HomeMy WebLinkAboutActions 05.27.2025
Page 1 ACTIONS May 27, 2025
CITY COUNCIL ACTIONS
City Council
Tuesday, May 27, 2025
Lorraine H. Morton City Hall, James C. Lytle City Council Chambers, Room 205
6:00 pm
Motions resulting from City Council - May 27, 2025
Item Item Description Motion Disposition
M1
Approval of the minutes of the regular
Council meeting of May 12, 2025
Approved on
Consent Agenda for
Action
A1
Approval of the City of Evanston Payroll,
Bills List, and Credit Card Activity
Staff recommended that the City Council approve the
City of Evanston's payroll from April 21 to May 4,
2025, for $3,817,103.14, and the Bills List for May
28, 2025, for $4,455,702.71, and credit card activity
for the period ending February 26, 2024, for
$258,522.33.
Approved for Action
7-0-1-1
Aye: Harris,
Nieuwsma,
Suffredin, Davis,
Rodgers, Geracaris,
Kelly
Naye:
Absent: IIles
Abstained: Burns
Page 2 ACTIONS May 27, 2025
Item Item Description Motion Disposition
A2
Approval of BMO Harris Amazon Credit
Card Activity
Staff recommended that the City Council approve the
City of Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending March 26, 2025, for
$36,769.56.
Approved for Action
7-0-1-1
Aye: Harris,
Nieuwsma, Burns,
Davis, Rodgers,
Geracaris, Kelly
Naye:
Absent: IIles
Abstained:Suffredin
A3
Approval of a Contract with BrightView (230
N. Western Ave., Chicago, IL 60612) for the
2025 Great Merchant Grants Program and
Business District Landscaping (RFP 25-19)
Staff recommended that the City Council authorize
the City Manager to execute a $77,140 contract with
BrightView (230 N. Western Ave., Chicago, IL 60612)
to deliver landscaping services to the business
districts.
The $26,975 funding will come from the Great
Merchant Grant account, 100.15.5300.62656, which
has a budget allocation of $77,500. Of this, $75,000
is remaining, and $50,165 will come from four
different TIF funds. The memo provides a detailed
funding table.
Approved on
Consent Agenda for
Action
Page 3 ACTIONS May 27, 2025
Item Item Description Motion Disposition
A4
Approval of a Contract with John Keno &
Company, Inc., for the Beck Park Expansion
Phase 1 Project (Bid 25-11)
Staff recommended that the City Council authorize
the City Manager to execute an agreement with John
Keno & Company, Inc. (8623 West Bryn Mawr
Avenue, Suite 501, Chicago, Illinois 60631) for the
Beck Park Expansion Phase 1 Project (Bid 25-11) in
the amount of $3,624,840.00.
Funding is provided from the Capital Improvement
Fund, 2025 Project Bonds in the amount of
$2,624,840, and a Department of Commerce and
Economic Opportunity (DCEO) Grant in the amount
of $1,000,000. The memo below includes a detailed
summary.
Approved for Action
6-2-1-0
Aye: Harris,
Nieuwsma, Burns,
Davis, Rodgers,
Geracaris
Naye:Kelly,
Suffredin
Absent: IIles
Abstained:
A5
Approval of Contract with 120Water, Inc. for
Water Testing Services (RFP 25-06)
Staff recommended the City Council authorize the
City Manager to execute an agreement with
120Water, Inc. (250 S. Elm Street, Zionsville, IN
46077) for Water Testing Services (RFP 25-06) in the
amount of $140,557.50.
Funding for this project is from the Water Fund
(Account No. 510.40.7330.62145), which has an
approved FY 2025 budget of $5,105,000 and a YTD
balance of $3,418,696, of which $625,000 was
committed to professional services related to lead
service line replacement.
Approved on
Consent Agenda for
Action
Page 4 ACTIONS May 27, 2025
Item Item Description Motion Disposition
A6
Approval of Contract Award to SB Friedman
Development Advisors for Community
Engagement and Visioning for CityOwned
Property (RFP 24-67)
Staff recommended that the City Council authorize
an agreement with SB Friedman Development
Advisors (70 West Madison St., Suite 3700, Chicago,
IL 60602) in an amount not to exceed $248,000 for
the Community Engagement and Visioning for
City-Owned Property (Emerson/Jackson) (Bid No.
24-67)
Five Fifths TIF G/L# 365.99.5900.62185. The cash
balance on March 31, 2025 (the most recent financial
report) was $1,326,060.
Failed in Committee
A7
Approval of Contract for 2025 Motor Fuel
Tax (MFT) Street Resurfacing Project (Bid
25-20)
Staff recommended that the City Council authorize
the City Manager to execute a contract for the 2025
MFT Street Resurfacing Project (Bid 25-20) with
Builder ’s Paving LLC (4413 Roosevelt Road, Hillside,
IL 60162) in the amount of $1,642,808.
Funding will be provided from the Motor Fuel Tax
Fund in the amount of $1,457,000 and from the
Sewer Fund in the amount of $185,000. The
attached memo includes a detailed financial analysis.
Approved on
Consent Agenda for
Action
A8
Approval of Annual Membership Dues to the
Northwest Municipal Conference
Staff recommended that the City Council approve the
City's annual membership dues for the 2025-2026
fiscal year to Northwest Municipal Conference (1600
East Golf Road, Ste. 0700, Des Plaines, IL 60016) in
the amount of $25,528.00.
Funding will come from the City Council business
unit, Membership Dues - General Fund Line Item
(Account 100.13.1300.62360), with a budget of
$58,000.00 and a YTD balance of $58,000.00.
Approved on
Consent Agenda for
Action
Page 5 ACTIONS May 27, 2025
Item Item Description Motion Disposition
A9
Approval of the Sole Source Agreement with
Health Endeavors, SC for Fire Department
Annual Testing
Staff recommended that the City Council authorize
the City Manager to execute the sole source
agreement with Health Endeavors, SC, for annual
health and fitness testing in an amount not to exceed
$50,000.00. The yearly testing is for union
employees in the Fire Department and is part of the
Collective Bargaining Agreement. A solesource
purchase requires a two-thirds vote of the City
Council.
The funding will come from 100.23.2305.62270 (Fire
Administration - Medical/Hospital Services), with a
FY25 budget of $50,000.00.
Approved on
Consent Agenda for
Action
A10
Resolution 51-R-25, Authorizing a Grant
Application to the Illinois Department of
Transportation’s Local Project Funding
Program to Support Sheridan Road Corridor
Improvements
Staff recommended that the City Council adopt
Resolution 51-R-25 authorizing the City Manager to
file a grant application with the Illinois Department of
Transportation’s Local Project Funding Program to
fully fund Phase I and Phase II engineering for
Sheridan Road Corridor improvements. The
application requests the full amount of $3,500,000 to
cover both phases, with no local match required.
The total estimated cost for Phase I and Phase II
engineering for the Sheridan Road Corridor is
$3,500,000. The City is applying for the full amount
through the Illinois Department of Transportation’s
Local Project Funding Program, with no local match
required. If the grant is successfully awarded, the
project will be funded entirely through this grant, and
the engineering phases will be included in the City’s
Capital Improvements Program accordingly.
Approved on
Consent Agenda for
Action
Page 6 ACTIONS May 27, 2025
Item Item Description Motion Disposition
A11
Resolution 53-R-25 Seeking City Council
Support of the Proposed Changes to the
Ownership of the 60-Unit Affordable
Housing Development to be Constructed at
504 South Boulevard
Approval of Resolution 53-R-25 Authorizing the
Change of the Ownership Structure to the Ownership
of the 60-unit Affordable Housing Development to be
Constructed at 504 South Boulevard.
Approved for Action
8-0-1-0
Aye: Harris,
Nieuwsma, Burns,
Davis, Rodgers,
Geracaris, Kelly,
Suffredin
Naye:
Absent: IIles
Abstained:
A12
Resolution 54-R-25 Authorizing City
Manager to Negotiate and Execute the
Purchase of 801-809 Main Street
Approval of Resolution 54-R-25 Authorizing the City
Manager to Negotiate and Execute a Contract for the
Purchase of Real Property Located at 801-09 Main
Street.
Chicago Main TIF Fund 345.99.3400.65515. The
cash balance as of March 2025 was $1.3 million.
Failed in Committee
A13
Ordinance 23-O-25, Amending Title 1,
Chapter 17, “Contracts with the City” of the
City Code
Staff recommended approval of Ordinance 23-O-25,
Amending Title 1, Chapter 17, “Contracts with the
City” of the City Code.
Approved on
Consent Agenda for
Action
Page 7 ACTIONS May 27, 2025
Item Item Description Motion Disposition
HS1
Resolution 38-R-25 Approval of an Honorary
Street Name Sign Designation
Staff recommended that the City Council adopt
Resolution 38-R-25, designating the portion of
Central Park Avenue between Central Street and
Hartzell Street with the Honorary Street Name Sign
“Donald Wilson Way.”
Funds for the honorary street name sign program are
budgeted in the Public Works Agency, Public Service
Bureau - Traffic Operations' materials fund (Account
100.40.4520.65115), which has a fiscal year budget
of $68,000 and a year-to-date balance of
$57,660.70. The approximate cost to create the
street name signs is $200.
Approved on
Consent Agenda for
Action
HS2
Ordinance 42-O-25, Opting the Evanston
School Districts Out of the Cook County
Paid Leave Ordinance
Councilmember Harris recommended that the
Human Services Committee approve Ordinance
42-O-25, Opting the Evanston School Districts Out of
the Cook County Paid Leave Ordinance. The
ordinance's approval will be presented to the City
Council for consideration.
Approved for
Introduction
8-0-1-0
Aye: Harris,
Nieuwsma, Burns,
Suffredin, Davis,
Rodgers, Geracaris,
Kelly,
Naye:
Absent: IIles
Abstained:
Page 8 ACTIONS May 27, 2025
Item Item Description Motion Disposition
FB1
Auditing Services Extension with Sikich,
LLP
Staff recommended that the City Council authorize
the City Manager to enter into an auditing services
agreement with Sikich, LLP, for the 2025 audit in the
amount of $121,071 and issue an RFP for auditing
services in 2026.
This expense will be budgeted in the General Fund,
Account 100.15.1570.62110
Approved on
Consent Agenda for
Action
FB2
Funding Realignment for the Living Room
Project, using General Fund Reserves
Staff recommended that the City Council authorize
the realignment of $600,000 of State of Illinois
funding for the Living Room capital project to the
Independence Park project undertaken in 2024. This
will expedite receipt of the State of Illinois funding
and reduce bonding for City capital projects. In
addition, the $500,000 of ARPA funding initially
allocated for Independence Park will be moved to the
2026 Fountain Square capital project as part of the
$3M ARPA allocation to Evanston Thrives.
Approved on
Consent Agenda for
Action
FB3
Ordinance 40-O-25 Authorizing the City
Manager to Amend the Total Fiscal Year
2024 Budget
Staff recommended that the City Council introduce
Ordinance 40-O-25, authorizing the City Manager to
amend the total Fiscal Year 2024 Budget by
$38,495,211, from $438,416,120 (including pension
funds) to a new total of $399,920,909.
Approved on
Consent Agenda for
Introduction