HomeMy WebLinkAboutActions 04.28.2025
Page 1 ACTIONS April 28, 2025
CITY COUNCIL ACTIONS
City Council
Monday, April 28, 2025
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 205
5:00 pm
Motions resulting from City Council - April 28, 2025
Item Item Description Motion Disposition
SP1
Resolution 42-R-25, Upon the Occasion of the
Retirement of Councilmember Melissa Wynne
Staff recommended that the City Council adopt
Resolution 42-R-25, commending Councilmember
Melissa Wynne's years of service as a member of
the Evanston City Council.
Approved for Action
7-1-0
Ayes: Reid,
Nieuwsma, Wynne,
Geracaris, Revelle,
Kelly, Suffredin
Nay: Harris
Absent: Burns
Page 2 ACTIONS April 28, 2025
Item Item Description Motion Disposition
SP2
Resolution 43-R-25, Upon the Occasion of the
Retirement of Councilmember Eleanor Revelle
Staff recommended that the City Council adopt
Resolution 43-R-25, commending Councilmember
Eleanor Revelle's years of service as a member of
the Evanston City Council.
Approved for Action
7-1-0
Ayes: Reid, Wynne,
Nieuwsma,
Geracaris, Revelle,
Kelly, Suffredin
Nay: Harris
Absent: Burns
SP3
Resolution 44-R-25, Upon the Occasion of the
Retirement of Councilmember Devon Reid
Staff recommended that the City Council adopt
Resolution 44-R-25, commending Councilmember
Devon Reid's years of service as a member of the
Evanston City Council.
Approved for Action
7-1-0
Ayes: Nieuwsma,
Geracaris, Reid,
Wynne, Revelle,
Kelly, Suffredin
Nay: Harris
Absent: Burns
SP4
Resolution 46-R-25, Amended Contract for City
Manager
Mayor Biss recommended City Council adoption of
Resolution 46-R-25, Amended Contract for City
Manager.
Approved for Action
8-0
Ayes: Reid,
Nieuwsma, Wynne,
Revelle, Geracaris,,
Harris, Kelly,
Suffredin
Absent: Burns
Page 3 ACTIONS April 28, 2025
Item Item Description Motion Disposition
M1
Approval of the minutes of the regular Council
meeting of April 14, 2025.
Approved on
Consent Agenda for
Action
A1
Approval of the City of Evanston Payroll, Bills
List, and Credit Card Activity
Staff recommended that the City Council approve the
City of Evanston's payroll from March 24 to April 6,
2025, for $3,904,669.36, and the Bills List for April
29, 2025, for $2,913,061.39, and credit card activity
for the period ending February 26, 2024, for
$258,522.33.
Approved on
Consent Agenda for
Action
A2
Approval of BMO Harris Amazon Credit Card
Activity
Staff recommended that the City Council approve the
City of Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending February 26, 2025, for
$24,176.77.
Approved for Action
7-0-1
Ayes: Nieuwsma,
Wynne, Revelle,
Geracaris, Reid,
Harris, Kelly
Abstain: Suffredin
Absent: Burns
Page 4 ACTIONS April 28, 2025
Item Item Description Motion Disposition
A3
Approval of Contract Award for the Parks and
Recreation Department 2025 Summer Bus
Transportation (Bid #25-12)
Staff recommended that the City Council authorize
the City Manager to execute a contract with First
Student Transportation (5701 Oakton St, Skokie, IL
60077) in an amount not to exceed $94,440.00. First
Student Transportation was the lowest responsive
bidder for the Parks and Recreation Department's
2025 Summer Bus Transportation bid. They
submitted a base bid of $89,440.00 and a cost of
$65.00 per hour for any additional trips that may be
necessary.
An allocation for transportation funding is budgeted
in the following Business Units:
Approved on
Consent Agenda for
Action
Page 5 ACTIONS April 28, 2025
Item Item Description Motion Disposition
A4
Approval of the Agreement with Evanston
Township High School to Supply Lunches for
the 2025 Summer Food Program
Staff recommended that the City Council authorize
the City Manager to execute an agreement with
Evanston Township High School (ETHS) (1600
Dodge Ave, Evanston, IL 60201) to provide lunch
meals for the 2025 Summer Food Program in the
not-to-exceed amount of $3.75 per meal (Tuesday,
Thursday, and Friday) and $4.00 on Monday and
Wednesday and $4.25 for special diet meals.
This is a reimbursement program in which the total
amount of reimbursement the City receives is solely
dependent on the number of meals served and
varies depending on the level of participation. The
city’s estimated reimbursement is calculated using
the highest daily participation level stated in our
application. Funding for this program is budgeted in
Business Unit 100.30.3050 across various line items.
Projected expenses for food costs are $165,000, and
projected revenue reimbursement is $195,000.
Approved on
Consent Agenda for
Action
Page 6 ACTIONS April 28, 2025
Item Item Description Motion Disposition
A5
Approval of a Purchase of Thirteen (13) Pieces
of Fleet Equipment for use in the Evanston Fire
Department, Evanston Police Department, and
Motor Pool
Staff recommended the City Council authorize the
City Manager to enter into a purchase agreement
with Currie Motors (9423 W Lincoln Highway,
Frankfort, Il 60423) for twelve (12) 2025 Ford Hybrid
Police Interceptors as the replacement for existing
vehicles #340 and #347 for the Evanston Fire
Department operations; replacement for existing
vehicles #2, #35, #42, #45, #49, #50, #53, #68, #69,
#79 for the Evanston Police Department operations
and one (1) 2025 Ford Hybrid Escape as a
replacement for existing vehicle #775 for the City’s
Motor Pool which is operated by Facilities & Fleet
Management.
Funding for the purchase of thirteen (13) vehicles will
be from the Equipment Replacement Fund
(601.19.7780.65550) in the amount of $652,017,
which has a FY 2025 budgeted amount of
$5,296,912.
Approved on
Consent Agenda for
Action
A6
Approval of Contract Award with Joel Kennedy
Constructing Corp. for 2025 Water Main
Improvements and Street Resurfacing Project
(Bid No. 25-08)
Staff recommended that the City Council authorize
the City Manager to execute an agreement with Joel
Kennedy Constructing Corp. (40 Noll Street,
Waukegan, IL 60085) for the 2025 Water Main
Improvements and Street Resurfacing Project (Bid
No. 25-08) in the amount of $6,826,213.37.
Funding is provided from the Water Fund in the
amount of $6,811,213.37 and from the Sewer Fund
in the amount of $15,000.00. A detailed funding
analysis is included in the memo below.
Approved on
Consent Agenda for
Action
Page 7 ACTIONS April 28, 2025
Item Item Description Motion Disposition
A7
Approval of a Contract Award with Water
Resources, Inc. for Water Meter and Meter
Interface Unit (MIU) Changeout Project
Services (RFP #24-38)
Staff recommended that the City Council authorize
the City Manager to execute an agreement with
Water Resources, Inc. (390 Sadler Ave., Elgin, IL.
60120) to provide water meter and MIU changeout
services in the amount of $3,226,639.00.
Funding is provided by the Water Fund, Water
Depreciation Improvement & Extension Business
Unit (510.40.7330.65515 - 725007), which has a FY
2025 budget amount of $36,625,905 and a YTD
balance of $18,056,002.90.
Approved on
Consent Agenda for
Action
A8
Approval of Amendment No. 2 to the Contract
with Lakeshore Recycling Systems for
Condominium Refuse Franchise
Staff recommended that the City Council authorize
the City Manager to execute Amendment No. 2 to the
contract with Lakeshore Recycling Systems (LRS)
(6132 W Oakton Street, Morton Grove, IL 60053) for
the Condominium Refuse Franchise.
Funding is provided from the Solid Waste Fund
(Account 520.40.4310.62390), which has a fiscal
year 2025 budget of $493,138. FY2026 has a
projected budget of $523,668.
Approved on
Consent Agenda for
Action
Page 8 ACTIONS April 28, 2025
Item Item Description Motion Disposition
A9
Resolution 31-R-25 Authorizing the City
Manager to Execute an Intergovernmental
Agreement with the Illinois Department of
Transportation for the Central Street Roadway
Improvement Project
Staff recommended that the City Council adopt
Resolution 31-R-25, authorizing the City Manager to
execute an Intergovernmental Agreement with the
Illinois Department of Transportation for the Central
Street Roadway Improvement Project. This project
involves critical roadway improvements along Central
Street between Ashland Avenue and Asbury Avenue
to enhance infrastructure and improve public safety.
The Illinois Department of Transportation provides
funding for the initial contract. Funding increases
related to the delay in contract implementation will be
invoiced to Northwestern University.
Approved on
Consent Agenda for
Action
A10
Resolution 37-R-25, Authorizing the City Clerk
to Sign the Illinois Department of Transportation
Resolutions for Girard Avenue Resurfacing
Project under the Illinois Highway Code
Staff recommended City Council adoption of
Resolution 37-R-25, authorizing the City Clerk to sign
an Illinois Department of Transportation Resolution
for Improvement under the Illinois Highway Code for
the Girard Avenue Resurfacing Project. This will
allow the use of Motor Fuel Tax (MFT) funds in the
amount of $112,500 for street improvements.
Funding will be provided from Motor Fuel Tax Funds
(MFT) in the amount of $112,500 (Account
200.40.5100.65515 – 425002).
Approved on
Consent Agenda for
Action
Page 9 ACTIONS April 28, 2025
Item Item Description Motion Disposition
A11
Resolution 41-R-25 Authorizing the City
Manager to Enter into a Lease Agreement with
the Sauna Club located at the Church Street
Boat Launch Area
Staff recommended approval of Resolution 41-R-25
Authorizing the City Manager to Enter into a Lease
Agreement with Sauna Club (1629 Florence,
Evanston, IL, 60201) at the Church St. Boat Launch
Area.
Revenues are deposited into the Beaches Business
Unit 100.30.3080.53565.
Approved for Action
8-0
Ayes: Reid, Wynne,
Nieuwsma, Revelle,
Geracaris, Harris,
Kelly, Suffredin
Absent: Burns
A12
Resolution 45-R-25 in Support of Legislation
and Associated Funding to Create a Robust,
Unified, Efficient, Accessible, and Modern
Public Transit System in Evanston and
Northeastern Illinois
Staff recommended the approval of Resolution
45-R-25, which expresses support for the 104th
General Assembly of the State of Illinois' adoption of
legislation to enhance transportation access in
Evanston and Northeastern Illinois.
Approved on
Consent Agenda for
Action
A13
Ordinance 38-O-25, Authorizing the Sale of
Aging Surplus Fleet Vehicles and Equipment
Owned by the City of Evanston
Staff recommended that the City Council adopt
Ordinance 38-O-25, directing the City Manager to
offer the sale of vehicles and equipment owned by
the City through public auction through GovDeals, an
online auction system utilized by government
agencies, or any other subsequent America’s Online
Auction. These vehicles may be considered surplus
as a result of new vehicle replacements being placed
into service or vehicles that had to be taken out of
service for safety reasons, with the intention of
eventual replacement.
Approved on
Consent Agenda for
Introduction
Page 10 ACTIONS April 28, 2025
Item Item Description Motion Disposition
A14
Ordinance 30-O-25, To Approve the
Construction of a Local Improvement Known as
Evanston Special Assessment No. 1532
Staff recommended that the City Council adopt
Ordinance 30-O-25, To Approve the Construction of
a Local Improvement Known as Evanston Special
Assessment No. 1532.
Funding will be from the Special Assessment Fund
(Account 420.40.6000.65515 – 425003), which has
an approved FY 2025 budget of $1,650,000.00 and a
YTD balance of $1,650,000.00 and from the 2025
General Obligation Bond Fund (Account
415.40.4125.65515 – 425003), which has an
approved FY 2025 budget of $650,000.00 and a YTD
balance of $650,000.00.
Approved on
Consent Agenda for
Action
A15
Ordinance 31-O-25, To Approve the
Construction of a Local Improvement Known as
Evanston Special Assessment No. 1533
Staff recommended that the City Council adopt
Ordinance 31-O-25, To Approve the Construction of
a Local Improvement Known as Evanston Special
Assessment No. 1533.
Funding will be from the Special Assessment Fund
(Account 420.40.6000.65515 – 425003), which has
an approved FY 2025 budget of $1,650,000.00 and a
YTD balance of $1,650,000.00 and from the 2025
General Obligation Bond Fund (Account
415.40.4125.65515 – 425003), which has an
approved FY 2025 budget of $650,000.00 and a YTD
balance of $650,000.00.
Approved on
Consent Agenda for
Action
Page 11 ACTIONS April 28, 2025
Item Item Description Motion Disposition
A16
Ordinance 32-O-25, To Approve the
Construction of a Local Improvement Known as
Evanston Special Assessment No. 1534
Staff recommended that the City Council adopt
Ordinance 32-O-25, To Approve the Construction of
a Local Improvement Known as Evanston Special
Assessment No. 1534.
Funding will be from the Special Assessment Fund
(Account 420.40.6000.65515 – 425003), which has
an approved FY 2025 budget of $1,650,000.00 and a
YTD balance of $1,650,000.00, the 2025 General
Obligation Bond Fund (Account 415.40.4125.65515
– 425003), which has an approved FY 2025 budget
of $650,000.00 and a YTD balance of $650,000.00,
and the Sewer Fund (Account 515.40.4535.65515 –
425070), which has an approved FY 2025 budget of
$400,000.00 and a YTD balance of $400,000.00.
Approved on
Consent Agenda for
Action
PD1
Vacation Rental License for 1726 Emerson
Street /1839 Darrow Avenue (Coach House)
Staff requested review and action on a Vacation
Rental License application for the property located at
1726 Emerson Street / 1839 Darrow Avenue.
Item Failed
PD2
Vacation Rental License for 1111 Pitner Avenue
Staff requested review and action on a Vacation
Rental License application for the property located at
1111 Pitner Avenue.
Approved on
Consent Agenda for
Action
PD3
Ordinance 34-O-25, Granting an Expansion of
an Existing Special Use Permit for Step By
Step Learning Academy located at 1905- 1909
Howard Street
Staff recommended that the City Council adopt
Ordinance 34-O-25, which grants an expansion of an
existing Special Use Permit for Step By Step
Learning Academy, located at 1905-1909 Howard
Street.
Approved on
Consent Agenda for
Action
Page 12 ACTIONS April 28, 2025
Item Item Description Motion Disposition
PD4
Ordinance 35-O-25, Granting Major Variations
to Allow Construction of a Five-Story
Multi-Family Development with 30 units and 29
On-Site Parking Spaces at 2206 Maple Avenue
The Land Use Commission recommended the
adoption of Ordinance 35-O-25, approving Major
Variations for the properties located at 2206 Maple
Avenue, 2215-2219 Maple Avenue, and 916 ½
Noyes Street in the R5 General Residential District.
The request meets the Standards for Approval for
Variations.
Approved for Action
8-0
Ayes: Reid, Wynne,
Nieuwsma, Revelle,
Geracaris, Harris,
Kelly, Suffredin
Absent: Burns
R1
Ordinance 37-O-25, Amending Title 2, Chapter
18 “Economic Development Committee” of the
Evanston City Code
Staff recommended approval of Ordinance 37-O-25,
Amending Title 2, Chapter 18 “Economic
Development Committee” of the Evanston City Code.
Approved for
Introduction and
Action
8-0
Ayes: Reid, Wynne,
Nieuwsma, Revelle,
Geracaris, Harris,
Kelly, Suffredin
Absent: Burns
AP1
Approval of Appointments to Boards,
Commissions, and Committees
The Mayor recommended that the City Council
approve the appointment of David Karnes to the
Environment Board and the reappointments of Vicky
Pasenko and Jennifer Grist to the Animal Welfare
Board.
Approved on
Consent Agenda for
Action