HomeMy WebLinkAboutActions 04.14.2025
Page 1 ACTIONS April 14, 2025
CITY COUNCIL ACTIONS
City Council
Monday, April 14, 2025
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:56 pm
Motions resulting from City Council - April 14, 2025
Item Item Description Motion Disposition
M1
Approval of the minutes of the regular
Council meeting of March 31, 2025
Approved on
Consent Agenda for
Action
A1
Approval of the City of Evanston Payroll and
Bills List
Staff recommended that the City Council approve the
City of Evanston's payroll from March 10 to March
23, 2025, for $3,723,804.11, and the Bills List for
April 15, 2025, for $5,439,718.39.
Approved on
Consent Agenda for
Action
Page 2 ACTIONS April 14, 2025
Item Item Description Motion Disposition
A2
Contract Award with Schroeder &
Schroeder, Inc. for Sidewalk Improvement
Program (Bid No. 25-09)
Staff recommended that the City Council authorize
the City Manager to execute an agreement with
Schroeder & Schroeder, Inc. (7306 Central Park,
Skokie, IL 60076) for the Sidewalk Improvement
Program (Bid No. 25-09) in the amount of
$292,730.00.
Funding is provided from the 2025 General
Obligation Bond Fund (Account 415.40.4125.65515
– 425012) in the amount of $292,730.00. This
account has a FY 2025 budget of $350,000.00, all of
which is remaining.
Approved on
Consent Agenda for
Action
Page 3 ACTIONS April 14, 2025
Item Item Description Motion Disposition
A3
Approval of Contract with Millennium
Contracting Co. for the 2025 Prioritized
Water Main and Lead Water Service Line
Project (Bid No. 25-10)
Staff recommended the City Council authorize the
City Manager to execute an agreement with
Millennium Contracting Co. (5933 N. Knox Avenue,
Chicago, IL 60646) for the 2025 Prioritized Water
Main and Lead Water Service Line Replacement
Project (Bid No. 25-10) in the amount of
$5,183,475.00 contingent on receiving funding from
the IEPA SRF PWSLP.
It is anticipated that funding will be provided in part
from the Illinois Environmental Protection Agency
(IEPA) State Revolving Fund (SRF) Public Water
Supply Loan Program (PWSLP) for eligible costs
related to lead service line replacement in an amount
of approximately $3,596,913. With this funding, up to
$3,027,000 of principal forgiveness would be
provided for eligible construction costs that the City
would not need to repay. A 30-year 0% interest loan
would fund the balance of approximately $569,913.
The IEPA loan funding for this work will be routed
through the Water Fund, Capital Improvement
(Account 510.40.7330.65515-425036).
The Water Fund, Capital Improvement (Account
510.40.7330.65515- 425036), has a total FY 2025
budget allocation of $3,800,000. This project
exceeds that budget. The remaining balance will be
paid out of a combination of additional funding from
the IEPA and savings from deferred projects, as
described in further detail below.
Approved on
Consent Agenda for
Action
Page 4 ACTIONS April 14, 2025
Item Item Description Motion Disposition
A4
Approval of Contract with Suburban Tree
Consortium for the Purchase of Trees and
Planting Services for Spring 2025
Staff recommended that the City Council authorize
the City Manager to execute a contract with the
Suburban Tree Consortium (STC) for the purchase
and planting of 295 trees in the amount of
$122,081.15.
Funding for this purchase is provided from two
General Fund accounts: $58,913.75 from account
(100.40.4320.65005), which has an approved FY
2025 budget of $140,000 with $124,490.00
remaining, and $63,167.40 from account
(100.40.4320.62385), which has an approved FY
2025 budget of $150,000.00 with $135,570.00
remaining.
Approved on
Consent Agenda for
Action
A5
Approval of a Two-Year Contract Award with
BrightView Landscape Services for Crown
Park Maintenance (Bid 25-17)
Staff recommended City Council authorize the City
Manager to execute a two-year contract with three
one-year extensions to the low, responsible,
responsive bidder, BrightView Landscape Services
(230 N Western Ave., Chicago, IL 60612) for the
Crown Park Maintenance Contract (Bid 25-17) in the
amount of $39,400.00 per year.
Funding for this contract is provided by the General
Fund -- Landscape Maintenance
(100.40.4330.62195), which has a FY 2025 budget
of $230,000 and a remaining balance of $230,000.
Approved on
Consent Agenda for
Action
Page 5 ACTIONS April 14, 2025
Item Item Description Motion Disposition
A6
Approval of a Two-Year Contract Award with
Allscape Contractors for Parks Mowing
Services (Bid 25-18)
Staff recommended that the City Council authorize
the City Manager to execute a two-year contract with
three 1-year extensions with Allscape Contractors
(757 Dalhart Ave, Romeoville, IL 60446) for the
Parks Mowing Contract (Bid 25-18) in the amount of
$24,750.00 per year.
Funding for this contract is provided by the General
Fund -- Landscape Maintenance
(100.40.4330.62195), which has a FY 2025 budget
of $230,000 and a remaining balance of $230,000.
Approved on
Consent Agenda for
Action
A7
Approval of a One Year Contract with
Superior Road Striping for Pavement
Marking Program
Staff recommended that the City Council authorize
the City Manager to execute a one-year contract with
two one-year extensions beginning in FY2025 with
Superior Road Striping (225 Miles Parkway, Bartlett,
Illinois, 60103) for $160,000 annually for the City
Pavement Marking Program.
Funding is provided from the Motor Fuel Tax Fund
(MFT) (Account 200.40.5100.62509), which has an
approved FY2025 budget of $970,000 and a YTD
balance of $970,000.
Approved on
Consent Agenda for
Action
Page 6 ACTIONS April 14, 2025
Item Item Description Motion Disposition
A8
Approval of Contract with the University of
Illinois for Continued Beach Quality Water
Testing at All Evanston Beaches
Staff recommended City Council to authorize the City
Manager to renew an agreement with the University
of Illinois (UIC) Public Health at Chicago, 1603 W.
Taylor, Chicago IL, 60607, to continue to provide
qPCR water testing at all Evanston beaches in order
to provide the latest and safest public health
measures for all Evanston beachgoers. The request
is for a 3-year term agreement with an option to
renew for an additional year at a cost not to exceed
$115,000. The 2025 total contract cost is $100,000,
but the funding request is $92,000. An EPAIDPH
grant will cover $8,000 of the contract cost(FY25
Beach Grant awarded is $18,900).
Funding is provided from the General Fund- Public
Health ( Account 100.24.2435.62472 ) with an
approved FY 2025 balance of $115,000 and an EPA
- IDPH grant ( Account 100.24.2435.5525) with a
balance of $18,900.
Approved on
Consent Agenda for
Action
A9
Approval of 1-Year Single-Source Contract
with Builders Asphalt for the Purchase of
Hot Mix Asphalt
Staff recommended that the City Council authorize
the City Manager to execute a one-year
single-source contract with Builders Asphalt (4413
Roosevelt Road, Suite 108, Hillside, IL 60162) for the
purchase of Hot Mix Asphalt in an amount not
exceeding $50,000.
Funding for this purchase will be provided by two
separate accounts as follows: General Fund Public
Works/Streets (Account 100.40.4510.65055) in the
amount of $37,000; Sewer Fund (Account
515.40.4530.65051) in the amount of $13,000.
Approved on
Consent Agenda for
Action
Page 7 ACTIONS April 14, 2025
Item Item Description Motion Disposition
A10
Resolution 33-R-25 Authorizing the City
Manager to Enter into a Grant Agreement
with the Illinois Environmental Protection
Agency for Electric Vehicle Charging
Infrastructure
Staff recommended approval of Resolution 33-R-25
authorizing the City Manager to sign a grant
agreement with the Illinois Environmental Protection
Agency for electric vehicle charging infrastructure at
the Evanston Public Library, Levy Senior Center, and
the Dr. Jorge and Luz Maria Prieto Community
Center.
The grant will provide $150,000 for up to 80% of
eligible costs, and the remaining 20% match
requirement will come from the City’s 2025 Capital
Improvements Plan, which includes an additional
$200,000 from 415.40.4125.65515 - OTHER
IMPROVEMENTS, all of which is remaining.
Approved on
Consent Agenda for
Action
A11
Resolution 35-R-25, Authorizing the Mayor
to Sign a Joint Funding Agreement for
State-Let Construction Work for Federal
Participation with the Illinois Department of
Transportation to Commit City's Share of
Funds for the Safe Routes to School
Sidewalk Improvement Project
Staff recommended that the City Council adopt
Resolution 35-R-25, authorizing the Mayor to sign a
Joint Funding Agreement for State-Let Construction
Work for Federal Participation with the Illinois
Department of Transportation to commit the City's
Share of Funds for the Safe Routes to School
Sidewalk Improvement Project.
Adoption of this resolution will allow the City to
receive $249,951 in Safe Routes to School Program
(SRTS) funding and commit the City to its estimated
share of $240,049 for the project. A detailed
summary is included in the memo below.
Approved on
Consent Agenda for
Action
Page 8 ACTIONS April 14, 2025
Item Item Description Motion Disposition
A12
Resolution 36-R-25, Authorizing the
Settlement and Release of All Claims in
Constance Harvey v. City of Evanston, 2023
L 011662
Staff recommended approval of Resolution 36-R-25,
authorizing the City of Evanston to issue a settlement
payment pursuant to a settlement agreement and
release in Constance Harvey v. City of Evanston
(Case No. 2023 L 011662).
Funding will be provided from the Insurance Fund
Settlement Costs - Liability (Account
605.99.7800.62260).
Approved on
Consent Agenda for
Action
A13
Resolution 39-R-25, Declaring support for
the preservation of the Federal Tax
Exemption of Municipal Bonds
Councilmember Kelly recommended the adoption of
Resolution 39-R25, which declares the City’s support
for preserving the tax-exempt status for municipal
bonds.
Approved on
Consent Agenda for
Action
A14
Resolution 40-R-25, Appointing Interim
Chief Human Resources Officer Mary
Dankwa as the City of Evanston's
Authorized Agent for the Illinois Municipal
Retirement Fund
Staff recommended the adoption of Resolution
40-R-25, Appointing Interim Chief Human Resources
Officer Mary Dankwa as the City of Evanston's
Authorized Agent for the Illinois Municipal Retirement
Fund.
Approved on
Consent Agenda for
Action
Page 9 ACTIONS April 14, 2025
Item Item Description Motion Disposition
A15
Ordinance 19-O-25, Authorizing the Sale of
Aging Surplus Inventory Owned by the City
of Evanston
Staff recommended that the City Council adopt
Ordinance 19-O-25, directing the City Manager to
offer the sale of surplus laundry equipment owned by
the City through public auction through GovDeals, an
online auction system utilized by government
agencies. This equipment may be considered surplus
as a result of the acquisition by the City of a former
Laundromat located at 739 Howard.
Approved on
Consent Agenda for
Introduction
A16
Ordinance 23-O-25, Amending Title 1,
Chapter 17, “Contracts with the City” of the
City Code
Staff recommended approval of Ordinance 23-O-25,
Amending Title 1, Chapter 17, “Contracts with the
City” of the City Code.
Did not make it out
of Committee
Page 10 ACTIONS April 14, 2025
Item Item Description Motion Disposition
A17
Ordinance 30-O-25, To Approve the
Construction of a Local Improvement
Known as Evanston Special Assessment
No. 1532
Staff recommended that the City Council adopt
Ordinance 30-O-25, To Approve the Construction of
a Local Improvement Known as Evanston Special
Assessment No. 1532.
Funding will be from the Special Assessment Fund
(Account 420.40.6000.65515 – 425003), which has
an approved FY 2025 budget of $1,650,000.00 and a
YTD balance of $1,650,000.00 and from the 2025
General Obligation Bond Fund (Account
415.40.4125.65515 – 425003), which has an
approved FY 2025 budget of $650,000.00 and a YTD
balance of $650,000.00.
Approved on
Consent Agenda for
Introduction
A18
Ordinance 31-O-25, To Approve the
Construction of a Local Improvement
Known as Evanston Special Assessment
No. 1533
Staff recommended that the City Council adopt
Ordinance 31-O-25, To Approve the Construction of
a Local Improvement Known as Evanston Special
Assessment No. 1533.
Funding will be from the Special Assessment Fund
(Account 420.40.6000.65515 – 425003), which has
an approved FY 2025 budget of $1,650,000.00 and a
YTD balance of $1,650,000.00 and from the 2025
General Obligation Bond Fund (Account
415.40.4125.65515 – 425003), which has an
approved FY 2025 budget of $650,000.00 and a YTD
balance of $650,000.00.
Approved on
Consent Agenda for
Introduction
Page 11 ACTIONS April 14, 2025
Item Item Description Motion Disposition
A19
Ordinance 32-O-25, To Approve the
Construction of a Local Improvement
Known as Evanston Special Assessment
No. 1534
Staff recommended that the City Council adopt
Ordinance 32-O-25, To Approve the Construction of
a Local Improvement Known as Evanston Special
Assessment No. 1534.
Funding will be from the Special Assessment Fund
(Account 420.40.6000.65515 – 425003), which has
an approved FY 2025 budget of $1,650,000.00 and a
YTD balance of $1,650,000.00, the 2025 General
Obligation Bond Fund (Account 415.40.4125.65515
– 425003), which has an approved FY 2025 budget
of $650,000.00 and a YTD balance of $650,000.00,
and the Sewer Fund (Account 515.40.4535.65515 –
425070), which has an approved FY 2025 budget of
$400,000.00 and a YTD balance of $400,000.00.
Approved on
Consent Agenda for
Introduction
A20
Ordinance 29-O-25 Authorizing the City
Manager to Execute a Sale Contract for
City-Owned Real Property located at 1222
Washington Street to Evanston Township
High School District No. 202
Staff recommended adoption of Ordinance 29-O-25
authorizing the City Manager to execute the sale of
City-owned real property at 1222 Washington Street
to Evanston Township High School (“ETHS”) in
conformance with the terms of the Intergovernmental
Agreement (“IGA”) between the City of Evanston and
Evanston Township High School for the Geometry in
Construction (GIC) class. To accommodate the
publishing deadlines and to keep the construction
timeline on schedule, Councilmember Geracaris
recommends introduction and action.
Approved for
Introduction and
Action
8-1-0
Ayes: Revelle, Reid,
Geracaris, Kelly,
Harris, Wynne,
Nieuwsma, Burns
Nays: Suffredin
Absent:
Page 12 ACTIONS April 14, 2025
Item Item Description Motion Disposition
A21
Ordinance 27-O-25 Authorizing the City
Manager to Negotiate a Sale Contract for
City-Owned Real Property located at 1222
Washington Street to Evanston Township
High School District No. 202
Staff recommended adoption of Ordinance 27-O-25
authorizing the City Manager to negotiate the sale of
City-owned real property at 1222 Washington Street
to Evanston Township High School (“ETHS”) in
conformance with the terms of the Intergovernmental
Agreement (“IGA”) between the City of Evanston and
Evanston Township High School for the Geometry in
Construction (GIC) class.
Approved on
Consent Agenda for
Action
P1
Ordinance 34-O-25, Granting an Expansion
of an Existing Special Use Permit for Step
By Step Learning Academy located at 1905-
1909 Howard Street
Staff recommended that the City Council adopt
Ordinance 34-O-25, granting an expansion of an
existing Special Use Permit for Step By Step
Learning Academy located at 1905-1909 Howard
Street.
It will be on the April
28th Agenda
P2
Ordinance 35-O-25, Granting Major
Variations to allow construction of a 5-story
multi-family development with 30 units and
29 on-site parking spaces at 2206 Maple
Avenue.
The Land Use Commission recommended the
adoption of Ordinance 35-O-25, approving Major
Variations for the properties located at 2206 Maple
Avenue, 2215-2219 Maple Avenue, and 916 ½
Noyes Street in the R5 General Residential District.
The request meets the Standards for Approval for
Variations.
It will be on the April
28th Agenda
P3
Ordinance 25-O-25 Extending the Time for
the Applicant to Obtain a Building Permit to
Construct the Efficiency Home Development
at 1915-17 Grant Street, Previously
Authorized by Ordinance 18- O24
Per Section 6-3-5-15(A) of the City Code, the
Applicant, David Wallach of Blue Paint Development,
requested a six-month extension to the special use
permit approved by Ordinance 18-O-24 to construct
an efficiency home development located at 1915-17
Grant Street.
Approved on
Consent Agenda for
Action
Page 13 ACTIONS April 14, 2025
Item Item Description Motion Disposition
H1
Resolution 32-R-25 Approval of an Honorary
Street Name Sign Designation
Staff requested that the Human Service Committee
recommend to the City Council the adoption of
Resolution 32-R-25, designating that portion of
McDaniel Avenue between Martha Lane and
Simpson Street with the Honorary Street Name Sign,
“Elizabeth Tisdahl Way".
Funds for the honorary street name sign program are
budgeted in the Public Works Agency, Public Service
Bureau - Traffic Operations' materials fund (Account
100.40.4520.65115), which has a fiscal year budget
of $68,000 and a year-to-date balance of
$57,660.70. The approximate cost to create the
street name signs is $200.
Approved for Action
9-0
Ayes: Revelle, Reid,
Geracaris, Kelly,
Harris, Wynne,
Nieuwsma, Burns,
Suffredin
Nays:
Absent:
Page 14 ACTIONS April 14, 2025
Item Item Description Motion Disposition
H2
Ordinance 33-O-25, Amending Title 1,
Chapter 12, “Fair Employment Practices”;
Title 1, Chapter 21, “Human Rights
Ordinance”; Title 3, Chapter 17, “Taxicabs,
Motor Vehicles for Hire, Transportation
Network Providers”; Title 3, Chapter 34,
“Fair Workweek Ordinance”; Title 5, Chapter
4, “Residential Condominium Regulations”;
and Title 5, Chapter 5, “Fair Housing
Ordinance” to Prohibit Discrimination
Based on Personal Appearance and
Language
The Human Services Committee recommended
adoption of Ordinance 33-O-25, Amending Title 1,
Chapter 12, “Fair Employment Practices”; Title 1,
Chapter 21, “Human Rights Ordinance”; Title 3,
Chapter 17, “Taxicabs, Motor Vehicles for Hire,
Transportation Network Providers”; Title 3, Chapter
34, “Fair Workweek Ordinance”; Title 5, Chapter 4,
“Residential Condominium Regulations”; and Title 5,
Chapter 5, “Fair Housing Ordinance” to Prohibit
Discrimination Based on Personal Appearance and
Language.
Amended
Approved for
Introduction
9-0
Ayes: Revelle, Reid,
Geracaris, Kelly,
Harris, Wynne,
Nieuwsma, Burns,
Suffredin
Nays:
Absent: