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Home My WebLink AboutActions 06.09.2025 Page 1 ACTIONS June 9, 2025 CITY COUNCIL ACTIONS City Council Monday, June 9, 2025 Lorraine H. Morton City Hall, James C. Lytle City Council Chambers, Room 205 6:30 pm Motions resulting from City Council - June 9, 2025 Item Item Description Motion Disposition P1 Executive Session Approved 9-0 M1 Approval of the minutes of the regular Council meeting of May 27, 2025. Approved on Consent Agenda for Action A1 Approval of the City of Evanston Payroll and Bills List Staff recommended that the City Council approve the City of Evanston's payroll from May 5 to May 18, 2025, in the amount of $3,848,430.09, and the Bills List for June 10, 2025, in the amount of $10,857,745.92. Approved on Consent Agenda for Action Page 2 ACTIONS June 9, 2025 A2 Approval for Replacement of Faulty Parking Sign Housings at 1800 Maple Self-Park Garage and the Sherman Plaza Self-Park Garage Staff recommended that the City Council authorize the City Manager to enter into a single-source purchase agreement with Olympik Signs, Inc., (1130 N. Garfield St, Lombard, IL 60148) for the removal and installation of a new LED light system for the signs at the 1800 Maple Self Park garage and the Sherman Plaza Self Park garage. A single-source purchase requires a two-thirds vote of the City Council. Funding for this repair will be from the General Fund, Building Maintenance Services (Account 100.19.1950.62225) in the amount of $30,555.78, which has a FY 2025 budgeted amount of $275,000. Approved on Consent Agenda for Action A3 Funding Realignment for the Evanston Pathway to Wellness Program, using Human Services Funds Staff recommended that the City Council approve the reassignment of $400,000 of ARPA funding allocated for the Pathway to Wellness Program to the ARPA-funded Reimagining Public Safety project for operating expenses of the C.A.R.E. Team. This would make $400,000 from the Human Services Fund available for the Pathway to Wellness Program. Approved on Consent Agenda for Action A4 Approval of a Single-Source Contract with Motion Industries Incorporated for the Purchase of Electrical Motor Protective Relays Staff recommended that the City Council authorize the City Manager to execute an agreement with Motion Industries Incorporated (2380 United Lane, Elk Grove Village, IL 60007) for the purchase of electrical motor protective relays in the not-to-exceed amount of $81,584.73. A single-source agreement requires a two-thirds vote of the City Council. Funding is provided by the Water Fund (Account 510.40.4210.65085), which has an approved FY 2025 budget of $140,000 and a YTD balance of $121,801.96. Approved on Consent Agenda for Action Page 3 ACTIONS June 9, 2025 A5 Approval of Single-Source Recurring Services with One Step GPS LLC for Automatic Vehicle Location (AVL) Monitoring on City Fleet Equipment Staff recommended the City Council's approval of a single-source services contract with One Step GPS LLC (675 Glenoaks Blvd., Suite C, San Fernando, CA 91340) to provide Automatic Vehicle Location (AVL) monitoring for 361 City Fleet vehicles. This agreement is a recurring monthly renewal that will be billed at a not-to-exceed amount of $4,151.50 per month, resulting in a total annual cost of $49,818. Staff recommended a cap of $55,000 per year to allow for flexibility in case new additions to the Fleet are required or if the City retains additional repurposed Motor Pool vehicles. A single-source purchase requires a two-thirds vote of the City Council. Funding for this service is provided through the Fleet Service Fund, Telecommunications (Account 600.19.7710.64540) in the amount of $55,000 (covering the proposed devices for $49,818.00 as quoted, plus $5,182.00 for future device expansion). Approved on Consent Agenda for Action A6 Resolution 50-R-25, Appointing a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County Staff recommended that the City Council adopt Resolution 50-R-25, Appointing a Director and Alternate Directors to the Solid Waste Agency of Northern Cook County. This resolution would appoint Mayor Daniel Biss, City Manager Luke Stowe, and Public Works Director Edgar Cano as representatives of the City of Evanston on the Solid Waste Agency of Northern Cook County's (SWANCC) board. Approved on Consent Agenda for Action Page 4 ACTIONS June 9, 2025 A7 Resolution 54-R-25 Authorizing City Manager to Negotiate and Execute the Purchase of 801-809 Main Street Staff recommended the Reconsideration and Approval of Resolution 54- R-25 Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 801-809 Main Street. Funding will be provided from Chicago Main TIF Fund 345.99.3400.65515. As of March 2025, the cash balance was $1.3 million. Approved for Action as Amended 6-3 Ayes:Iles, Nieuwsma, Burns, Rodgers, Geracaris, Harris Nays: Suffredin, Davis, Kelly A8 Resolution 55-R-25, Authorizing the City Manager to Submit a Grant Application for Funding through the Tennis Venue Services Grant Program Staff recommended approval of Resolution 55-R-25, authorizing the City Manager to submit a Grant Application for Funding through the Tennis Venue Services Grant Program. This application for a Category II Tennis Venue Services (TVS) grant from the United States Tennis Association (USTA) will help fund the resurfacing of courts at Leahy and Ackerman Parks. If the City receives the grant, up to $48,000 in 2025 Project Bonds will be offset by the grant. Approved on Consent Agenda for Action A9 Resolution 56-R-25 Approval of Contract Award to Euna Solutions for Citywide Cashiering Services (RFP 24-63) Staff requested that the City Council approve Resolution 56-R-25, authorizing an agreement with Euna Solutions (363 W. Erie St., Unit 7, Chicago, IL 60654) for city-wide cashiering services in the amount of $74,000, and to accept the transaction fees outlined in the attached fee schedule. Funding will be provided from the General Fund (Account 100.15.1560.64545). The City budgeted $100,000 for cashiering services in this account. Approved on Consent Agenda for Action Page 5 ACTIONS June 9, 2025 A10 Resolution 57-R-25, Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Street Patching, Pavement Markings, Crack Sealing & Pavement Rejuvenation of Various Evanston Streets in the Amount of $970,000 Staff recommended City Council adoption of Resolution 57-R-25, authorizing the City Clerk to sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for street patching, pavement markings, crack sealing & pavement rejuvenation of various Evanston streets in the amount of $970,000. Funding in the amount of $970,000 will be provided from the Motor Fuel Tax Fund (Account 200.40.5100.65515), which has a FY 2025 budget of $970,000 for these items, all of which are remaining. Approved on Consent Agenda for Action A11 Ordinance 44-O-25, Amending Section 10-11-5(D), Schedule V(D) of the Evanston City Code, “Four-Way Stops” (Four-Way Stops at Ewing Avenue and Harrison Street) Staff recommended adoption of Ordinance 44-O-25, Amending Section 10-11-5(D), Schedule V(D) of the Evanston City Code, “Four-Way Stops” (Four-Way Stops at Ewing Avenue and Harrison Street). This would establish a four-way stop control at the intersection of Ewing Avenue and Harrison Street. Councilmember Suffredin requests suspension of the rules for Introduction and Action at the June 09, 2025, City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2025 budget of $68,000 and a remaining balance of $57,673. Approved for Introduction and Action 9-0 Ayes: Burns, Suffredin, Davis, Rodgers, Geracaris, Harris, Iles, Nieuwsma, Kelly Nays: PD1 Vacation Rental License for 1813 Lincoln Street City staff requested review and action on a Vacation Rental License application for the property located at 1813 Lincoln Street. The application meets the standards listed in Title 5, Chapter 9, of the City code for license approval. Approved on Consent Agenda for Action Page 6 ACTIONS June 9, 2025 PD2 Vacation Rental License for 2222 Grey Avenue City staff requested review and action on a Vacation Rental License application for the property located at 2222 Grey Avenue. The application meets the standards listed in Title 5, Chapter 9, of the City code for license approval. Failed in Committee HS1 Resolution 52-R-25 Approval of an Honorary Street Name Sign Designation Staff recommended that the City Council adopt Resolution 52-R-25, designating that portion of Simpson Street between Ashland Avenue and Green Bay Road with the Honorary Street Name Sign, “Rev. Mont’e L.G. Dillard Sr. Way”. Funds for the honorary street name sign program are budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials fund (Account 100.40.4520.65115), which has a fiscal year budget of $68,000 and a year-to-date balance of $57,672.99. The approximate cost to create the street name signs is $200. Approved on Consent Agenda for Action HS2 Ordinance 43-O-25, Health Data Protection Ordinance Staff recommended that the Human Services Committee approve Ordinance 43-O-25, the Health Data Protection Ordinance. Approved on Consent Agenda for Introduction HS3 Ordinance 42-O-25, Opting the Evanston School Districts Out of the Cook County Paid Leave Ordinance Councilmember Harris recommended that the Human Services Committee approve Ordinance 42-O-25, Opting the Evanston School Districts Out of the Cook County Paid Leave Ordinance. The ordinance's approval will be presented to the City Council for consideration. Approved on Consent Agenda for Action Page 7 ACTIONS June 9, 2025 ED1 Financial Assistance Up To $82,510 to Free Flow Kitchen for TIF Eligible Leasehold Improvements Staff recommended the approval of Financial Assistance Totaling $82,510 to Free Flow Kitchen for TIF Eligible Leasehold Improvements Five Fifths TIF G/L # 365.99.5900.65515. As of March 2025 (the latest financial report), the fund balance was $1.3 million. The TIF is projected to have a balance of $136,000 at year's end. Approved for Action as Amended 6-3 Ayes: Burns, Rodgers, Geracaris, Harris, Iles, Nieuwsma, Nays: Suffredin, Davis, Kelly FB1 Ordinance 40-O-25 Authorizing the City Manager to Amend the Total Fiscal Year 2024 Budget Staff recommended the adoption of Ordinance 40-O-25, authorizing the City Manager to amend the total Fiscal Year 2024 Budget by $38,495,211, from $438,416,120 (including pension funds) to a new total of $399,920,909. Approved for Action as Amended 8-1 Ayes: Burns, Rodgers, Geracaris, Harris, Iles, Nieuwsma, Suffredin, Davis, Nays: Kelly Page 8 ACTIONS June 9, 2025 AP1 Approval of Appointments to Boards, Commissions, and Committees The Mayor Recommended that the City Council approve the following appointments: Appointment: Environment Board: 3-year term ● Gennifer Geer Library Board: 3-year term ● Arikpo Dada (reappointment) ● Jean Keleher ● Victoria Shire Approved on Consent Agenda for Action P1 Executive Session 5 ILCS 120/2(c)(2) Section 11 to discuss Litigation Approved 9-0