642),
to instruct basketball classes, leagues, and summer
camps. The agreement period will run from January
1, 2025, through December 31, 2025, with the ability
to renew for two additional one-year contract terms
through December 31, 2027.
Revenue from program registrations is deposited
into the General Fund Account:
Chandler-Newberger Center Business Unit
100.30.3035.53565 and instructional expenses are
paid from Chandler-Newberger Business Unit
100.30.3035.62505, which has a $500,000 budgeted
allocation. Robert Crown Community Center
Business Unit 100.30.3030.535365 and instructional
expenses are paid from Robert Crown Business Unit
100.30.3030.62505, which has a $110,000 budgeted
allocation.
Program Vendor Revenue City Revenue
Camps and Classes 70% 30%
For 2025, the staff is projecting $46,000 in revenues
and approximately $32,000 in expenses at
Chandler-Newberger Community Center and
$35,000 in revenues and approximately $24,000 in
expenses at the Robert Crown Community Center,
for a total of $56,000 in department-wide expenses.
Approved on
Consent Agenda
for Action
Page 16 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A16
Approval of a Contract with Chicago Union
for Ultimate Frisbee Instruction (RFP 24-52)
Staff recommended that the City Council authorize
the City Manager to execute an agreement with
Chicago Union (1N540 Ingalton Ave. West Chicago,
IL 60185) to instruct ultimate frisbee classes,
leagues, and summer camps. The agreement period
will run from January 1, 2025, through December 31,
2025, with the ability to renew for two additional
1-year contract terms through December 31, 2027.
Revenue from program registrations is deposited
into the General Fund Account,
Chandler-Newberger Center Business Unit
100.30.3035.53565, and instructional expenses are
paid from Chandler-Newberger Business Unit
100.30.3035.62505, which has a $500,000 budgeted
allocation. Compensation for the vendor is based on
the following amount of revenue collected:
Program Vendor Revenue City Revenue
Camps and Classes 70% 30%
For 2025, staff is projecting $60,000 in revenues and
approximately $42,000 in expenses.
Approved on
Consent Agenda
for Action
Page 17 ACTIONS December 09, 2024
A17
Approval of a PO Increase for We Got
Game, LLC (RFP 19-25)
Staff recommended the City Council approve an
increase in P.O. 2024-180 by $7,000 for recreational
programming at the Chandler-Newberger
Community Center, increasing the total to $31,000.
Additionally, the Robert Crown Community Center
will be submitting a P.O. in the amount of $21,023.10
for We Got Game, LLC (3553 W. Peterson Ave.
#106, Chicago, IL 60659). This will bring this
organization's total amount of incumbent funds to
$52,023.10.
Revenue from program registrations is deposited
into the General Fund Account:
Chandler-Newberger Center Business Unit
100.30.3035.53565 and instructional expenses are
paid from Chandler-Newberger Business Unit
100.30.3035.62505, which has a budgeted
allocation of $365,000.
Robert Crown Community Center Business Unit
100.30.3030.535365 and instructional expenses are
paid from Robert Crown Business Unit
100.30.3030.62505, which has a $110,000 budgeted
allocation.
Compensation for the vendor is based on the
following amount of revenue collected:
Program Vendor Revenue City Revenue
Camps and Classes 70% 30%
The additional revenue will offset the additional
expenses.
Approved on
Consent Agenda
for Action
Page 18 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A18
Approval to Obligate $1.5M of ARPA for
Affordable Housing Activities Including
Acquisition, Construction, and
Rehabilitation Using an Interagency
Agreement, Following Guidance from the
U.S. Treasury
Staff recommended approval by the City Council for
the City Manager to obligate $1.5M of ARPA
funding for affordable housing activities, including
acquisition, construction, and rehabilitation, using an
interagency agreement by December 31, 2024,
following guidance from the U.S. Treasury. This
funding was allocated for the construction of a
33-unit affordable housing project at 1811-15 Church
Street that is delayed by a lawsuit. The interagency
agreement will include the acquisition of affordable
housing units with expiring affordability restrictions
and rehab of existing affordable housing units, in
addition to the construction of new affordable
housing as eligible uses for the $1.5M if the funds
cannot be expended on the Church Street
development by the December 31, 2026 deadline.
Approved on
Consent Agenda
for Action
A19
Approval of a Contract with Carollo
Engineers, Inc. for Hydraulic Modeling
Services (RFP 24-35)
Staff recommended the City Council authorize the
City Manager to execute an agreement with Carollo
Engineers, Inc. (8600 W. Bryn Mawr Avenue, Suite
900N, Chicago IL 60631) for Hydraulic Modeling
Services (RFP 24-35) in the not-to-exceed amount
of $50,000 per year for the next three years (2025,
2026, and 2027), with the option to extend the
contract for a fourth year (2028) for the same
amount.
The Water Fund (Account 510.40.4225.62185)
provides funding. Its proposed FY 2025 budget is
$100,000, of which $50,000 is allocated for hydraulic
modeling services. Staff proposes to budget $50,000
for hydraulic modeling services in this same account
in future years.
Approved on
Consent Agenda
for Action
Page 19 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A20
Approval of Sole Source Purchase of
Accruent EMS Room and Resource
Reservation Software
Staff recommended City Council approval for the
sole-source purchase of EMS Room and Resource
Reservation software from Accruent, LLC (11500
Alterra Parkway, Suite 110, Austin, TX 78758) in the
amount of $47,531.00. This sole-source
procurement leverages the OMNIA cooperative
purchasing agreement via contract # R210701. A
sole-source purchase requires a two-thirds vote of
the City Council.
This purchase will be funded from the IT—Computer
Software Account (GL #100.19.1932.62340), which
has a FY 2024 budget of $1,850,000.00 and a YTD
balance of - $10,312.31. The 909 Davis tenant
improvement allowance fund will reimburse the
purchase amount.
Approved on
Consent Agenda
for Action
A21
Approval of a Single-Source Contract with
Elevate for Residential Electrical Upgrades
and Disbursal of Induction Stoves and Heat
Pumps Through the Green Homes Pilot
Staff recommended the City Manager execute a
single-source contract with Elevate to distribute
induction stoves, heat pumps, and electrical
upgrades through the existing Green Homes Pilot
Program. A single-source purchase requires a
two-thirds vote of the City Council.
A $300,000 allocation from the Good Neighbor Fund
is provided to the Sustainability Fund "Other
Program Costs" Account (178.99.9910.62490),
which has a FY2024 budget of $500,000, of which
$432,086.52 is remaining.
Approved on
Consent Agenda
for Action
8-0
Ayes: Nieuwsma,
Wynne, Harris,
Burns, Revelle,
Geracaris, Suffredin,
Kelly
Nay:
Absent: Reid
Page 20 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A22
Approval of a Contract with LRS Portables,
LLC for Rental & Service of Portable Toilets
and Handwashing Stations at Various City
Events and Locations (Bid 24-44)
Staff recommended that the City Council authorize
the City Manager to execute an agreement with LRS
Portables, LLC (5500 Pearl St, Rosemont, IL 60018)
for FY 2025 to rent and service portable toilets and
handwashing stations at various city events and
locations.
This service will be funded from the General Fund,
Service Agreements (Account 100.19.1950.62509).
The anticipated budget for FY 2025 is $298,000.
Approved on
Consent Agenda
for Action
A23
Approval of Contract Amendment No. 2 to
the Agreement with MKSK, Inc. for the
Beck Park Expansion Project (RFQ 22-31)
Staff recommended the City Council authorize the
City Manager to execute Contract Amendment No. 2
to the agreement with MKSK, Inc. (200 S. Meridian
Street, Indianapolis, IN 46225) for the Beck Park
Expansion Project (RFQ 22-31) in the amount of
$99,756.00. This modifies the existing contract
amount from $331,539.00 to $431,295.00. This
amendment includes a time extension of 911
calendar days, extending the contract completion
date from December 31, 2024, to June 30, 2027.
Funding is provided from the Capital Improvement
Fund 2024 General Obligation Bond in the amount
of $23,612 and from the 2025 Projects Bond in the
amount of $76,144. A detailed financial analysis is
attached.
Approved on
Consent Agenda
for Action
Page 21 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A24
Approval of Change Order No. 2 to the
Agreement with Concentric Integration,
LLC for Supervisory Control And Data
Acquisition (SCADA) On-Demand Support
Services (RFP 21-02)
Staff recommended that the City Council authorize
the City Manager to execute Change Order No. 2 to
the agreement with Concentric Integration, LLC
(8678 Ridgefield Road, Crystal Lake, IL 60012) for
the SCADA system on-demand support services in
the amount of $5,419.49. This will increase the
overall contract amount from $124,999.99 to
$130,419.49. This change order does not include a
time extension, and the completion date will remain
December 31, 2024.
The Water Fund Water Production Business Unit
(Account 510.40.4200.62245) provides funding. Its
approved FY 2024 budget is $60,000.00, and its
YTD balance is $11,195.82.
Approved on
Consent Agenda
for Action
A25
Approval of a Contract Award with Graybar
Electric for Street Light LED Fixtures (Bid
No. 24-24)
Staff recommended that the City Council authorize
the City Manager to execute a two-year contract with
Graybar Electric (One Pierce Place, Suite 800,
Itasca, Illinois 60143-3149) to provide streetlight
LED fixtures with a not-to-exceed price of $150,000
each year.
The Capital Improvement MFT Fund
(200.40.5100.65515-424010) Street Light
Conversions provides funding for this contract. The
FY2024 budget is $150,000.00, of which all remains.
Funding for future years will be budgeted from the
MFT fund.
Approved on
Consent Agenda
for Action
Page 22 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A26
Purchase of Insurance/Renewals –
Property, Excess Liability & Excess
Worker ’s Compensation for Fiscal Year
2025
City staff recommended approval to purchase the
outlined insurance policies for Fiscal Year 2025 at a
total cost of $1,900,124. This includes a quote of
$1,625,625 towards the General Liability Insurance
package, including Crime and cyber insurance. The
Worker ’s Compensation insurance premium is
estimated at $234,844, and fees for insurance
brokerage service are $39,655, as outlined in the
Gallagher proposal, pages 46-47. The policies will
renew all insurance coverage from January 1, 2025,
to January 1, 2026.
Insurance Premiums: 605.99.7800.62615 -
$1,800,000
Workers Compensation: 605.99.7800.66044 - $
50,000
TPA Services: 605.99.7800.62266 -
$40,000
Approved on
Consent Agenda
for Action
Page 23 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A27
Resolution 73-R-24, Professional Services
Agreement with James B. Moran Center for
2025 Certificate of Rehabilitation Program
Staff recommended that the City Council adopt
Resolution 73-R-24 authorizing the City manager to
execute an agreement between the City of Evanston
and the James B. Moran Center for Youth Advocacy
(1900A Dempster Street Evanston IL 60201) to
provide legal services for not less than 20 Evanston
residents to secure Certificates of Rehabilitation,
expungement, and criminal records sealing in an
amount not to exceed $40,000.
Funding for this agreement is budgeted in Health
and Human Services, Youth and Young Adult
Engagement Division (Account 176.24.3215.62509),
which has a FY 2024 budget of $85,000 and a YTD
balance of $45,000 prior to this agreement. Costs
amount to approximately $2,000 per participant.
The City of Evanston shall be financially responsible
for advancing the program. The James B. Moran
Center would be responsible for handling the
payment of direct and indirect costs for not less than
20 (@ $2,000 each), which include legal services,
filing fees, supportive materials, transportation fees,
and assistance with child care on days that such
assistance would be necessary.
Approved on
Consent Agenda
for Action
Page 24 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A28
Resolution 87-R-24, Authorizing the City
Manager to Submit an Application for
Grant Funds from the Chicago
Metropolitan Agency for Planning for the
Chicago Avenue Corridor Improvements
Project
Staff recommended that the City Council adopt
Resolution 87-R-24 Authorizing the City Manager to
Submit an Application for Grant Funds from the
Chicago Metropolitan Agency for Planning for the
Chicago Avenue Corridor Improvements Project.
The Chicago Metropolitan Agency for Planning
(CMAP) grant application would fund up to 80
percent of eligible construction and construction
engineering costs. The total estimated project cost,
including construction and construction engineering
services, is $13,954,000. If awarded, the total grant
funding would be $11,163,200, and the City’s share
would be $2,790,800. The matching funding will
need to be budgeted in the FY 2026 and FY 2027
Capital Improvements Program Fund or other grant
funding sources.
Approved on
Consent Agenda
for Action
A29
Resolution 88-R-24 Authorizing the City
Manager to Enter into a Lease Agreement
with the Sauna Club located at the
Dempster Street Beach Parking Lot
Staff recommends that the City Council approve
Resolution 88-R-24, authorizing the City Manager to
enter into a four-month lease agreement for
driveway space within the Dempster St. Beach
Office parking lot with Sauna Club (1629 Florence,
Evanston, IL, 60201).
Revenues are deposited into the Beaches Business
Unit - 100.30.3080.53565.
Approved on
Consent Agenda
for Action
Page 25 ACTIONS December 09, 2024
Item Item Description Motion Disposition
A30
Ordinance 107-O-24 Amending City Code
Section 10-11-18 "Residents Parking Only
Districts"
Staff recommended that the City Council approve
amending Title 10, Chapter 11, Section 18 Schedule
XVII (F)(1)&(2) “Residents Parking Only Districts” to
add parking restrictions related to events at the
adjacent NU athletic facilities. Councilmember
Revelle requests the suspension of the rules to allow
for introduction and action.
Approved For
Introduction and
Action
8-0
Ayes: Nieuwsma,
Wynne, Harris,
Burns, Revelle,
Geracaris, Suffredin,
Kelly
Nay:
Absent: Reid
A31
Ordinance 4-O-25, Amending City Code
Section 3-2-14 to Reduce the City’s Liquor
Tax and City Code Section 3-2-7 Increase
the Home Rule Sales Tax
Staff recommended passage of Ordinance 4-O-25,
Amending City Code Section 3-2-14 to Reduce the
City’s Liquor Tax and City Code Section 3-2-7 to
Increase the Home Rule Sales Tax.
Tabled at
Administration and
Public Works
A32
Ordinance 106-O-24, Amending City Code
Title 4 – Building Regulations and Title 5 –
Housing Regulations
Staff recommended that the City Council adopt
Ordinance 106-O-24, amending City Code Title
4—Building Regulations, to include a new Chapter
10, the 2021 International Existing Building Code, in
compliance with State of Illinois requirements, and
make minor updates to other building code chapters
in Title 4 and Title 5.
Approved on
Consent Agenda
for Action
Page 26 ACTIONS December 09, 2024
Item Item Description Motion Disposition
PD1
Ordinance 101-O-24, Amending Title 5 –
Housing Regulations, Chapter 8,
Registration of Rental Residential
Buildings
Staff recommended the City Council adopt
Ordinance 101-O-24, Amending Title 5, Chapter 8 of
the City Code. This ordinance proposes increases to
the rental registration and inspection fees and the
establishment of re-inspection fees for rental
residential housing units by the Property Standards
staff in the Community Development Department.
The result will be an increase in revenues to cover
more of the cost of providing these services in 2025.
Tabled in
committee
PD2
Ordinance 103-O-24, Amending Title 4 -
Building Regulations, Chapter 16 Vacant
Buildings
Staff recommended that the City Council adopt
Ordinance 103-O-24, amending Section 4-16-4 of
the Building Regulations to increase the vacant
building inspection and registration fees.
Approved on
Consent Agenda
for Action
R1
Ordinance 88-O-24, Amending City Code
Title 1, Chapter 7, Section 2, "General
Duties of the Clerk"
Staff recommended adopting Ordinance 88-O-24,
Amending City Code Title 1, Chapter 7, Section 2,
"General Duties of the Clerk."
Approved on
Consent Agenda
for Introduction
R2
Ordinance 89-O-24, Amending City Code
Title 2, Chapter 4, Section 2, "Membership"
of the Housing and Development
Committee
Staff recommended the adoption of Ordinance
89-O-24, Amending City Code Title 2, Chapter 4,
Section 2, "Membership" of the Housing and
Development Committee.
Approved on
Consent Agenda
for Introduction
HS1
Ordinance 87-O-24, Amending the Noise
Ordinance to Prohibit Amplified Music on
the Public Way
Councilmember Revelle and the Human Services
Committee recommended that the City Council
approve Ordinance 87-O-24, Amending the Noise
Ordinance to Prohibit Amplified Music or Sound on
the Public Way.
Approved on
Consent Agenda
for Introduction
HS2
Ordinance 86-O-24, Amending Title 9,
Chapter 4 of the City Code to Prohibit
Declawing of Cats
The Animal Welfare Board recommended the
adoption of Ordinance 86-O-24, Amending Title 9,
Chapter 4 of the City Code to Prohibit the Declawing
of Cats.
Approved on
Consent Agenda
for Action
Page 27 ACTIONS December 09, 2024
Item Item Description Motion Disposition
HS3
Ordinance 96-O-24, Amending Title 9,
Chapter 4, Section 3, Regarding Rabies
Vaccination Requirements
Staff recommended that the City Council adopt
Ordinance 96-O-24, Amending Title 9, Chapter 4,
Section 3, Regarding Rabies Vaccination
Requirements.
Approved on
Consent Agenda
for Action
HCDC1
Approval of Renewal Funding to
Administer the Inclusionary Housing
Waitlist
The Housing and Community Development
Committee and staff recommend approval of up to
$80,000 for Community Partners for Affordable
Housing (CPAH) to continue administering
Evanston’s Inclusionary Housing Ordinance (IHO)
centralized waitlist and conducting income
certifications, re-certifications of households, and
compliance reviews for affordable units from
January 1, 2025, through December 31, 2025.
The funding source is the City’s Affordable Housing
Fund, 250.21.5465.65496. The Affordable Housing
Fund has an unallocated cash balance of
approximately $2 million.
Approved on
Consent Agenda
for Action
HCDC2
Approval of Renewal Contract for
Landlord-Tenant Services with
Metropolitan Tenants Organization and
Law Center for Better Housing for January
1, 2025 - December 31, 2025
The Housing and Community Development
Committee and staff recommended approving a
not-to-exceed $72,500.00 renewal contract for
landlord-tenant services with the Metropolitan
Tenants Organization (MTO) and Law Center for
Better Housing (LCBH).
The funding source is the City’s Affordable Housing
Fund, 250.21.5465.65497. The Affordable Housing
Fund has an unallocated cash balance of
approximately $2 million.
Approved on
Consent Agenda
for Action
Page 28 ACTIONS December 09, 2024
Item Item Description Motion Disposition
AP1
Approval of Appointments to Boards,
Commissions, and Committees
The Mayor recommended that the City Council
approve the appointments of Olin Wilson-Thomas to
the Environment Board, Ken Graves to the Parks
and Recreation Board, and Emily Maloney and Trina
Ntamere to the Housing & Community Development
Committee.
Approved on
Consent Agenda
for Action