HomeMy WebLinkAboutActions 01.27.2025
Page 1 ACTIONS January 27, 2025
CITY COUNCIL ACTIONS
City Council
Monday, January 27, 2025
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
Absent:
Motions resulting from City Council - January 27, 2025
Item Item Description Motion Disposition
SP1
Renaming of the South End Community
Center to Dr. Jorge and Luz Maria Prieto
Community Center
Staff recommends renaming the South End
Community Center to Dr. Jorge and Luz Maria Prieto
Community Center
Approved For
Action
9-0
Ayes: Harris, Wynne,
Nieuwsma, Burns,
Suffredin, Revelle,
Reid, Geracaris,
Kelly
Nay:
Absent:
Page 2 ACTIONS January 27, 2025
Item Item Description Motion Disposition
SP2
Dog Beach ADA Access Discussion Staff will provide an update on the Dog Beach ADA
access design and request feedback on how to
proceed with finalizing the project design and
rebidding the project for construction.
Discussed
M1
Approval of the minutes of the regular City
Council meeting of January 13, 2025.
Approved on
Consent Agenda
for Action
A1
Approval of the City of Evanston Payroll
and Bills List
Staff recommends that the City Council approve the
City of Evanston's payroll amounts for two periods:
$3,684,136.74 for December 16 to December 29,
2024, and $4,117,031.48 for December 30 to
January 12, 2025. The Bills List for January 28,
2025, includes FY24 amounts of $6,362,560.07 and
FY25 amounts of $2,570,932.12.
Approved on
Consent Agenda
for Action
A2
Approval of Contract Award to Design
Group Signage Corp. for Business District
Gateway Signage (RFP 24-64)
Staff recommends that the City Council authorize an
agreement with Design Group Signage Corp.(2135
Frontage Rd., Des Plaines, IL 60018) for the
fabrication and installation of business district
signage (RFP No. 24-64) in an amount not to
exceed $570,980.
American Rescue Plan Act (APRA) G/L#
170.99.9924.62490 (funds will be distributed from
the $3 million Evanston Thrives allocation), the
Howard Ridge TIF G/L# 330.99.5860.62490
(amount to be determined), Chicago-Main TIF G/L#
345.99.3400.62490 (amount to be determined), and
the West Evanston TIF G/L# 335.99.5870.62490
(amount to be determined). The TIFs have the
capacity to support a percentage of the total
$570,980.
Approved on
Consent Agenda
for Action
Page 3 ACTIONS January 27, 2025
Item Item Description Motion Disposition
A3
Approval of a Contract with Upland Design
Ltd. for the Cartwright Park, Fitzsimons
Park, and Grey Park Renovations Project
(RFP No. 24-61)
Staff recommends that the City Council authorize
the City Manager to execute an agreement with
Upland Design Ltd (24042 W. Lockport Street,
Plainfield, Illinois 60544) for the Cartwright Park,
Fitzsimons Park, and Grey Park Renovations Project
(RFP No. 24-61) in the amount of $287,723.
The city’s Capital Improvement Program 2025
Project Bonds will provide funding. The attached
memo provides a detailed summary.
Approved on
Consent Agenda
for Action
A4
Approval of FY 2025 Estimated Annual
User Charge with the Metropolitan Water
Reclamation District of Greater Chicago
(MWRDGC) for Disposal of Sludge
Generated as Part of the Water Treatment
Process
Staff recommends that the City Council approve
payment of the estimated annual user charge for
2025 with the Metropolitan Water Reclamation
District of Greater Chicago (MWRDGC) for disposal
of sludge generated as part of the water treatment
process in the amount of $191,163.17. Four
payments of $47,790.79 will be made beginning in
February 2025 and ending in November 2025.
The Water Fund Filtration Business Unit (Account
510.40.4220.62420) provides funding. Its approved
FY 2025 budget is $210,000.00, and its YTD
balance is $210,000.00.
Approved on
Consent Agenda
for Action
Page 4 ACTIONS January 27, 2025
Item Item Description Motion Disposition
A5
Approval of the 2024 Annual User Charge
Remaining Due Amount with the
Metropolitan Water Reclamation District of
Greater Chicago (MWRDGC) for Disposal
of Sludge Generated as Part of the Water
Treatment Process
Staff recommends that the City Council approve
payment of the 2024 Annual User Charge
Remaining Due Amount with the Metropolitan Water
Reclamation District of Greater Chicago (MWRDGC)
for disposal of sludge generated as part of the water
treatment process in the amount of $120,393.80.
The Water Fund Filtration Business Unit (Account
510.40.4220.62420) provides funding. Its approved
FY 2025 budget is $210,000.00, and its YTD
balance is $210,000.00.
Approved on
Consent Agenda
for Action
A6
Approval of a Contract with Amilia
Technologies USA Inc (RFP 24-12)
Staff recommends that the City Council authorize
the City Manager to execute a three-year contract
with Amilia Technologies USA Inc. (1209 Orange
Street, Wilmington, Delaware, 19801) to provide
recreation management software. The contract will
run from January 2025 through December 2027 and
has a mutual option to renew for two additional
one-year terms.
The expense will be charged to IT account
100.19.1932.62340 (IT Computer Software), which
has an amount of $1,752,000.00 for FY 2025 and a
year-to-date balance of $1,752,000.00.
● Year One - $55,000
● Year Two - $37,500
● Year Three - $37,500
● Year Four - $51,800
● Year Five - $59,200
Approved on
Consent Agenda
for Action
Page 5 ACTIONS January 27, 2025
Item Item Description Motion Disposition
A7
Approval of Contract Amendment No. 1 to
the agreement with Teska Associates for
the Mason Park Expansion and
Church/Dodge Transportation
Improvement Project (RFQ No. 22- 40)
Staff recommends the City Council authorize the
City Manager to execute Contract Amendment No.1
to the agreement with Teska Associates, Inc. (627
Grove Street, Evanston, Illinois 60201) for Mason
Park Expansion and Church/Dodge Transportation
Improvement Project (RFQ No. 22-40) in the amount
of $868,691.
Funding will be provided from the West Evanston
TIF in the amount of $771,678 and from the Sewer
Fund in the amount of $97,013. A detailed financial
analysis is included in the attached memo.
Approved on
Consent Agenda
for Action
A8
Approval of Change Order No. 1 to the
Contract with TERRA Engineering, Ltd. for
2025 Annual Projects Survey, Design, and
Construction Engineering Services
Staff recommends that the City Council authorize
the City Manager to approve Change Order No. 1 to
the contract with TERRA Engineering, Ltd. (225
West Ohio Street, 4th Floor, Chicago, IL 60654) for
the 2025 Annual Projects Survey, Design, and
Construction Engineering Services in the amount of
$37,500.00. This will increase the total contract from
$297,600 to $335,100.
Funding is provided from the General Fund Capital
Planning Business Unit (100.40.4410.62150).
Salaries in this business unit are budgeted at
$937,091, with $914,683 remaining. Because of staff
vacancies, funding is available to cover the cost of
this contract.
Approved on
Consent Agenda
for Action
Page 6 ACTIONS January 27, 2025
Item Item Description Motion Disposition
A9
Approval of Change Order No. 2 to the
Agreement with Joel Kennedy
Constructing Corp. for the 2024 Water Main
Improvements Project (Bid No. 24-05)
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 2 to the
agreement with Joel Kennedy Constructing Corp.
(2830 N. Lincoln Avenue, Chicago, IL 60657) for the
2024 Water Main Improvements Project (Bid No.
24-05). This is a cost-neutral time extension. The
change order will extend the contract completion
date by 224 calendar days to April 11, 2025.
This is a cost-neutral change order. No additional
funding is required.
Approved on
Consent Agenda
for Action
A10
Approval of Change Order No. 4 to the
agreement with CDM Smith Inc. for the
Corrosion Control Study (RFP 21-26)
Staff recommends that the City Council authorize
the City Manager to execute Change Order No. 4 in
accordance with the agreement with CDM Smith Inc.
for the Corrosion Control Study (RFP 21-26). This
change order will not increase the overall contract
amount of $974,500.00 but includes a 306-day time
extension, extending the contract completion date
from February 28, 2025, to December 31, 2025.
Funding is provided by the Water Fund Studies
(Account 510.40.4200.62180), which has an
approved FY 2025 budget of $823,000.00, all of
which is remaining.
Approved on
Consent Agenda
for Action
Page 7 ACTIONS January 27, 2025
Item Item Description Motion Disposition
A11
Resolution 2-R-25, Authorizing the
Settlement and Release of All Claims in
Lisa Merdinger v. City of Evanston, 2023 L
010778
Staff recommends approval of Resolution 2-R-25,
authorizing the City of Evanston to issue a
settlement payment pursuant to a settlement
agreement and release in Lisa Merdinger v. City of
Evanston (Case No. 2023 L 010778)
Funding will be provided from the Insurance Fund
Settlement Costs - Liability (Account
605.99.7800.62260).
Approved on
Consent Agenda
for Action
A12
Resolution 7-R-25, Authorizing the City
Manager to Execute a Memorandum of
Understanding Between the City of
Evanston and the Illinois Fraternal Order of
Police
Staff recommends that the City Council adopt
Resolution 7-R-25, authorizing the City Manager to
execute a memorandum of understanding between
the City of Evanston and the Illinois Fraternal Order
of Police.
Approved on
Consent Agenda
for Action
A13
Resolution 8-R-25, Authorizing the City
Manager to Execute a Memorandum of
Understanding Between the City of
Evanston and the Evanston Police
Sergeants Association Affiliated with
Illinois Fraternal Order of Police Labor
Council
Staff recommends City Council adoption of
Resolution 8-R-25, authorizing the City Manager to
execute a memorandum of understanding between
the City of Evanston and the Evanston Police
Sergeants Association Affiliated with the Illinois
Fraternal Order of Police Labor Council
Approved on
Consent Agenda
for Action
A14
Resolution 11-R-25 Authorizing the City
Manager to Enter into a Lease Agreement
for Office Space with the Moran Center
Staff recommends that the City Council approve
Resolution 11-R-25, authorizing the City Manager to
enter into a short-term lease agreement for office
space at the City's Civic Center for the James B.
Moran Center for Youth Advocacy, also known as
the Moran Center.
Approved on
Consent Agenda
for Action
Page 8 ACTIONS January 27, 2025
Item Item Description Motion Disposition
A15
Resolution 14-R-25, Authorizing the
Settlement and Release of All Claims in
City of Evanston v. Richard Sweitzer et al.,
2023 L 050234
Staff recommends approval of Resolution 14-R-25,
authorizing the City of Evanston to issue a
settlement payment pursuant to a settlement
agreement and release in City of Evanston v.
Richard Sweitzer et al. (Case No. 2023 L 050234)
Funding will be provided from the Insurance Fund
Settlement Costs - Liability (Account
605.99.7800.62260).
Approved on
Consent Agenda
for Action
A16
Resolution 15-R-25, Appointing Chief
Human Resources Officer Sharon Reaves
as the City of Evanston's Authorized Agent
for the Illinois Municipal Retirement Fund
Staff recommends the adoption of Resolution
15-R-25, Appointing Chief Human Resources Officer
Sharon Reaves as the City of Evanston's Authorized
Agent for the Illinois Municipal Retirement Fund.
Approved on
Consent Agenda
for Action
A17
Resolution 16-R-25, Authorizing the City
Manager to Enter into a Single-Source
Contract with Morreale for Comprehensive
Plan Services in an Amount Not to Exceed
$40,000
Staff recommends approval of Resolution 16-R-25,
Authorizing the City Manager to enter into a
Single-Source Contract with Morreale (9501
Technology Boulevard, Suite 3200, Rosemont, IL
60018) for Comprehensive Plan Services in an
amount not to exceed $40,000.
Funding will be provided by the American Rescue
Plan Act (ARPA), account 170.99.9963.62236.
Approved For
Action
7-2
Ayes: Harris, Wynne,
Nieuwsma, Burns,
Revelle, Reid,
Geracaris
Nay: Suffredin, Kelly
Absent:
A18
Ordinance 14-O-25, Authorizing the City
Manager to Sell Surplus Equipment
Staff recommends approving Ordinance 14-O-25,
Authorizing the City Manager to Sell Surplus
Equipment.
Approved on
Consent Agenda
for Introduction
Page 9 ACTIONS January 27, 2025
Item Item Description Motion Disposition
A19
Ordinance 01-O-25, "Healthy Buildings
Ordinance" Amending City Code Section
4-22 “Building Energy and Water Use
Benchmarking” to Incorporate Building
Performance Standards and Creating
Section 2-21
The Environment Board and Utilities Commission
recommends the adoption of Ordinance 01-O-25 to
create an equitable community-led approach to
building decarbonization.
Held until the
February 10, 2025
City Council
Meeting
A20
Ordinance 5-O-25, Amending City Code
Sections 3-4-1 "Definitions" and 3-4-6
"Classification and License Fees"
Staff recommends that the City Council approve
Ordinance 5-O-25, which amends Sections 3-4-1
and 3-4-6 of the City Code to rewrite the City's
Liquor Code.
Approved on
Consent Agenda
for Action
P1
Ordinance 101-O-24, Amending Title 5 –
Housing Regulations, Chapter 8,
Registration of Rental Residential
Buildings
Staff recommends the City Council adopt Ordinance
101-O-24, Amending Title 5, Chapter 8 of the City
Code. Two alternative fee structures are proposed
that adjust the rental registration fees and establish
fees for routine inspections of residential housing
units performed by Property Standards staff in the
Community Development Department. Approval will
result in increased revenues to cover more of the
cost of providing these services in 2025, as directed
by the City Council on November 25, 2024, and
included in the 2025 budget.
Approved on
Consent Agenda
for Action
Page 10 ACTIONS January 27, 2025
Item Item Description Motion Disposition
HCDC1
Ordinance 2-O-25, Repeal and Replace Title
5, Chapter 7 - Inclusionary Housing
The Housing and Community Development
Committee and staff recommend that the City
Council adopt Ordinance 2-O-25, which would
repeal and replace Title 5, Chapter 7, Inclusionary
Housing.
Approved For
Introduction
8-1
Ayes: Harris, Wynne,
Nieuwsma, Burns,
Suffredin, Revelle,
Reid, Geracaris
Nay: Kelly
Absent:
ED1
Business District Gateway Mural Proposals The Economic Development Committee supports a
recommendation to the City Council to approve a
contract with Art Encounter to oversee the
installation of two gateway murals for an amount not
to exceed $50,000. American Rescue Plan Act
(ARPA) G/L# 170.99.9924.62490. Funds will be
allocated from the $3 million approved for the
Evanston Thrives economic development initiatives.
Approved on
Consent Agenda
for Action
AP1
Approval of Appointments to Boards,
Commissions, and Committees
The Mayor recommends that the City Council
approve the appointments of Raissa Bailey, Sarah
Kaiser-Amaral, Sarah Long Holland, and John
Engman to the Evanston Arts Council and the
reappointment of Carl Klein to the Preservation
Commission.
Approved on
Consent Agenda
for Action