HomeMy WebLinkAboutActions 02.10.2025
Page 1 ACTIONS February 10, 2025
CITY COUNCIL ACTIONS
City Council
Monday, February 10, 2025
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:45 pm
Absent: Reid
Motions resulting from City Council - February 11, 2025
Item Item Description Motion Disposition
M1
Approval of the minutes of the regular City
Council meeting of January 27, 2025.
Approved on
Consent Agenda for
Action
A1
Approval of the City of Evanston Payroll
and Bills List
Staff recommended that the City Council approve the
City of Evanston's payroll amounts of $4,184,091.39
for January 13 to January 26, 2025. The Bills List for
February 11, 2025, includes FY24 amounts of
$4,628,994.03 and FY25 amounts of $3,366,739.58.
Approved on
Consent Agenda for
Action
Page 2 ACTIONS February 10, 2025
Item Item Description Motion Disposition
A2
Approval of a Single-Source Agreement
with Studio AH, LLC d.b.a. Nurture
Architects for Consulting Services Related
to the Ecology Center Renovation (RFP
22-51)
Staff recommended that the City Council authorize
the City Manager to execute a single-source
agreement with Studio AH d.b.a. Nurture Architects
(314 West Institute Place, Suite 1E, Chicago, Illinois
60610) for the Ecology Center Renovation
Consulting Services (RFP 22-51) in the amount of
$46,900. A single-source agreement requires a 2/3
vote by the City Council.
Funding is provided from the Capital Improvement
Fund 2024 General Obligation Bonds (Account
415.40.4124.65515 - 622003). This project has a
budget of $2,100,000, of which $281,950 remains.
Approved on
Consent Agenda for
Action
A3
Approval of a Contract with Advanced
Power Technologies (Bid #24-37) for the 600
Amp Generator Quick Connect Switchgear
Staff recommended that the City Council authorize
the City Manager to execute an agreement with
Advanced Power Technologies (1501 Veterans
Memorial Parkway, East Lafayette, IN 47905) to
provide a 600 Amp mobile generator quick connect
switchgear cabinet for the pumping station in the
not-to-exceed amount of $54,316.00.
Funding is provided by the Water Depreciation,
Improvement & Extension Business Unit (Account
510.40.7330.65515), which has a FY 2025 budget
request of $36,625,905.00 and a YTD balance of
$36,625,905.00.
Approved on
Consent Agenda for
Action
Page 3 ACTIONS February 10, 2025
Item Item Description Motion Disposition
A4
Approval of a Contract with Door Systems
for the Emergency Replacement of Five
Overhead Doors at the Service Center
Staff requested the City Council authorize the City
Manager to approve automated overhead door
replacements in the amount of $72,370.00 to Door
Systems (2019 Corporate Lane, Suite 159,
Naperville, IL 60563) for the emergency replacement
and repair of five automated overhead doors at the
Service Center D Building (2020 Asbury). Due to the
nature and scope of this work, the vendor required
the City to pay a deposit of $28,948.00 (Invoice
123530-001D) or half of the original quote
(KK12146). An advanced check was approved and
sent to the vendor (Check# 476190) on January 30,
2025. The remaining balance is 43,422.00, which
includes one additional door to the original quote.
The Capital Improvement Fund, 2025 Projects
Bonds, line item for Facilities Contingency
(415.40.4125.65515-625339), will fund this repair
with $72,370.00. This line item has a FY 2025
budget of $600,000, all of which is remaining.
Approved on
Consent Agenda for
Action
A5
Approval of Contract Award with Ozinga for
Single-Source Purchase of Concrete
Materials
Staff recommended that the City Council authorize
the City Manager to execute a one-year
single-source contract with Ozinga Ready Mix (2525
Oakton Street, Evanston, IL 60202) for the purchase
of concrete materials in the amount of $80,000. A
single-source purchase requires a 2/3 vote by the
City Council.
Funding for this purchase includes $25,000 from the
General Fund, $45,000 from the Water Fund, and
$10,000 from the Sewer Fund. A detailed financial
analysis is included in the attached memo.
Approved on
Consent Agenda for
Action
Page 4 ACTIONS February 10, 2025
Item Item Description Motion Disposition
A6
Approval of Change Order No. 1 to the
Contract with TERRA Engineering, Ltd. for
2024 Capital Improvements Projects
Construction Engineering
Staff recommended the City Council authorize the
City Manager to execute Change Order No. 1 to the
contract with TERRA Engineering, Ltd. (225 West
Ohio Street, 4th Floor, Chicago, IL 60654) for 2024
Capital Improvements Projects Construction
Engineering. This is a cost-neutral time extension.
The change order will extend the contract completion
date by 273 days to August 29, 2025.
This is a cost-neutral change order. No additional
funding is required.
Approved on
Consent Agenda for
Action
A7
Change Order No. 2 to the Contract with
Bodala, Inc. d.b.a. Central Rug & Carpet for
the Ecology Center Renovation (Bid 23-55)
Staff recommended the City Council authorize the
City Manager to execute Change Order No. 2 to the
agreement with Bodala, LLC d.b.a. Central Rug &
Carpet (3006 Central Street, Evanston, Illinois
60201) for the Evanston Ecology Center Renovation
(Bid 23-55) in the amount of $361,355.00. This will
increase the overall contract amount from
$3,072,041.00 to $3,433,396.00. This includes a time
extension of 168 days, extending the contract
completion date from January 31, 2025, to July 18,
2025.
Funding is provided from the Capital Improvement
Fund 2024 General Obligation Bonds in the amount
of $235,050 and from the 2025 Projects Bonds in the
amount of $126,305. A detailed summary is included
in the attached memo.
Approved for Action
8-0-1
Ayes: Wynne,
Nieuwsma, Burns,
Suffredin, Revelle,
Geracaris, Kelly,
Harris
Nay:
Absent: Reid
Page 5 ACTIONS February 10, 2025
Item Item Description Motion Disposition
A8
Approval of a One-Year Contract Extension
to the Agreement with Interra, Inc. for
Material Testing Services (RFP 22-53)
Staff recommended that the City Council authorize
the City Manager to execute a one-year contract
extension to the agreement with Interra, Inc. (600
Territorial Drive, Suite G, Bolingbrook, IL 60440) for
Material Testing Services (RFP 22-53) for various
capital infrastructure improvement projects in the
not-to-exceed amount of $400,000.00.
This is a multiple-task order agreement. Staff will
authorize additional tasks as needed. Funding will be
provided from the budgets for individual capital
projects and will not exceed $400,000.00 for the
oneyear contract extension. The memo below
includes a detailed summary of the 2025 funding
breakdown for Task Order 1.
Approved on
Consent Agenda for
Action
A9
Resolution 3-R-25, Authorizing the City
Manager to Execute an Intergovernmental
Agreement with the Village of Glenview For
the Sale of Surplus Dispatch Radio Console
Equipment
Staff recommended approving Resolution 3-R-25,
Authorizing the City Manager to Execute an
Intergovernmental Agreement with the Village of
Glenview For the Sale of Surplus Dispatch Radio
Console Equipment.
Approved on
Consent Agenda for
Action
A10
Resolution 5-R-25, Expansion of Existing
Eruv within the City of Evanston
Staff recommended that the City Council Adopt
Resolution 5-R-25, Expansion of Existing Eruv within
the City of Evanston.
Held to February
24th, 2025 City
Council Meeting
Page 6 ACTIONS February 10, 2025
Item Item Description Motion Disposition
A11
Resolution 13-R-25 Authorizing the City
Manager to Negotiate and Execute a
Contract for the Purchase of Real Property
Located at 1222 Washington Street in the
amount of $231,500
Staff sought adoption of Resolution 13-R-25,
Authorizing the City Manager to Execute a Contract
for the Purchase of Real Property Located at 1222
Washington Street in the amount of $231,500 and an
additional amount not to exceed $100,000 for the
cost of potential site preparation.
Affordable Housing Fund GL 250.21.5465.65530.
The estimated balance of the fund, as of the latest
financial report, dated November 2024, is $4.4
million.
Approved for Action
8-0-1
Ayes: Wynne,
Nieuwsma, Burns,
Suffredin, Revelle,
Geracaris, Kelly,
Harris
Nay:
Absent: Reid
A12
Resolution 17-R-25, Approving Levy
Premium's Class N-2 University
Entertainment Venue Liquor License
Application for Sharon J. Drysdale Field at
Northwestern University, 1501 Central
Street
Staff recommended that the City Council approve
Resolution 17-R-25, which approves Levy Premium's
Class N-2 liquor license application for
Northwestern's Drysdale Field.
Approved for Action
7-0-1-1
Ayes: Wynne,
Nieuwsma, Burns,
Suffredin, Revelle,
Kelly, Harris
Nay:
Absent: Reid
Abstain: Geracaris
Page 7 ACTIONS February 10, 2025
Item Item Description Motion Disposition
A13
Resolution 18-R-25, Approving Levy
Premium's Class N-2 University
Entertainment Venue Liquor License
Application for Rocky and Berenice Miller
Park at Northwestern University, 2750 North
Ashland Avenue
Staff recommended that the City Council approve
Resolution 18-R-25, which approves Levy Premium's
Class N-2 liquor license application for
Northwestern's Miller Park.
Approved for Action
7-0-1
Ayes: Wynne,
Nieuwsma, Burns,
Suffredin, Revelle,
Kelly, Harris
Nay:
Absent: Reid
Abstain: Geracaris
A14
Resolution 19-R-25, Approving Guzman Y
Gomez Restaurant LLC's Class C
Restaurant Liquor License Application for
Guzman Y Gomez, 1710 Sherman Avenue
Staff recommended that the City Council approve
Resolution 19-R-25, which approves Guzman Y
Gomez Restaurant LLC's Class C liquor license
application for Guzman Y Gomez, located at 1710
Sherman Avenue.
Approved on
Consent Agenda for
Action
A15
Ordinance 16-O-25, Amending City Code
Title 4 - Building Regulations, Chapter 19 -
Energy Code
Staff recommended that the City Council adopt
Ordinance 16-O-25, amending City Code Title
4—Building Regulations, Chapter 19 - Energy Code,
to adopt the Illinois Stretch Energy Code.
Approved on
Consent Agenda for
Introduction
Page 8 ACTIONS February 10, 2025
Item Item Description Motion Disposition
A16
Ordinance 20-O-25, Authorizing the City
Manager to Execute a Lease with Celadon
Construction Corporation, NFP for 2603
Sheridan Road (Harley Clarke Mansion)
Staff recommended adopting Ordinance 20-O-25,
Authorizing the City Manager to Execute a Lease
with Celadon Construction Corporation, NFP for
2603 Sheridan Road.
Approved For
Introduction
8-0-1
Ayes: Wynne,
Nieuwsma, Burns,
Suffredin, Revelle,
Geracaris, Kelly,
Harris
Nay:
Absent: Reid
A17
Ordinance 01-O-25, "Healthy Buildings
Ordinance" Amending City Code Section
4-22 “Building Energy and Water Use
Benchmarking” to Incorporate Building
Performance Standards and Creating
Section 2-21
The Environment Board and Utilities Commission
recommended the adoption of Ordinance 01-O-25 to
create an equitable community-led approach to
building decarbonization.
Tabled for February
24th, 2025 City
Council Meeting
A18
Ordinance 14-O-25, Authorizing the City
Manager to Sell Surplus Equipment
Staff recommended approving Ordinance 14-O-25,
Authorizing the City Manager to Sell Surplus
Equipment.
Approved on
Consent Agenda for
Action
A19
Resolution 5-R-25, Expansion of Existing
Eruv within the City of Evanston
Staff recommended that the City Council Adopt
Resolution 5-R-25, Expansion of Existing Eruv within
the City of Evanston.
DUPLICAT TO A10
Held to February
24th, 2025 City
Council Meeting
Page 9 ACTIONS February 10, 2025
Item Item Description Motion Disposition
HCDC1
Ordinance 2-O-25, Repeal and Replace Title
5, Chapter 7 - Inclusionary Housing
The Housing and Community Development
Committee and staff recommend that the City
Council adopt Ordinance 2-O-25, repealing and
replacing Title 5, Chapter 7, Inclusionary Housing.
Approved for Action
6-1-1
Ayes: Wynne,
Nieuwsma, Burns,
Revelle, Geracaris,
Harris
Nay: Kelly
Absent:Suffredin,
Reid
HS1
Resolution 86-R-24 Approval of an
Honorary Street Name Sign Designation
Staff recommended that the City Council adopt
Resolution 86-R-24, designating the portion of
Greenwood Street between Forest Road and
Sheridan Road with the Honorary Street Name Sign
“Kris Hartzell Way.”
The Honorary Street Name Sign program is funded
by the Public Works Agency, Public Service
Bureau—Traffic Operations' materials fund (Account
100.40.4520.65115). The fiscal year budget is
$68,000, and the year-to-date balance is $28,866.74.
The approximate cost to create the street name signs
is $200.
Approved on
Consent Agenda for
Action
HS2
Ordinance 21-O-25, Amending Title 3 of the
Evanston City Code to Add Chapter 35,
“Workers’ Retention Ordinance”
The Human Services Committee recommended the
adoption of Ordinance 21-O-25, Amending Title 3 of
the Evanston City Code to Add Chapter 35,
“Workers’ Retention Ordinance.”
Approved on
Consent Agenda for
Introduction
Page 10 ACTIONS February 10, 2025
Item Item Description Motion Disposition
AP1
Approval of Appointments to Boards,
Commissions, and Committees
The Mayor recommended that the City Council
approve the appointments of Omar Brown to the
Parks & Recreation Board and Tiago Velho to the
Evanston Arts Council.
Approved on
Consent Agenda for
Action