HomeMy WebLinkAboutActions 03.31.2025
Page 1 ACTIONS March 31, 2025
CITY COUNCIL ACTIONS
City Council
Monday, March 31, 2025
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:31 pm
Motions resulting from City Council - March 31, 2025
Item Item Description Motion Disposition
M1
Approval of the minutes of the regular
Council meeting of March 10, 2025
Approved on
Consent Agenda for
Action
A1
Approval of the City of Evanston Payroll,
Bills List, and Credit Card Activity
Staff recommended that the City Council approve the
City of Evanston's payroll from February 24 to March
9, 2025, for $3,866,889.49, and the Bills List for April
1, 2025, for $5,264,381.49, and credit card activity
for the period ending January 26, 2024, for
$190,390.39.
Approved on
Consent Agenda for
Action
Page 2 ACTIONS March 31, 2025
Item Item Description Motion Disposition
A2
Approval of BMO Harris Amazon Credit
Card Activity
Staff recommended that the City Council approve the
City of Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending January 26, 2025, for
$13,484.58.
Approved for Action
7-0-1
Ayes: Nieuwsma,
Wynne, Burns,
Revelle, Reid,
Geracaris, Harris
Nays:
Abstain: Suffredin
Absent: Kelly
A3
Approval of Contract Award to RevCon
Technology Group for the Installation of a
Parking Access Revenue Control System in
Three City-owned garages (RFP 24-60)
Staff requested that the City Council authorize the
City Manager to enter into a contract with RevCon
Technology Group (1364 Hamilton Parkway, Itasca,
IL 60143) for the installation of a Parking Access
Revenue Control System (PARCS) in three
City-owned parking garages for $969,823.
Funding for this contract will be from the “Other
Improvements” G/L account in the FY2025 Parking
Fund (505.19.7005.65515), which has a current
balance of $2,425,000
Approved on
Consent Agenda for
Action
Page 3 ACTIONS March 31, 2025
Item Item Description Motion Disposition
A4
Approval of a Contract for the Annual
Dredging of the Church Street Boat Ramp
(BID 25-07)—MWDEBE Waiver
Staff recommended that the City Council authorize
the City Manager to execute a contract for $95,000
(Alternative Bid #3) with Kovilic Construction
Company, Inc. (3721 N. Carnation Street, Franklin
Park, Illinois, 60131) for the dredging of the Church
Street Boat Harbor. The contractor requests a waiver
of the City's M/W/D/EBE goal.
Funding is allocated in the Parks and Recreation
Business Unit accounts 100.30.3065.65050, Boat
Ramp Operations/BLDG Maintenance Material and
100.30.3065.62165 Testing Services have a
combined budgeted amount of $119,000 and a
year-to-date balance of $111,640. This will leave a
remaining balance of $16,640 for the cost of rental
equipment. This expense will be offset by fees
collected from sales of boat launch permits. The
2025 Church Street boat permit revenue is projected
at $45,000. Revenue is budgeted in Business Unit
100.30.3065.53565 Boat Ramp Operations.
Cost for a 2025 resident season boat permit: $395
Cost for a 2025 non-resident season boat permit:
$600
Approved on
Consent Agenda for
Action
Page 4 ACTIONS March 31, 2025
A5
Approval of a Contract with Revize LLC for
Website Redevelopment and CMS Migration
(RFP 24-57) - MWDEBE Waiver
Staff recommended that the City Council authorize
the City Manager to execute a three-year contract
with Revize LLC (150 Kirts Blvd., Troy, MI 48084) to
provide the redesign of our City website
(cityofevanston.org), migrate its Content
Management System, and supply ongoing website
hosting and maintenance services. The contract will
run from April 2025 through March 2028 and has a
mutual option to renew for two additional one-year
terms.
The expense will be charged as follows:
● $71,600 to IT account 100.19.1932.62509 (IT
Service Agreements and Contracts), which
has an amount of $261,000.00 for FY2025
and, as of March 2025, has a year-todate
balance of $261,000.00.
● $7,900 to IT account 100.19.1932.62340 (IT
Computer Software), which has an amount of
$1,752,000.00 for FY2025 as of March 2025,
has a year-to-date balance of $1,176,435.35.
Year One - $79,500 ($71,600 from
100.19.1932.62509, $7,900 from
100.19.1932.62340)
Year Two - $21,108 ($13,208 from
100.19.1932.62509, $7,900 from
100.19.1932.62340)
Year Three - $21,636 ($13,736 from
100.19.1932.62509, $7,900 from
100.19.1932.62340)
Year Four - $22,185 ($14,285 from
100.19.1932.62509, $7,900 from
100.19.1932.62340)
Approved on
Consent Agenda for
Action
Page 5 ACTIONS March 31, 2025
Item Item Description Motion Disposition
Year Five - $22,185 ($14,285 from
100.19.1932.62509, $7,900 from
100.19.1932.62340)
A6
Approval of a One Year Contract Extension
with MC Squared Energy Services LLC to
Provide Services to an Aggregated Group
Staff recommended that the City Council authorize
the City Manager to execute a one-year contract
extension for the Extended Term Agreement
Amendment No. 3 to the existing Master Agreement
to Provide Services to an Aggregated Group
between the City of Evanston and MC Squared
Energy Services LLC.
Approved on
Consent Agenda for
Action
A7
Approval of a Single Source Contract with
Hulsinger Electric for the Upgrade and
Rebuild of the 48" and 54" Intake Heater
Control Panels
Staff recommended that the City Council authorize
the City Manager to execute a single-source
agreement with Hulsinger Electric (9360 Haskell Hill
Road, Wattsburg, PA 16442) to provide the upgrade
and rebuild of the 48" and 54" intake heater control
panels in the not-to-exceed amount of $129,320.00.
A single-source purchase requires a two-thirds vote
of the City Council.
Funding is provided by the Water Depreciation,
Improvement & Extension Business Unit (Account
510.40.7330.65515), which has a FY 2025 budget
request of $36,625,905.00 and a YTD balance of
$18,056,002.90.
Approved on
Consent Agenda for
Action
Page 6 ACTIONS March 31, 2025
Item Item Description Motion Disposition
A8
Authorizing the City Manager to sign a
Single-Source Agreement with Advanced
Selections for a Fire Apparatus Operator
Practical Exam
Staff recommended that the City Council authorize
the City Manager to sign a single-source agreement
for a Fire Apparatus Operator Practical Exam with
Advanced Selections (PO Box 1133, Frankfort, IL
60451) in the amount of $27,900. A single-source
purchase requires a two-thirds vote of the City
Council.
Funding will be from Human Resources -
Employment Testing Services (Account
100.15.1929.62160) with a budget of $115,000
Approved on
Consent Agenda for
Action
A9
Approval of a One-Year Sole-Source
Renewal Service Agreement with Tyler
Technologies for Financial and Human
Resources/Payroll Processing Software
Staff recommended that the City Council authorize
the City Manager to execute a one-year sole-source
agreement with Tyler Technologies (P.O. Box
203556, Dallas, TX 75320) in the amount of
$123,350.78 for financial management and human
resources/payroll software (New World). The
agreement will continue to provide software support,
maintenance, upgrades, and hosting. A sole-source
purchase requires a two-thirds vote of the City
Council.
Funding for the service will be from the General
Fund, Information Technology Division (IT) - IT
Computer Software (Account 100.19.1932.62340)
with a FY 2025 budget of $1,752,000.00 and a YTD
balance of $1,178,435.35.
Approved on
Consent Agenda for
Action
Page 7 ACTIONS March 31, 2025
Item Item Description Motion Disposition
A10
Approval of a Five Year Sole-Source
Copier/Scanner/Printer Lease and
Maintenance Service with Xerox
Corporation
Staff recommended that the City Council authorize
the City Manager to execute a five (5) year contract
for the copier lease and maintenance service with the
Xerox Corporation (201 Merritt 7, Norwalk, CT
06851- 1056) in the annual amount of $33,546.12.
The total cost of the lease is $167,730.60. The lease
agreement will replace 15 copiers/printers throughout
the City with 19 new, upgraded copiers/printers. This
solesource lease is provided through the OMNIA
Partners, Public Sector, Region 4, Education Service
Center (ESC), Contract# R191104 - Xerox. A
sole-source purchase requires a two-thirds vote of
the City Council.
Funding for service will be from the General Fund,
Information Technology Division (IT) - IT Copy
Machine Charges (Account 100.19.1932.62380) with
a FY 2025 budget of $62,000.00 and a YTD balance
of $42,381.26.
Approved on
Consent Agenda for
Action
A11
Approval of the 2025 List of Special Events
Staff recommended approval of the 2025 list of
special events contingent upon compliance with all
requirements as set forth by the Special Event Policy
& Guidelines. This year ’s calendar includes nine new
events.
Costs for city services provided for events require a
100% reimbursement from the sponsoring
organization or event coordinator. These fees are
waived for City events and City co-sponsored
Events.
Approved on
Consent Agenda for
Action
Page 8 ACTIONS March 31, 2025
Item Item Description Motion Disposition
A12
Resolution 9-R-25, Authorizing the City
Manager to Execute a Memorandum of
Understanding Between the City of
Evanston and the Evanston Police
Sergeants Association Affiliated with the
Illinois Fraternal Order of Police Labor
Council
Staff recommended that the City Council adopt
Resolution 9-R-25, authorizing the City Manager to
execute a memorandum of understanding between
the City of Evanston and the Evanston Police
Sergeants Association Affiliated with the Illinois
Fraternal Order of Police Labor Council.
Approved on
Consent Agenda for
Action
A13
Resolution 29-R-25 to Allow a Pilot Program
for Free Metered Parking on the First
Saturday Evening of Each Month for 2025
Mayor Biss recommended that Resolution 29-R-25
be approved to create a pilot program for free
metered parking on the first Saturday evening of
each month for 2025.
Approved on
Consent Agenda for
Action
A14
Resolution 30-R-25, Approving Kaiser
Studios, LLC's Class E Entertainment Venue
(Small) Liquor License Application for
Grove Gallery, 619 Grove Street
Staff recommended that the City Council approve
Resolution 30-R-25, which approves Kaiser Studios,
LLC's Class E liquor license application for Grove
Gallery, located at 619 Grove Street.
Approved on
Consent Agenda for
Action
A15
Ordinance 26-O-25 Amending City Code
Section 10-11-18 "Residents Parking Only
Districts"
Staff recommended that the City Council approve
amending Title 10, Chapter 11, Section 18, Schedule
XVIII (D) “Residents Parking Only Districts” to
expand Residential Parking District 4 on Hovland
Court. This item was a referral to Parking from
Councilmember Burns, who also requested that this
item be read for introduction and action at the same
meeting.
Approved for
Introduction and
Action
8-0-1
Ayes: Suffredin,
Revelle, Reid,
Geracaris, Harris,
Wynne, Nieuwsma,
Burns
Nays:
Absent: Kelly
Page 9 ACTIONS March 31, 2025
Item Item Description Motion Disposition
A16
Ordinance 27-O-25 Authorizing the City
Manager to Negotiate a Sale Contract for
City-Owned Real Property located at 1222
Washington Street to Evanston Township
High School District No. 202
Staff recommended adoption of Ordinance 27-O-25
authorizing the City Manager to negotiate the sale of
City-owned real property at 1222 Washington Street
to Evanston Township High School (“ETHS”) in
conformance with the terms of the Intergovernmental
Agreement (“IGA”) between the City of Evanston and
Evanston Township High School for the Geometry in
Construction (GIC) class. To accommodate the
publishing deadlines and to keep the construction
timeline on schedule, Councilmember Geracaris
recommends introduction and action.
Approved for
Introduction
6-1-2
Ayes: Revelle, Reid,
Geracaris, Harris,
Wynne, Nieuwsma
Nays: Suffredin
Absent: Kelly, Burns
A17
Ordinance 28-O-25 Authorizing the City
Manager to Sell CityOwned Real Property at
2221 Keeney Street, Evanston, Illinois
Staff recommended approving Ordinance 28-O-25,
authorizing the City Manager to sell City-owned real
property at 2221 Keeney Street. Councilmember
Geracaris requests the suspension of the rules to
allow for introduction and action. A two-thirds vote of
the City Council is required for the ordinance to be
adopted.
Approved for
Introduction and
Action
7-0-2
Ayes: Suffredin,
Revelle, Reid,
Geracaris, Harris,
Wynne, Nieuwsma
Nays:
Absent: Kelly, Burns
PD1
Ordinance 25-O-25 Extending the Time for
the Applicant to Obtain a Building Permit to
Construct the Efficiency Home Development
at 1915-17 Grant Street, Previously
Authorized by Ordinance 18- O-24
Per Section 6-3-5-15(A) of the City Code, the
Applicant, David Wallach of Blue Paint Development,
requests a six-month extension to the special use
permit approved by Ordinance 18-O-24 to construct
an efficiency home development located at 1915-17
Grant Street.
Approved on
Consent Agenda for
Introduction
Page 10 ACTIONS March 31, 2025
Item Item Description Motion Disposition
HCDC
1
Approval of the 2024 Consolidated Annual
Performance Evaluation Report (CAPER) for
the City's Community Development Block
Grant and HOME Investment Partnerships
Staff and the Housing & Community Development
Committee recommended approving the 2024
Consolidated Annual Performance and Evaluation
Report (CAPER). The CAPER must be submitted to
the Chicago Field Office of the U.S. Department of
Housing and Urban Development by March 31, 2024.
Approved on
Consent Agenda for
Action