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HomeMy WebLinkAboutActions 02.10.2025 Page 1 ACTIONS February 10, 2025 CITY COUNCIL ACTIONS City Council Monday, February 10, 2025 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 5:45 pm Absent: Reid Motions resulting from City Council - February 11, 2025 Item Item Description Motion Disposition M1 Approval of the minutes of the regular City Council meeting of January 27, 2025. Approved on Consent Agenda for Action A1 Approval of the City of Evanston Payroll and Bills List Staff recommended that the City Council approve the City of Evanston's payroll amounts of $4,184,091.39 for January 13 to January 26, 2025. The Bills List for February 11, 2025, includes FY24 amounts of $4,628,994.03 and FY25 amounts of $3,366,739.58. Approved on Consent Agenda for Action Page 2 ACTIONS February 10, 2025 Item Item Description Motion Disposition A2 Approval of a Single-Source Agreement with Studio AH, LLC d.b.a. Nurture Architects for Consulting Services Related to the Ecology Center Renovation (RFP 22-51) Staff recommended that the City Council authorize the City Manager to execute a single-source agreement with Studio AH d.b.a. Nurture Architects (314 West Institute Place, Suite 1E, Chicago, Illinois 60610) for the Ecology Center Renovation Consulting Services (RFP 22-51) in the amount of $46,900. A single-source agreement requires a 2/3 vote by the City Council. Funding is provided from the Capital Improvement Fund 2024 General Obligation Bonds (Account 415.40.4124.65515 - 622003). This project has a budget of $2,100,000, of which $281,950 remains. Approved on Consent Agenda for Action A3 Approval of a Contract with Advanced Power Technologies (Bid #24-37) for the 600 Amp Generator Quick Connect Switchgear Staff recommended that the City Council authorize the City Manager to execute an agreement with Advanced Power Technologies (1501 Veterans Memorial Parkway, East Lafayette, IN 47905) to provide a 600 Amp mobile generator quick connect switchgear cabinet for the pumping station in the not-to-exceed amount of $54,316.00. Funding is provided by the Water Depreciation, Improvement & Extension Business Unit (Account 510.40.7330.65515), which has a FY 2025 budget request of $36,625,905.00 and a YTD balance of $36,625,905.00. Approved on Consent Agenda for Action Page 3 ACTIONS February 10, 2025 Item Item Description Motion Disposition A4 Approval of a Contract with Door Systems for the Emergency Replacement of Five Overhead Doors at the Service Center Staff requested the City Council authorize the City Manager to approve automated overhead door replacements in the amount of $72,370.00 to Door Systems (2019 Corporate Lane, Suite 159, Naperville, IL 60563) for the emergency replacement and repair of five automated overhead doors at the Service Center D Building (2020 Asbury). Due to the nature and scope of this work, the vendor required the City to pay a deposit of $28,948.00 (Invoice 123530-001D) or half of the original quote (KK12146). An advanced check was approved and sent to the vendor (Check# 476190) on January 30, 2025. The remaining balance is 43,422.00, which includes one additional door to the original quote. The Capital Improvement Fund, 2025 Projects Bonds, line item for Facilities Contingency (415.40.4125.65515-625339), will fund this repair with $72,370.00. This line item has a FY 2025 budget of $600,000, all of which is remaining. Approved on Consent Agenda for Action A5 Approval of Contract Award with Ozinga for Single-Source Purchase of Concrete Materials Staff recommended that the City Council authorize the City Manager to execute a one-year single-source contract with Ozinga Ready Mix (2525 Oakton Street, Evanston, IL 60202) for the purchase of concrete materials in the amount of $80,000. A single-source purchase requires a 2/3 vote by the City Council. Funding for this purchase includes $25,000 from the General Fund, $45,000 from the Water Fund, and $10,000 from the Sewer Fund. A detailed financial analysis is included in the attached memo. Approved on Consent Agenda for Action Page 4 ACTIONS February 10, 2025 Item Item Description Motion Disposition A6 Approval of Change Order No. 1 to the Contract with TERRA Engineering, Ltd. for 2024 Capital Improvements Projects Construction Engineering Staff recommended the City Council authorize the City Manager to execute Change Order No. 1 to the contract with TERRA Engineering, Ltd. (225 West Ohio Street, 4th Floor, Chicago, IL 60654) for 2024 Capital Improvements Projects Construction Engineering. This is a cost-neutral time extension. The change order will extend the contract completion date by 273 days to August 29, 2025. This is a cost-neutral change order. No additional funding is required. Approved on Consent Agenda for Action A7 Change Order No. 2 to the Contract with Bodala, Inc. d.b.a. Central Rug & Carpet for the Ecology Center Renovation (Bid 23-55) Staff recommended the City Council authorize the City Manager to execute Change Order No. 2 to the agreement with Bodala, LLC d.b.a. Central Rug & Carpet (3006 Central Street, Evanston, Illinois 60201) for the Evanston Ecology Center Renovation (Bid 23-55) in the amount of $361,355.00. This will increase the overall contract amount from $3,072,041.00 to $3,433,396.00. This includes a time extension of 168 days, extending the contract completion date from January 31, 2025, to July 18, 2025. Funding is provided from the Capital Improvement Fund 2024 General Obligation Bonds in the amount of $235,050 and from the 2025 Projects Bonds in the amount of $126,305. A detailed summary is included in the attached memo. Approved for Action 8-0-1 Ayes: Wynne, Nieuwsma, Burns, Suffredin, Revelle, Geracaris, Kelly, Harris Nay: Absent: Reid Page 5 ACTIONS February 10, 2025 Item Item Description Motion Disposition A8 Approval of a One-Year Contract Extension to the Agreement with Interra, Inc. for Material Testing Services (RFP 22-53) Staff recommended that the City Council authorize the City Manager to execute a one-year contract extension to the agreement with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) for Material Testing Services (RFP 22-53) for various capital infrastructure improvement projects in the not-to-exceed amount of $400,000.00. This is a multiple-task order agreement. Staff will authorize additional tasks as needed. Funding will be provided from the budgets for individual capital projects and will not exceed $400,000.00 for the oneyear contract extension. The memo below includes a detailed summary of the 2025 funding breakdown for Task Order 1. Approved on Consent Agenda for Action A9 Resolution 3-R-25, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Glenview For the Sale of Surplus Dispatch Radio Console Equipment Staff recommended approving Resolution 3-R-25, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Glenview For the Sale of Surplus Dispatch Radio Console Equipment. Approved on Consent Agenda for Action A10 Resolution 5-R-25, Expansion of Existing Eruv within the City of Evanston Staff recommended that the City Council Adopt Resolution 5-R-25, Expansion of Existing Eruv within the City of Evanston. Held to February 24th, 2025 City Council Meeting Page 6 ACTIONS February 10, 2025 Item Item Description Motion Disposition A11 Resolution 13-R-25 Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 1222 Washington Street in the amount of $231,500 Staff sought adoption of Resolution 13-R-25, Authorizing the City Manager to Execute a Contract for the Purchase of Real Property Located at 1222 Washington Street in the amount of $231,500 and an additional amount not to exceed $100,000 for the cost of potential site preparation. Affordable Housing Fund GL 250.21.5465.65530. The estimated balance of the fund, as of the latest financial report, dated November 2024, is $4.4 million. Approved for Action 8-0-1 Ayes: Wynne, Nieuwsma, Burns, Suffredin, Revelle, Geracaris, Kelly, Harris Nay: Absent: Reid A12 Resolution 17-R-25, Approving Levy Premium's Class N-2 University Entertainment Venue Liquor License Application for Sharon J. Drysdale Field at Northwestern University, 1501 Central Street Staff recommended that the City Council approve Resolution 17-R-25, which approves Levy Premium's Class N-2 liquor license application for Northwestern's Drysdale Field. Approved for Action 7-0-1-1 Ayes: Wynne, Nieuwsma, Burns, Suffredin, Revelle, Kelly, Harris Nay: Absent: Reid Abstain: Geracaris Page 7 ACTIONS February 10, 2025 Item Item Description Motion Disposition A13 Resolution 18-R-25, Approving Levy Premium's Class N-2 University Entertainment Venue Liquor License Application for Rocky and Berenice Miller Park at Northwestern University, 2750 North Ashland Avenue Staff recommended that the City Council approve Resolution 18-R-25, which approves Levy Premium's Class N-2 liquor license application for Northwestern's Miller Park. Approved for Action 7-0-1 Ayes: Wynne, Nieuwsma, Burns, Suffredin, Revelle, Kelly, Harris Nay: Absent: Reid Abstain: Geracaris A14 Resolution 19-R-25, Approving Guzman Y Gomez Restaurant LLC's Class C Restaurant Liquor License Application for Guzman Y Gomez, 1710 Sherman Avenue Staff recommended that the City Council approve Resolution 19-R-25, which approves Guzman Y Gomez Restaurant LLC's Class C liquor license application for Guzman Y Gomez, located at 1710 Sherman Avenue. Approved on Consent Agenda for Action A15 Ordinance 16-O-25, Amending City Code Title 4 - Building Regulations, Chapter 19 - Energy Code Staff recommended that the City Council adopt Ordinance 16-O-25, amending City Code Title 4—Building Regulations, Chapter 19 - Energy Code, to adopt the Illinois Stretch Energy Code. Approved on Consent Agenda for Introduction Page 8 ACTIONS February 10, 2025 Item Item Description Motion Disposition A16 Ordinance 20-O-25, Authorizing the City Manager to Execute a Lease with Celadon Construction Corporation, NFP for 2603 Sheridan Road (Harley Clarke Mansion) Staff recommended adopting Ordinance 20-O-25, Authorizing the City Manager to Execute a Lease with Celadon Construction Corporation, NFP for 2603 Sheridan Road. Approved For Introduction 8-0-1 Ayes: Wynne, Nieuwsma, Burns, Suffredin, Revelle, Geracaris, Kelly, Harris Nay: Absent: Reid A17 Ordinance 01-O-25, "Healthy Buildings Ordinance" Amending City Code Section 4-22 “Building Energy and Water Use Benchmarking” to Incorporate Building Performance Standards and Creating Section 2-21 The Environment Board and Utilities Commission recommended the adoption of Ordinance 01-O-25 to create an equitable community-led approach to building decarbonization. Tabled for February 24th, 2025 City Council Meeting A18 Ordinance 14-O-25, Authorizing the City Manager to Sell Surplus Equipment Staff recommended approving Ordinance 14-O-25, Authorizing the City Manager to Sell Surplus Equipment. Approved on Consent Agenda for Action A19 Resolution 5-R-25, Expansion of Existing Eruv within the City of Evanston Staff recommended that the City Council Adopt Resolution 5-R-25, Expansion of Existing Eruv within the City of Evanston. DUPLICAT TO A10 Held to February 24th, 2025 City Council Meeting Page 9 ACTIONS February 10, 2025 Item Item Description Motion Disposition HCDC1 Ordinance 2-O-25, Repeal and Replace Title 5, Chapter 7 - Inclusionary Housing The Housing and Community Development Committee and staff recommend that the City Council adopt Ordinance 2-O-25, repealing and replacing Title 5, Chapter 7, Inclusionary Housing. Approved for Action 6-1-1 Ayes: Wynne, Nieuwsma, Burns, Revelle, Geracaris, Harris Nay: Kelly Absent:Suffredin, Reid HS1 Resolution 86-R-24 Approval of an Honorary Street Name Sign Designation Staff recommended that the City Council adopt Resolution 86-R-24, designating the portion of Greenwood Street between Forest Road and Sheridan Road with the Honorary Street Name Sign “Kris Hartzell Way.” The Honorary Street Name Sign program is funded by the Public Works Agency, Public Service Bureau—Traffic Operations' materials fund (Account 100.40.4520.65115). The fiscal year budget is $68,000, and the year-to-date balance is $28,866.74. The approximate cost to create the street name signs is $200. Approved on Consent Agenda for Action HS2 Ordinance 21-O-25, Amending Title 3 of the Evanston City Code to Add Chapter 35, “Workers’ Retention Ordinance” The Human Services Committee recommended the adoption of Ordinance 21-O-25, Amending Title 3 of the Evanston City Code to Add Chapter 35, “Workers’ Retention Ordinance.” Approved on Consent Agenda for Introduction Page 10 ACTIONS February 10, 2025 Item Item Description Motion Disposition AP1 Approval of Appointments to Boards, Commissions, and Committees The Mayor recommended that the City Council approve the appointments of Omar Brown to the Parks & Recreation Board and Tiago Velho to the Evanston Arts Council. Approved on Consent Agenda for Action