HomeMy WebLinkAboutActions 02.24.2025
Page 1 ACTIONS February 25, 2025
CITY COUNCIL ACTIONS
City Council
Monday, February 24, 2025
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:09 pm
Motions resulting from City Council - February 25, 2025
Item Item Description Motion Disposition
SP1
2100 Ridge Avenue Discussion
Staff will provide information on city hall and 2100
Ridge Avenue options for discussion by the City
Council.
Discussed
M1
M1 Approval of the minutes of the
Administration & Public Works Committee
meeting of February 10, 2025
Approved on
Consent Agenda for
Action
A1
A1 Approval of the City of Evanston Payroll,
Bills List, and Credit Card Activity
Staff recommended that the City Council approve the
City of Evanston's payroll for the period of January
27 to February 9, 2025, for $4,204,630.73, the Bills
List for February 25, 2025, for $3,366,739.58 and
credit card activity for the period ending December
26, 2024, for $264,327.29.
Approved on
Consent
Agenda for Action
Page 2 ACTIONS February 25, 2025
Item Item Description Motion Disposition
A2
A2 Approval of BMO Harris Amazon Credit
Card Activity
Staff recommended that the City Council approve the
City of Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending December 26, 2024, for
$21,526.14.
Approved for Action
8-0-1
Ayes: Nieuwsma,
Burns, Revelle,
Reid, Geracaris,
Kelly, Harris, Wynne
Nays:
Abstain: Suffredin
A3
A3 Approval of Contract Award to Propviser
for Putting Assets to Work Innovative
Finance & Asset Concession Grant
Implementation Services (RFP 25-02)
Staff recommended that the City Council authorize
the City Manager to execute an agreement with
Propviser (2205 South 1000 East Salt Lake City, UT
84106) in an amount not to exceed $900,000 for the
Putting Assets to Work Innovative Finance & Asset
Concession Grant Implementation (Bid No. 25-02).
The U.S. Department of Transportation Build
America Innovative Finance & Asset Concession
Grant awarded the City of Evanston $985,000, of
which $85,000 covers the cost of administering the
grant.
Approved for Action
8-1
Ayes: Nieuwsma,
Burns, Suffredin,
Revelle, Reid,
Geracaris, Harris,
Wynne
Nays: Kelly
Page 3 ACTIONS February 25, 2025
Item Item Description Motion Disposition
A4
A4 Approval of Purchase Order for
PremiStar for Fiscal Year 2025 (RFP 23-59)
Staff recommended that the City Council authorize
the City Manager to approve a purchase order in the
amount of $39,906 for PremiStar LLC (780 AEC Dr.,
Woodale, IL 60191) to provide ice refrigeration
maintenance services for the Robert Crown
Community Center Ice Plant. The current contract is
for an initial three (3) year period with the option to
renew for two (2) additional one (1) year renewals.
Expenses will be charged to 100.30.3030.62509
Robert Crown Community Center Service
Agreements/Contracts. The 2025 budgeted amount
for this line item is ($165,000). Compensation for the
vendor is to be issued once a month for the length of
the contract at ($3,228.63) per month.
A5
A5 Approval of Contract with Hoerr
Construction, Inc. for 2025 CIPP Sewer
Rehabilitation (Bid No. 25-01)
Staff recommended the City Council authorize the
City Manager to execute an agreement with Hoerr
Construction, Inc. (1416 County Rd 700N, Goodfield,
IL 61742) for 2025 CIPP Sewer Rehabilitation (Bid
No. 25-01) in the amount of $751,302.00.
Funding for this project is from the Sewer Fund
(Account No. 515.40.4535.65515), which has an
approved FY 2025 budget of $2,540,000, of which
$795,000 is set aside for this project, all of which is
remaining.
Approved on
Consent Agenda for
Action
Page 4 ACTIONS February 25, 2025
Item Item Description Motion Disposition
A6
A6 Approval of a Blanket Sole-Source
Purchase Order for OEM Ford Motor
Company Parts Under the Ford Fleet Care
program for FY25
Staff requested that the City Council authorize the
City Manager to execute a sole-source blanket
purchase order and agreement with Ford Fleet Care
(19855 W. Outer Drive Suite #500 Garrison Place
East Dearborn, MI 48124) for $170,0000 in Original
Equipment Manufacturer (OEM) parts, service, and
repairs under the Ford Fleet Care Program. A
sole-source purchase requires a two-thirds vote of
the City Council.
This blanket purchase order will be funded with
$170,000.00 from the FY 2025 Fleet Services Fund,
Materials to Maintain Autos Account
(600.19.7710.65060), part of the FY 2025 budget of
$1,600,000.00.
Approved on
Consent Agenda for
Action
A7
A7 Approval of a Sole-Source Purchase
Order for Five Year Cloud Fee Renewal with
Carbon Day EV Charging for Cloud and
Assure Services for the City’s EV Charging
Stations
Staff recommended that the City Council authorize
the City Manager to execute a sole-source purchase
order for the five-year renewal for cloud services with
Carbon Day EV Charging (163 S. Wheeling Rd.,
Wheeling, IL 60090) for 16 ports and Assure
(maintenance and support) for 8 stations for a total of
$30,880 ($6,176 a year). A sole-source purchase
requires a two-thirds vote of the City Council.
Funding will be from the following Sustainability
Fund, Sustainability Admin. Account - Other
Programs (178.99.9910.62490) with a FY 2025
Budget of $170,000.00 all of which remain
unencumbered.
Approved on
Consent Agenda for
Action
Page 5 ACTIONS February 25, 2025
A8
A8 Approval of a One Year Contract
Renewal for Janitorial Services at Various
City Facilities and the Amendment to
Service Locations (RFP 21-38) with Eco
Clean Maintenance, Inc.
Staff recommended the City Council authorize the
City Manager to execute a one-year renewal
agreement with Eco Clean Maintenance, Inc. (515 W.
Wrightwood Avenue, Elmhurst, lL 60126) to provide
janitorial services at various City facilities (RFP
21-38) in the not-to-exceed amount of $169,212.00
for one year. The original contract term was for three
(3) years with two one-year renewal options. This will
be the first renewal executed.
Funding for this service will be spread across several
accounts as listed below:
● General Fund, Facilities, Account Services
Agreements/Contracts (100.19.1950.62509) in
the amount of $65,064.00, which has a FY
2025 budget of $298,000.00, of which
$214,387.287 remains unencumbered.
● General Fund, Police, Account Bldg.
Maintenance Services (100.22.2295.62225) in
the amount of $39,756.00, which has a FY
2025 budget of $100,000.00, all of which
remains unencumbered.
● General Fund, Fire, Account Bldg. Services
Agreements/Contracts (100.23.2315.62509) in
the amount of $7,692.00, which has a FY
2025 budget of $80,000.00, all of which
remains unencumbered.
● Parking Fund, Church Garage, Account -
Contract Services - Parking Garage
(505.19.7025.62400) in the amount of
$11,388.00, which has a FY 2025 budget of
$200,000.00, all of which remains
unencumbered.
Approved on
Consent Agenda for
Action
Page 6 ACTIONS February 25, 2025
Item Item Description Motion Disposition
● Parking Fund, Sherman Garage, Account -
Contract Services - Parking Garage
(505.19.7036.62400) in the amount of
$25,440.00, which has a FY 2025 budget of
$500,000.00, of which $469,087.00 remains
unencumbered.
● Parking Fund, Maple Garage, Account -
Contract Services - Parking Garage
(505.19.7037.62400) in the amount of
$19,872.00, which has a FY 2025 budget of
$275,000.00, of which $265,424.00 remains
unencumbered.
A9
A9 Approval of Single-Source Agreement
with Microsystems, Inc. for Paper
Document Digital Conversion Services for
Public Works Agency
The City Clerk’s Office sought approval to award and
sign a single-source service agreement with
Microsystems, Inc. (625 Academy Drive, Northbrook,
IL 60062) to digitally convert paper Right of Way
(ROW) Permits, IDOT, Water Main, Plat of Survey,
MFT, Alleys, Alley Vacations, Building, Other
(Drawings), Parks (Subcategories), Parks (Drawings)
records stored within the Public Works Department.
The requested approval is for an amount not to
exceed $50,000 $95,000. A single-source purchase
requires a two-thirds vote of the City Council.
The expenditure will be charged to the Public Works
Agency, Capital Planning & Engineering Bureau
Account 100.40.4400.65010 (Digital Documents and
Reference Material), which currently holds a balance
of $20,000. The remaining funds will be covered
through cost savings from other accounts in Capital
Planning Divisions.
Amended
Approved for Action
9-0
Ayes: Nieuwsma,
Burns, Suffredin,
Revelle, Reid,
Geracaris, Kelly,
Harris, Wynne
Nays:
Page 7 ACTIONS February 25, 2025
Item Item Description Motion Disposition
A10
A10 Approval of Single-Source Agreement
with Municipal Code Corporation Innovation
(MCCi) for Paper Document Digital
Conversion and Laserfiche Implementation
Services for Human Resources Division
The City Clerk sought approval to award and sign a
single-source service agreement with Municipal
Code Corporation Innovation (MCCi), located at 3717
Apalachee Parkway, Suite 201, Tallahassee, FL
32311, for the digital conversion of Active and
Terminated Employee Files, Workers' Compensation
Files, and Medical Files within the Human Resources
(HR) Division. The requested approval is for an
amount not to exceed $130,000. A single-source
purchase requires a two-thirds vote of the City
Council.
The expenditure will be charged to the following
Human Resources and City Manager Office (CMO)
GL Accounts:
● 100.15.1929.62509 – Service
Agreements/Contracts: $40,000
● 100.15.1929.65125 – Other Commodities:
$24,000
● 100.15.1505.68205 – CMO Contingency:
$66,000
If additional funding is required, the City Clerk’s
Office can allocate $25,000 from its Service
Agreements/Contracts GL Account
(100.14.1400.62509).
Approved on
Consent Agenda for
Action
A11
A11 Resolution 5-R-25, Expansion of
Existing Eruv within the City of Evanston
Staff Recommended that the City Council Adopt
Resolution 5-R-25, Expansion of Existing Eruv within
the City of Evanston.
Approved on
Consent Agenda for
Action
Page 8 ACTIONS February 25, 2025
Item Item Description Motion Disposition
A12
A12 Resolution 22-R-25, Authorizing a
Grant Application with the Metropolitan
Water Reclamation District of Greater
Chicago’s Green Infrastructure Project
Partnership to Fund Unimproved Alleys in
Low/Moderate Income Areas
Staff recommended that the City Council adopt
Resolution 22-R-25 authorizing the City Manager to
file a grant application with the Metropolitan Water
Reclamation District of Greater Chicago (MWRD)
Green Infrastructure Project Partnership to fund
unimproved alleys in low/moderate income areas.
The application establishes the maximum grant
funding at 70% of the construction cost, or
$1,500,053.33, with the City committing to fund 30%
of the construction cost, or $642,880.00.
The total estimated cost of construction for eligible
work will be $2,142,933.33. MWRD will pay 70% of
the cost, or $1,500,053.33, through the maximum
allowable reimbursement, and the City of Evanston
will pay 30%, or $642,880.00. If the grant is
successfully secured, the project will be funded
through the Sewer Fund and included in the FY 2026
Capital Improvements Program. Construction is
proposed for 2026.
Approved on
Consent Agenda for
Action
A13
A13 Resolution 23-R-25, Approving the
Release of Closed Session Minutes
Staff recommended that the City Council adopt
Resolution 23-R-25 and release the closed session
minutes listed on Exhibit A to the Resolution.
Approved on
Consent Agenda for
Action
Page 9 ACTIONS February 25, 2025
Item Item Description Motion Disposition
A14
A14 Resolution 24-R-25, Authorizing the
City Manager to Execute an Easement
Agreement with the Metropolitan Water
Reclamation District
Staff recommended that the City Council adopt
Resolution 24-R-25 authorizing the City Manager to
execute an easement agreement with the
Metropolitan Water Reclamation District (MWRD).
No City funding is required for this proposed utility.
Northwestern University will fund the project. The
easement agreement does require a one-time
payment of $10.00, which Northwestern University
will pay, and the $10.00 will be forwarded to the
Metropolitan Water Reclamation District (MWRD).
Approved on
Consent Agenda for
Action
A15
A15 Resolution 25-R-25, Authorizing the
City Manager to Execute an Easement
Agreement with Northwestern University
Staff recommended that the City Council adopt
Resolution 25-R-25 authorizing the City Manager to
execute an easement agreement with Northwestern
University.
No City funding is required for this proposed utility.
Northwestern University will fund the project and be
assessed a one-time easement fee of $10.00, which
will go back to MWRD.
Approved for Action
8-0-1
Ayes: Nieuwsma,
Burns, Suffredin,
Revelle, Reid, Kelly,
Harris, Wynne
Nays:
Abstain: Geracaris
Page 10 ACTIONS February 25, 2025
Item Item Description Motion Disposition
A16
A16 Resolution 26-R-25, Authorizing the
Mayor to Execute an Intergovernmental
Agreement for the Resurfacing of Girard
Avenue Between the Village of Wilmette and
the City of Evanston
Staff recommended that the City Council approve
Resolution 26-R-25, Authorizing the Mayor to
Execute an Intergovernmental Agreement for the
Resurfacing of Girard Avenue Between the Village of
Wilmette and the City of Evanston. This will result in
the Village of Wilmette resurfacing Girard Avenue as
part of a larger project and committing the City of
Evanston to reimburse Wilmette for the portion of
Girard Avenue located within the City of Evanston.
Funding for this project will be from the Motor Fuel
Tax Fund, which has an FY 2025 budget of
$1,500,000 for street resurfacing, all of which is
remaining.
Approved on
Consent Agenda for
Action
A17
A17 Resolution 27-R-25, Authorizing the
City Manager to Execute an Easement
Agreement with Northwestern University
Staff recommended that the City Council adopt
Resolution 27-R-25 authorizing the City Manager to
execute an easement agreement with Northwestern
University.
No City funding is required for this proposed utility.
Northwestern University will fund the project and be
assessed a one-time easement fee paid over two
years of $1,128,309.23. These funds will be
deposited to the Capital Improvement Fund (Account
415.40.4105.52175).
Approved for Action
8-0-1
Ayes: Nieuwsma,
Burns, Suffredin,
Revelle, Reid, Kelly,
Harris, Wynne
Nays:
Abstain: Geracaris
A18
A18 Ordinance 22-O-25, Amending City
Code Section 7-2-6, “Occupation of Public
Ways for Business Purposes; Permits”
Staff and the Commission on Aging and Disabilities
recommended the adoption of Ordinance 22-O-25,
Amending City Code Section 7-2-6, “Occupation of
Public Ways for Business Purposes; Permits.”
Approved on
Consent Agenda for
Introduction
Page 11 ACTIONS February 25, 2025
Item Item Description Motion Disposition
A19
Ordinance 01-O-25, "Healthy Buildings
Ordinance" Amending City Code Section
4-22 “Building Energy and Water Use
Benchmarking” to Incorporate Building
Performance Standards and Creating
Section 2-21
The Environment Board and Utilities Commission
recommended the adoption of Ordinance 01-O-25 to
create an equitable community-led approach to
building decarbonization.
Tabled to March
10th, 2025 City
Council Meeting
A20
Ordinance 16-O-25, Amending City Code
Title 4 - Building Regulations, Chapter 19 -
Energy Code
Staff recommended that the City Council adopt
Ordinance 16-O-25, amending City Code Title 4
Building Regulations, Chapter 19 - Energy Code, to
adopt the Illinois Stretch Energy Code.
Approved on
Consent Agenda for
Action
A21
Ordinance 20-O-25, Authorizing the City
Manager to Execute a Lease with Celadon
Construction Corporation, NFP for 2603
Sheridan Road (Harley Clarke Mansion)
Staff Recommended Adopting Ordinance 20-O-25,
Authorizing the City Manager to Execute a Lease
with Celadon Construction Corporation, NFP for
2603 Sheridan Road.
Held to March 10th,
2025 City Council
Meeting
Page 12 ACTIONS February 25, 2025
Item Item Description Motion Disposition
PD1
Vacation Rental License for 1111 Pitner
Avenue
Staff requested review and action on a Vacation
Rental License application for the property located at
1111 Pitner Avenue. The application meets the
standards listed in Title 5, Chapter 9, of the City code
for license approval.
Tabled in committee
PD2
Vacation Rental License for 1726 Emerson
Street /1839 Darrow Avenue (Coach House)
Staff requested review and action on a Vacation
Rental License application for the property located at
1726 Emerson Street/1839 Darrow Avenue. The
application meets the standards listed in Title 5,
Chapter 9, of the City code for license approval.
Tabled in committee
HS1
Ordinance 21-O-25, Amending Title 3 of the
Evanston City Code to Add Chapter 35,
“Workers’ Retention Ordinance”
The Human Services Committee recommended the
adoption of Ordinance 21-O-25, Amending Title 3 of
the Evanston City Code to Add Chapter 35,
“Workers’ Retention Ordinance.”
Approved for Action
8-0-1
Ayes: Nieuwsma,
Burns, Suffredin,
Revelle, Reid, Kelly,
Harris, Wynne
Nays:
Abstain: Geracaris
FB1
Expressing Official Intent Regarding
Expenditures from the Funds of the City of
Evanston, Cook County, Illinois, to be
Reimbursed from Proceeds of Obligations
to be Issued by the City of Evanston, Cook
County, Illinois
Staff recommended the adoption of Resolution
20-R-25, Expressing Official Intent Regarding
Expenditures from the Funds of the City of Evanston,
Cook County, Illinois, to be Reimbursed from
Proceeds of Obligations to be Issued by the City of
Evanston, Cook County, Illinois.
Approved on
Consent Agenda for
Action
Page 13 ACTIONS February 25, 2025
Item Item Description Motion Disposition
FB2
2024 Post Bond Issuance Report
Staff recommended the City Council review and
place the 2024 Post Bond Issuance Report on file.
Approved on
Consent Agenda for
Action
AP1
Approval of Appointments to Boards,
Commissions, and Committees
The Mayor recommended that the City Council
approve the appointments of Ashley Jackson, Toby
Sachs, and Guy Selch to the Board of Ethics and
Loren Berlin to the Land Use Commission
Approved on
Consent Agenda for
Action