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Home My WebLink About79-R-24 Authorizing the Mayor to Sign a Local Public Agency Amendment and Local Public Agency Engineering Services Agreement with the Illinois Department of Transportation and Christopher- Signed 10/28/2024 79-R-24 A RESOLUTION Authorizing the Mayor to Sign a Local Public Agency Amendment and Local Public Agency Engineering Services Agreement with the Illinois Department of Transportation and Christopher Burke Engineering to close out Howard Street Corridor Project WHEREAS, the City of Evanston and City of Chicago utilized federal Surface Transportation Program grant funds to improve Howard Street between Sacramento Avenue and Winchester Avenue/Callan Avenue that lies within its boundaries with roadway resurfacing, curb and gutter removal and replacement, traffic signal improvements, and streetscape improvements including lighting, pavers, and landscaping, said improvement identified as IDOT State Section Number: 17-00281-00- RS, State Job Number: C-91-188-18, and Project Number: CJ5G(950) hereinafter referred to as the “Project” is complete; and WHEREAS, the State of Illinois and the City of Evanston wish to avail themselves of federal money committed to fund the Project and the City Council of the City of Evanston hereby determines it is in the best interests of the City to enter into the Construction Engineering Agreement with IDOT & Christopher Burke Engineering; and WHEREAS, a portion of Howard Street is in Chicago and the City of Chicago also would like to improve Howard Street as described above as well, attached is an construction engineering agreement to avail the Surface Transportation Funds set forth Chicago’s participation to fund the Construction Engineering in part; and Page 3 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b 79-R-24 ~2~ WHEREAS, the State of Illinois, City of Chicago, and the City of Evanston are all desirous to close out the said Project, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The Mayor is hereby authorized to sign the Local Public Agency Amendment #1 and the Local Public Agency Engineering Services Agreement for the Project, attached hereto as Exhibit A & Exhibit B and incorporated herein by reference. SECTION 2: That this Resolution 79-R-24 shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ _ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2024 Approved as to form: ______________________________ _ Alexandra Ruggie, Corporation Counsel Page 4 of 30 October 28 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b 79-R-24 ~3~ EXHIBIT A Local Agency Amendment #1 Page 5 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 6 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 7 of 30 Daniel Biss Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 8 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 9 of 30Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 10 of 30Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 11 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 12 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 13 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b 79-R-24 ~4~ EXHIBIT B Engineering Services Agreements For Federal Participation Page 14 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 15 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 16 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 17 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 18 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 19 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 20 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 21 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 22 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 23 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Page 24 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Local Public Agency County Section Number Prime Consultant (Firm) Name Prepared By Date Consultant / Subconsultant Name Job Number Remarks CONTRACT TERM 24 MONTHS OVERHEAD RATE 131.31% START DATE 1/1/2022 COMPLEXITY FACTOR RAISE DATE 1/1/2023 % OF RAISE 2.00% END DATE 12/31/2023 Year First Date Last Date Months % of Contract 0 1/1/2022 1/1/2023 12 50.00% 1 1/2/2023 1/1/2024 12 51.00% The total escalation =1.00% ESCALATION PER YEAR PAYROLL ESCALATION TABLE EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE Evanston Cook 17-00281-00-RS Christopher B. Burke Engineering, Ltd. Kevin Wilson 4/12/2024 Christopher B. Burke Engineering, Ltd. C-91-188-18 Note: This is name of the consultant the CECS is being completed for. This name appears at the top of each tab. Printed 4/12/2024 4:43 PM Page 1 of 6 BLR 05514 (Rev. 02/09/23) ESCALATIONPage 25 of 30Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Local Public Agency County Section Number Evanston 17-00281-00-RS Consultant / Subconsultant Name Job Number C-91-188-18 MAXIMUM PAYROLL RATE 86.00 ESCALATION FACTOR 1.00% IDOT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE Engineer VI $84.21 $85.05 Engineer V $71.16 $71.87 Engineer IV $58.38 $58.96 Engineer III $46.57 $47.04 Engineer I/II $33.60 $33.94 Survey V $81.89 $82.71 Survey IV $74.00 $74.74 Survey III $64.75 $65.40 Survey II $53.00 $53.53 Survey I $37.56 $37.94 Engineering Technician V $70.17 $70.87 Engineering Technician IV $61.81 $62.43 Engineering Technician III $38.25 $38.63 Engineering Technician I/II $23.33 $23.56 CAD Manager $68.83 $69.52 CAD Technician II $51.81 $52.33 GIS Speciailist III $56.00 $56.56 Landscape Architect $63.00 $63.63 Landscape Designer I/II $36.50 $36.87 Environmental Resource Specialist V $73.70 $74.44 Environmental Resource Specialist IV $60.58 $61.19 Environmental Resource Specialist III $51.25 $51.76 Environmental Resource Specialist I/II $29.13 $29.42 Environmental Resource Technician $44.00 $44.44 Engineering Itern $18.67 $18.86 EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET FIXED RAISE PAYROLL RATES Cook Christopher B. Burke Engineering, Ltd. Printed 4/12/2024 4:43 PM Page 2 of 6 BLR 05514 (Rev. 02/09/23) RATES Page 26 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Local Public Agency County Section Number Evanston Cook 17-00281-00-RS Consultant / Subconsultant Name Job Number C-91-188-18 NAME Direct Labor Total Contribution to Prime Consultant Material Service Testing, Inc Total 0.00 0.00 Christopher B. Burke Engineering, Ltd. NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet. SUBCONSULTANTS EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET Printed 4/12/2024 4:43 PM Page 3 of 6 BLR 05514 (Rev. 02/09/23) SUBS Page 27 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Local Public Agency County Section Number Consultant / Subconsultant Name Job Number QUANTITY CONTRACT RATE TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00TOTAL DIRECT COSTS: Lab Services Actual Cost (Provide breakdown of each cost) Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) Utliity Exploratory Trenching Actual Cost (Requires 2-3 quotes with IDOT approval) Testing of Soil Samples Actual Cost Courthouse Fees Actual Cost Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) Recording Fees Actual Cost Transcriptions (specific to project)Actual Cost Web Site Actual Cost (Submit supporting documentation) Advertisements Actual Cost (Submit supporting documentation) Public Meeting Facility Rental Actual Cost (Submit supporting documentation) 2-Way Radio (Survey or Phase III Only)Actual Cost Telephone Usage (Traffic System Monitoring Only)Actual Cost CADD Actual Cost (Max $15/hour) Project Specific Insurance Actual Cost Monuments (Permanent)Actual Cost Photo Processing Actual Cost Overnight Delivery/Postage/Courier Service Actual Cost (Submit supporting documentation) Copies of Deliverables/Mylars (In-house)Actual Cost (Submit supporting documentation) Copies of Deliverables/Mylars (Outside)Actual Cost (Submit supporting documentation) Parking Actual Cost Overtime Premium portion (Submit supporting documentation) Shift Differential Actual Cost (Based on firm's policy) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day Vehicle Rental Actual Cost (Up to $55/day) Tolls Actual Cost Lodging Taxes and Fees (per GOVERNOR'S TRAVEL CONTROL BOARD)Actual Cost Air Fare Coach rate, actual cost, requires minimum two weeks' notice, with prior IDOT approval Vehicle Mileage (per GOVERNOR'S TRAVEL CONTROL BOARD)Up to state rate maximum List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ITEM ALLOWABLE Lodging (per GOVERNOR'S TRAVEL CONTROL BOARD) Actual Cost (Up to state rate maximum) DIRECT COSTS WORKSHEET Evanston Cook 17-00281-00-RS Christopher B. Burke Engineering, Ltd. C-91-188-18 Printed 4/12/2024 4:43 PM Page 4 of 6 BLR 05514 (Rev. 02/09/23) DIRECT COSTS Page 28 of 30 Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Local Public Agency County Section Number Consultant / Subconsultant Name Job Number OVERHEAD RATE 131.31%0 TASK DIRECT COSTS (not included in row totals)STAFF HOURS PAYROLL OVERHEAD & FRINGE BENEFITS FIXED FEE SERVICES BY OTHERS TOTAL % OF GRAND TOTAL Add'l Construction Observation 890.75 49,182 64,581 16,230 129,993 100.00% - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Subconsultant DL $0.00 Direct Costs Total ===>$0.00 $0.00 TOTALS 890.75 49,182 64,581 16,230 - 129,993 100.00% 113,763 COMPLEXITY FACTOR Evanston Cook 17-00281-00-RS EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET COST ESTIMATE WORKSHEET Christopher B. Burke Engineering, Ltd. C-91-188-18 Printed 4/12/2024 4:43 PM Page 5 of 6 BLR 05514 (Rev. 02/09/23) COST ESTPage 29 of 30Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b Local Public Agency County Section Number Consultant / Subconsultant Name Job Number AVERAGE HOURLY PROJECT RATES SHEET 1 OF 1 PAYROLL AVG TOTAL PROJ. RATES HOURLY Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd Hours %Wgtd CLASSIFICATION RATES Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Part.Avg Engineer VI 85.05 0.0 Engineer V 71.87 0.0 Engineer IV 58.96 610.8 68.57%40.43 610.75 68.57%40.43 Engineer III 47.04 280.0 31.43%14.79 280 31.43%14.79 Engineer I/II 33.94 0.0 Survey V 82.71 0.0 Survey IV 74.74 0.0 Survey III 65.40 0.0 Survey II 53.53 0.0 Survey I 37.94 0.0 Engineering Technician V 70.87 0.0 Engineering Technician IV 62.43 0.0 Engineering Technician III 38.63 0.0 Engineering Technician I/II 23.56 0.0 CAD Manager 69.52 0.0 CAD Technician II 52.33 0.0 GIS Speciailist III 56.56 0.0 Landscape Architect 63.63 0.0 Landscape Designer I/II 36.87 0.0 Environmental Resource Specialist V 74.44 0.0 Environmental Resource Specialist IV 61.19 0.0 Environmental Resource Specialist III 51.76 0.0 Environmental Resource Specialist I/II 29.42 0.0 Environmental Resource Technician 44.44 0.0 Engineering Itern 18.86 0.0 0.0 0.0 TOTALS 890.8 100%$55.21 890.8 100.00%$55.21 0.0 0%$0.00 0.0 0%$0.00 0.0 0%$0.00 0.0 0%$0.00 EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET 17-00281-00-RSCookEvanston Add'l Construction Observation Christopher B. Burke Engineering, Ltd. C-91-188-18 Printed 4/12/2024 4:43 PM Page 6 of 6 BLR 05514 (Rev. 02/09/23) AVG 1 Page 30 of 30Doc ID: bf531ac76f9742c767107a101ddfb4d427f8e67b October 28th Resolutions 72-R-24__Ad...on_Plan.pdf and 2 others bf531ac76f9742c767107a101ddfb4d427f8e67b MM / DD / YYYY Signed 11 / 01 / 2024 14:46:45 UTC Sent for signature to Alexandra Ruggie (aruggie@cityofevanston.org), Daniel Biss (dbiss@cityofevanston.org) and Stephanie Mendoza (smendoza@cityofevanston.org) from smendoza@cityofevanston.org IP: 66.158.65.76 11 / 01 / 2024 15:06:31 UTC A new document has been created based off of an existing document with ID bf531ac76f9742c767107a101ddfb4d427f8e67b IP: 66.158.65.76 11 / 01 / 2024 15:06:31 UTC Edited by Stephanie Mendoza (smendoza@cityofevanston.org) IP: 66.158.65.76 11 / 01 / 2024 15:06:32 UTC The document has been reassigned by Stephanie Mendoza (smendoza@cityofevanston.org) from () to Luke Stowe (lstowe@cityofevanston.org) IP: 66.158.65.76 11 / 01 / 2024 15:06:32 UTC Signature request resent by Stephanie Mendoza (smendoza@cityofevanston.org) IP: 66.158.65.76 11 / 01 / 2024 15:08:06 UTC Viewed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 24.13.226.57 11 / 01 / 2024 15:08:39 UTC Signed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 24.13.226.57 11 / 01 / 2024 21:07:32 UTC Viewed by Daniel Biss (dbiss@cityofevanston.org) IP: 73.247.16.103 11 / 01 / 2024 21:07:47 UTC Signed by Daniel Biss (dbiss@cityofevanston.org) IP: 73.247.16.103 October 28th Resolutions 72-R-24__Ad...on_Plan.pdf and 2 others bf531ac76f9742c767107a101ddfb4d427f8e67b MM / DD / YYYY Signed 11 / 02 / 2024 06:08:01 UTC Viewed by Stephanie Mendoza (smendoza@cityofevanston.org) IP: 73.73.253.17 11 / 02 / 2024 06:08:19 UTC Signed by Stephanie Mendoza (smendoza@cityofevanston.org) IP: 73.73.253.17 11 / 02 / 2024 13:32:52 UTC Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 209.76.51.118 11 / 02 / 2024 13:33:44 UTC Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 209.76.51.118 The document has been completed.11 / 02 / 2024 13:33:44 UTC October 28th Resolutions 72-R-24__Ad...on_Plan.pdf and 2 others bf531ac76f9742c767107a101ddfb4d427f8e67b MM / DD / YYYY Signed