HomeMy WebLinkAboutResolution 33-R-25 Authorizing the City Manager to Enter into a Grant Agreement with the Illinois Environmental Protection Agency for Electric Vehicle
4/14/2025
33-R-25
A RESOLUTION
Authorizing the City Manager to Enter into a Grant Agreement with
the Illinois Environmental Protection Agency for Electric Vehicle
Charging Infrastructure
WHEREAS, the Evanston City Council has committed to expanding the
public electric vehicle (EV) charging network by accepting and placing on file the 2018
Climate Action & Resilience Plan (CARP) and the 2023 and 2024 Annual CARP
Action Agendas, which also reflect community feedback that more EV charging
infrastructure is needed; and
WHEREAS, on September 23, 2024 the City Council passed Ordinance
69-O-24, which amended City Code Section 10 -11-12 "Parking Meter Zones," to begin
charging a $0.25 per kilowatt -hour fee for EV charging to continue to grow the EV
charging network; and
WHEREAS, the Illinois Environmental Protection Agency (“IEPA”) issued
a funding opportunity on March 22, 2024 called the “Climate and Equitable Jobs Act
(CEJA) EV Charging Round 2” grant totaling $44,000,000; and
WHEREAS, the City of Evanston was awarded $150,000 for up to 80%
of eligible costs to expand EV charging opportunities in the City by installing a total of
30 charging ports; 10 each at the Evanston Public Library, Levy Senior Center, and
the Dr. Jorge and Luz Maria Prieto Community Center; and
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33-R-25
WHEREAS, the City’s 2025 Capital Improvements Plan includes
$350,000 for the “construction and installation of public electric vehicle (EV) charging
stations at designated locations throughout the City” to serve as the required 20%
match the awarded gran t funds; and
WHEREAS, the City Council finds it in the City’s best interests to support
green infrastructure and seek grant funding to assist in the increased cost associated
with such projects.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are incorporated herein by reference
as though fully restated.
SECTION 2: the City Manager is authorized to enter into a grant
agreement with the Illinois Environmental Protection Agen cy under a funding
opportunity announced on March 22, 2024 called the “Climate and Equitable Jobs Act
(CEJA) EV Charging Round 2” for grant funding totaling $150,000 for up to 80% of
eligible costs to expand EV charging opportunities in the City of Evanston , attached
hereto and incorporated herein by reference as Exhibit A.
SECTION 3: That this Resolution 33-R-25 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
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33-R-25
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2025
Approved as to form:
_______________________________
Alexandra B. Ruggie, Corporation
Counsel
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33-R-25
Exhibit A
Grant Agreement
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Agreement No. 25-3234-53450
GRANT AGREEMENT
BETWEEN
THE STATE OF ILLINOIS, ENVIRONMENTAL PROTECTION AGENCY
CITY OF EVANSTON
AND
______________________________________________________________________________________________________________
The parties to this Grant Agreement (Agreement) are the State of Illinois (State), acting through the undersigned agency
and CITY OF EVANSTON (Grantee)
(collectively, the "Parties" and individually, a "Party"). The Agreement, consisting of the signature page, the parts listed
below, and any additional exhibits or attachments referenced in this Agreement, constitute the entire agreement between the
Parties. No promises, terms, or conditions not recited, incorporated or referenced herein, including prior agreements or oral
discussions, are binding upon either Grantee or Grantor.
PART ONE - The Uniform Terms
DefinitionsArticle I
Award InformationArticle II
Grantee Certifications and RepresentationsArticle III
Payment RequirementsArticle IV
Scope of Award Activities/Purpose of AwardArticle V
BudgetArticle VI
Allowable CostsArticle VII
Article V LobbyingIII
Maintenance and Accessibility of Records; MonitoringArticle IX
Financial Reporting RequirementsArticle X
Performance Reporting RequirementsArticle XI
Audit RequirementsArticle XII
Termination; Suspension; Non-complianceArticle XIII
Subcontracts/SubawardsArticle XIV
Notice of ChangeArticle XV
Structural Reorganization and Reconstitution of Board MembershipArticle XVI
Conflict of InterestArticle XVII
Equipment or PropertyArticle XVIII
Promotional Materials; Prior NotificationArticle XIX
InsuranceArticle XX
Lawsuits and IndemnificationArticle XXI
MiscellaneousArticle XXII
Project DescriptionExhibit A
Deliverables or MilestonesExhibit B
Contact InformationExhibit C
Performance Measures and StandardsExhibit D
Specific ConditionsExhibit E
PART TWO - Grantor-Specific Terms
PART THREE - Project-Specific Terms
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No. 25-3234-53450
The Parties or their duly authorized representatives hereby execute this Agreement.
Printed Title:Chief Financial Officer
Printed Name:Jacob Poeschel
Date:
Signature of Designee
By:
By:
Email:
Printed Title:
Printed Name:
Date:
Signature of Authorized Representative
City of Evanston
By:
Signature of Second Grantor Approver, if applicable
Date:
Printed Name:
Printed Title:
Second Grantor Approver
By:
Signature of Second Grantee Approver, if applicable
Date:
Printed Name:
Printed Title:
Email:
Second Grantee Approver
(optional at Grantee's discretion)
By:
Signature of Third Grantor Approver, if applicable
Date:
Printed Name:
Printed Title:
Third Grantor Approver
By:
Illinois Environmental Protection Agency
By:
Signature of Fourth Grantor Approver, if applicable
Date:
Printed Name:
Printed Title:
Fourth Grantor Approver
Signature of James Jennings , Title Acting Director
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No. 25-3234-53450
PART ONE - THE UNIFORM TERMS
ARTICLE I
DEFINITIONS
1.1. Definitions. Capitalized words andphrases used in this Agreement have the meanings stated in 2
CFR 200.1 unless otherwise stated below.
"Allowable Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
"Award” has the same meaning as in 44 Ill. Admin. Code 7000.30.
"Budget” has the same meaning as in 44 Ill. Admin. Code 7000.30.
"Catalog of State Financial Assistance” or “CSFA” has the same meaning as in 44 Ill. Admin. Code 7000.30.
"Close-out Report” means a report from the Grantee allowing Grantor to determine whether all
applicable administrative actions and required work have been completed, and therefore closeout actions can
commence.
“Conflict of Interest” has the same meaning as in 44 Ill. Admin. Code 7000.30.
"Cooperative Research and Development Agreement" has the same meaning as in 15 USC 3710a.
“Direct Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Financial Assistance” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“GATU” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Grant Agreement” has the same meaning as in 44 Ill. Admin. Code 7000.30.
"Grantee Compliance Enforcement System" has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Grant Funds” means the Financial Assistance made available to Grantee through this Agreement.
“Grantee Portal” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Indirect Costs” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Indirect Cost Rate” means a device for determining in a reasonable manner the proportion of Indirect Costs each
Program should bear. It is a ratio (expressed as a percentage) of the Indirect Costs to a Direct Cost base. If reimbursement
of Indirect Costs is allowable under an Award, Grantor will not reimburse those Indirect Costs unless Grantee has
established an Indirect Cost Rate covering the applicable activities and period of time, unless Indirect Costs are reimbursed
at a fixed rate.
“Indirect Cost Rate Proposal” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Obligations” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Period of Performance” has the same meaning as in 44 Ill. Admin. Code 7000.30.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No. 25-3234-53450
“Prior Approval” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Profit” means an entity's total revenue less its operating expenses, interest paid, depreciation, and taxes. “Profit” is
synonymous with the term “net revenue.”
“Program” means the services to be provided pursuant to this Agreement. "Program" is used interchangeably with
"Project."
“Program Costs” means all Allowable Costs incurred by Grantee and the value of the contributions made by third
parties in accomplishing the objectives of the Award during the Term of this Agreement.
“Related Parties” has the meaning set forth in Financial Accounting Standards Board (FASB) Accounting Standards
Codification (ASC) 850-10-20.
“SAM” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“State-issued Award” means the assistance that a grantee receives directly from a State agency. The funding
source of the State-issued Award can be federal pass-through, State or a combination thereof. "State-issued Award" does
not include the following:
· contracts issued pursuant to the Illinois Procurement Code that a State agency uses to buy goods or services from a
contractor or a contract to operate State government-owned, contractor-operated facilities;
· agreements that meet the definition of "contract" under 2 CFR 200.1 and 2 CFR 200.331, which a State agency uses
to procure goods or services but are exempt from the Illinois Procurement Code due to an exemption listed under 30
ILCS 500/1-10, or pursuant to a disaster proclamation, executive order, or any other exemption permitted by law;
amounts received for services rendered to an individual;·
Cooperative Research and Development Agreements;·
an agreement that provides only direct cash assistance to an individual;·
a subsidy;·
a loan;·
a loan guarantee; or·
insurance.·
“Illinois Stop Payment List” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Unallowable Cost” has the same meaning as in 44 Ill. Admin. Code 7000.30.
“Unique Entity Identifier” or “UEI” has the same meaning as in 44 Ill. Admin. Code 7000.30.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No. 25-3234-53450
ARTICLE II
AWARD INFORMATION
Term. This Agreement is effective on2.1.3/22/24 and expires on 6/30/2030
(the Term), unless terminated pursuant to this Agreement.
Amount of Agreement. Grant Funds (check one)2.2.must not exceed or are estimated to be
$150,000.00 , of which $0.00 are federal funds. Grantee accepts Grantor's payment as specified
in this ARTICLE.
2.3. Payment. Payment will be made as follows (see additional payment requirements in ARTICLE IV;
additional payment provisions specific to this Award may be included in PART TWO or PART THREE):
The Grantor shall reimburse the Grantee up to $150,000.00 after completion of the project as follows: the Grantor shall
reimburse the Grantee up to 80 percent of the actual, eligible costs incurred for the purchase and installation of new,
commercial-grade vehicle charging equipment units at the charging station locations as described in Exhibit A, inclusive of
the eligible costs for related eligible items as listed below under this Agreement. The Grantee shall install the type of
chargers, whether Level 2 or Level 3, that it proposed in its application unless the Grantee has written permission from the
Grantor to change the type of chargers.
TOTAL ELIGIBLE PROJECT COST ESTIMATE: $241,395.00
Grantor Share of Charging Equipment and related eligible items: Up to $150,000.00 for up to 80% of eligible costs
Grantee Share of Charging Equipment and related eligible items: $91,395.00 for a minimum of 20% of eligible costs
The following project-related components are eligible for reimbursement:
• New commercial grade Level 2 or Level 3 (Direct Current Fast Charging or DCFC) electric vehicle chargers, including
network hardware and software
• Utility equipment interconnections and upgrades, such as transformers and utility extensions, conduit,cable/wiring, and
electrical service box disconnects
• Necessary concrete or paved asphalt addition or replacement at the parking spaces where there is currently none, or the
existing spaces are in poor condition
• Signage and lighting at the charging station location
• Items installed for collision protection such as: bollards, wheel stops, curb protection, or wall-mounted barriers
• Paint striping and stenciling of the charging station location parking spaces
• Charging station installation labor (electrical, trenching, etc.)
• Project-related build-at-risk or pre-award costs incurred post-publication of this NOFO that are eligible costs and are
directly in anticipation of receiving an award, where such costs are necessary for efficient and timely performance of the
project. Such costs are allowable only to the extent that they would have been allowable if incurred after the date of an
award.
In reference to Part One, Article IV, paragraph 4.8, the Grantor shall reimburse the Grantee for approved, eligible costs
following completion of the project, as described in Exhibits A and B, and the Grantor's approval of the Grantee’s
Reimbursement Request. The Grantee shall submit a Reimbursement Request to the Grantor in accordance with Exhibit E.
Unless otherwise agreed by the Grantor, a request seeking reimbursement of eligible project costs must be received no later
than one month after all of the charging equipment covered under this Agreement is operational and site preparation is
complete, or by the end of the period of performance, whichever occurs first, as specified in Exhibit B. After the Grantor
approves the Grantee’s Request for Reimbursement, the Grantor shall reimburse the Grantee.
As part of any Reimbursement Request under this Agreement, the Grantee shall report to the Grantor whether the Grantee
purchased any products or services funded under this Agreement from a Disadvantaged Business Enterprise firm, as
certified through the Illinois United Certification Program/Directory. The Grantee shall also report which gender/ethnic
group(s) the firm’s majority owner reported in its Disadvantaged Business Enterprise application through the Illinois United
Certification Program/Directory.
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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Agreement No. 25-3234-53450
Unless otherwise agreed to in writing, the Grantor shall only release one reimbursement payment for this Agreement and it
shall occur after all of the charging equipment covered under this Agreement is operational and site preparation is complete.
If the Grantee is unable to complete all locations required under this Agreement, the Grantee may submit a Reimbursement
Request for as many locations as the Grantee has completed and are operational. Under such a scenario, the Grantee loses
the ability to request reimbursement for the additional location(s) that were not included in the initial Reimbursement
Request.
With written permission from the Grantor, the Grantee may use federal, state, or local funding as part or all of its mandatory
cost share provided such other funding source does not place a restriction on this. The Grantor shall not provide permission
to use funding provided by the Grantor's Driving a Cleaner Illinois - Volkswagen program or the National Electric Vehicle
Infrastructure program, as administered by the Illinois Department of Transportation.
The Grantee shall not combine funding from this Agreement with other funding sources such that the Grantee receives in
excess of 100 percent funding for the project. The Grantee may not use Grantor funds to satisfy obligations that are
mandated or required under federal law or regulation or by any court, consent order, decree, or agreement of any kind.
Award Identification Numbers. If applicable, the Federal Award Identification Number (FAIN) is2.4.N/A
, the federal awarding agency is N/A
, the Federal Award date is N/A . If applicable, the Assistance Listing Program Title is
N/A
and Assistance Listing Number is
N/A . The Catalog of State Financial Assistance (CFSA) Number is
532-10-3234 and the CSFA Name is
Driving a Cleaner Illinois - CEJA EV Charging .
If applicable, the State Award Identification Number (SAIN) is 3234-53450 .
ARTICLE III
GRANTEE CERTIFICATIONS AND REPRESENTATIONS
Registration Certification. Grantee certifies that: (i) it is registered with SAM and3.1.
XKVUMPN8PBN1 is Grantee's correct UEI; (ii) it is in good standing with the Illinois Secretary of State, if
applicable; and (iii) Grantee has successfully completed the annual registration and prequalification through the
Grantee Portal.
Grantee must remain current with these registrations and requirements. If Grantee's status with regard to any of these
requirements changes, or the certifications made in and information provided in the uniform grant application changes,
Grantee must notify Grantor in accordance with ARTICLE XV.
3.2. Tax Identification Certification. Grantee certifies that: 366005870 is Grantee's correct
federal employer identification number (FEIN) or Social Security Number. Grantee further certifies, if applicable:
(a) that Grantee is not subject to backup withholding because (i) Grantee is exempt from backup withholding, or (ii) Grantee
has not been notified by the Internal Revenue Service (IRS) that Grantee is subject to backup withholding as a result of a
failure to report all interest or dividends, or (iii) the IRS has notified Grantee that Grantee is no longer subject to backup
withholding; and (b) Grantee is a U.S. citizen or other U.S. person.
Grantee is doing business as a (check one):
State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Agreement No. 25-3234-53450
Individual
Sole Proprietorship
Partnership
Corporation (includes Not For Profit)
Medical Corporation
Governmental Unit
Estate or Trust
Pharmacy-Non-Corporate
Pharmacy/Funeral Home/Cemetery Corp.
Tax Exempt
Limited Liability Company (select applicable
tax classification)
P = partnership
C = corporation
If Grantee has not received a payment from the State of Illinois in the last two years, Grantee must submit a W-9 tax form
with this Agreement.
3.3. Compliance with Uniform Grant Rules. Grantee certifies that it must adhere to the applicable Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, which are published in Title 2,
Part 200 of the Code of Federal Regulations (2 CFR Part 200) and are incorporated herein by reference. 44 Ill. Admin.
Code 7000.40(c)(1)(A). The requirements of 2 CFR Part 200 apply to the Grant Funds awarded through this Agreement,
regardless of whether the original source of the funds is State or federal, unless an exception is noted in federal or State
statutes or regulations. 30 ILCS 708/5(b).
3.4. Representations and Use of Funds. Grantee certifies under oath that (1) all representations made in this
Agreement are true and correct and (2) all Grant Funds awarded pursuant to this Agreement must be used only for the
purpose(s) described herein. Grantee acknowledges that the Award is made solely upon this certification and that any false
statements, misrepresentations, or material omissions will be the basis for immediate termination of this Agreement and
repayment of all Grant Funds.
3.5. Specific Certifications. Grantee is responsible for compliance with the enumerated certifications in this
Paragraph to the extent that the certifications apply to Grantee.
(a) Bribery. Grantee certifies that it has not been convicted of bribery or attempting to bribe an officer
or employee of the State of Illinois, nor made an admission of guilt of such conduct which is a matter of record.
(b) Bid Rigging. Grantee certifies that it has not been barred from contracting with a unit of State or
local government as a result of a violation of Paragraph 33E-3 or 33E-4 of the Criminal Code of 2012 (720 ILCS
5/33E-3 or 720 ILCS 5/33E-4, respectively).
(c) Debt to State. Grantee certifies that neither it, nor its affiliate(s), is/are barred from receiving an
Award because Grantee, or its affiliate(s), is/are delinquent in the payment of any debt to the State, unless Grantee,
or its affiliate(s), has/have entered into a deferred payment plan to pay off the debt.
(d) International Boycott. Grantee certifies that neither it nor any substantially owned affiliated
company is participating or will participate in an international boycott in violation of the provision of the Anti-Boycott
Act of 2018, Part II of the Export Control Reform Act of 2018 (50 USC 4841 through 4843), and the anti-boycott
provisions set forth in Part 760 of the federal Export Administration Regulations (15 CFR Parts 730 through 774).
(e) Discriminatory Club Dues or Fees. Grantee certifies that it is not prohibited from receiving an
Award because it pays dues or fees on behalf of its employees or agents, or subsidizes or otherwise reimburses
employees or agents for payment of their dues or fees to any club which unlawfully discriminates (775 ILCS 25/2).
(f) Pro-Children Act. Grantee certifies that it is in compliance with the Pro-Children Act of 2001 in that
it prohibits smoking in any portion of its facility used for the provision of health, day care, early childhood
development services, education or library services to children under the age of eighteen (18) (except such portions
of the facilities which are used for inpatient substance abuse treatment) (20 USC 7181-7184).
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Agreement No. 25-3234-53450
(g) Drug-Free Workplace. If Grantee is not an individual, Grantee certifies it will provide a drug free
workplace pursuant to the Drug Free Workplace Act. 30 ILCS 580/3. If Grantee is an individual and this Agreement
is valued at more than $5,000, Grantee certifies it will not engage in the unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance during the performance of the Agreement. 30 ILCS
580/4. Grantee further certifies that if it is a recipient of federal pass-through funds, it is in compliance with
government-wide requirements for a drug-free workplace as set forth in 41 USC 8103.
(h) Motor Voter Law. Grantee certifies that it is in full compliance with the terms and provisions of the
National Voter Registration Act of 1993 (52 USC 20501 et seq.).
(i) Clean Air Act and Clean Water Act. Grantee certifies that it is in compliance with all applicable
standards, orders or regulations issued pursuant to the Clean Air Act (42 USC 7401 et seq.) and the Federal Water
Pollution Control Act, as amended (33 USC 1251 et seq.).
(j) Debarment. Grantee certifies that it is not debarred, suspended, proposed for debarment or
permanent inclusion on the Illinois Stop Payment List, declared ineligible, or voluntarily excluded from participation
in this Agreement by any federal department or agency (2 CFR 200.205(a)), or by the State (30 ILCS 708/25(6)(G)).
(k) Non-procurement Debarment and Suspension. Grantee certifies that it is in compliance with
Subpart C of 2 CFR Part 180 as supplemented by 2 CFR Part 376, Subpart C.
(l) Health Insurance Portability and Accountability Act. Grantee certifies that it is in compliance
with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) (Public Law No. 104-191, 45 CFR Parts
160, 162 and 164, and the Social Security Act, 42 USC 1320d-2 through 1320d-7), in that it may not use or disclose
protected health information other than as permitted or required by law and agrees to use appropriate safeguards to
prevent use or disclosure of the protected health information. Grantee must maintain, for a minimum of six (6) years,
all protected health information.
(m) Criminal Convictions. Grantee certifies that:
(i) Neither it nor a managerial agent of Grantee (for non-governmental grantees only, this includes
any officer, director or partner of Grantee) has been convicted of a felony under the Sarbanes-Oxley Act of
2002, nor a Class 3 or Class 2 felony under Illinois Securities Law of 1953, or that at least five (5) years
have passed since the date of the conviction; and
(ii) It must disclose to Grantor all violations of criminal law involving fraud, bribery or gratuity
violations potentially affecting this Award. Failure to disclose may result in remedial actions as stated in the
Grant Accountability and Transparency Act. 30 ILCS 708/40. Additionally, if Grantee receives over $10
million in total federal Financial Assistance, during the period of this Award, Grantee must maintain the
currency of information reported to SAM regarding civil, criminal or administrative proceedings as required
by 2 CFR 200.113 and Appendix XII of 2 CFR Part 200, and 30 ILCS 708/40.
(n) Federal Funding Accountability and Transparency Act of 2006 (FFATA). Grantee certifies that it
is in compliance with the terms and requirements of 31 USC 6101 with respect to Federal Awards greater than or
equal to $30,000. A FFATA subaward report must be filed by the end of the month following the month in which the
award was made.
(o) Illinois Works Review Panel. For Awards made for public works projects, as defined in the Illinois
Works Jobs Program Act, Grantee certifies that it and any contractor(s) or subcontractor(s) that performs work using
funds from this Award, must, upon reasonable notice, appear before and respond to requests for information from
the Illinois Works Review Panel. 30 ILCS 559/20-25(d).
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Agreement No. 25-3234-53450
(p) Anti-Discrimination. Grantee certifies that its employees and subcontractors under subcontract
made pursuant to this Agreement, must comply with all applicable provisions of State and federal laws and
regulations pertaining to nondiscrimination, sexual harassment and equal employment opportunity including, but not
limited to: Illinois Human Rights Act (775 ILCS 5/1-101 et seq.), including, without limitation, 44 Ill. Admin. Code 750-
Appendix A, which is incorporated herein; Public Works Employment Discrimination Act (775 ILCS 10/1 et seq.);
Civil Rights Act of 1964 (as amended) (42 USC 2000a - 2000h-6); Section 504 of the Rehabilitation Act of 1973 (29
USC 794); Americans with Disabilities Act of 1990 (as amended) (42 USC 12101 et seq.); and the Age
Discrimination Act of 1975 (42 USC 6101 et seq.).
(q) Internal Revenue Code and Illinois Income Tax Act. Grantee certifies that it complies with all
provisions of the federal Internal Revenue Code (26 USC 1), the Illinois Income Tax Act (35 ILCS 5), and all
regulations and rules promulgated thereunder, including withholding provisions and timely deposits of employee
taxes and unemployment insurance taxes.
ARTICLE IV
PAYMENT REQUIREMENTS
4.1. Availability of Appropriation; Sufficiency of Funds. This Agreement is contingent upon and subject to the
availability of sufficient funds. Grantor may terminate or suspend this Agreement, in whole or in part, without penalty or
further payment being required, if (i) sufficient funds for this Agreement have not been appropriated or otherwise made
available to Grantor by the State or the federal funding source, (ii) the Governor or Grantor reserves funds, or (iii) the
Governor or Grantor determines that funds will not or may not be available for payment. Grantor must provide notice, in
writing, to Grantee of any such funding failure and its election to terminate or suspend this Agreement as soon as
practicable. Any suspension or termination pursuant to this Paragraph will be effective upon the date of the written notice
unless otherwise indicated.
4.2. Pre-Award Costs. Pre-award costs are not permitted unless specifically authorized by Grantor in Exhibit A,
PART TWO or PART THREE of this Agreement. If they are authorized, pre-award costs must be charged to the initial
Budget Period of the Award, unless otherwise specified by Grantor. 2 CFR 200.458.
4.3. Return of Grant Funds. Grantee must liquidate all Obligations incurred under the Award within forty-five (45)
days of the end of the Period of Performance, or in the case of capital improvement Awards, within forty-five (45) days of
the end of the time period the Grant Funds are available for expenditure or obligation, unless Grantor permits a longer
period in PART TWO OR PART THREE. Grantee must return to Grantor within forty-five (45) days of the end of the
applicable time period as set forth in this Paragraph all remaining Grant Funds that are not expended or legally obligated.
4.4. Cash Management Improvement Act of 1990. Unless notified otherwise in PART TWO or PART THREE,
Grantee must manage federal funds received under this Agreement in accordance with the Cash Management
Improvement Act of 1990 (31 USC 6501 et seq.) and any other applicable federal laws or regulations. 2 CFR 200.305; 44
Ill. Admin. Code 7000.120.
4.5. Payments to Third Parties. Grantor will have no liability to Grantee when Grantor acts in good faith to
redirect all or a portion of any Grantee payment to a third party. Grantor will be deemed to have acted in good faith when it is
in possession of information that indicates Grantee authorized Grantor to intercept or redirect payments to a third party or
when so ordered by a court of competent jurisdiction.
4.6. Modifications to Estimated Amount. If the Agreement amount is established on an estimated basis, then it
may be increased by mutual agreement at any time during the Term. Grantor may decrease the estimated amount of this
Agreement at any time during the Term if (i) Grantor believes Grantee will not use the funds during the Term, (ii) Grantor
believes Grantee has used Grant Funds in a manner that was not authorized by this Agreement, (iii) sufficient funds for this
Agreement have not been appropriated or otherwise made available to Grantor by the State or the federal funding source,
(iv) the Governor or Grantor reserves funds, or (v) the Governor or Grantor determines that funds will or may not be
available for payment. Grantee will be notified, in writing, of any adjustment of the estimated amount of this Agreement. In
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Agreement No. 25-3234-53450
the event of such reduction, services provided by Grantee under Exhibit A may be reduced accordingly. Grantor must pay
Grantee for work satisfactorily performed prior to the date of the notice regarding adjustment. 2 CFR 200.308.
4.7. Interest.
(a) All interest earned on Grant Funds held by a Grantee will be treated in accordance with 2 CFR
200.305(b)(9), unless otherwise provided in PART TWO or PART THREE. Grantee must remit annually any
amount due in accordance with 2 CFR 200.305(b)(9) or to Grantor, as applicable.
(b) Grant Funds must be placed in an insured account, whenever possible, that bears interest, unless
exempted under 2 CFR 200.305(b)(8).
4.8. Timely Billing Required. Grantee must submit any payment request to Grantor within fifteen (15) days of the
end of the quarter, unless another billing schedule is specified in ARTICLE II, PART TWO, or PART THREE. Failure to
submit such payment request timely will render the amounts billed Unallowable Costs which Grantor cannot reimburse. In
the event that Grantee is unable, for good cause, to submit its payment request timely, Grantee shall timely notify Grantor
and may request an extension of time to submit the payment request. Grantor's approval of Grantee's request for an
extension shall not be unreasonably withheld.
4.9. Certification. Pursuant to 2 CFR 200.415, each invoice and report submitted by Grantee (or subrecipient)
must contain the following certification by an official authorized to legally bind Grantee (or subrecipient):
By signing this report [or payment request or both], I certify to the best of my knowledge and
belief that the report [or payment request] is true, complete, and accurate; that the
expenditures, disbursements and cash receipts are for the purposes and objectives set forth
in the terms and conditions of the State or federal pass-through award; and that supporting
documentation has been submitted as required by the grant agreement. I acknowledge that
approval for any other expenditure described herein is considered conditional subject to
further review and verification in accordance with the monitoring and records retention
provisions of the grant agreement. I am aware that any false, fictitious, or fraudulent
information, or the omission of any material fact, may subject me to criminal, civil or
administrative penalties for fraud, false statements, false claims or otherwise (U.S. Code
Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812; 30 ILCS 708/120).
ARTICLE V
SCOPE OF AWARD ACTIVITIES/PURPOSE OF AWARD
5.1. Scope of Award Activities/Purpose of Award. Grantee must perform as described in this Agreement,
including as described in Exhibit A (Project Description), Exhibit B (Deliverables or Milestones), and Exhibit D
(Performance Measures and Standards), as applicable. Grantee must further comply with all terms and conditions set forth
in the Notice of State Award (44 Ill. Admin. Code 7000.360) which is incorporated herein by reference. All Grantor-specific
provisions and programmatic reporting required under this Agreement are described in PART TWO (Grantor-Specific
Terms). All Project-specific provisions and reporting required under this Agreement are described in PART THREE
(Project-Specific Terms).
5.2. Scope Revisions. Grantee must obtain Prior Approval from Grantor whenever a scope revision is necessary
for one or more of the reasons enumerated in 44 Ill. Admin. Code 7000.370(b)(2). All requests for scope revisions that
require Grantor approval must be signed by Grantee's authorized representative and submitted to Grantor for approval.
Expenditure of funds under a requested revision is prohibited and will not be reimbursed if expended before Grantor gives
written approval. 2 CFR 200.308.
5.3. Specific Conditions. If applicable, specific conditions required after a risk assessment are included in
Exhibit E. Grantee must adhere to the specific conditions listed therein. 44 Ill. Admin. Code 7000.340(e).
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ARTICLE VI
BUDGET
6.1. Budget. The Budget submitted by Grantee at application, or a revised Budget subsequently submitted and
approved by Grantor, is considered final and is incorporated herein by reference.
6.2. Budget Revisions. Grantee must obtain Prior Approval, whether mandated or discretionary, from Grantor
whenever a Budget revision, is necessary for one or more of the reasons enumerated in 44 Ill. Admin. Code 7000.370(b).
All requests for Budget revisions that require Grantor approval must be signed by Grantee's authorized representative and
submitted to Grantor for approval. Expenditure of funds under a requested revision is prohibited and will not be reimbursed
if expended before Grantor gives written approval.
6.3. Notification. Within thirty (30) calendar days from the date of receipt of the request for Budget revisions,
Grantor will review the request and notify Grantee whether the Budget revision has been approved, denied, or the date
upon which a decision will be reached. 44 Ill. Admin. Code 7000.370(b)(7).
ARTICLE VII
ALLOWABLE COSTS
7.1. Allowability of Costs; Cost Allocation Methods. The allowability of costs and cost allocation methods for work
performed under this Agreement will be determined in accordance with 2 CFR Part 200 Subpart E and Appendices III, IV,
V, and VII.
7.2. Indirect Cost Rate Submission.
(a) All grantees, except for Local Education Agencies (as defined in 34 CFR 77.1), must make an
Indirect Cost Rate election in the Grantee Portal, even grantees that do not charge or expect to charge Indirect
Costs. 44 Ill. Admin. Code 7000.420(e).
(i) Waived and de minimis Indirect Cost Rate elections will remain in effect until Grantee elects
a different option.
(b) Grantee must submit an Indirect Cost Rate Proposal in accordance with federal and State
regulations, in a format prescribed by Grantor. For grantees who have never negotiated an Indirect Cost Rate
before, the Indirect Cost Rate Proposal must be submitted for approval no later than three months after the effective
date of the Award. For grantees who have previously negotiated an Indirect Cost Rate, the Indirect Cost Rate
Proposal must be submitted for approval within 180 days of Grantee's fiscal year end, as dictated in the applicable
appendices, such as:
(i) Appendix VII to 2 CFR Part 200 governs Indirect Cost Rate Proposals for state and Local
Governments and Indian Tribes,
(ii) Appendix III to 2 CFR Part 200 governs Indirect Cost Rate Proposals for public and private
institutions of higher education,
(iii) Appendix IV to 2 CFR Part 200 governs Indirect (F&A) Costs Identification and Assignment,
and Rate Determination for Nonprofit Organizations, and
(iv) Appendix V to 2 CFR Part 200 governs state/Local Governmentwide Central Service Cost
Allocation Plans.
(c) A grantee who has a current, applicable rate negotiated by a cognizant federal agency must provide
to Grantor a copy of its Indirect Cost Rate acceptance letter from the federal government and a copy of all
documentation regarding the allocation methodology for costs used to negotiate that rate, e.g., without limitation, the
cost policy statement or disclosure narrative statement. Grantor will accept that Indirect Cost Rate, up to any
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statutory, rule-based or programmatic limit.
(d) A grantee who does not have a current negotiated rate, may elect to charge the de minimis rate as
set forth in CFR 200.414(f), which may be used indefinitely. No documentation is required to justify the de minimis
Indirect Cost Rate. 2 CFR 200.414(f).
7.3. Transfer of Costs. Cost transfers between Grants, whether as a means to compensate for cost overruns or
for other reasons, are unallowable. 2 CFR 200.451.
7.4. Commercial Organization Cost Principles. The federal cost principles and procedures for cost analysis and
the determination, negotiation and allowance of costs that apply to commercial organizations are set forth in 48 CFR Part
31.
7.5. Financial Management Standards. The financial management systems of Grantee must meet the following
standards:
(a) Accounting System. Grantee organizations must have an accounting system that provides
accurate, current, and complete disclosure of all financial transactions related to each state- and federally-funded
Program. Accounting records must contain information pertaining to State and federal pass-through awards,
authorizations, Obligations, unobligated balances, assets, outlays, and income. These records must be maintained
on a current basis and balanced at least quarterly. Cash contributions to the Program from third parties must be
accounted for in the general ledger with other Grant Funds. Third party in-kind (non-cash) contributions are not
required to be recorded in the general ledger, but must be under accounting control, possibly through the use of a
memorandum ledger. To comply with 2 CFR 200.305(b)(7)(i) and 30 ILCS 708/97, Grantee must use reasonable
efforts to ensure that funding streams are delineated within Grantee's accounting system. 2 CFR 200.302.
(b) Source Documentation. Accounting records must be supported by such source documentation as
canceled checks, bank statements, invoices, paid bills, donor letters, time and attendance records, activity reports,
travel reports, contractual and consultant agreements, and subaward documentation. All supporting documentation
must be clearly identified with the Award and general ledger accounts which are to be charged or credited.
(i) The documentation standards for salary charges to Grants are prescribed by 2 CFR
200.430, and in the cost principles applicable to the Grantee's organization.
(ii) If records do not meet the standards in 2 CFR 200.430, then Grantor may notify Grantee in
PART TWO, PART THREE or Exhibit E of the requirement to submit personnel activity reports. 2 CFR
200.430(i)(8). Personnel activity reports must account on an after-the-fact basis for one hundred percent
(100%) of the employee's actual time, separately indicating the time spent on the Award, other grants or
projects, vacation or sick leave, and administrative time, if applicable. The reports must be signed by the
employee, approved by the appropriate official, and coincide with a pay period. These time records must be
used to record the distribution of salary costs to the appropriate accounts no less frequently than quarterly.
(iii) Formal agreements with independent contractors, such as consultants, must include a
description of the services to be performed, the period of performance, the fee and method of payment, an
itemization of travel and other costs which are chargeable to the agreement, and the signatures of both the
contractor and an appropriate official of Grantee.
(iv) If third party in-kind (non-cash) contributions are used for Award purposes, the valuation of
these contributions must be supported with adequate documentation.
(c) Internal Control. Grantee must maintain effective control and accountability for all cash, real and
personal property, and other assets. Grantee must adequately safeguard all such property and must provide
assurance that it is used solely for authorized purposes. Grantee must also have systems in place that provide
reasonable assurance that the information is accurate, allowable, and compliant with the terms and conditions of this
Agreement. 2 CFR 200.303.
(d) Budget Control. Grantee must maintain records of expenditures for each Award by the cost
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categories of the approved Budget (including Indirect Costs that are charged to the Award), and actual expenditures
are to be compared with budgeted amounts at least quarterly.
(e) Cash Management. Requests for advance payment must be limited to Grantee's immediate cash
needs. Grantee must have written procedures to minimize the time elapsing between the receipt and the
disbursement of Grant Funds to avoid having excess funds on hand. 2 CFR 200.305.
7.6 Profits. It is not permitted for any person or entity to earn a Profit from an Award. See, e.g., 2 CFR
200.400(g); see also 30 ILCS 708/60(a)(7).
7.7. Management of Program Income. Grantee is encouraged to earn income to defray Program Costs where
appropriate, subject to 2 CFR 200.307.
ARTICLE VIII
LOBBYING
8.1. Improper Influence. Grantee certifies that it will not use and has not used Grant Funds to influence or
attempt to influence an officer or employee of any government agency or a member or employee of the State or federal
legislature in connection with the awarding of any agreement, the making of any grant, the making of any loan, the entering
into of any cooperative agreement, or the extension, continuation, renewal, amendment or modification of any agreement,
grant, loan or cooperative agreement. Additionally, Grantee certifies that it has filed the required certification under the
Byrd Anti-Lobbying Amendment (31 USC 1352), if applicable.
8.2. Federal Form LLL. If any federal funds, other than federally-appropriated funds, were paid or will be paid to
any person for influencing or attempting to influence any of the above persons in connection with this Agreement, the
undersigned must also complete and submit Federal Form LLL, Disclosure of Lobbying Activities Form, in accordance with
its instructions.
8.3. Lobbying Costs. Grantee certifies that it is in compliance with the restrictions on lobbying set forth in 2 CFR
200.450. For any Indirect Costs associated with this Agreement, total lobbying costs must be separately identified in the
Program Budget, and thereafter treated as other Unallowable Costs.
8.4. Procurement Lobbying. Grantee warrants and certifies that it and, to the best of its knowledge, its
subrecipients have complied and will comply with Illinois Executive Order No. 1 (2007) (EO 1-2007). EO 1-2007 generally
prohibits grantees and subcontractors from hiring the then-serving Governor's family members to lobby procurement
activities of the State, or any other unit of government in Illinois including local governments, if that procurement may result
in a contract valued at over $25,000. This prohibition also applies to hiring for that same purpose any former State
employee who had procurement authority at any time during the one-year period preceding the procurement lobbying
activity.
8.5. Subawards. Grantee must include the language of this ARTICLE in the award documents for any
subawards made pursuant to this Award at all tiers. All subrecipients are also subject to certification and disclosure.
Pursuant to Appendix II(I) to 2 CFR Part 200, Grantee must forward all disclosures by contractors regarding this
certification to Grantor.
8.6. Certification. This certification is a material representation of fact upon which reliance was placed to enter
into this transaction and is a prerequisite for this transaction, pursuant to 31 USC 1352. Any person who fails to file the
required certifications will be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such
failure.
ARTICLE IX
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MAINTENANCE AND ACCESSIBILITY OF RECORDS; MONITORING
9.1. Records Retention. Grantee must maintain for three (3) years from the date of submission of the final
expenditure report, adequate books, all financial records and, supporting documents, statistical records, and all other
records pertinent to this Award, adequate to comply with 2 CFR 200.334, unless a different retention period is specified in 2
CFR 200.334, 44 Ill. Admin. Code 7000.430(a) and (b) or PART TWO or PART THREE. If any litigation, claim or audit is
started before the expiration of the retention period, the records must be retained until all litigation, claims or audit
exceptions involving the records have been resolved and final action taken.
9.2. Accessibility of Records. Grantee, in compliance with 2 CFR 200.337 and 44 Ill. Admin. Code 7000.430(f),
must make books, records, related papers, supporting documentation and personnel relevant to this Agreement available to
authorized Grantor representatives, the Illinois Auditor General, Illinois Attorney General, any Executive Inspector General,
Grantor's Inspector General, federal authorities, any person identified in 2 CFR 200.337, and any other person as may be
authorized by Grantor (including auditors), by the State of Illinois or by federal statute. Grantee must cooperate fully in any
such audit or inquiry.
9.3. Failure to Maintain Books and Records. Failure to maintain adequate books, records and supporting
documentation, as described in this ARTICLE, will result in the disallowance of costs for which there is insufficient supporting
documentation and also establishes a presumption in favor of the State for the recovery of any Grant Funds paid by the
State under this Agreement for which adequate books, records and supporting documentation are not available to support
disbursement.
9.4. Monitoring and Access to Information. Grantee must monitor its activities to assure compliance with
applicable state and federal requirements and to assure its performance expectations are being achieved. Grantor will
monitor the activities of Grantee to assure compliance with all requirements including appropriate programmatic rules,
regulations, and guidelines that the Grantor promulgates or implements, and performance expectations of the Award.
Grantee must timely submit all financial and performance reports, and must supply, upon Grantor's request, documents and
information relevant to the Award. Grantor may make site visits as warranted by Program needs. 2 CFR 200.329;
200.332. Additional monitoring requirements may be in PART TWO or PART THREE.
ARTICLE X
FINANCIAL REPORTING REQUIREMENTS
10.1. Required Periodic Financial Reports. Grantee must submit financial reports as requested and in the format
required by Grantor no later than the dues date(s) specified in PART TWO or PART THREE. Grantee must submit
quarterly reports with Grantor describing the expenditure(s) of the funds related thereto, unless more frequent reporting is
required by the Grantee due to the funding source or pursuant to specific award conditions. 2 CFR 200.208. Any report
required by 30 ILCS 708/125 may be detailed in PART TWO or PART THREE.
10.2. Financial Close-out Report.
(a) Grantee must submit a financial Close-out Report, in the format required by Grantor, by the due
date specified in PART TWO or PART THREE, which must be no later than sixty (60) calendar days following the
end of the Period of Performance for this Agreement or Agreement termination. The format of this financial Close-
out Report must follow a format prescribed by Grantor. 2 CFR 200.344; 44 Ill. Admin. Code 7000.440(b).
(b) If an audit or review of Grantee occurs and results in adjustments after Grantee submits a Close-
out Report, Grantee must submit a new financial Close-out Report based on audit adjustments, and immediately
submit a refund to Grantor, if applicable. 2 CFR 200.345; 44 Ill. Admin. Code 7000.450.
10.3. Effect of Failure to Comply. Failure to comply with the reporting requirements in this Agreement may cause
a delay or suspension of funding or require the return of improper payments or Unallowable Costs, and will be considered a
material breach of this Agreement. Grantee's failure to comply with ARTICLE X, ARTICLE XI, or ARTICLE XVII will be
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considered prima facie evidence of a breach and may be admitted as such, without further proof, into evidence in an
administrative proceeding before Grantor, or in any other legal proceeding. Grantee should refer to the State Grantee
Compliance Enforcement System for policy and consequences for failure to comply. 44 Ill. Admin. Code 7000.80.1.1.
ARTICLE XI
PERFORMANCE REPORTING REQUIREMENTS
11.1. Required Periodic Performance Reports. Grantee must submit performance reports as requested and in the
format required by Grantor no later than the due date(s) specified in PART TWO or PART THREE. 44 Ill. Admin. Code
7000.410. Grantee must report to Grantor on the performance measures listed in Exhibit D, PART TWO or PART THREE
at the intervals specified by Grantor, which must be no less frequent than annually and no more frequent than quarterly,
unless otherwise specified in PART TWO, PART THREE, or Exhibit E pursuant to specific award conditions. For certain
construction-related Awards, such reports may be exempted as identified in PART TWO or PART THREE. 2 CFR 200.329.
11.2. Performance Close-out Report. Grantee must submit a performance Close-out Report, in the format
required by Grantor by the due date specified in PART TWO or PART THREE, which must be no later than 60 calendar
days following the end of the Period of Performance or Agreement termination. 2 CFR 200.344; 44 Ill. Admin. Code
7000.440(b).
11.3. Content of Performance Reports. Pursuant to 2 CFR 200.329(b) and (c), all performance reports must relate
the financial data and accomplishments to the performance goals and objectives of this Award and also include the
following: a comparison of actual accomplishments to the objectives of the Award established for the period; where the
accomplishments can be quantified, a computation of the cost and demonstration of cost effective practices (e.g., through
unit cost data); performance trend data and analysis if required; and reasons why established goals were not met, if
appropriate. Additional content and format guidelines for the performance reports will be determined by Grantor contingent
on the Award's statutory, regulatory and administrative requirements, and are included in PART TWO or PART THREE of
this Agreement.
ARTICLE XII
AUDIT REQUIREMENTS
12.1. Audits. Grantee is subject to the audit requirements contained in the Single Audit Act Amendments of 1996
(31 USC 7501-7507), Subpart F of 2 CFR Part 200, and the audit rules and policies set forth by the Governor's Office of
Management and Budget. 30 ILCS 708/65(c); 44 Ill. Admin. Code 7000.90.
12.2. Consolidated Year-End Financial Reports (CYEFR). All grantees must complete and submit a CYEFR
through the Grantee Portal, except those exempted by federal or State statute or regulation, as set forth in PART TWO or
PART THREE. The CYEFR is a required schedule in Grantee's audit report if Grantee is required to complete and submit
an audit report as set forth herein.
(a) Grantee's CYEFR must cover the same period as the audited financial statements, if required, and
must be submitted in accordance with the audit schedule at 44 Ill. Admin. Code 7000.90. If Grantee is not required
to complete audited financial statements, the CYEFR must cover Grantee's fiscal year and must be submitted within
6 months of the Grantee's fiscal year-end.
(b) The CYEFR must include an in relation to opinion from the auditor of the financial statements
included in the audit.
(c) The CYEFR must follow a format prescribed by Grantor.
12.3. Entities That Are Not “For-Profit”.
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(a) This Paragraph applies to Grantees that are not “for-profit” entities.
(b) Single and Program-Specific Audits. If, during its fiscal year, Grantee expends at least the threshold
amount as set out in 2 CFR 200.501(a) in federal Awards (direct federal and federal pass-through awards
combined), Grantee must have a single audit or program-specific audit conducted for that year as required by 2 CFR
200.501 and other applicable sections of Subpart F of 2 CFR Part 200. The audit report packet must be completed
as described in 2 CFR 200.512 (single audit) or 2 CFR 200.507 (program-specific audit), 44 Ill. Admin. Code
7000.90(h)(1) and the current GATA audit manual and submitted to the Federal Audit Clearinghouse, as required by
2 CFR 200.512. The results of peer and external quality control reviews, management letters issued by the auditors
and their respective corrective action plans if significant deficiencies or material weaknesses are identified, and the
CYEFR(s) must be submitted to the Grantee Portal at the same time the audit report packet is submitted to the
Federal Audit Clearinghouse. The due date of all required submissions set forth in this Paragraph is the earlier of (i)
thirty (30) calendar days after receipt of the auditor's report(s) or (ii) nine (9) months after the end of Grantee's audit
period.
(c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than the threshold amount
as set out in 2 CFR 200.501(a) in federal Awards, Grantee is subject to the following audit requirements:
(i) If, during its fiscal year, Grantee expends at least the threshold amount as set out in 44 Ill.
Admin. Code 7000.90(c)(1) in State-issued Awards, Grantee must have a financial statement audit
conducted in accordance with the Generally Accepted Government Auditing Standards (GAGAS). Grantee
may be subject to additional requirements in PART TWO, PART THREE or Exhibit E based on Grantee's
risk profile.
(ii) If, during its fiscal year, Grantee expends less than the threshold amount as set out in 44 Ill.
Admin. Code 7000.90(c)(1) in State-issued Awards, but expends at least the threshold amount as set out in
44 Ill. Admin. Code 7000.90(c)(2) or more in State-issued Awards, Grantee must have a financial statement
audit conducted in accordance with the Generally Accepted Auditing Standards (GAAS).
(iii) If Grantee is a Local Education Agency (as defined in 34 CFR 77.1), Grantee must have a
financial statement audit conducted in accordance with GAGAS, as required by 23 Ill. Admin. Code 100.110,
regardless of the dollar amount of expenditures of State-issued Awards.
(iv) If Grantee does not meet the requirements in subsections 12.3(b) and 12.3(c)(i-iii) but is
required to have a financial statement audit conducted based on other regulatory requirements, Grantee
must submit those audits for review.
(v) Grantee must submit its financial statement audit report packet, as set forth in 44 Ill. Admin.
Code 7000.90(h)(2) and the current GATA audit manual, to the Grantee Portal within the earlier of (i) thirty
(30) calendar days after receipt of the auditor's report(s) or (ii) six (6) months after the end of Grantee's audit
period.(i)
12.4. “For-Profit” Entities.
(a) This Paragraph applies to Grantees that are “for-profit” entities.
(b) Program-Specific Audit. If, during its fiscal year, Grantee expends at least the threshold amount as
set out in 2 CFR 200.501(a) or more in federal pass-through funds from State-issued Awards, Grantee must have a
program-specific audit conducted in accordance with 2 CFR 200.507. The auditor must audit federal pass-through
programs with federal pass-through Awards expended that, in the aggregate, cover at least 50 percent (0.50) of total
federal pass-through Awards expended. The audit report packet must be completed as described in 2 CFR 200.507
(program-specific audit), 44 Ill. Admin. Code 7000.90 and the current GATA audit manual, and must be submitted to
the Grantee Portal. The due date of all required submissions set forth in this Paragraph is the earlier of (i) thirty (30)
calendar days after receipt of the auditor's report(s) or (ii) nine (9) months after the end of Grantee's audit period.
(c) Financial Statement Audit. If, during its fiscal year, Grantee expends less than at least the threshold
amount as set out in 2 CFR 200.501(a) in federal pass-through funds from State-issued Awards, Grantee must
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follow all of the audit requirements in Paragraphs 12.3(c)(i)-(v), above.
(d) Publicly-Traded Entities. If Grantee is a publicly-traded company, Grantee is not subject to the
single audit or program-specific audit requirements, but must submit its annual audit conducted in accordance with
its regulatory requirements.
12.5. Performance of Audits. For those organizations required to submit an independent audit report, the audit
must be conducted by the Illinois Auditor General (as required for certain governmental entities only), or a Certified Public
Accountant or Certified Public Accounting Firm licensed in the State of Illinois or in accordance with Section 5.2 of the
Illinois Public Accounting Act (225 ILCS 450/5.2). For all audits required to be performed subject to GAGAS or Generally
Accepted Auditing Standards, Grantee must request and maintain on file a copy of the auditor's most recent peer review
report and acceptance letter. Grantee must follow procedures prescribed by Grantor for the preparation and submission of
audit reports and any related documents.
12.6. Delinquent Reports. When audit reports or financial statements required under this ARTICLE are prepared
by the Illinois Auditor General, if they are not available by the above-specified due date, they must be provided to Grantor
within thirty (30) days of becoming available. Grantee should refer to the State Grantee Compliance Enforcement System
for the policy and consequences for late reporting. 44 Ill. Admin. Code 7000.80.
ARTICLE XIII
TERMINATION; SUSPENSION; NON-COMPLIANCE
13.1. Termination.
(a) Either Party may terminate this Agreement, in whole or in part, upon thirty (30) calendar days' prior
written notice to the other Party.
(b) If terminated by the Grantee, Grantee must include the reasons for such termination, the effective
date, and, in the case of a partial termination, the portion to be terminated. If Grantor determines in the case of a
partial termination that the reduced or modified portion of the Award will not accomplish the purposes for which the
Award was made, Grantor may terminate the Agreement in its entirety. 2 CFR 200.340(a)(4).
(c) This Agreement may be terminated, in whole or in part, by Grantor:
(i) Pursuant to a funding failure under Paragraph 4.1;
(ii) If Grantee fails to comply with the terms and conditions of this or any Award, application or
proposal, including any applicable rules or regulations, or has made a false representation in connection
with the receipt of this or any Award; or
(iii) If the Award no longer effectuates the Program goals or agency priorities as set forth in
Exhibit A, PART TWO or PART THREE.
13.2. Suspension. Grantor may suspend this Agreement, in whole or in part, pursuant to a funding failure under
Paragraph 4.1 or if the Grantee fails to comply with terms and conditions of this or any Award. If suspension is due to
Grantee's failure to comply, Grantor may withhold further payment and prohibit Grantee from incurring additional
Obligations pending corrective action by Grantee or a decision to terminate this Agreement by Grantor. Grantor may allow
necessary and proper costs that Grantee could not reasonably avoid during the period of suspension.
13.3. Non-compliance. If Grantee fails to comply with the U.S. Constitution, applicable statutes, regulations or the
terms and conditions of this or any Award, Grantor may impose additional conditions on Grantee, as described in 2 CFR
200.208. If Grantor determines that non-compliance cannot be remedied by imposing additional conditions, Grantor may
take one or more of the actions described in 2 CFR 200.339. The Parties must follow all Grantor policies and procedures
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regarding non-compliance, including, but not limited to, the procedures set forth in the State Grantee Compliance
Enforcement System. 44 Ill. Admin. Code 7000.80 and 7000.260.
13.4. Objection. If Grantor suspends or terminates this Agreement, in whole or in part, for cause, or takes any
other action in response to Grantee's non-compliance, Grantee may avail itself of any opportunities to object and challenge
such suspension, termination or other action by Grantor in accordance with any applicable processes and procedures,
including, but not limited to, the procedures set forth in the State Grantee Compliance Enforcement System. 2 CFR
200.342; 44 Ill. Admin. Code 7000.80 and 7000.260.
13.5. Effects of Suspension and Termination.
(a) Grantor may credit Grantee for allowable expenditures incurred in the performance of authorized
services under this Agreement prior to the effective date of a suspension or termination.
(b) Except as set forth in subparagraph (c), below, Grantee must not incur any costs or Obligations
that require the use of Grant Funds after the effective date of a suspension or termination, and must cancel as many
outstanding Obligations as possible.
(c) Costs to Grantee resulting from Obligations incurred by Grantee during a suspension or after
termination of the Agreement are not allowable unless Grantor expressly authorizes them in the notice of
suspension or termination or subsequently. However, Grantor may allow costs during a suspension or after
termination if:
(i) The costs result from Obligations properly incurred before the effective date of suspension
or termination, are not in anticipation of the suspension or termination, and the costs would be allowable if
the Agreement was not suspended or terminated prematurely. 2 CFR 200.343.
13.6. Close-out of Terminated Agreements. If this Agreement is terminated, in whole or in part, the Parties must
comply with all close-out and post-termination requirements of this Agreement. 2 CFR 200.340(d).
ARTICLE XIV
SUBCONTRACTS/SUBAWARDS
14.1. Subcontracting/Subrecipients/Delegation. Grantee must not subcontract nor issue a subaward for any
portion of this Agreement nor delegate any duties hereunder without Prior Approval of Grantor. The requirement for Prior
Approval is satisfied if the subcontractor or subrecipient has been identified in the uniform grant application, such as,
without limitation, a Project description, and Grantor has approved. Grantee must notify any potential subrecipient that the
subrecipient must obtain and provide to the Grantee a Unique Entity Identifier prior to receiving a subaward. 2 CFR 25.300.
14.2. Application of Terms. If Grantee enters into a subaward agreement with a subrecipient, Grantee must notify
the subrecipient of the applicable laws and regulations and terms and conditions of this Award by attaching this Agreement
to the subaward agreement. The terms of this Agreement apply to all subawards authorized in accordance with Paragraph
14.1. 2 CFR 200.101(b)(2).
14.3. Liability as Guaranty. Grantee will be liable as guarantor for any Grant Funds it obligates to a
subrecipient or subcontractor pursuant to this ARTICLE in the event Grantor determines the funds were either misspent or
are being improperly held and the subrecipient or subcontractor is insolvent or otherwise fails to return the funds. 2 CFR
200.345; 30 ILCS 705/6; 44 Ill. Admin. Code 7000.450(a).
ARTICLE XV
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NOTICE OF CHANGE
15.1. Notice of Change. Grantee must notify Grantor if there is a change in Grantee's legal status, FEIN, UEI,
SAM registration status, Related Parties, senior management (for non-governmental grantees only) or address. If the
change is anticipated, Grantee must give thirty (30) days' prior written notice to Grantor. If the change is unanticipated,
Grantee must give notice as soon as practicable thereafter. Grantor reserves the right to take any and all appropriate
action as a result of such change(s).
15.2. Failure to Provide Notification. To the extent permitted by Illinois law (see Paragraph 21.2), Grantee must
hold harmless Grantor for any acts or omissions of Grantor resulting from Grantee's failure to notify Grantor as required by
Paragraph 15.1.
15.3. Notice of Impact. Grantee must notify Grantor in writing of any event, including, by not limited to, becoming
a party to litigation, an investigation, or transaction that may have a material impact on Grantee's ability to perform under
this Agreement. Grantee must provide notice to Grantor as soon as possible, but no later than five (5) days after Grantee
becomes aware that the event may have a material impact.
15.4. Effect of Failure to Provide Notice. Failure to provide the notice described in this ARTICLE is grounds for
termination of this Agreement and any costs incurred after the date notice should have been given may be disallowed.
ARTICLE XVI
STRUCTURAL REORGANIZATION AND RECONSTITUTION OF BOARD MEMBERSHIP
16.1. Effect of Reorganization. This Agreement is made by and between Grantor and Grantee, as Grantee is
currently organized and constituted. Grantor does not agree to continue this Agreement, or any license related thereto,
should Grantee significantly reorganize or otherwise substantially change the character of its corporate structure, business
structure or governance structure. Grantee must give Grantor prior notice of any such action or changes significantly
affecting its overall structure or, for non-governmental grantees only, management makeup (for example, a merger or a
corporate restructuring), and must provide all reasonable documentation necessary for Grantor to review the proposed
transaction including financial records and corporate and shareholder minutes of any corporation which may be involved.
Grantor reserves the right to terminate the Agreement based on whether the newly organized entity is able to carry out the
requirements of the Award. This ARTICLE does not require Grantee to report on minor changes in the makeup of its board
membership or governance structure, as applicable. Nevertheless, PART TWO or PART THREE may impose further
restrictions. Failure to comply with this ARTICLE constitutes a material breach of this Agreement.
ARTICLE XVII
CONFLICT OF INTEREST
17.1. Required Disclosures. Grantee must immediately disclose in writing any potential or actual Conflict of
Interest to Grantor. 2 CFR 200.113; 30 ILCS 708/35. 1.1.
17.2. Prohibited Payments. Payments made by Grantor under this Agreement must not be used by Grantee to
compensate, directly or indirectly, any person currently holding an elective office in this State including, but not limited to, a
seat in the General Assembly. In addition, where Grantee is not an instrumentality of the State of Illinois, as described in
this Paragraph, Grantee must request permission from Grantor to compensate, directly or indirectly, any person employed
by an office or agency of the State of Illinois. An instrumentality of the State of Illinois includes, without limitation, State
departments, agencies, boards, and State universities. An instrumentality of the State of Illinois does not include, without
limitation, units of Local Government and related entities.
17.3. Request for Exemption. Grantee may request written approval from Grantor for an exemption from
Paragraph 17.2. Grantee acknowledges that Grantor is under no obligation to provide such exemption and that Grantor
may grant an such exemption subject to additional terms and conditions as Grantor may require.
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ARTICLE XVIII
EQUIPMENT OR PROPERTY
18.1. Purchase of Equipment. For any equipment purchased in whole or in part with Grant Funds, if Grantor
determines that Grantee has not met the conditions of 2 CFR 200.439, the costs for such equipment will be disallowed.
Grantor must notify Grantee in writing that the purchase of equipment is disallowed.
18.2. Prohibition against Disposition/Encumbrance. Any equipment, material, or real property that Grantee
purchases or improves with Grant Funds must not be sold, transferred, encumbered (other than original financing) or
otherwise disposed of during the Award Term without Prior Approval of Grantor unless a longer period is required in PART
TWO or PART THREE and permitted by 2 CFR Part 200 Subpart D. Use or disposition of real property acquired or
improved using Grant Funds must comply with the requirements of 2 CFR 200.311. Real property, equipment, and
intangible property that are acquired or improved in whole or in part using Grant Funds are subject to the provisions of 2
CFR 200.316. Grantor may require the Grantee to record liens or other appropriate notices of record to indicate that
personal or real property has been acquired or improved with this Award and that use and disposition conditions apply to
the property.
18.3. Equipment and Procurement. Grantee must comply with the uniform standards set forth in 2 CFR 200.310
-200.316 governing the management and disposition of property, the cost of which was supported by Grant Funds. Any
waiver from such compliance must be granted by either the President's Office of Management and Budget, the Governor's
Office of Management and Budget, or both, depending on the source of the Grant Funds used. Additionally, Grantee must
comply with the standards set forth in 2 CFR 200.317-200.326 to establish procedures to use Grant Funds for the
procurement of supplies and other expendable property, equipment, real property and other services.
18.4. Equipment Instructions. Grantee must obtain disposition instructions from Grantor when equipment,
purchased in whole or in part with Grant Funds, is no longer needed for their original purpose. Notwithstanding anything to
the contrary contained in this Agreement, Grantor may require transfer of any equipment to Grantor or a third party for any
reason, including, without limitation, if Grantor terminates the Award or Grantee no longer conducts Award
activities. Grantee must properly maintain, track, use, store and insure the equipment according to applicable best
practices, manufacturer's guidelines, federal and state laws or rules, and Grantor requirements stated herein.
18.5. Domestic Preferences for Procurements. In accordance with 2 CFR 200.322, as appropriate and to the
extent consistent with law, Grantee must, to the greatest extent practicable under this Award, provide a preference for the
purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to
iron, aluminum, steel, cement, and other manufactured products). The requirements of this Paragraph must be included in
all subawards and in all contracts and purchase orders for work or products under this Award. .
ARTICLE XIX
PROMOTIONAL MATERIALS; PRIOR NOTIFICATION
19.1. Promotional and Written Materials. Use of Grant Funds for promotions is subject to the prohibitions for
advertising or public relations costs in 2 CFR 200.421(e). In the event that Grant Funds are used in whole or in part to
produce any written publications, announcements, reports, flyers, brochures or other written materials, Grantee must obtain
Prior Approval for the use of those funds (2 CFR 200.467) and must include in these publications, announcements, reports,
flyers, brochures and all other such material, the phrase “Funding provided in whole or in part by the [Grantor].” 2 CFR
200.467. Exceptions to this requirement must be requested, in writing, from Grantor and will be considered authorized only
upon written notice thereof to Grantee.
19.2. Prior Notification/Release of Information. Grantee must notify Grantor ten (10) days prior to issuing public
announcements or press releases concerning work performed pursuant to this Agreement, or funded in whole or in part by
this Agreement, and must cooperate with Grantor in joint or coordinated releases of information.
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ARTICLE XX
INSURANCE
20.1. Maintenance of Insurance. Grantee must maintain in full force and effect during the Term of this Agreement
casualty and bodily injury insurance, as well as insurance sufficient to cover the replacement cost of any and all real or
personal property, or both, purchased or, otherwise acquired, or improved in whole or in part, with funds disbursed pursuant
to this Agreement. 2 CFR 200.310. Additional insurance requirements may be detailed in PART TWO or PART THREE.
20.2. Claims. If a claim is submitted for real or personal property, or both, purchased in whole with funds from this
Agreement and such claim results in the recovery of money, such money recovered must be surrendered to Grantor.
ARTICLE XXI
LAWSUITS AND INDEMNIFICATION
21.1. Independent Contractor. Neither Grantee nor any employee or agent of Grantee acquires any employment
rights with Grantor by virtue of this Agreement. Grantee must provide the agreed services and achieve the specified results
free from the direction or control of Grantor as to the means and methods of performance. Grantee must provide its own
equipment and supplies necessary to conduct its business; provided, however, that in the event, for its convenience or
otherwise, Grantor makes any such equipment or supplies available to Grantee, Grantee's use of such equipment or
supplies provided by Grantor pursuant to this Agreement is strictly limited to official Grantor or State of Illinois business and
not for any other purpose, including any personal benefit or gain.
21.2. Indemnification and Liability.
(a) Non-governmental entities. This subparagraph applies only if Grantee is a non-governmental
entity. Grantee must hold harmless Grantor against any and all liability, loss, damage, cost or expenses, including
attorneys' fees, arising from the intentional torts, negligence or breach of contract of Grantee, with the exception of
acts performed in conformance with an explicit, written directive of Grantor. Indemnification by Grantor is governed
by the State Employee Indemnification Act (5 ILCS 350/.01 et seq.) as interpreted by the Illinois Attorney General.
Grantor makes no representation that Grantee, an independent contractor, will qualify or be eligible for
indemnification under said Act.
(b) Governmental entities. This subparagraph applies only if Grantee is a governmental unit as
designated in Paragraph 3.2. Neither Party shall be liable for actions chargeable to the other Party under this
Agreement including, but not limited to, the negligent acts and omissions of the other Party's agents, employees or
subcontractors in the performance of their duties as described under this Agreement, unless such liability is
imposed by law. This Agreement is not construed as seeking to enlarge or diminish any obligation or duty owed by
one Party against the other or against a third party.
ARTICLE XXII
MISCELLANEOUS
22.1. Gift Ban. Grantee is prohibited from giving gifts to State employees pursuant to the State Officials and
Employees Ethics Act (5 ILCS 430/10-10) and Illinois Executive Order 15-09.
22.2. Assignment Prohibited. This Agreement must not be sold, assigned, or transferred in any manner by
Grantee, to include an assignment of Grantee's rights to receive payment hereunder, and any actual or attempted sale,
assignment, or transfer by Grantee without the Prior Approval of Grantor in writing renders this Agreement null, void and of
no further effect.
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22.3. Copies of Agreements upon Request. Grantee must, upon request by Grantor, provide Grantor with copies
of contracts or other agreements to which Grantee is a party with any other State agency.
22.4. Amendments. This Agreement may be modified or amended at any time during its Term by mutual consent
of the Parties, expressed in writing and signed by the Parties.
22.5. Severability. If any provision of this Agreement is declared invalid, its other provisions will remain in effect.
22.6. No Waiver. The failure of either Party to assert any right or remedy pursuant to this Agreement will not be
construed as a waiver of either Party's right to assert such right or remedy at a later time or constitute a course of business
upon which either Party may rely for the purpose of denial of such a right or remedy.
22.7. Applicable Law; Claims. This Agreement and all subsequent amendments thereto, if any, are governed and
construed in accordance with the laws of the State of Illinois. Any claim against Grantor arising out of this Agreement must
be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1 et seq. Grantor does not waive sovereign immunity by
entering into this Agreement.
22.8. Compliance with Law. Grantee is responsible for ensuring that Grantee's Obligations and services
hereunder are performed in compliance with all applicable federal and State laws, including, without limitation, federal
regulations, State administrative rules, including but not limited to 44 Ill. Admin. Code Part 7000, laws and rules which
govern disclosure of confidential records or other information obtained by Grantee concerning persons served under this
Agreement, and any license requirements or professional certification provisions.
22.9. Compliance with Freedom of Information Act. Upon request, Grantee must make available to Grantor all
documents in its possession that Grantor deems necessary to comply with requests made under the Freedom of
Information Act. 5 ILCS 140/7(2).
22.10. Precedence.
(a) Except as set forth in subparagraph (b), below, the following rules of precedence are controlling for
this Agreement: In the event there is a conflict between this Agreement and any of the exhibits or attachments
hereto, this Agreement controls. In the event there is a conflict between PART ONE and PART TWO or PART
THREE of this Agreement, PART ONE controls. In the event there is a conflict between PART TWO and PART
THREE of this Agreement, PART TWO controls. In the event there is a conflict between this Agreement and
relevant statute(s) or rule(s), the relevant statute(s) or rule(s) controls.
(b) Notwithstanding the provisions in subparagraph (a), above, if a relevant federal or state statute(s) or
rule(s) requires an exception to this Agreement's provisions, or an exception to a requirement in this Agreement is
granted by GATU, such exceptions must be noted in PART TWO or PART THREE, and in such cases, those
requirements control.
22.11. Illinois Grant Funds Recovery Act. In the event of a conflict between the Illinois Grant Funds Recovery Act
and the Grant Accountability and Transparency Act, the provisions of the Grant Accountability and Transparency Act
control. 30 ILCS 708/80.
22.12. Headings. Articles and other headings contained in this Agreement are for reference purposes only and are
not intended to define or limit the scope, extent or intent of this Agreement or any provision hereof.
22.13. Counterparts. This Agreement may be executed in one or more counterparts, each of which are considered
to be one and the same agreement, binding on all Parties hereto, notwithstanding that all Parties are not signatories to the
same counterpart. Duplicated signatures, signatures transmitted via facsimile, or signatures contained in a Portable
Document Format (PDF) document are deemed original for all purposes.
22.14. Attorney Fees and Costs. Unless prohibited by law, if Grantor prevails in any proceeding to enforce the
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terms of this Agreement, including any administrative hearing pursuant to the Grant Funds Recovery Act or the Grant
Accountability and Transparency Act, Grantor has the right to recover reasonable attorneys' fees, costs and expenses
associated with such proceedings.
22.15. Continuing Responsibilities. The termination or expiration of this Agreement does not affect: (a) the right of
Grantor to disallow costs and recover funds based on a later audit or other review; (b) the obligation of the Grantee to
return any funds due as a result of later refunds, corrections or other transactions, including, without limitation, final Indirect
Cost Rate adjustments and those funds obligated pursuant to ARTICLE XIV; (c) the CYEFR(s); (d) audit requirements
established in 44 Ill. Admin. Code 7000.90 and ARTICLE XII ; (e) property management and disposition requirements
established in 2 CFR 200.310 through 2 CFR 200.316 and ARTICLE XVIII; or (f) records related requirements pursuant to
ARTICLE IX. 44 Ill. Admin. Code 7000.440.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
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EXHIBIT A
PROJECT DESCRIPTION
The project consists of the purchase and installation of new Level 2 or Level 3 commercial-grade electric vehicle
charging equipment located at the following charging station locations, as proposed in the Grantee’s
application(s):
1703 Orrington Avenue, Evanston (municipal)
430 Ashbury Avenue, Evanston (municipal)
300 Dodge Avenue, Evanston (municipal)
The number of charging ports the Grantee installs at a location shall be no less than the number of charging
ports the Grantee applied for in the Grantee's application. The Grantee shall install the type of chargers, whether
Level 2 or Level 3, that it proposed in its application unless the Grantee has written permission from the Grantor
to change the type of chargers.
The charging station equipment installed at the above locations shall meet the requirements listed in this
Agreement and the agreed-upon, program-specific terms in the Notice of State Award (incorporated by
reference).
The new stations shall be placed into service by the Grantee no later than one month after the charging
equipment is operational and site preparation is complete, or by the end of the period of performance, whichever
occurs first.
For purposes of this Agreement, “period of performance” shall mean the time frame from the date of execution of
this Agreement by the Grantor through July 31, 2026. The period of performance shall not be interpreted to
shorten the term of this Agreement as specified in Part One, Article II, paragraph 2.1, as certain obligations in
this Agreement extend beyond the period of performance.
The Grantee shall install the new commercial-grade vehicle charging equipment units at the charging station
locations specified above.
The chargers installed under this Agreement must meet the following requirements:
• There shall be no existing public chargers at or within the Grantee's proposed charging station location.
• The equipment shall be new, commercial-grade electric vehicle charging equipment.
• The charging station and charging station location shall be publicly accessible. For purposes of this Agreement,
“publicly accessible” means available to any member of the public 24 hours a day, 7 days a week without access
restrictions. For the purpose of this Agreement, requiring a payment to park at a location (e.g., a parking garage)
is not an “access restriction.”
• Each charging station location shall have signage that complies with all applicable federal, state, and local
laws, ordinances, regulations, and standards. Each charging station location shall also provide a toll-free number
to call for assistance. Electric vehicle charging signs are required near the charging station along with electric
vehicle only stenciled graphics (e.g., “EV Parking Only”) on each striped parking space reserved for electric
vehicle charging.
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• Each charging station shall be located at a charging station location that is either owned by the Grantee or for
which there is a Site Host Agreement with the Grantee to host the charging station at the charging station
location for a minimum of five years after the initial in-service date of the charging station. The Grantee shall
maintain all charging stations under this Agreement and the accompanying charging station locations in operable
condition for five years. This maintenance requirement shall not include charging stations not funded by this
Agreement that may exist at a charging station location that includes chargers funded by this Agreement. A Site
Host Agreement for a charging station location shall be for a term of at least five years starting with the Grantee's
legal right to own and operate the charging stations at the host site(s); must identify responsible parties for
hosting, operating, and maintaining the charging station and charging station location; must allow 24/7 public
access in alignment with the above access requirement; and must contain a disposition plan for the charging
station in the event the agreement is terminated. The Grantor reserves the right to approve or reject in writing
such a disposition plan if the plan would put the Grantee out of compliance with any of this Agreement.
• Each charging station location that includes Level 2 chargers funded by this Agreement shall consist of a
minimum of ten SAE J1772 charging ports capable of simultaneously charging ten electric vehicles. Each level 2
port must be capable of providing at least 6.2 kW of power per port when charging one vehicle per charger. Each
level 2 charger must be Energy Star certified.
• Each charging station location that includes Level 3 chargers funded by this Agreement shall consist of a
minimum of four Combined Charging System (CCS) Type 1 charging ports capable of simultaneously charging
four electric vehicles. Each Level 3 charging port shall be capable of providing at least 100 kW of power while a
charging station is charging one vehicle and be capable of providing at least 50 kW of power while a charger is
simultaneously charging two or more vehicles, as applicable.
• Each Level 3 charger shall be enclosed and must be constructed for use outdoors in accordance with UL 50E
Standard for Safety for Enclosures for Electrical Equipment, Environmental Considerations, Type 3R exterior
enclosure or equivalent.
• Each charging station shall incorporate a cord management system or method to eliminate potential cable
entanglement, user injury, or connector damage from lying on the ground.
• Charging station installation shall be performed by a qualified and licensed contractor in accordance with
industry standards and best practices and comply with all applicable federal, state, and local requirements,
including Illinois Commerce Commission registration and certification requirements which apply to the installers
of electric vehicle charging stations as well as those conducting maintenance and repair.
• Each charging station unit must be certified and meet relevant technical and/or safety standards, including but
not limited to, all applicable federal, state, and local building, electrical, and safety codes (i.e., International
Building Code, National Electrical Code), applicable Underwriters Laboratories (UL) certifications, Federal
Communications Commission requirements (47 CFR 15 – Radio Frequency Devices), and must also have valid
certification(s) from a Nationally Recognized Testing Laboratory (NRTL).
• Each charging station shall be capable of operating across an ambient temperature range of 0 to 122 degrees
Fahrenheit with a relative humidity of up to 100%.
• Charging station locations and charging stations shall be Americans with Disabilities Act of 1990 (ADA)
compliant.
• Each charging station shall have and be connected to an operating network and shall have the ability to switch
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between Open Charge Point Interface (OCPI) networks.
• Each charging station shall follow network “roaming” best practices established by the OCPI protocol.
• Each charging station must be Open Charge Point Protocol (OCPP) compliant for communications between
charging stations and operating networks.
• For each charging station, the network system shall proactively monitor charging stations for maintenance
needs and notify/dispatch technicians for corrective action as issues are identified.
• Each charging station shall support continuous operations even when network connectivity is not available or
consumer cell phone service is not available (i.e., “default on” with loss of network).
• Charging stations may require payment from users. Where payment is required:
a) The charging station shall provide multiple payment options for drivers for both pay-per-use and subscription
methods, including options such as credit and debit cards, smart cards, and smart phone applications.
b) All payment equipment shall possess the capabilities to ensure credit card transactions are compliant with the
latest PCI and PA-DSS standards.
c) All payment equipment shall employ commercially reasonable security standards to protect sensitive and/or
confidential data.
d) All payment equipment shall display real-time pricing and fee information on the unit, payment screen, or
associated phone application.
• Each charging station must be accessible to “walk-up” consumers, meaning that drivers must be able to initiate
a charge session without a prior membership or network interaction.
• Each charging station shall record charging data, including percentage of operational uptime, the number of
charging events, average charge time per vehicle in minutes, and average kWh per charge and total overall kWh
delivered. This data shall be maintained for a minimum of five years beyond the recording of the data. The
Grantee shall make this information available to the Grantor upon request. This data shall also be reported to the
Grantor as required twice annually in this Agreement.
• Each charging station, including the operating network system, shall continually be in full-working order. Each
charging station shall be maintained in accordance with the manufacturer recommendations and warranty
coverage requirements. Scheduled and unscheduled maintenance and repair shall be completed and the
charging station fully operational within 72 hours to ensure 95% annual uptime. If the Grantee has made a good-
faith effort to meet this repair timeline but is hindered by circumstances beyond the Grantee’s control, the
Grantee shall report such circumstances to the Grantor and the Grantor may allow exceptions on a case-by-case
basis. The following exclusions are not calculated in the 95% annual uptime calculation: electric utility service
interruptions, failure to charge or meet the EV charging customer's expectation for power delivery due to the fault
of the vehicle, scheduled maintenance, vandalism, or natural disasters.
• Each charging station shall remain in service for a minimum of five years from the initial in-service date of the
chargers.
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• Each charging station shall have a minimum three-year warranty.
• Each charging station shall have a minimum five-year networking agreement.
• Each charging station location shall have lighting from dusk to dawn to ensure ease of use of the charging
station and to ensure security.
• Each charging station location shall have at a minimum, the same number of reserved electric vehicle parking
spaces as the number of charging connectors at the charging station. At least one of the parking spaces shall
meet ADA requirements but does not need to be ADA reserved.
• Parking spaces shall meet state and local design codes and have paved asphalt or concrete as their base.
• Each charging station shall have collision protection, such as: bollards, wheel stops, curb protection, or wall-
mounted barriers.
• Each charging station location shall have electric service appropriate for the size and type of charging station(s)
set forth in the Grantee's application(s).
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EXHIBIT B
DELIVERABLES OR MILESTONES
Description Project Milestone Goals*
Enter into contract for purchase of new charging equipment February 2025
Install new charging equipment and complete site preparation June 2025
Place new charging stations into service July 2025
The Grantee shall submit all reports as required, including Grant Accountability and Transparency Act (GATA)
financial reports and those reports required in Exhibit D.
The Grantee shall complete and submit two GATA reports every year, i.e., the Periodic Performance Report and
the Periodic Financial Report. The Grantee shall complete and submit these two reports simultaneously by 30
days after the Grantee's Fiscal Year End date every year until the grant funding is entirely paid out or the
Agreement ends. The Grantor shall supply the Grantee with templates for these forms.
This paragraph is copied from Exhibit D and here for reference: "Once the first charger covered under this
Agreement is operational and in service, the Grantee shall provide usage reports every July and January for all
chargers covered under this Agreement for a minimum of five years from the last charger's in-service date,
unless otherwise agreed to in writing by both the Grantee and Grantor."
Within one month of all charging equipment at all locations being operational and all site preparation being
complete at all locations, the Grantee shall submit a Reimbursement Request for eligible project costs, including
a Close-Out Report. The Grantor shall provide a template that the Grantee shall use for the Reimbursement
Request and the Close-Out Report. Upon submission of the Close-Out Report, the annual reports referenced in
Article XXIII shall no longer be required. Depending on the timing of the Close-Out Report submission, a final
submission of these annual reports may be required. See Article II and Part Three for more on the
reimbursement process.
*The Grantor and the Grantee shall remain in regular contact to discuss these milestones and discuss whether
the Grantee believes the Grantee will be able to meet these milestone goals. The Grantee and Grantor strive to
meet this timeline; the Grantor acknowledges that circumstances beyond the control of the Grantee or the
Grantor may prevent this. As stipulated in Exhibit A, the period of performance shall be the time frame from the
date of execution of this Agreement by the Grantor through July 31, 2026.
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EXHIBIT C
CONTACT INFORMATION
CONTACTS FOR NOTIFICATION AND GRANT ADMINISTRATION:
Unless specified elsewhere, all notices required or desired to be sent by either Party must be sent to the persons listed
below. Grantee must notify Grantor of any changes in its contact information listed below within five (5) business days from
the effective date of the change, and Grantor must notify Grantee of any changes to its contact information as soon as
practicable. The Party making a change must send any changes in writing to the contact for the other Party. No
amendment to this Agreement is required if information in this Exhibit is changed.
FOR OFFICIAL GRANT NOTIFICATIONS
GRANTOR CONTACT
Name:Jack Cruikshank
Title: Electric Vehicle Policy Advisor
Address:115 S. LaSalle St., Ste. 2203
Chicago, IL 60603
Additional Information
For reporting requirements, all submissions shall be
made to EPA.EVCharging@Illinois.gov.
GRANTEE CONTACT
Name:Cara Pratt
Title: Sustainability & Resilience Manager
Address:2100 Ridge Ave
Evanston, IL 60201
GRANTEE PAYMENT ADDRESS
(if different than the address above)
Address:
FOR GRANT ADMINISTRATION
GRANTOR CONTACT
Name:Jack Cruikshank
Title: Electric Vehicle Policy Advisor
Address: 115 S. LaSalle St., Ste. 2203 Chicago
Phone: 224-262-7622
TTY#: 217-782-9143
Email Address: Jack.Cruikshank@Illinois.gov
GRANTEE CONTACT
Name:Cara Pratt
Title: Sustainability & Resilience Manager
Address: 2100 Ridge Ave Evanston, IL 60201
Phone: 847-448-8199
TTY#: N/A
Email Address: cpratt@cityofevanston.org
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Agreement No. 25-3234-53450
EXHIBIT D
PERFORMANCE MEASURES AND STANDARDS
Once the first charger covered under this Agreement is operational and in service, the Grantee shall submit a
usage report every July and every January for all chargers covered under this Agreement for a minimum of five
years from the last charger's in-service date, unless otherwise agreed to in writing by both the Grantee and
Grantor. The Grantor shall provide the Grantee templates for all reporting forms the Grantee shall complete. The
forms shall require only the elements required by law and those required in this Agreement.
The July report shall include the required usage information from the preceding January 1 - June 30. The
January report shall include the required usage information from the preceding July 1 - December 31. The
Grantee shall submit these reports digitally to EPA.EVCharging@Illinois.gov.
As to the granularity of the data, the Grantee shall provide usage reporting information by charging station
location. It is not necessary for the Grantee to provide data broken out by charger or by port.
As part of the twice-annual usage reports, the Grantee shall report the total number of electric vehicle chargers
at a location, whether or not they were funded through this Agreement. With the exception of the Grantee's
requirement to report the total number of chargers at a location, all reporting requirements apply only to chargers
funded under this Agreement.
All usage reports shall include the following for all chargers funded under this Agreement:
• Location: Grantee name and charging station address. If the address is insufficient to determine the location of
the chargers (for example, on a community college campus), coordinates may be required for each charger.
• Number of chargers funded by this Agreement at the location
• Percentage of operational uptime
• Number of charging events
• Average charge time per vehicle, in minutes
• Average kWh per charge
• Total kWh delivered
The usage reports shall include a certification that during the reporting period, all charging stations covered
under this Agreement were in compliance with all requirements in this program's NOFO and this Agreement. The
usage report shall also include a qualitative narrative about the Grantee's experience operating the chargers
across the reporting period. This qualitative narrative shall include, but not necessarily be limited to, any
reoccurring problems the Grantee experienced that impeded the operation of the chargers funded under this
Agreement and any suggestions the Grantee may have for the Grantor related to the Grantor's work to build out
chargers across Illinois.
If one or more chargers covered under this Agreement is/are not yet operational, the Grantee shall note such in
all reports.
The Grantee shall submit all required documents via email to EPA.EVCharging@Illinois.gov.
At any point throughout the duration of this Agreement, the Grantor shall have the ability to conduct announced
and unannounced inspections of all charging station locations covered under this agreement.
If the Grantee fails to provide the certifications and usage reports for a minimum of five years from the last
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Agreement No. 25-3234-53450
charger's in-service date, the Grantee may be required to reimburse the Grantor for the amount of funds
provided for the purchase and installation of the charging station(s) in accordance with a straight-line month-to-
month amortization over the applicable period.
If the charging equipment at the charging station locations is not operated in accordance with this Agreement's
requirements and/or the charging equipment or charging station locations no longer meet the required
specifications in accordance with this Agreement's requirements, the Grantee shall immediately notify the
Grantor and the Grantee may be required to reimburse the Grantor for the amount of funds provided for the
purchase and installation of the charging station(s) in accordance with a straight-line month-to-month
amortization over the applicable period.
The Grantee shall comply with requirements in the ILLINOIS PREVAILING WAGE ACT, 820 ILCS 130. The
Illinois Prevailing Wage Act requires the payment of prevailing wages for all construction funded in whole or in
part with State funds, including funds passed through to private firms. The Grantee shall comply with all
requirements of the Prevailing Wage Act, including but not limited to, inserting into all contracts for construction a
stipulation to the effect that not less than the prevailing rate of wages as applicable to the project shall be paid to
all laborers, workers, and mechanics performing work under the award and requiring all bonds of contractors to
include a provision as will guarantee the faithful performance of such prevailing wage clause as provided by
contract. The Grantee shall report on Prevailing Wage Act compliance. If a project involves construction and/or
equipment installation, see more information at https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/
prevailing-wage-act.aspx for more information.
The Grantee shall comply with requirements in the ILLINOIS WORKS JOBS PROGRAM ACT, 30 ILCS 559. For
grants with an estimated total project cost of $500,000 or more, the Grantee shall comply with the Illinois Works
Apprenticeship Initiative, 30 ILCS 559/20-20 to 559/20-25 and all applicable administrative rules. The “estimated
total project cost” is a good faith approximation, at the time an applicant submits a grant application, of the costs
of an entire project being paid for in whole or in part by appropriated capital funds to construct a public work. The
goal of the Illinois Works Apprenticeship Initiative is that apprentices will perform either 10% of the total labor
hours actually worked in each prevailing wage classification or 10% of the estimated labor hours in each
prevailing wage classification, whichever is less. The Grantee shall be permitted to seek a waiver or reduction of
this goal in certain circumstances pursuant to 30 ILCS 559/20-20(b). The Grantee must ensure compliance for
the life of the entire project, including during the term of the grant and after the term ends, if applicable, and will
be required to report on and certify its compliance.
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Agreement No. 25-3234-53450
EXHIBIT E
SPECIFIC CONDITIONS
Grantor may remove (or reduce) a Specific Condition included in this Exhibit by proving written notice to the Grantee, in
accordance with established procedures for removing a Specific Condition.
There are no specific conditions.
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Agreement No. 25-3234-53450
PART TWO -GRANTOR-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE, Grantor has the following additional requirements for its Grantee:
ARTICLE XXIII
REPORTING
23.1. Grantee shall file an Annual Periodic Financial Report (PFR) and Periodic Performance Report (PPR)
30 days after the Grantee's Fiscal Year End date , with the Grantor describing the expenditure(s)
of the funds and performance measures related thereto.
The first Periodic Financial Report (PFR) and Periodic Performance Report shall cover the reporting period after the
effective date of the Agreement.an Annual reports must be submitted no later than 30 calendar days following the
period covered by the report.
For the purpose of reconciliation, the Grantee must submit an annual Periodic Financial Report (PFR) for the period
ending 12/31 (Grantee's Fiscal Year End date). This report should include the Grantee's entire Fiscal
Year expenditures for this award. Reports must be submitted no later than 30 calendar days following the period
covered by the report.
A Periodic Financial Report (PFR) and Periodic Performance Report (PPR) marked as “Final Report” must be submitted
to Grantor 30 days after the end date of the Agreement. Failure to submit the required PFR and PPR reports may cause
a delay or suspension of funding.
In addition to the aforementioned reporting requirements, Grantee shall submit the following reports:
In reference to Part One, Article X, Item 10.1, the Grantee is not required to submit GATA financial reports on a quarterly
basis. The Grantee shall follow instructions in Exhibit B, Exhibit D, and Part Two of this agreement for GATA financial
reporting requirements. Usage reporting requirements are separate from GATA financial reporting requirements.
No additional reporting requirements identified.
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State of Illinois
GRANT AGREEMENT FISCAL YEAR 2025
Agreement No. 25-3234-53450
PART THREE -PROJECT-SPECIFIC TERMS
In addition to the uniform requirements in PART ONE and Grantor-Specific Terms in PART TWO, Grantor has the following
additional requirements for this Project:
In reference to Part One, Article IV, paragraph 4.4 of this Agreement, funds received in accordance with this
Agreement do not have to be managed in accordance with the Cash Management Improvement Act of 1990, as
the Driving a Cleaner Illinois grant program is not subject to this Act.
In reference to Part One, Article IV, paragraph 4.8 of this Agreement, the Grantee shall not submit a payment
request to the Grantor until all project work has been completed, meaning the Grantee possesses the charging
station equipment and related eligible cost items, has installed the charging station equipment and related
eligible cost items, and placed all charging stations into service, unless otherwise agreed to in writing by the
Grantor. The Grantee shall submit the payment request to the Grantor no later than one month after all charging
equipment covered under this Agreement is installed, is operational, is open to the public, and site preparation is
complete.
In reference to Part One, Articles X and XI, paragraphs 10.2 and 11.2, the Grantee shall submit a Close-Out
Report no later than one month after the charging equipment at all locations is installed, is operational, is open to
the public, and site preparation is complete.
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