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HomeMy WebLinkAboutResolution 26-R-25, Authorizing the Mayor to Execute an Intergovernmental Agreement for the Resurfacing of Girard Avenue Between the Village of Wilmette and the COE2/24/2025 26-R-25 Authorizing the Mayor to Execute an Intergovernmental Agreement for the Resurfacing of Girard Avenue Between the Village of Wilmette and the City of Evanston WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, Section 3 of the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/3, permits any powers, privileges, functions, or authority exercised or which may be exercised by a unit of local government to be exercised, combined, transferred or enjoyed jointly with any other unit of local government; and WHEREAS, improvements to improvements to Girard Avenue, from Isabella Street to North Dead End, are to be made pursuant to Wilmette’s 2025 Road Program; and WHEREAS, the aforementioned portion of Girard Avenue is partially in Wilmette and partially in Evanston; and WHEREAS, Evanston has requested that Wilmette include street resurfacing within Evanston’s right-of-way as part of any contract Wilmette enters into for the improvements to Girard Avenue; and WHEREAS, the Parties wish to associate, cooperate, and enter into an Intergovernmental Agreement (“Agreement”) to define each Parties’ rights and responsibilities in regard to the construction contemplated for Girard Avenue, a copy of which is attached hereto as Exhibit A; and WHEREAS, Wilmette has agreed to be the lead agency in constructing said improvements and shall provide design and construction engineering services for said improvements; and WHEREAS, the total estimated cost for said improvements is $210,200.29; and Page 1 of 9 26-R-25 WHEREAS, the Village of Wilmette shall pay 100% of the actual costs of the improvements, estimated to be $210,200.29; and WHEREAS, the portion of costs for the improvements benefiting Wilmette’s right-of-way is estimated to be $97,262.23, which shall be paid in full by Wilmette; and WHEREAS, the portion of costs for the improvements benefiting Evanston’s right-of-way is estimated to be $112,938.05, which shall be paid in full by Evanston; and WHEREAS, Evanston shall reimburse Wilmette for its portion of the costs; and WHEREAS, the Evanston City Council has determined that it will serve and be in the best interest of the City to enter into the Agreement; NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Council hereby adopts the foregoing recitals as its findings, as if fully set forth herein. SECTION 2: The City Council hereby approves, pursuant to the City of Evanston’s home rule power, the Agreement in the form attached to this Resolution as Exhibit A. SECTION 3: The Mayor is hereby authorized to further negotiate and sign the “Intergovernmental Agreement Between the Village of Wilmette and the City of Evanston for Street Resurfacing”, attached hereto as Exhibit A and incorporated herein by reference. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. ~2~ Page 2 of 9 26-R-25 _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: February 24, 2025 Approved as to form: ______________________________ Alexandra B. Ruggie, Corporation Counsel ~3~ Page 3 of 9 26-R-25 EXHIBIT A INTERGOVERNMENTAL AGREEMENT ~4~ Page 4 of 9 INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF WILMETTE AND THE CITY OF EVANSTON FOR STREET RESURFACING THIS AGREEMENT, is entered into as of the latest date following the signatures hereon, by and between the VILLAGE OF WILMETTE, an Illinois municipal corporation and home rule unit as described in the Illinois Constitution (hereinafter “Wilmette”), and the CITY OF EVANSTON, an Illinois municipal corporation and home rule unit as described in the Illinois Constitution (hereinafter “Evanston”), collectively referred to as the “Parties”. WITNESSETH WHEREAS, pursuant to Section 10 of Article VII of the Illinois Constitution of 1970, and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. public agencies may contract or otherwise associate among themselves, or transfer any power or function, in any manner not prohibited by law or ordinance; and WHEREAS, the Parties are “public agencies” within the meaning of the Illinois Intergovernmental Cooperation Act; and WHEREAS, the Parties have the power and authority to enter into an agreement pursuant to, but without limitation, the home rule powers under Section 6, Article VII of the 1970 Constitution of the State of Illinois; and WHEREAS, improvements to Girard Avenue, from Isabella Street to North Dead End, are to be made pursuant to Wilmette’s 2025 Road Program; and WHEREAS, the aforementioned portion of Girard Avenue is partially in Wilmette and partially in Evanston; and WHEREAS, Evanston has requested that Wilmette include street resurfacing within Evanston’s right-of-way as part of any contract Wilmette enters into for the improvements to Girard Avenue; and WHEREAS, the Parties wish to associate, cooperate, and enter into an intergovernmental agreement to define each Parties’ rights and responsibilities in regard to the construction contemplated for Girard Avenue (“Agreement”); and WHEREAS, Wilmette has agreed to be the lead agency in constructing said improvements and shall provide design and construction engineering services for said improvements; and WHEREAS, the total estimated cost for said improvements is $210,200.29; and WHEREAS, the Village of Wilmette shall pay 100% of the actual costs of the improvements, estimated to be $210,200.29; and WHEREAS, the portion of costs for the improvements benefiting Wilmette’s right-of- way is estimated to be $97,262.23, which shall be paid in full by Wilmette; and Page 5 of 9 WHEREAS, the portion of costs for the improvements benefiting Evanston’s right-of- way is estimated to be $112,938.05, which shall be paid in full by Evanston; and WHEREAS, Evanston shall reimburse Wilmette for its portion of the costs; and WHEREAS, should the portion of costs for the improvements benefiting Wilmette exceed the aforementioned estimate, Wilmette shall pay the additional costs; and WHEREAS, the Board of Trustees of the Village of Wilmette, on the 25th day of February, 2025, has authorized the Village Manager of the Village of Wilmette to enter into an agreement for the construction of said improvement; and WHEREAS, the City Council of the City of Evanston, on the 24th day of February, 2025, by its resolution has authorized its City Manager to enter into an agreement for said improvement; and WHEREAS, this Agreement shall be executed in addition to and shall have no effect upon any other agreements between the Parties; and NOW, THEREFORE, in consideration of the foregoing recitals, and the mutual covenants and undertakings hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, it is agreed between the Parties hereto, as follows: A.Recitals Incorporated The foregoing recitals are incorporated herein as if fully set forth herein. B.Purpose The purpose of this Agreement is for Wilmette to include additional construction to its 2025 Road Program construction that will benefit Evanston and for Evanston to provide payment for those additional costs. C.Bidding The bidding and letting of contract(s) for the work to be performed hereunder, as well as Village of Wilmette’s engineering services, shall be done in accordance with Wilmette’s ordinances, practices, and procedures, the current version of the IDOT Standard Specifications for Road and Bridges, and Supplemental Specifications and Recurring Special Provisions and IDOT Procedures. In the event of a conflict, the aforementioned Specifications for Roads and Bridges shall control. Bid specifications issued by the Village of Wilmette pursuant to this Agreement shall: Require that the contractor provide Evanston with a certificate of insurance naming Evanston as an additional insured and an agreement to indemnify and hold harmless Evanston from all claims arising out of the contractor’s performance, on the same terms and conditions as those provided to Wilmette; and - 2 - Page 6 of 9 Provide therein that Evanston is intended to be a third-party beneficiary of the contract, and that any terms establishing rights and authority in Wilmette shall also be deemed to extend to Evanston. D.Payment by Evanston Evanston, upon written request from Wilmette, shall promptly convey to Wilmette sufficient funds to meet the portion of each request for payment submitted by thecontractor that is attributable to Evanston pursuant to this Agreement, and shall do so in a timely manner so as to allow Wilmette to meet its payment obligations pursuant to its contract with said contractor without default. E.Execution of Additional Documentation Both of the parties agree to cooperate fully, to execute any and all supplementary documents, and to take all additional actions which are consistent with and which may be necessary or appropriate to give full force and effect to the basic terms and intent of thisAgreement and to preserve and assert any claims that a party may have against a contractor performing work under this Agreement. F.Evanston’s Indemnification of Wilmette Evanston shall defend, protect, indemnify, save, and forever hold harmless Wilmette and/or each of its officers, officials, employees, agents, and/or representatives from and against any and all liabilities, obligations, claims, damages, penalties, causes of action, costs and expenses, including but not limited to court costs, litigation expenses, insurance deductibles, and attorneys’ fees and expenses, which Wilmette and/or its officers, officials, employees, agents, and/or representatives may incur, suffer, or sustain, or for which Wilmette and/or its officers, officials, employees, agents, and/or representatives may become obligated by reasons of any accident, injury to, or death of any persons, or loss of, or damage to, any property, or civil and/or constitutional infringement of civil rights or liberties (specifically including violations of any and all federal civil rights statutes, regulations, and constitutional provisions) arising directly or indirectly from, in connection with, under, or as a result of this Agreement. G.Wilmette’s Indemnification of Evanston Wilmette shall defend, protect, indemnify, save, and forever hold harmless Evanston and/or each of its officers, officials, employees, agents, and/or representatives from and against any and all liabilities, obligations, claims, damages, penalties, causes of action, costs and expenses, including but not limited to court costs, litigation expenses, insurance deductibles, and attorneys’ fees and expenses, which Evanston and/or its officers, officials, employees, agents, and/or representatives may incur, suffer, or sustain, or for which Evanston and/or its officers, officials, employees, agents, and/or representatives may become obligated by reasons of any accident, injury to, or death of any persons, or loss of, or damage to, any property, or civil and/or constitutional infringement of civil rights or liberties (specifically including violations of any and all federal civil rights - 3 - Page 7 of 9 statutes, regulations, and constitutional provisions) arising directly or indirectly from, in connection with, under, or as a result of this Agreement. H. Insurance During the term of the Agreement, Evanston shall maintain its insurance – with limits at the time this agreement is executed – against all claims for injury to or death of a person or persons or damage to property, which may arise wholly or in part from the performance of the services hereunder by Wilmette. Evanston shall name Wilmette, its officers, officials, and employees as additional insureds on its liability insurance, or self- insurance, coverage, at all times during the term of this Agreement. Such Certificate of Insurance shall be provided to Wilmette within 10 days after this Agreement is fully executed. I. Notice All notices required to be given hereunder shall be in writing and shall be properly served on the date delivered by courier or on the date deposited, postage prepaid, with the U. S. Postal Service for delivery via certified mail, return receipt requested, addressed: If to Evanston: Luke Stowe City Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Edgar Cano Director of Public Works City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Alexandra B. Ruggie City Attorney City of Evanston 2100 Ridge Avenue Evanston, IL 60201 If to Wilmette: Michael Braiman Village Manager Village of Wilmette 1200 Wilmette Avenue Wilmette, IL 60091 Brigitte Berger-Raish Director of Engineering and Public Works Village of Wilmette 1200 Wilmette Avenue Wilmette, IL 60091 Jeffrey M. Stein Corporation Counsel 1200 Wilmette, Ave. Wilmette, IL 60091 J.Additional Terms and Conditions 1.This Agreement shall be binding to the Parties and their respective successors, including successors in office. 2.This Agreement is governed by and shall be construed in accordance with the laws of the State of Illinois. 3.No amendment, waiver, or modification of any term or condition of this Agreement shall be binding or effective for any purpose unless expressed in writing and adopted by each of the Parties as required by law. - 4 - Page 8 of 9 4. This Agreement expresses the complete and final understanding of the Parties with respect to the subject matter as of the date of its execution. The Parties acknowledge that no representations have been made which have not been set forth herein. 5. In the event that any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. 6. This Agreement may not be assigned by either Party without the prior written consent of the other Party, which consent will be granted or denied at the Party’s sole discretion. 7. This Agreement is for the benefit of the Parties and no other person is intended to or shall have any rights, interest or claims under this Agreement or be entitled to any benefits under or on account of this Agreement as a third party beneficiary or otherwise. 8. The undersigned represent that they have the authority of their respective governing authorities to execute this Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by the Village President of the Village of Wilmette and the Mayor of the City of Evanston. Their signatures are attested to by the respective clerks of these municipalities, and their respective corporate seals have been hereunto affixed on the day and year written below. VILLAGE OF WILMETTE: By: Village President Date: Attest: Village Clerk [Seal] CITY OF EVANSTON: By: Mayor Date: Attest: City Clerk [Seal] - 5 - Page 9 of 9