Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Living Habitats- Civic Plaza Planning (RFP #24-19) $98,765
CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Civic Plaza (“the Project”) RFP Number 24-19 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ _____day of ___________, 20___, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Living Habitats LLC, with offices located at 6575 N Avondale Ave, Chicago, IL 60631, (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $98,765.00. I.COMMENCEMENT DATE Consultant shall commence the Services on July 1, 2024 or no later than three days (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II.COMPLETION DATE Consultant shall complete the Services by September 31, 2025. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III.PAYMENTS 1 9 August 24 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. IV.DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: the City’s Request for Proposal No. 24-19 (Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). V.GENERAL PROVISIONS A.Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its sub-consultants provide false information, or fail to be or remain in compliance with this Agreement; the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s 2 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to sub-contracting with any entity or person to perform any of the work required under this Agreement. If the Consultant sub-contracts any of the services to be performed under this Agreement, the sub-consultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall b e responsible for the accuracy and quality of any sub-consultant’s work. All sub-consultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every sub-consultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility com panies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by the City, any of its departments, and/or OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B.Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services; (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C.Breach/Default. Any one of the following events shall be deemed an event of default hereunder by Consultant, subject to Consultant’s right to cure: 1.Failure to perform the Services as defined in Paragraph A above and contained within Exhibit A; 2.Failure to comply with any other of the General Provisions contained within this contract. Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its own expense, including completion of Services or the replacement or 3 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 termination of any agent, employee, or sub -contractor as a result of any violation of the General Provisions contained herein. D.Remedy. City does not waive any right to exercise any option to cure any breach or default on the part of contractor, including but not limited to injunctive relief, an action in law or equity or termination of this Agreement as outlined in Paragraph E of this section. E.Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non- appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. F.Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City, including but not limited to all policies and work rules applicable to City employees while on City property such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and Alcohol Poli cy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. Consultant shall certify that its agents, employees and subcontractors are in compliance with City work rules applicable to City employees while on City property. Failure to certify or violation of work rules is subject to the Default provisions of Paragraph C. G.Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the 4 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. H.Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimit ed right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference and marketing purposes. I.Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. J.Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an im mediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. K.Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not l imited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s sub-contractors, employees, agents or sub-contractors during the performance of this Agreement. Such indemnification shall not be limited by 5 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them, with the understanding that there shall be mutual selection of all professionals by the Parties. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its ob ligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act o r omission, neglect, or misconduct in the performance of its Work or its sub - consultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. L.Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive gene ral liability coverage, and designating City as additional insured for not less than $3,000,000 6 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insuran ce evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy (ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its sub - contractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. M.Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for Cit y. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a 7 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemption to the disclosure of such records or part thereof is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. N.Use of City’s Name or Picture of Property. Consultant may use photographs of the completed project and reference the City's name as "Client." The use of the City's name and or the photographs in no means represents validation of the firm's work nor should be considered a positive reference/recommendation of firm or the work completed. O.No Assignments or Sub-contracts. Consultant shall not assign or sub- contract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. P.Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, sub-contractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. Q.Liens and Encumbrances. Consultant, for itself, and on behalf of all sub- contractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmen’s’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all sub-contractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied 8 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any sub -consultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. R.Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. S.Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, with the understanding that there shall be mutual selection of all professionals by the Parties, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. T.Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. U.Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. V.Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. W.Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. X.Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI.EQUAL EMPLOYMENT OPPORTUNITY 9 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 In the event of the Consultant’s noncompliance with any provision of Section 1 -12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared non-responsible and therefore ineligible for future contracts or sub-contracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A.That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impa ir ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B.That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII.SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2 105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A.The illegality of sexual harassment; B.The definition of sexual harassment under State law; C.A description of sexual harassment utilizing examples; D.The Consultant’s internal complaint process including penalties; E.Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F.Protection against retaliation as provided to the Department of Human Rights. VIII.CONSULTANT CERTIFICATIONS A.Consultant acknowledges and agrees that should Consultant or its sub - consultant provide false information, or fails to be or remain in compliance with the Agreement, the City may void this Agreement. 10 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 B.Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C.If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D.Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E -3, E-4). E.In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F.Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G.If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H.Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX.INTEGRATION This Agreement, together with Exhibits B and C sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. 11 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By:________________________ Luke Stowe Its: City Manager Date: _______________________ CONSULTANT: By: ________________________ Its: Principal & CEO FEIN Number: 88-0513003 Date: August 8, 2024 Approved as to form: By: Alexandra B. Ruggie Its: Corporation Counsel Revision: April 2021 12 08 / 19 / 2024 08 / 19 / 2024 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 EXHIBIT A – Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________ (“Consultant”) sets forth the Commencement and Completion Date, Service s, Fees, and Reimbursable Expenses as follows: I.COMMENCEMENT DATE: July 1, 2024 II.COMPLETION DATE: September 30, 2025 III.FEES: Not To Exceed $98,765 IV.SERVICES/SCOPE OF WORK: As defined in RFP 24-19 (Exhibit B) and Consultants Response to Proposal (Exhibit C) 13 08/09/24 Living Habitats LLC Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 1 Revised 03-02-2023 CITY OF EVANSTON REQUEST FOR PROPOSAL NUMBER: 24-19 For Downtown Evanston Civic Plaza Plan, Engagement, Design, and Implementation March 28, 2024 PROPOSAL DEADLINE: 2:00 P.M., April 23, 2024 PRE-PROPOSAL MEETING: VIRTUAL (Non-mandatory) 11:00 AM April 11, 2024 Time zone: America/Chicago Google Meet joining info Video call link: https://meet.google.com/izx-sxio-jrk Or dial: (US) +1 541-583-0314 PIN: 270 935 666# More phone numbers: https://tel.meet/izx-sxio- jrk?pin=3804574900101 ELECTRONIC BID SUBMITTAL: Bid responses will only be accepted electronically via E-bidding through DemandStar (WWW.DEMANDSTAR.COM) It is highly recommended that new DemandStar users complete the account setup process prior to project due date/time. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 2 Revised 03-02-2023 TABLE OF CONTENTS Notice to Proposers ................................................................................................. 03 1.0 Introduction ...................................................................................................... 04 2.0 Scope of Services ........................................................................................... 04 3.0 Insurance ......................................................................................................... 06 4.0 Submittal Requirements (Please see Attachments) ...................................... 06 5.0 Additional Submittal Requirements ................................................................. 07 6.0 M/W/D/EBE Goals .......................................................................................... 07 7.0 Evaluation Criteria ........................................................................................... 07 8.0 Selection Process ............................................................................................ 08 9.0 Proposed Schedule ......................................................................................... 09 10.0 Questions Regarding RFP ............................................................................... 09 11.0 General Terms and Conditions ........................................................................ 09 Price/Costs Form ....................................................................................................... 15 RETURN ALL EXHIBITS WITH RFP Exhibit A – Disclosure of Ownership Interests ........................................................... 18 Exhibit B – Additional Information Sheet ................................................................... 21 Exhibit C – Conflict of Interest Form .......................................................................... 22 Exhibit D – Acknowledgement of Understanding....................................................... 23 Exhibit E – Anti-Collusion Affidavit and Proposer’s Certification ............................... 24 Exhibit F – City of Evanston M/W/D/EBE Policy ................................................... 25 Exhibit G – M/W/D/EBE Participation Compliance Form...................................... 26 Exhibit G – M/W/D/EBE Utilization Summary Report ........................................... 27 Exhibit H – M/W/D/EBE Participation Waiver Request ......................................... 28 Exhibit I – M/WD//EBE Assistance Organizations ..................................................... 29 Exhibit J – Professional Services Agreement Acknowledgement .............................. 30 Exhibit J - Consultant Certification and Verification Addendum ................................ 31 Exhibit J – Professional Services Agreement ............................................................ 32 ATTACHMENTS DemandStar- E-bidding Instructions (14 Pages) Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 3 Revised 03-02-2023 CITY OF EVANSTON NOTICE TO PROPOSERS Proposals will be received by the Purchasing Office until 2:00 P.M. local time on April 23, 2024. Effective immediately, the City of Evanston will no longer accept hard copy paper submittals for any solicitation. Responses will only be accepted electronically via E-bidding through DemandStar (www.demandstar.com). Although registration is required, vendors can download solicitations and upload responses for free. Proposals shall cover the following: Downtown Evanston Civic Plaza Plan, Engagement, Design, and Implementation RFP Number: 24-19 The City of Evanston’s Economic Development Department is seeking proposals from experienced firms to lead a planning and engagement process, design, and implementation for a downtown Evanston “Civic Plaza” to be located in the area bound by the intersection of Maple and Church on the north, Davis Street and Union Pacific/CTA bridges on the south, CTA tracks on the east and Union Pacific tracks on the west. The Evanston Thrives Retail District Action Plan recommended implementation of this plaza (referred to as “Theater Plaza'' on page 98 of “Evanston Thrives”). Evanston’s City Hall will be relocated to 909 Davis, the center of the proposed RFP project area, in late summer 2024. There will be a Non-mandatory virtual pre-proposal meeting Thursday, April 11, 2024, at 11 A.M. All firms intending to submit a proposal for this project are encouraged to attend to discuss the proposed work and receive answers to questions related to the project. To access the non- mandatory virtual pre-proposal meeting online please follow this link: meet.google.com/izx-sxio- jrk. To access the non-mandatory virtual pre-proposal meeting by phone please dial: (US) +1 0314-583-541 PIN: 270 935 666#. The above item shall conform to the RFP on file in the Purchasing Office. Parties interested in submitting a proposal should contact the Purchasing Office to receive a copy of the RFP or see the City’s website at: www.cityofevanston.org/business/bids-proposals/ or Demandstar at: www.demandstar.com. The City (the City of Evanston) in accordance with the laws of the State of Illinois, hereby notifies all firms that it will affirmatively ensure that the contract(s) entered into pursuant to this notice will be awarded to the successful firm without discrimination on the grounds of race, color, religion, sex, age, sexual orientation marital status, disability, familial status or national origin. The City of Evanston reserves the right to reject any or all submittals or to accept the submittal(s) deemed most advantageous to the City. The Evanston City Council also reserves the right to award the contract to an Evanston firm if that firm’s bid is within 5% of the low bid. Each Proposer shall be required to submit with his/her proposal a Disclosure of Ownership Interest Statement Form in accordance with Section 1-18-1 et seq. of the City Code. Failure to submit such information may result in the disqualification of such proposal. John Gonzalez Purchasing Specialist Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 4 Revised 03-02-2023 CITY OF EVANSTON Request for Proposal 1.0 INTRODUCTION The City of Evanston is seeking proposals from qualified urban design, planning , architecture, and/or design firms (or teams thereof) to develop an urban design, lead the community engagement process, and implementation (including procurement and installation) of a new downtown civic plaza. The project aims to transform the space into a vibrant and inviting hub for community gatherings, outdoor dining, cultural events, and placemaking initiatives. The selected firm will be responsible for creating a plan that incorporates outdoor dining furniture, festoon/festival lighting, gateway signage, intersection paint, train viaduct murals, and other exciting placemaking infrastructure. Incorporating elements that highlight the contributions of Evanston actors and musicians is vital to the success of the project. The Evanston Thrives Retail District Action Plan recommended implementation of this plaza (referred to as “Theater Plaza” on page 98 of “Evanston Thrives”). Since the plan’s adoption in May of 2023, the City Council approved the relocation of the Evanston City Hall to 909 Davis, the office building anchoring the proposed plaza. The plaza’s design now has a higher importance as the “front door” to our community. The contract term desired is for a period of 90 to 120 days. Contact with City personnel in connection with this RFP shall not be made other than as specified in this RFP. Unauthorized contact of any City personnel may be cause for rejection of a proposal. All communications should be directed to the purchasing specialist listed on page 9. Prior to the submittal of a proposal, Proposers are advised to carefully examine • the contract documents • project scope and work tasks to be accomplished • specifications • submittal requirements • insurance requirements and required documentation Proposers are advised to become thoroughly familiar with all conditions, instructions and specifications governing this RFP. Proposals shall be made in accordance with these instructions. Proposals shall be subm itted on the forms provided by the City The City will not be liable in any way for any costs incurred by respondents in replying to this Request for Proposal. 2.0 SCOPE OF SERVICES The following is contemplated as the scope of services for this RFP: Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 5 Revised 03-02-2023 A. Conduct Special Service Area Feasibility Study The scope of work for this project includes, but is not limited to, the following tasks: 1. Site Analysis and Assessment: • Conduct a thorough analysis of the existing plaza space, including its physical layout, usage patterns, amenities, and surrounding infrastructure. • Identify opportunities and constraints for placemaking initiatives and community engagement activities. 2. Community Engagement: • Develop and implement a community engagement strategy to solicit input from community members, property owners, business owners, artists, musicians, and other stakeholders. • Organize public meetings, workshops, surveys, and focus groups to gather feedback on design preferences, programming ideas, and desired amenities for the civic plaza. • Facilitate partnerships and collaborations to leverage expertise, resources, and support for the revitalization of the downtown civic plaza. 3. Design: • Create a design for the proposed downtown civic plaza that reflects the cultural identity and artistic aspirations of Evanston while meeting the project goals. • Incorporate outdoor dining furniture, festoon/festival lighting, gateway signage, intersection paint, train viaduct murals, and other placemaking infrastructure. • Ensure that the designs reflect the community's vision, promote inclusivity, and enhance the overall vibrancy and functionality of the space. 4. Implementation Plan: • Prepare a detailed implementation plan tha t outlines the phasing, timeline, budget, and logistics for the execution of the proposed design elements. • Identify potential funding sources, partnerships, and resources to support the implementation of the plan. • Provide a procurement strategy to source materials, furnishings, lighting, equipment, and services that align with the project's vision and budget • Collaborate with community members, city officials, government agencies, property owners, local businesses, artists, and community organizations to coordinate efforts and obtain necessary approvals for the project. • Oversee the implementation phase, including managing contractors, artists, and subcontractors to ensure the successful realization of the plaza. • Create a maintenance plan to preserve the aesthetic appeal and functionality of the plaza over time. • Contracts funded with federal ARPA funds must be in place by December 31, 2024. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 6 Revised 03-02-2023 3.0 INSURANCE Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Cons ultant’s performance or failure to perform the Services hereunder. The consultant must provide an insurance certificate naming the City of Evanston as an additional insured and will provide a variety of insurances including: ▪ comprehensive general liability - $3,000,000 combined single limit for each occurrence for bodily injury and property damage – designating the City as Additional Insured ▪ Workers Compensation - Statutory Limits ▪ Automobile Liability - $1,000,000 per occurrence for all claims arising out of bodily injuries or death and property damages. ▪ errors and omissions or professional liability insurance - $1,000,000 The surety and the insurance company must have not less than an A+ rating from the Alfred M. Best Co., Inc. and be approved by the City of Evanston. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. 4.0 SUBMITTAL REQUIREMENTS The City will no longer accept hard copy paper submittals for any solicitation. Responses will only be accepted electronically via E-bidding through DemandStar. Respondents are still required to complete all of the bid documents and provide all of the requested information in a pdf file(s). Please refer to attached DemandStar e- bidding documents. ANY PROPOSALS RECEIVED AFTER THE SUBMITTAL DEADLINE, WILL BE NOT BE ACCEPTED. It is the sole responsibility of the proposer to insure that his or her proposal is delivered by the stated time. THE CITY IS NOT RESPONSIBLE FOR IMCOMPLETE UPLOADED SUBMITTALS.. A. Cover Letter The cover letter will include the following: • introduction of firm signed by an authorized Principal of the firm • name of firm • address of firm • phone number of the firm submitting the proposal • include the name and signature of an authorized binding official who is authorized to answer questions regarding the firm’s proposal B. Qualifications and Experience of Firm and/or Team Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 7 Revised 03-02-2023 • All respondents shall describe other contracts (at least 5, but no more than10) similar in scope, size or discipline to the required services described herein, performed or undertaken within the past five years. • The respondent must provide references, including name, address and telephone number of a contact person for each project identified and described. • Indicate commencement dates, duration and type of operation . • Provide a list of all Municipal clients in Illinois. C. Area/Regional Manager(s) Clearly identify the professional staff person(s) who would be assigned as your Area/Regional Manager(s) and provide resumes. The proposal should indicate the abilities, qualifications and experience of these individuals. D. Fees Provide a copy of your fees/prices on the attached price/costs form (see page 15). E. Contract The City has attached its standard contract in Exhibit J (see page 32– Professional Services Agreement). Identify all exceptions to the agreement that would prevent your Firm from executing it. The City shall not consider or negotiate regarding exceptions submitted at any time after the submission of the Proposer’s response. 5.0 ADDITIONAL SUBMISSION REQUIREMENTS NONE. 6.0 M/W/D/EBE GOALS The City has a goal of 25% of the contract amount for the participation and utilization of Minority-Owned, Women-Owned, Disadvantaged and Evanston-based businesses (M/W/D/EBEs) in completing a portion of the services required by the City. All respondents must submit a statement of the proposed involvement of M/W/D/EBEs in completing a portion of the required services. Provide a copy of the certification for M/W/D/EBEs that will assist in achieving the M/W/D/EBE goal with your submittal as well as the appropriate M/W/D/EBE forms or Request for Waiver. Any questions regarding M/W/D/EBE compliance should be submitted in writing to Tammi Nunez Purchasing Manager at tnunez@cityofevanston.org. 7.0 EVALUATION CRITERIA The City will select the successful firm through an evaluation process based on the firm meeting the specifications which are outlined in this RFP. A review committee will review in detail all proposals that are received. During the evaluation process, the City may require a Proposer’s representative to answer questions with regard to the proposal and/or make a formal presentation to the review committee. The review committee will make a recommendation to award the contract based on the Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 8 Revised 03-02-2023 criteria set forth below. This contract will be forwarded to the City Council for final approval. The evaluation criteria listed below will be used in the selection of the successful Proposer. A. Qualifications and Expertise B. Price C. Organization and Completeness of Proposal D. Willingness to Execute the City of Evanston’s Professional Services Agreement E. M/W/D/EBE Participation 8.0 SELECTION PROCESS The City will select a firm on the basis of the responsiveness of the proposal to the RFP submittal requirements, the evaluation criteria stated above and the demonstrated willingness to execute an acceptable written contract. The City reserves the right to reject any or all proposals, and to request written cla rification of proposals and supporting materials from the Proposer. While it is the intent of the City to award a single firm, the City reserves the right to award in part or in whole and to select multiple firms and/or individuals, depending on whichever decision is deemed to be most advantageous to the City. Responses may be rejected if the firm fails to perform any of the following: A. Adhere to one or more of the provisions established in this Request for Proposal. B. Demonstrate competence, experience, and the ability to provide the services described in this Request for Proposal. C. Submit a response on or before the deadline and complete all required forms. D. To fulfill a request for an oral presentation. E. To respond to a written request for additional information. Discussions and/or interviews may be conducted with responsible firms t hat have submitted proposals in order to clarify certain elements. All proposals shall be afforded fair and equal treatment with respect to any opportunity for clarification. In conducting discussion, there shall be no disclosure of information derived fro m proposals submitted by competing firms. The selection shall be done by the City’s review committee and will be recommended to the City Council for final approval. If the City is unable to reach any sort of agreement with the selected firm, the City will discontinue negotiations with the selected firm and begin negotiations with the firm ranked second and so on until agreement is reached. The firm to be recommended to the City Council will be the one whose proposal is determined to be the most advantageous to the City in consideration of price and all Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 9 Revised 03-02-2023 other evaluation factors which are set forth in this Request for Proposal No other factors or criteria not listed in this RFP shall be used in the evaluation. 9.0 PROPOSED SCHEDULE The tentative schedule for this RFP and project process is as follows: 1. RFP issued ..................................................... March 28, 2024 2. Pre-Proposal Virtual Conference .................... April 11, 2024 3. Last Day to submit questions ......................... April 15, 2024 4. Final Addendum Issued.................................. April 17, 2024 5. RFP Submission Due Date ............................ April 23, 2024 6. City Council Award of Contract ...................... May 13, 2024 10.0 QUESTIONS REGARDING RFP All questions related to this RFP should be submitted in writing to John Gonzalez, Purchasing Specialist at johngonzalez@cityofevanston.org with a copy to Paul Zalmezak at pzalmezak@cityofevanston.org. 11.0 GENERAL TERMS AND CONDITIONS A. Confidentiality In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemption to the disclosure of such records or part thereof is applicable. The Purchasing Specialist will endeavor to advise the firm of any request for the disclosure of the material so marked with “TRADE SECRET”, “CONFIDENTIAL”, or “PROPRIETARY”, and give the firm or other submitting Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 10 Revised 03-02-2023 party the opportunity to seek a court order to protect such materials from disclosure. If the requested material was submitted by a party other than the firm, then the firm shall be solely responsible for notifying the submitting party of the request. The City’s sole responsibility is to notify the firm of the request for disclosure, and the City shall not be liable for any damages resulting out of such disclosure, whether such disclosure is deemed required by law, by an order of court or administrative agency, or occurs through inadvertence, mistake, negligence on the part of the City or its officers, or employees. B. Withdrawal of Proposal Proposals may be withdrawn prior to the submittal deadline. Withdrawal may be attained by written request; however, no offer can be withdrawn within the ninety (90) day period which occurs after the time is set for closing. Proposers who withdraw their proposals prior to the designated date and time may stil l submit another proposal if done in accordance with the proper time frame. C. Exceptions to Specifications Exceptions to these specifications shall be listed and explained on a separate page titled “Exceptions to Specifications”, which shall be prepared b y the Proposer. This page shall then be attached to these documents and submitted at the same time as the proposal. Each exception must refer to the page number and paragraph to which it is relevant. The nature and reasoning of each exception shall be explained in its entirety. Any exceptions to these specifications may be cause for rejection of the proposal. D. Hold Harmless Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arisin g out of any negligent or willful act or omission on the part of the Consultant or Consultant’s sub-contractors, employees, agents or sub-contractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1 - 101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 11 Revised 03-02-2023 them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its sub- consultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. E. Addenda Any and all changes to these documents are valid only if they are included via written addendum to all respondents. Each respondent should acknowledge receipt of any addenda by indicating same in their proposal submission. Each respondent acknowledging receipt of any addenda is responsible for the contents of the addenda and any changes to the proposal therein. Failure to acknowledge any addenda may cause the proposal to be rejected. Addenda information is available over the internet at City of Evanston Notices & Documents or www.demandstar.com, or by contacting the Purchasing Office, 847-866-2935. F. Term The contract is for 90 to 120 days. The City may terminate a contract for either cause or convenience. G. Non-Appropriation of Funds The City of Evanston reserves the right to terminate in whole or in part of the contract in the event that insufficient funds to complete the contract are appropriated by Evanston City Council. H. Property of the City Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 12 Revised 03-02-2023 All discoveries and documents produced as a result of any service or project undertaken on behalf of the City of Evanston shall become the property of the City. I. Payment Terms The consultant shall submit invoices detailing the services provided, project, professional staff, and hours. Payment shall be made in accordance with the Local Government Prompt Payment Act. Please note that failure to provide a detailed invoice could result in delay of payment an d include termination of any agreement. J. Disclosures and Potential Conflicts of Interest The City of Evanston’s Code of Ethics prohibits public officials or employees from performing or participating in an official act or action with regard to a transaction in which he has or knows he will thereafter acquire an interest for profit, without full public disclosure of such interest. This disclosure requirement extends to the spouse, children and grandchildren, and their spouses, parents and the parents of a spouse, and brothers and sisters and their spouses. To ensure full and fair consideration of all proposals, the City of Evanston requires all Proposers including owners or employees to investigate whether a potential or actual conflict of interest exists between the Proposer and the City of Evanston, its officials, and/or employees. If the Proposer discovers a potential or actual conflict of interest, the Proposer must disclose the conflict of interest in its proposal, identifying the name of the City of Evanston official or employee with whom the conflict may exist, the nature of the conflict of interest, and any other relevant information. The existence of a potential or actual conflict of interest does NOT, on its own, disqualify the disclosing Proposer from consideration. Information provided by Proposers in this regard will allow the City of Evanston to take appropriate measures to ensure the fairness of the proposal process. The City requires all Proposers to submit a certification, enclosed with this RFP, that the Proposer has conducted the appropriate investigation and disclosed all potential or actual conflicts of interest. K. Protests Any actual or prospective Proposer, who is aggrieved in connection with the solicitation or award of a contract, may protest to the Purchasing Office. The protest shall be submitted in writing within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. ▪ The Proposer shall submit any protests or claims regarding this solicitation to the Purchasing Office. ▪ A pre-bid protest must be filed five (5) days before the bid opening or proposal submittal. ▪ A pre-award protest must be filed no later than ten (10) days after the bid opening date or proposal deadline. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 13 Revised 03-02-2023 ▪ A post-award protest must be filed no later than ten (10) days after the award of the Contract. All claims by a Proposer against the City relating to a contract shall be submitted in writing to the Purchasing Specialist. The City will only consider protests that are properly and timely submitted. All protests or claims must set forth the name and address of the protester, the contract number, the grounds for the protest or claim, and the course of action that the protesting party desires the Purchasing Specialist to take. Statements shall be sworn and submitted under penalty of perjury. L. Authority To Resolve Protests And Contract Claims Protests: The Purchasing Specialist shall have the authority to consider and resolve a protest of an aggrieved Proposer, actual or prospective, concerning the solicitation or award of a contract. The City shall issue a written decision and that decision is final. Contract Claims: The Purchasing Specialist, after consulting with Corporation Counsel, shall have the authority to resolve contract claims, subject to the approval of the City Manager or City Council, as applicable, regarding any settlement that will result in a change order or contract modification. Each Proposer, by submitting a response to this RFP, expressly recognizes the limitations on its rights to protest provided in this Section and e xpressly waives all other rights and remedies and agrees that the decision on the protest is final and conclusive. If a Proposer disregards, disputes or does not follow the exclusive protest remedies provided in this Section, it shall indemnify and hold the City and its officers, employees, agents and consultants harmless from and against all liabilities, fees and costs, including legal and consultant fees and costs, and damages incurred or suffered as a result of such Proposer’s actions. Each Proposer, by submitting a response to this RFP, shall be deemed to have irrevocably and unconditionally agreed to this indemnity obligation. M. Litigation For purposes of this Section, the following terms are defined as follows: “issue” means any prior or pending litigation or investigation, either civil or criminal, or any governmental agency action or proceeding (the “issue”), which may affect the performance of the services to be rendered herein. For purposes of this Section, an “issue” shall also include any criminal, civil, or administrative penalty or finding imposed against any covered individual. An issue occurring within seven (7) years of the date preceding the date of the Proposer’s response shall be disclosed by the Proposer. “covered individual” means any principal, president, managing partner, or vice- president, affiliated in anyway with the Firm, and the Firm’s employees or sub- contractors. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 14 Revised 03-02-2023 All proposers shall identify and describe with particularity any issue. The City, and not Proposer, has the sole discretion to determine whether an issue may affect the performance of the services. Failure of any Proposer to comply with this mandatory obligation shall, at the City’s sole discretion, result in the Proposer’s response being deemed non-responsive and not responsible. Failure of any Proposer to comply with the obligation specified herein may result in the voiding any subsequent contract award to Proposer if the City disco vers upon the exercise of its customary due diligence that Proposer failed to comply with the mandatory obligation in this Section. The City reserves all rights to take any other actions in the case of a Proposer’s non -compliance with this Section. N. Sub-contractors If any firm submitting a proposal intends on sub-contracting out all or any portion of the engagement, that fact, and the name of the proposed sub-contracting firm(s) must be clearly disclosed in the proposal. Following the award of the contract, no additional sub-contracting will be allowed without the prior written consent of the City of Evanston. O. Contact with City Personnel All Proposers are prohibited from making any contact with the City Manager, City Council, or any other official or employee of the City with regard to the Project, other than in the manner and to the person(s) designated herein. The Purchasing Specialist reserves the right to disqualify any Proposer found to have contacted City Personnel in any manner with regard to the P roject. Additionally, if it is determined that the contact with City Personnel was in violation of any provision of 720 ILCS 5/33EE, the matter may be referred to the Cook County State’s Attorney for review and prosecution. P. Costs Incurred The City of Evanston assumes no responsibility or liability for costs incurred by the Proposer prior to the execution of a contract. This includes costs incurred by the Proposer as a result of preparing a response to this RFP. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 15 Revised 03-02-2023 PRICE/COSTS FORMS Scope of Services Total Time Needed to Complete Task (in hours) Hourly Rate (in $) Total Cost Sect. 1 Site Analysis & Assessment $ $ Total Cost for Site Analysis & Assessment $ $ Sect. 2 - Community Engagement $ $ Total Cost for Community Engagement $ $ Sect. 3 - Plaza Design $ $ Total Cost for Plaza Design Sect. 4 - Implementation / Procurement Plan $ $ Total Cost for Implementation / Procurement Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 16 Revised 03-02-2023 Proposed “Theater Plaza” Rendering from Evanston Thrives Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 17 Revised 03-02-2023 Proposed Civic Plaza Study Area Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 18 Revised 03-02-2023 Exhibit A DISCLOSURE OF OWNERSHIP INTERESTS The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT) seeking to do business with the City to provide the following information with their proposal. Every question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME: ______________________________________ APPLICANT ADDRESS: ______________________________________ TELEPHONE NUMBER: ______________________________________ FAX NUMBER: ______________________________________ APPLICANT is (Check One) ( ) Corporation ( ) Partnership ( ) Sole Owner ( ) Association Other ( ) ________________________________________________________ Please answer the following questions on a separate attached sheet if necessary. SECTION I - CORPORATION 1a. Names and addresses of all Officers and Directors of Corporation. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of all those shareholders owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of shareholder interest. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material required herein.) _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 19 Revised 03-02-2023 1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material requested herein.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interests therein, whether limited or general, is equal to or in excess of 3%. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 2b. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 3 - TRUSTS 3a. Trust number and institution. ______________________________________________________________________ 3b. Name and address of trustee or estate administrator. ______________________________________________________________________ ______________________________________________________________________ 3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity. ______________________________________________________________________ ______________________________________________________________________ Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 20 Revised 03-02-2023 SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE 4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an agent or nominee, and give the name and address of principal. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or other "holding" entity not an individual, state the names and addresses of all parties holding more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c), 2(a), and 2(b). ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another party, give name and address of party with constructive control. ("Constructive control" refers to control established through voting trusts, proxies, or special terms of venture of partnership agreements.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ I have not withheld disclosure of any interest known to me. Information provided is accurate and current. ______________________ ______________________________________ Date Signature of Person Preparing Statement ______________________________________ Title ATTEST: ____________________________ Notary Public (Notary Seal) Commission Expires: _____________________ Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 21 Revised 03-02-2023 EXHIBIT B ADDITIONAL INFORMATION SHEET Proposal Name: _______________________________________________ Proposal Number #: _________________________________________________ Company Name: __________________________________________________ Contact Name: ___________________________________________________ Address: ________________________________________________________ City,State, Zip: ____________________________________________________ Telephone/FAX: #_________________________________________________ E-mail: __________________________________________________________ Comments: _____________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 22 Revised 03-02-2023 Exhibit C CONFLICT OF INTEREST FORM ___________________________________________________, hereby certifies that it has conducted an investigation into whether an actual or potential conflict of interest exists between the bidder, its owners and employees and any official or employee of the City of Evanston. Proposer further certifies that it has disclosed any such actual or potential conflict of interes t and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of interest, the City of Evanston may disqualify the bid/proposal. ______________________________________________________________________ (Name of Bidder/Proposer if the Bidder/Proposer is an Individual) (Name of Partner if the Bidder/Proposer is a Partnership) (Name of Officer if the Bidder/Proposer is a Corporation) The above statements must be subscribed and sworn to before a notary public. Subscribed and Sworn to this _____ day of ______________, 20 Notary Public Failure to complete and return this form may be considered sufficient reason for rejection of the bid / proposal. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 23 Revised 03-02-2023 Exhibit D ACKNOWLEDGEMENT OF UNDERSTANDING THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED The undersigned hereby certifies that they have read and understand the contents of this solicitation and attached service agreements, and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation. By signing this document, the Proposer hereby certifies that they are not barred from bidding on this contract as a result of bid rigging or bid rotating or any similar offense (720 ILCS S/33E-3, 33E-4). Authorized Signature: Company Name: Typed/Printed Name: Date: Title: Telephone Number: Email: Fax Number: Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 24 Revised 03-02-2023 Exhibit E ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION ______________________________________, being first duly sworn, deposes and says that he is ________________________________________ (Partner, Officer, Owner, Etc.) of ________________________________ (Proposer) The party making the foregoing proposal or bid, that such bid is genuine and not collusive, or sham; that said bidder has not colluded, conspired, conn ived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person; to fix the bid price element of said bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. The undersigned certifies that he is not barred from bidding on this contract as a r esult of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating. (Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation) The above statements must be subscribed a sworn to before a notary public. Subscribed and Sworn to this ________ day of _____________________, 20 __________________________________________ Notary Public Commission Expires: ________________________ Failure to complete and return this form may be considered sufficient reason for rejection of the bid. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 25 Revised 03-02-2023 EXHIBIT F CITY OF EVANSTON M/W/D/EBE POLICY A City of Evanston goal is to provide contracting and sub-contracting opportunities to Minority Business Enterprises, Women Business Enterprises, Disadvantaged and Evanston Business Enterprises. The goal of the Minority, Women, Disadvantaged and Evanston Business Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. To assist such growth, the City’s goal is to have general contractors utilize M/W/D/EBEs to perform no less than 25% of the awarded contract. Firms bidding on projects with the City must work to meet the 25% goal or request a waiver from participation. It is advised that bidders place advertisements requesting sub- contractors and that they email or contact individual firms that would be appropriate to partner in response to the project. For samples of possible advertisements, see the City of Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business- diversity/ (Sample Advertisement ). If you request a paper copy of the additional documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road Suite 4200, Evanston, IL 60201. If a bidder is unable to meet the required M/W/D/EBE goal, the Bidder must seek a waiver or modification of the goal on the attached forms. Bidder must include: 1. A narrative describing the Bidder’s efforts to secure M/W/D/EBE participation prior to the bid opening. 2. Documentation of each of the assist agencies that were cont acted, the date and individual who was contacted, and the result of the conversation (see form) 3. A letter attesting to instances where the bidder has not received inquiries/proposals from qualified M/W/D/EBEs 4. Names of owners, addresses, telephone numbers, date and time and method of contact of qualified M/W/D/EBE who submitted a proposal but was not found acceptable. 5. Names of owners, addresses, telephone numbers, date and time of contact of at least 15 qualified M/W/D/EBEs the bidder solicited for proposals for work directly related to the Bid prior to the bid opening (copies must be attached). If a bidder is selected with a Sub-contractor listed to meet the M/W/D/EBE goal, a “monthly utilization report” will be due to the City prior to each payment being is sued to the Contractor. This report will include documentation of the name of the firm hired, the type of work that firm performed, etc. Should the M/W/D/EBE not be paid according to the schedule proposed in this document, the City reserves the right to cancel the contract. Examples of this monthly form can be found on the City’s website: http://www.cityofevanston.org/business/business-diversity/ (MWDEBE Monthly Utilization Report). Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 26 Revised 03-02-2023 EXHIBIT G M/W/D/EBE PARTICIPATION COMPLIANCE FORM I do hereby certify that _________________________________________________ (Name of firm) intends to participate as a Subcontractor or General Contractor on the project referenced above. This firm is a (check only one): ______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and controlled by a minority, certified by a certifying agency within Illinois. ______ Women’s Business Enterprise (WBE), a firm that is at least 51% managed and controlled by a woman, certified by a certifying agency within Illinois. ______ Disadvantaged Business Enterprise (DBE), a firm that is at least 51% managed and controlled by a disadvantaged, certified by a certifying agency within Illinois. ______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum of one year and which performs a “commercially useful function ”. Total proposed price of response $_____________________ Amount to be performed by a M/W/D/EBE $_____________________ Percentage of work to be performed by a M/W/D/EBE _____________________% Information on the M/W/D/EBE Utilized: Name __________________________________________________________ Address ____________________________________________________ Phone Number Signature of firm attesting to participation ____________________________ Title and Date ____________________________________________________ Type of work to be performed ________________________________________ Please attach: 1. Proper certification documentation if applying as a M/W/DBE and check the appropriate box below. This M/W/DBE will be applying with documentation from: ❑ Cook County State Certification Federal Certification Women’s Business Enterprise National Council City of Chicago Chicago Minority Supplier Development Council 2. Attach business license if applying as an EBE Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 27 Revised 03-02-2023 EXHIBIT G M/W/D/EBE UTILIZATION SUMMARY REPORT The following Schedule accurately reflects the value of each MBE/WBE/DBE/EBE sub- agreement, the amounts of money paid to each to date, and this Pay Request. The total proposed price of response submitted is _____________________. MBE/WBE/DBE/EBE FIRM NAME FIRM TYPE (MBE/WBE/ DBE/EBE) SERVICES PERFORMED AMOUNT OF SUB- CONTRACT PERCENT OF TOTAL CONTRACT AMOUNT $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL $ Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 28 Revised 03-02-2023 Exhibit H M/W/D/EBE PARTICIPATION WAIVER REQUEST I am ___ of _____, and I have authority to (Title) (Name of Firm) execute this certification on behalf of the firm. I ___________ do (Name) hereby certify that this firm seeks to waive all or part of this M/W/D/EBE paritcipation goal for the following reason(s): (CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE ATTACHED.) ______ 1. No M/W/D/EBEs responded to our invitation to bid. ______ 2. An insufficient number of firms responded to our invitation to bid. For #1 & 2, please provide a narrative describing the outreach efforts from your firm and proof of contacting at least 15 qualified M/W/D/EBEs prior to the bid opening. Also, please attach the accompanying form with notes regarding contacting the Assist Agencies. ______ 3. No sub-contracting opportunities exist. Please attach a written explanation of why sub-contracting is not feasible. Please provide details supporting your request. ______ 4. M/W/D/EBE participation is impracticable. Please attach a written explanation of why M/W/D/EBE participation is impracticable. Please provide details supporting your request. Therefore, we request to waive _____of the 25% utilization goal for a revised goal of _____%. Signature: Date: (Signature) Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 29 Revised 03-02-2023 EXHIBIT I M/W/D/EBE Assistance Organizations (“Assist Agencies”) Form AGENCY DATE CONTACTED CONTACT PERSON RESULT OF CONVERSATION Association of Asian Construction Enterprises (AACE) 5500 Touhy Ave., Unit K Skokie, IL. 60077 Phone: 847-525-9693 Perry Nakachii, President Black Contractors United (BCU) 400 W. 76th Street Chicago, IL 60620 Phone: 773-483-4000; Fax: 773-483-4150 Email: bcunewera@ameritech.net Chicago Minority Business Development Council 105 West Adams Street Chicago, Illinois 60603 Phone: 312-755-8880; Fax: 312-755-8890 Email: info@chicagomsdc.org Shelia Hill, President Evanston Minority Business Consortium, Inc. P.O. Box 5683 Evanston, Illinois 60204 Phone: 847-492-0177 Email: embcinc@aol.com Federation of Women Contractors 5650 S. Archer Avenue Chicago, Illinois 60638 Phone: 312-360-1122; Fax: 312-360-0239 Email: FWCChicago@aol.com Contact Person: Beth Doria Maureen Jung, President Hispanic American Construction Industry (HACIA) 901 W. Jackson, Suite 205 Chicago, IL 60607 Phone: 312-666-5910; Fax: 312-666-5692 Email: info@haciaworks.org Women’s Business Development Ctr. 8 S. Michigan Ave, Suite 400 Chicago, Illinois 60603 Phone: 312-853-3477 X220; Fax: 312-853-0145 Email: wbdc@wbdc.org Carol Dougal, Director PLEASE NOTE: Use of M/W/D/EBE Assistance Organizations (“Assist Agencies”) Form and agencies are for use as a resource only. The agencies and or vendors listed are not referrals or recommendations by the City of Evanston. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 30 Revised 03-02-2023 Exhibit J Professional Services Agreement Acknowledgement Page The City has attached its standard professional services agreement as an exhibit to this RFP. Identify all exceptions to the agreement that would prevent your firm from executing it. The City shall not consider or negotiate regarding exceptions submitted at any time after the submission of the Proposer’s response. Please check one of the following statements: ____I have read the professional services agreement and plan on executing the agreement without any exceptions. My firm cannot execute the City’s standard professional service agreement unless the exceptions noted below or in the attached sample professional services agreement are made. ***Please be aware that submitting exceptions to the contract may impact the likelihood of your firm being selected to perform this work. List exceptions in the area below: _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________ Authorized Signature: Company Name: Typed/Printed Name and Title: Date: Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 31 Revised 03-02-2023 Exhibit J Consultant Certification and Verification I certify in accordance with the Professional Services Agreement, the agents, employees and subcontractors of [CONSULTANT FIRM] are in compliance and will compl y with City work rules and policies applicable to City employees while they are on City property, including the City’s Workplace Harassment Policy; COVID-19 Vaccination Policy; and Sexual Harassment Policy. I further certify that the agents, employees and subcontractors of [CONSULTANT FIRM] are in compliance with OSHA emergency temporary standard to protect workers from coronavirus. CONSULTANT: By ________________________ Its: ________________________ FEIN Number: _______________ Date: _______________________ Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 32 Revised 03-02-2023 Exhibit J CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Downtown Evanston Civic Plaza Plan, Engagement, Design, and Implementation (“the Project”) RFP Number: 24-19 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of ________________, 20___, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and [Insert Professional Service Provider’s name here], with offices located at [Insert address here], (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $[Insert fee here]. I. COMMENCEMENT DATE Consultant shall commence the Services on ____________ or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by ____________. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 33 Revised 03-02-2023 City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A, the City’s Request for Proposal No. # 24-19 (Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its sub-consultants provide false information, or fail to be or remain in compliance with this Agreement; the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 34 Revised 03-02-2023 agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to sub- contracting with any entity or person to perform any of the work required under this Agreement. If the Consultant sub-contracts any of the services to be performed under this Agreement, the sub-consultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any sub-consultant’s work. All sub-consultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every sub- consultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigatio n, hearings or meetings convened or instituted by the City, any of its departments, and/or OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interferen ce with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services; (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Breach/Default. Any one of the following events shall be deemed an event of default hereunder by Consultant, subject to Consultant’s right to cure: 1. Failure to perform the Services as defined in Paragraph A above and contained within Exhibit A; 2. Failure to comply with any other of the General Provisions contained within this contract. Consultant, within thirty (30) days, shall have the right to cure any default Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 35 Revised 03-02-2023 herein listed at its own expense, including completion of Services or the replacement or termination of any agent, employee, or sub-contractor as a result of any violation of the General Provisions contained herein. D. Remedy. City does not waive any right to exercise any option to cure any breach or default on the part of contractor, including but not limited to injunctive relief, an action in law or equity or termination of this Agreement as outlined in Paragraph E of this section. E. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Co nsultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non- appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. F. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City, including but not limited to all policies and work rules applicable to City employees while on City property such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and Alcohol Policy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and a ll regulations pursuant thereto. Consultant shall certify that its agents, employees and subcontractors are in compliance with City work rules applicable to City employees while on City property. Failure to certify or violation of work rules is subject to the Default provisions of Paragraph C. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 36 Revised 03-02-2023 G. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. H. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, c harts, programs, models, specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon requ est of City, during any stage of the Services, Consultant s hall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. I. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. J. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s sub-contractors, employees, agents or sub- Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 37 Revised 03-02-2023 contractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be con strued as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pa y all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its sub- consultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. L. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 38 Revised 03-02-2023 liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy (ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage affo rded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its sub-contractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. M. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make f or City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to p erform a Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 39 Revised 03-02-2023 governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant sh all cooperate to determine what records are subject to such a request and whether or not any exemption to the disclosure of such records or part thereof is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. N. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. O. No Assignments or Sub-contracts. Consultant shall not assign or sub- contract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and v oid and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the S ervices without the prior written consent of City. P. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and reg ulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, sub- contractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub- contractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmen’s’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connectio n with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 40 Revised 03-02-2023 sworn affidavit respecting the payment and lien releases of all sub-contractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor p erformed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any sub - consultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. R. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. S. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. U. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. V. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. W. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. X. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 41 Revised 03-02-2023 VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared non-responsible and therefore ineligible for future contracts or sub-contracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee o r applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair abili ty to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2 105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 42 Revised 03-02-2023 A. Consultant acknowledges and agrees that should Consultant or its sub- consultant provide false information, or fails to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E- 4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subj ect matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 43 Revised 03-02-2023 form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herei n as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By: ________________________ By:________________________ Luke Stowe Its: ________________________ Its: City Manager FEIN Number: _______________ Date: _______________________ Date: _______________________ Approved as to form: By: Alexandra B. Ruggie Its: Interim Corporation Counsel Revision: April 2021 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 44 Revised 03-02-2023 EXHIBIT A – Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________ (“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: I. COMMENCEMENT DATE: ____________________ II. COMPLETION DATE: ________________________ III. FEES: IV. SERVICES/SCOPE OF WORK: As defined in RFP/Q #24-19 (Exhibit B) and Consultants Response to Proposal (Exhibit C) Dated: ______________ Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 We are pleased to announce our membership in the DemandStar network. DemandStar is an online marketplace that connects our suppliers directly to the bids, quotes and RFPs that matter to them. DemandStar is open and accessible to all businesses and provides instant access to our solicitations. By registering for your complimentary DemandStar account, you will receive: • Instant access to bids, quotes and RFPs • Automatic notifications, right to you inbox, of bids that match the commodity codes you select • The ability to quickly view the contractual terms and scope of work • All the forms and documents you need in one place • Access to more government bids in neighboring cities, counties and states It’s EASY! Get started with these 3 easy steps! REGISTER Go to: https://www.demandstar.com/registration Registering for DemandStar 1 2019 DemandStar® Corporation. All Rights Reserved. 206.940.0305 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 CHOOSE YOUR FREE AGENCY Type in the name of the government agency you’d like to add, for example “City of Metropolis” in the Search Box SIGN UP Visit www.demandstar.com CHECK OUT Check out with your FREE AGENCY Registration by clicking “Skip for now” on the page where it gives you options to add additional counties and States 2019 DemandStar® Corporation. All Rights Reserved. 206.940.0305 2 3 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 (E-bidding) Electronic Bidding Instructions Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Introduction To submit a bid electronically (e-bidding) on DemandStar •The project MUST be setup for e-bidding by the government agency advertising the opportunity Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 How to check if it is an e-bidding opportunity •Not all opportunities posted on DemandStar by government are available for e-bidding •Those that are available for you to electronically bid will list “e -bidding” as an available “ACTION” when you look at the project details Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 In order to do e-bidding 1.Click on “E-bidding” in the actions column Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 In order to do e-bidding 2.Enter you contact information and enter in all required fields Note: You MUST put a number of the “BID AMOUNT” box. However, that number can be 0 so as to allow for a more detailed descriptions of your bid through your uploaded documents. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 In order to do e-bidding •In the agency required documents section –check the documents you intend on uploading and fulfilling. By checking these boxes this is ONLY an acknowledgement of how you will fulfill the requirement. You still have to upload the documents. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 In order to do e- bidding Upload your response documents in an accepted file format Make sure that you have covered and uploaded all the required documents Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 In order to do e- bidding Once you decide you’ve uploaded all your documents that you would like to submit, make sure you click the NEXT button at the bottom of the screen Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Completing your e-bid submittal •Please VERIFY that you have attached ALL the required documents •Click on the Submit Response button to complete your e-bid Copyright 2019, DemandStar Corporation. (206)940-0305 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Confirmation of Response •When you complete you will receive a confirmation •This is a confirmation that what you uploaded will be visible to the agency when the bid closes, this is not a confirmation that all your documents were fill out or submitted correctly Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Post Submission Edits If you feel like you missed something or need to make a change you can go back to your submittal response and edit your e-bid. By clicking on “DETAILS” then “EDIT” the section you wish Copyright 2019, DemandStar Corporation. (206)940-0305 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 DemandStar E-Bidding: Frequently Asked Questions Do suppliers need to be registered with DemandStar to participate in e-bidding? Yes. But if they don’t already have an account with DemandStar, they can sign up and either o Be a subscriber for only your agency, at no charge, and be able to download documents at no charge and then receive notifications that match their commodity codes o Be a “basic supplier” for free - who researches on our platform and then pays $5 to download all documents, thus becoming a plan holder o Be a paid subscriber for a county, state, national and receive notifications from all included agencies Can suppliers respond with document uploads or do they simply fill in forms? Yes, they may respond with document uploads that are available to you via the DemandStar platform. What type of E-Bidding Documents can be uploaded? Acceptable file formats for sending back documents that the city will accept: Is there a maximum file size that I can upload? Vendors can simply upload a single file or multiple documents as long as it doesn’t exceed 100 MBs (single or multiple files) After a bid opening, what document(s) are made public by DemandStar? None. Only the agency can see the vendor responses so you are the only ones who will determine what you want to download and make public. Who do I call if I have questions or problems with the DemandStar? The City strongly encourages each respondent to setup their account and to explore the eBidding module at least a couple of days before the bid due date. If you have questions or issues creating your account, accessing the eBidding module or submitting your bid prior to the bid due date, please contact DemandStar at 866.273.1863 or by email at hello@demandstar.com. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Page 1 Downtown Evanston Civic Plaza Plan, Engagement, Design, and Implementation RFP # 24-19 ADDENDUM No. 1 April 16, 2024 Any and all changes to the Request for Proposal are valid only if they are included by written addendum to all potential respondents, which will be emailed prior to the proposal due date. Each respondent must acknowledge receipt of any addenda by indicating in its proposal. Each respondent, by acknowledging receipt of addenda, is responsible for the contents of the addenda and any changes to the bid therein. Failure to acknowledge receipt of addenda may cause the submittal to be rejected. If any language or figures contained in this addendum are in conflict with the original document, this addendum shall prevail. This addendum consists of the following: 1. Addendum Number One (1) is attached and consists of a total of six (6) pages including this cover sheet. Please contact me at 847-866-2971 or johngonzalez@cityofevanston.org with any further questions or comments. Sincerely, John Gonzalez Purchasing Specialist Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Page 2 Downtown Evanston Civic Plaza Plan, Engagement, Design, and Implementation RFP # 24-19 ADDENDUM No. 1 April 16, 2024 This addendum forms a part of RFP # 24-19 and modifies these documents. This addendum consists of questions received. Questions: 1. Question: During the prebid meeting, a study area map was displayed on screen that appeared to differ from the study area map included in the RFP document (page 17). Please clarify the study area for this project and please confirm who owns the land for the study area. Response: Please use the map below, corrected to include the Union Pacific pedestrian tunnel. The map presented by staff during the presentation is not an accurate illustration of the entire study area. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Page 3 In addition to the obvious CTA/Union Pacific and City properties, additional ownership is summarized in the table below. Refer to the Cook County GIS map below for specific PIN locations 2. Question: During the prebid meeting, we heard discussion about developing a near term and a long term plan for the study area. Page 5 of the RFP, last bullet indicates 'contracts funded with federal ARPA funds must be in place by December 31'. Does the contract referenced on page 5 refer to a near term or long term plan? Response: Either works, as long as the funding is expended by December 31, 2026. The funds must be under contract by December 31, 2024. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Page 4 3. Question: Will City staff provide assistance to help us understand the condition of the existing electrical services onsite? Response: The City does not maintain the electrical that is on the 909 Davis property. The city does maintain the electrical in the right of ways, and in the plaza on the northwest corner of Maple and Church. City staff will direct written questions about the electrical system servicing 909 Davis to the property management and post them in an addendum. 4. Question: Do you have an identified budget or budget range for this design project to allow the consultant team to develop a targeted scope and process? In other words, what portion of the total construction budget will be going to planning & design? Response: No budget has been established. We are required to select the most responsive proposal, not the lowest proposal. We have $2.3 million remaining in the account that will be funding this project, with numerous other priorities identified. So, something much less than $2.3 million. This is not intended to be vague. We are hopeful the design community can respond with a scope of services that includes a draft Civic Plaza design and implementation plan inclusive of planning and design, along with the cost of procuring and installing all aspects of the Civic Plaza improvements. Our goal is to have a design team contracted and a plan funded (and hopefully design elements identified and under contract) prior to 12/9/2024. In addition to ARPA funding, perhaps there are other grants. Perhaps the building owner will participate. Perhaps a larger, more expensive plan, will be phased in over several years. 5. Question: I would also like to seek confirmation that there is a construction budget of $5M? Response: There is not a construction budget of $5m. There is not a budget established for this project. 6. Question: At this time, are you looking for qualifications of any team consultants we would work with? If yes, would you be looking for 5-10 contracts with similar SOW per team member included in our proposal? Response: We would be satisfied with five to 10 contracts for the lead. 7. Question: What is the anticipated level of design development for this scope of work? Response: We are expecting conceptual design. It would not be fair to expect a full design at this stage. 8. Question: Is a maintenance plan being considered for the future of these spaces? Response: A complete proposal should include a maintenance plan. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Page 5 9. Question: Is the implementation phase to be complete in the 3-4 month contract term? Response: The implementation phase is not expected to be completed by December. That is unrealistic. It would be ideal to have the ARPA (federal funds) entirely contracted, however, by 12.31.2024. 10. Question: what's the condition of the parking structure under the plaza? Response: Lincoln Property reports that 909 Davis features an underground 57 parking stalls assigned to building tenants. The garage is keycard access control only. The garage is equipped with well-lit LED lighting, security camera monitoring, CO sensors and well-ventilated and fire protection (dry pipe system in place). In addition, the garage features a bicycle parking rack for building tenants. The parking garage is cleaned and maintained by on-site building staff. The property is compliant with city code. 11. Question: RFP states: Contracts funded with federal ARPA funds must be in place by December 31, 2024. Are we thinking the design of the project must be complete by this date or construction must be complete by this date? Response: At a minimum, the funds are to be under contract by 12.31.2024. They must be expended 12.31.2026. 12. Question: To clarify this is for design services, bidding and permitting? Response: Yes. But would be most helpful if the implementation plan included full project cost. 13. Question: Please clarify the extent of the outlined scope of service to be complete in the 3-4 month contract term. Response: design and implementation plan. The RFP can have concepts in place, but the scope requires a short community process, collaboration with private owners, design, vendor selection (e.g. if proposing cafe tables/chairs, what chairs/tables and what vendor), etc. 14. Question: Does the city have a fee range budgeted for design services? Response: No. 15. Question: Do you have an anticipated schedule or project duration? Response: No anticipated schedule 16. Question: Is there a preference for IL based firms? Response: No. Our guideline provides for prioritization of Evanston-based companies if pricing is within 10% of competitive bids. This will not likely be the case in the project as we are expecting a wide range of pricing and approaches. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Page 6 17. Question: Please confirm the design scope is limited to concept design and does not include construction documents of construction administration. Response: Yes 18. Question: Does the city have a survey for the current site? If not, should we include a survey in our proposal? Response: No 19. Question: Does the city have any geotechnical or soil boring data for the current site? If not, should we include geotechnical engineering in our proposal? Response: No 20. Question: For the Price/Costs Form, are you looking for an average hourly rate for the team or should each section be broken down by discipline and role? If that latter is acceptable, can the form be recreated in our own format? Response: You can provide a hourly rate for the team, we do not need to know the rate for each discipline or role. 21. Question: Has the city already established the stakeholders that should be part of the engagement process? Response: Stakeholders are: 1. Business owners 2. Downtown residents 3. Property owners (909 Davis, Metra, Union Pacific, CTA, City) 4. City residents 5. Downtown Evanston special service area. Note: Acknowledgment of this Addendum is required in the Submittal. Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Proposal for Downtown Evanston Civic Plaza Plan Engagement, Design, and Implementation Number 24-19 City of Evanston Downtown Evanston Civic Plaza Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 6575 North Avondale Avenue | Chicago Illinois 60631 tel: 773.467.1634 | www.livinghabitats.com April 23, 2024 John Gonzalez Purchasing Specialist City of Evanston RE: Response to Downtown Civic Plaza RFP Dear Mr. Gonzalez, In response to the City of Evanston’s Request for Proposal for the Downtown Civic Plaza Plan, we are pleased to offer this Statement of Proposal. I am the proud owner of Living Habitats, an award-winning practice and women-owned business enterprise established in 2001. We are an office of ten full-time employees located in northwest Chicago, with capacity to provide and respond to the full range of requested services over the duration of the contract. We firmly believe that our team would be an excellent fit to manage this important and multifaceted project for the City of Evanston. Our in-house professional consultancy fully integrates landscape architectural and ecological practice, offering expertise in community engagement, planning, placemaking, and our region’s native plant communities and ecosystems. Living Habitats’ staff bring decades of experience executing successful design and planning projects that enhance the civic life and ecological health of communities across the state and throughout the country. Our ongoing work with the Chicago Botanic Garden is one such collaboration, where we have been proud to work on their important Aquatics Initiative for the last two decades. Living Habitats has provided the Chicago Botanic Garden with formal Master Planning services through Construction Administration across eight shoreline projects, including hardscapes as well as vast native plantings, modeling innovative shoreline solutions that continue to stand today as an example of what is possible when ecosystem thinking is applied to our urban land-water interfaces. We are experienced designers and effective project managers across a variety of project types. We frequently lead projects with a substantial community engagement component, such as for our recent work at Eggers Grove with the Forest Preserves of Cook County. Living Habitats has been guiding a public engagement process to strengthen community enthusiasm for one of the only preserves in Chicago proper while helping to build awareness of its remarkable recreational opportunities. This process aims to address community concerns and foster an understanding of all that the ecologically rich site has to offer, as well as increase community participation in the Preserve’s existing programs. To culminate this engagement process, we have assisted the Forest Preserve in designing new potential programming at Eggers Grove, with the community’s interests and feedback at the forefront. As Owner, Principal-in-charge, and a former ten-year resident of Evanston's south side neighborhoods, I can attest that Living Habitats is fully committed to supporting the City of Evanston’s design, engagement, and planning needs through the duration of the project. We have past experience working for the City of Evanston and already have an understanding of the project area, and recognize the community’s needs for a public space and cultural gateway. As such, our team is ready to hit the ground running. We have a long history of ongoing working relationships with municipal and institutional partners throughout Chicagoland and Illinois, addressing both urban center and large natural area projects, including the State of Illinois' Capital Development Board, the Chicago Park District, the McKinley Park Development Council, the Forest Preserves of Cook County, and Openlands. As an organization, we are passionate about placemaking and programming, public engagement, and design at all scales and we relish the layered complexities that reflect the true character of our cultural and natural resources. This project resonates with our staff on a personal level and we understand the significant impact this work will have on current and future placemaking efforts for the City of Evanston. We share your mission to create meaningful and inclusive places through informed design, and we look forward to the opportunity to work with the City to advance your vision. Thank you for your time and consideration! Respectfully, Heidi Natura, PLA, FASLA Principal + CEO Living Habitats LLC heidinatura@livinghabitats.com cover letter32 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 organizational chartprioritizing sustainability + best environmental practices From the inception of our firm, it has been the goal of Living Habitats to reconnect people with their environment. With each project, it is that overarching goal that motivates our work. At first glance such an approach statement seems exclusively rooted in a naturalist ideology, absent the needs of the human community and the demands of the urbane. Upon further examination, this approach is, at the very core, one of inclusivity and recognizes our fundamental interconnectedness. It is our firmly held belief that the needs of our communities are commensurate with and intrinsically linked to the needs of our natural environment. The challenge lies in how we serve to commingle and balance the two. As our communities continue to grow and evolve, how do we design with a responsibility that while enabling growth, reinforces the natural environment’s ability to sustain us? Often we as professionals find ourselves rushing to metrics and jargon – LEED, sustainability, resiliency, green-strategies – when our aim should be one of resonance, and the creation of place through balance of outputs taken and inputs made. By creating and restoring a wide range of 'living habitats', we not only reconnect people to their environments, we support and reinvigorate the natural world to actively help us to mitigate past damage and ultimately support long term planetary health. Becky Rupel, PLA, SITES AP, WEDG Assoc. Senior Associate QA/QC, Additional project support, as needed Heidi Natura, PLA, FASLA, WEDG Assoc. Principal + CEO Principal-in-charge, Design + Engagement lead project team + relevant experience LIVING HABITATS ORGANIZATIONAL CHART John Locke Landscape Designer + Planner Additional project support, as needed Hannah Cusick, PLA Associate + Project Manager Key point of contact; Design + Engagement lead; Scheduling; Stakeholder coordination; Reporting Janhavi Manjrekar Landscape Designer, Planner + Engagement Specialist Internal documentation; Graphic production; Engagement coordinator Jessica Gonzalez Landscape Designer + Engagement Specialist Internal documentation; Graphic production; Implementation oversight 54 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 landscape designer landscape architect HEIDI NATURA • PLA, LEED AP, FASLA heidinatura@livinghabitats.com education Dartmouth’s Tuck School of Business & WBENC Executive Program • September 2012 Goldman Sachs 10,000 Small Businesses Program, Chicago City Colleges • May 2012 University of Wisconsin – Madison, Bachelor of Science - Landscape Architecture, with honors • 1990 professional practice history Living Habitats LLC, Principal & CEO, Landscape Architect, Ecologist, & Artist • 2001 to date Conservation Design Forum, Senior Associate, Landscape Architect • 1994 – 2001 Johnson Johnson & Roy/JJR, Designer • 1990 - 1994 licensure & certifications Professional Landscape Architectural Registration • Illinois • Wisconsin • Maryland • Michigan • California LEED AP - U.S. Green Building Council Certified Wetland Specialist • Lake County, IL WEDG Associate – Waterfront Alliance career-related activities UW-Madison Facilities Planning & Management • Design Review Board Member UW-Madison Landscape Architecture Department Alumni Board • Board of Directors City of Chicago Mayor’s Nature & Wildlife Committee • Member Chicago Botanic Garden • Instructor and Speaker Root Systems of Prairie Plants Diagram - Copyright 1995 • Artist The Nature Conservancy’s Lu Lu Lake Preserve • Volunteer Steward The Chicago Botanic Garden’s Plants of Concern • Volunteer Steward Various Public & Private Engagements • Instructor and Speaker Brickton Montessori School, Chicago, Illinois • Board of Directors honors and awards Fellow, American Society of Landscape Architects • 2022 National Audubon Important Bird Area, Bartel Grassland Complex, including Bobolink Meadow Land and Water Reserve • 2015 Landscape Architecture Foundation, Landscape Performance Series Case Study (LAF-LPS-CS), The Morton Arboretum Meadow Lake Restoration & Permeable Parking Lot • 2014 LAF-LPS-CS, Chicago Botanic Garden (CBG) Lake Shoreline Enhancement Projects • 2013 USEPA & Chicago Wilderness Conservation and Native Landscaping Award, CBG Shoreline Restoration Program • 2013 Sustainable SITES Initiative Certification, The Morton Arboretum Meadow Lake Restoration & Permeable Main Parking Lot • 2012 US Department of Health and Human Services Green Champion Award for Sustainable Buildings, National Institutes of Health Library Green Rooftop Garden and Terrace • 2010 US Green Building Council, EB LEED Platinum, William Jefferson Clinton Presidential Center Green Roof • 2009 Superior Achievement Award, Illinois Association of Museums, Morton Arboretum Animal Houses Exhibit • 2009 Conservation and Native Landscaping Award, CBG Shoreline Restoration Program • 2005 Conservation and Native Landscaping Award, The Morton Arboretum Shoreline Enhancement Program • 2005 IL ASLA Burnham Merit Award Robbins Park, 2017 IL APA Strategic Planning Award - MWRD Robbins Master Plan, 2017 Illinois Nature Preserves Commission Land and Water Reserve Designation, Bobolink Meadow, 2015 IL ASLA Merit Award, Openlands Lakeshore Preserve, 2015 IL Contractors Assoc. Gold Award, CBG Shoreline Restoration, 2014 IL ASLA Landscape Architecture Performs Publication, CBG Lake Shoreline Enhancement, 2013 IL Nature Preserves Commission - IL Nature Preserve Designation, Openlands Lakeshore Preserve, 2012 select clients & projects Hammond Elementary School Community Green Space • Chicago, IL Illinois Beach State Park Shoreline • Zion, IL Chicago Park District’s Morgan Shoal • Chicago, IL Museum Campus • Chicago, IL Chicago Botanic Garden • Glencoe, IL Openlands - Bobolink Meadow INPC Land and Water Reserve • Cook County, IL Obama Presidential Center • Chicago, IL Village of Robbins with the Metropolitan Water Reclamation District • Robbins, IL The Morton Arboretum • Lisle, IL Freshwater Family Farms • Jackson County, Wisconsin Forest Preserves of Cook County • Cook County, IL Wallis Annenberg Wildlife Crossing • Agoura Hills, CA Openlands – First Industrial Mitigation • Cook County, IL William Jefferson Clinton Presidential Library • Little Rock, AR Madison Capital Square • Madison, WI Openlands - Lake Shore Preserve • Lake County, IL National Institutes of Health Library • Bethesda, MD Argonne National Laboratory • DuPage County, IL University of Wisconsin – Madison • Wisconsin Wilmette Park District • Wilmette, IL Private Residences and Estates • USA Illinois School District #113 • Lake County, IL Oregon, WI School District • Dane County, WI Highland Park - Park District • Highland Park, IL Village of Riverside • Riverside, IL Cantigny Park • Wheaton, IL Private Wetland Delineations • Midwest USA U.S. Army Corps of Engineers • Chicago, IL Conserve Lake County • Lake County, IL Private Commercial Developments • USA Brickton Montessori School • Chicago, IL Naperville Park District • Naperville, IL statement of purpose Since 1990, Heidi Natura has been actively involved in promoting the wise use of natural resources through her planning and design work. It is her commitment as the founder of Living Habitats to first understand and then creatively express the needs and wants of humanity on the land, balanced with understanding the needs and limitations of the earth and its many other inhabitants. Natura oversees all of Living Habitats’ operations and is actively involved in leading Living Habitats’ projects, working directly with clients and multi-disciplinary teams to lead collaborative planning and design solutions. Through her experience facilitating the realization of complex, multi-year projects, combined with a tenacious drive to stay true to design intentions that respect the natural world over the long life of her projects, Natura has demonstrated what is possible through her professional practice. She assists clients with work at all scales to realize increased functional integrity and environmental improvement via their decisions, investments, and actions. Natura is also known for combining natural and structural elements in artful ways, creating aesthetically pleasing and ecologically rich solutions that enhance both the beauty and meaning of the work generated. BECKY RUPEL PLA, ASLA, SITES AP beckyrupel@livinghabitats.com education University of Wisconsin - Madison, Bachelor of Science - Landscape Architecture • 2012 professional practice history Living Habitats LLC, Associate, Landscape Architect & Staff Manager • 2021 to date SmithGroup, Chicago, IL, Landscape Architect • 2020 Copley Wolff Design Group, Boston, MA, Landscape Architect • 2015–2020 RVi Planning and Landscape Architecture, Austin, TX, Landscape Architect • 2013–2015 Lady Bird Johnson Wildflower Center – Ecosystem Design Group, Austin, TX, Intern • 2013 Marek Landscaping, Milwaukee, WI, Designer • 2012–2013 licensure & certifications Professional Landscape Architectural Registration • Texas SITES Accredited Professional – U.S. Green Building Council WEDG Associate – Waterfront Alliance career-related activities Boston Architectural College - Master of Architecture Sitework Studio • Instructor Architecture Boston Expo (ABX) • Moderator Auctus Competition, RVi Planning + Landscape Architecture • Juror ASLA Emerging Professionals Committee • Member VIVA! Streets Austin • Planning Board Member Central Texas - ASLA • Secretary/Treasurer honors and awards Professional Architecture at Zero Awards – Merit Award, Bay Area Transect • 2018 ANOVA Grant Competition NOLA Grant Winner • 2016 Community Design Collaborative Philadelphia Play Space Competition - Honorable Mention • 2016 WI-ASLA Unbuilt Works Award, McKinley Marina • 2014 WI-ASLA Residential Design Award, Grabowski Residence Overlook • 2014 WI-ASLA Student Awards Finalist • 2012 select clients & projects Wallis Annenberg Wildlife Crossing • Agoura Hills, CA Chicago Park District’s Morgan Shoal • Chicago, IL Museum Campus • Chicago, IL Hammond Elementary School Community Green Space • Chicago, IL Robbins Stormwater Park • Robbins, IL Obama Presidential Center • Chicago, IL King Open and Cambridge Street Upper Schools • Cambridge, MA* Wilmette Park District Shoreline Master Plan • Wilmette, IL* Pynchon Plaza • Springfield, MA* 144 Addison Street • Boston, MA* Bunker Hill Housing Redevelopment • Boston, MA* Smithfield Street Corridor Vision Plan • Pittsburgh, Pennsylvania* Invest South/West Bronzeville Corridor RFP Visioning • Chicago, IL* Old North Church – Washington Garden • Boston, MA* Beach House • Revere, MA* Huntington Tower, Boston, MA* The Eliot K-8 Innovation School • Boston, MA* 500 Ocean Ave • Revere, MA* 50 Revere Beach Boulevard• Revere, MA* Clive Greenbelt Landing • Clive, IA* Evanston Park District Shoreline Urgent Needs • Evanston, IL* Faxon Park Master Plan • Quincy, MA* Lewis University Campus Master Plan • Romeoville, IL* Merrymount Parkway Master Plan and Phase 1 Streetscape • Quincy, MA* San Gabriel Park Master Plan • Georgetown, TX* Babson College, Park Manor Quad Redesign • Wellesley, MA* Boston Logan Terminal E Garage • Boston, MA* Dartmouth Hitchcock Medical Center • New Lebanon, NH* Blue Hole Park Restoration Master Plan • Georgetown, TX* Rancho Sienna Community Parks • Georgetown, TX* McKinley Marina North Master Plan • Milwaukee, WI* heidi natura LIVING HABITATS landscape architect heidinatura@livinghabitats.com Principal + CEO Principal-in-charge, Design + Engagement Lead Senior Associate QA/QC becky rupel LIVING HABITATS beckyrupel@livinghabitats.com* denotes project work from previous employment. 6 7 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 HANNAH CUSICK, PLA hannahcusick@livinghabitats.com education Harvard University – Master of Landscape Architecture • 2018 University of Illinois Urbana – Champaign - Bachelor of Landscape Architecture • 2016 professional practice history Living Habitats LLC, Landscape Architect, Project Manager • March 2022 to date OLIN, Philadelphia, PA, Landscape Designer, Project Manager • 2018-2022 Coen + Partners, Minneapolis, MN, Landscape Intern • 2015, 2017 Design Workshop, Chicago, IL, Winter Studio Intern • 2016 Teska Associates, Evanston, IL, Landscape Intern • 2014, 2016 licensure & certifications Professional Landscape Architectural Registration • Illinois, Minnesota* *Reciprocity pending career-related activities University of Illinois Urbana – Champaign, Department of Landscape Architecture • 2024 Charrette Firm Leader University of Illinois Urbana - Champaign, Department of Landscape Architecture • Portfolio Review & Guest Critic North Carolina State University • Portfolio Review + Professional Development Mentorship Program Temple University • Guest Critic The Ohio State University – Knowlton School, Department of Landscape Architecture • Studio Guest Critic American Society of Landscape Architects • Professional Development Mentorship Program honors and awards The Guggenheim, in conjunction with Harvard University and OMA, Exhibition contributions for Countryside, The Future • 2020 Harvard University Graduate School of Design, Dean’s Merit Award Scholarship Recipient • 2016-2018 Harvard University Graduate School of Design, MLA II Class Representative • 2016-2018 The Landscape Architecture Foundation, Undergraduate Olmsted Scholar • 2016 University of Illinois Urbana – Champaign, Senior Class Representative • 2015-2016 University of Illinois Urbana – Champaign, Student ASLA Class Secretary • 2014-2016 University of Illinois Urbana – Champaign, Sasaki Day, Winner + Finalist – Bronzeville Community Revitalization • 2015 University of Illinois Urbana – Champaign Research Symposium, Finalist + Presenter – Bronzeville Community Revitalization • 2015 University of Illinois College of Fine + Applied Arts, Winner, Pillsbury Bates Award • 2013 select clients & projects Museum Campus • Chicago, IL Forest Preserves of Cook County – Eggers Grove Community Engagement • Chicago, IL Robbins Stormwater Park • Robbins, IL Illinois Beach State Park Shoreline • Zion, IL Wallis Annenberg Wildlife Crossing • Agoura Hills, CA U.S. G.S.A, Department of Homeland Security - CISA Headquarters • Washington, DC** City of Alexandria – Waterfront Masterplan • Alexandria, VA** University of Virginia – Ivy Mountain Musculoskeletal Center • Charlottesville, VA** Confidential Organization – Landscape + Flood Mitigation Masterplan • Chester County, PA** Georgetown University – Campus Green Restoration + Redesign • Washington, DC** Confidential Agency – Confidential Memorial + Garden • Washington, DC** University of Pittsburgh – Medical Center Conceptual Design • Pittsburgh, PA** City of Akron – Lock 3 Park • Akron, OH** ** Denotes project work from previous employment. statement of purpose Hannah believes that landscape architects and design professionals can enact positive change through ever-evolving, tangible impressions on the environment. Her love for landscape architecture comes from the desire to integrate ecological systems with the greater urban environment. Hannah’s recent work includes experience on several Midwest and East Coast projects ranging from large university and government campuses to waterfront masterplans, stormwater projects, habitat-driven designs, and memorial landscapes. She enjoys mentoring landscape architecture students, teaching others about the wonders of the profession, and advocates for the importance of landscape architecture in all aspects of life. JOHN LOCKE • DDeessiiggnneerr johnlocke@livinghabitats.com education Utah State University, Bachelor of Science – Landscape Architecture and Environmental Planning • 2017 professional practice history Living Habitats LLC, Landscape Designer • 2022 to present Landform Design Group, Salt Lake City, UT, Landscape Designer • 2021–2022 Landmark Design, Salt Lake City, UT, Landscape Designer and Planner • 2016–2021 Bureau of Land Management, Salt Lake City, UT, Intern • 2016 City of South Salt Lake, South Salt Lake City, UT, Intern • 2014 career-related activities Preservation Chicago • Policy Research Volunteer Strong Towns • Member honors and awards Utah State University Department of LAEP – Faculty Medal • 2016 Utah Real Estate Challenge – Second Place • 2016 select clients & projects South Branch Connectivity Framework Plan • Chicago, IL Museum Campus • Chicago, IL MHA Nation Tribal Park Advisory Services • New Town, ND Wallis Annenberg Wildlife Crossing • Agoura Hills, CA DPI at the 78 • Chicago, IL Chicago Park District’s Morgan Shoal • Chicago, IL Robbins Wetland Park • Robbins, IL Multiple Private Residences & Estates • IL, UT* Spring Creek Area Specific Plan • Payson, UT* Woods Cross Zoning Ordinance Update • Woods Cross, UT* Cottonwood Heights General Plan Update • Cottonwood Heights, UT* Western Weber General Plan Update • Weber County, UT* Tremonton Integrated Land Use Plan • Tremonton, UT* Mount Timpanogos Park Natural Playground • Orem, UT* Uintah County Signage Master Plan • Uintah County, UT* Salem General Plan and Land Use Update • Salem, UT* Grand County Overnight Accommodation Study and Ordinance • Moab, UT* East Center Street Small Area Plan • Moab, UT* West Center Street Small Area Plan • Moab, UT* Taylorsville Jordan River Small Area Plan • Taylorsville, UT* Adobe Rock Land Use Master Plan • Tooele County, UT* Moyle Camp Land Use Master Plan • Erda, UT* ARUP Building 4 Plaza • Salt Lake City, UT* South Ogden Dog Park • South Ogden, UT* Murray Central Station Small Area Master Plan • Murray, UT* Spanish Valley Land Use Area Plan and Ordinances • San Juan County, UT* SITLA Wetland Bank Interpretive Wayside • Grantsville, UT* Wasatch Boulevard Master Plan • Cottonwood Heights, UT* Burch Creek Park • South Ogden, UT* Club Heights Park • South Ogden, UT* Smith Fields Splash Park • Draper, UT* 40th Street Master Plan • South Ogden, UT* * denotes project work from previous employment. landscape architecthannahcusick@livinghabitats.com hannah cusick LIVING HABITATS Associate + Project Manager Key point of Contact Design + Engagement Lead; Scheduling; Stakeholder coordination; Reporting landscape designer + Plannerjohnlocke@livinghabitats.com john locke LIVING HABITATS Landscape Designer + Planner Additional project support, as needed 98 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 JJAANNHHAAVVII MMAANNJJRREEKKAARR janhavimanjrekar@livinghabitats.com eedduuccaattiioonn University of Illinois Chicago– Master of City Design • 2023 School of Planning and Architecture, New Delhi- Master of Landscape Architecture • 2020 MITS Gwalior- Bachelor of Architecture • 2018 pprrooffeessssiioonnaall pprraaccttiiccee hhiissttoorryy Living Habitats LLC, Landscape Designer • 2023 to date SVVV Indore, Assistant Professor • 2021-2022 Uniworks Designs, Hyderabad, Landscape Architect-Designer • 2020–2021 lliicceennssuurree && cceerrttiiffiiccaattiioonnss Licensed Architect • India Landscape Architect • ISOLA India American Planning Association Member ID- 411751 American Institute of Architects- Associate Member ASLA Student membership hhoonnoorrss aanndd aawwaarrddss APA-IL Best Studio Award• 2023 INSDAG India- Student Architecture Competition Winner• 2017 IA&B India -Essay Writing Competition Winner• 2016 sseelleecctt cclliieennttss && pprroojjeeccttss South Branch Connectivity Framework Plan • Chicago, IL Museum Campus • Chicago, IL MHA Nation Tribal Park Advisory Services • New Town, ND Wallis Annenberg Wildlife Crossing • Agoura Hills, CA DPI at the 78 • Chicago, IL Chicago Botanic Garden- Stewardship program• Chicago ssttaatteemmeenntt ooff ppuurrppoossee Janhavi’s work is circled around landscape designs in the urban context. She brings an experience of more than 3 years of working on cultural landscapes and large-scale planning projects in India. Her graduate degree in landscape architecture from Delhi and her recent graduate program in City Design at the University of Illinois- Chicago helps her approach projects with multidisciplinary knowledge. In Living Habitats, Janhavi works as a landscape designer and indulges in landscape design endeavors at the root level. education University of Oregon, Master of Art - Landscape Architecture • 2022 Oregon State University, Bachelor of Science - Horticulture • 2017 professional practice history Living Habitats LLC, Landscape Designer • 2022 to date career-related activities Illinois ASLA • Associate University of Oregon - Student ASLA • Treasurer Landscape for Humanity • Project Assistant Design for Climate Action Course - University of Oregon • Graduate Teaching Assistant ASLA Northern Pacific Coast Regional Climate Action Event • Panelist Council of Educators in Landscape Architecture Conference • Panelist honors and awards Oregon ASLA - University of Oregon Graduate Merit Award • 2022 Oregon ASLA - Student Honor Award • 2022 select clients & projects Illinois Beach State Park Shoreline • Zion, IL Chicago Park District’s Morgan Shoal • Chicago, IL Robbins Stormwater Park • Robbins, IL Wallis Annenberg Wildlife Crossing • Agoura Hills, CA Hammond Elementary School Community Green Space • Chicago, IL Forest Preserves of Cook County – Eggers Grove Community Engagement • Chicago, IL Discovery Partners Institute • Chicago, IL Forest Preserves of Cook County • Cook County, IL V3 ComEd • Hoffman Estates, IL Private Residences & Estates • USA * denotes project work from previous employment. landscape designer + engagement specialistjanhavimanjrekar@livinghabitats.com janhavi manjrekar LIVING HABITATS Landscape Designer, Planner + Engagement Specialist Internal documentation; Graphic production; Engagement coordinator jessicagonzalez@livinghabitats.com jessica gonzalez LIVING HABITATS Landscape Designer + Engagement Specialist Internal documentation; Graphic production; Implementation oversight landscape designer + engagement specialist10 11 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 While we recognize that every project has special circumstances, our process starts with identifying project stakeholders, project partners and local organizations who have a vested interest in the success of the project. We value the input of all project stakeholders throughout the design process and welcome additional partners to the table as identified. From the start of the project kick-off, Living Habitats will work closely with the City of Evanston and project stakeholders to fully plan community engagement efforts that might include but are not limited to, public meetings, workshops, surveys (in-person and online) and focus groups. Our goals for these engagement events are to encourage participation, target focused stakeholder involvement, and foster a welcoming environment for all participants. Living Habitats will closely coordinate with the City of Evanston and project stakeholders to provide insight on meeting logistics, event formatting and facilitation best practices to ensure that events are productive, inclusive and easily interpretable. We strive for success to ensure that the community feels comfortable sharing their thoughts, ideas, and expertise for the Downtown civic plaza design. After each community engagement effort, Living Habitats will provide meeting minutes to keep track of how each event went and adjust the next event as needed. After the conclusion of the community engagement efforts, all responses will be carefully considered and reviewed with City officials to determine how this feedback will guide the final design of the plaza. project approachproject approach Evanston Civic Plaza Project Approach 1312 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 existing site photosOur team took a field trip to the site to examine how the spaces are currently being used. The existing plaza lacks clear connectivity, a focal point, and a visual and vegetative identity. The space is uninviting and pedestrians rarely linger, due to an absence of seating and gentle shade. There are clear opportunities for placemaking through a unified lighting strategy, integrated planting and seating, and a cohesive paving treatment, whether through painted areas or repairs and spot- replacements. The continuous wall along the west end of the plaza is ideal for a theatrical mural. The public nature of this space, visible from on and across the street, makes it perfect as a “Theater Gallery.” the site the site 1514 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 site analysisExisting Mural Site Zones Entrance Point Pedestrian Movement Raised Train Tracks Existing Vegetation Vehicular Circulation Pedestrian Circulation site analysis 1716 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 placemaking precedentsoutdoor dining + seating intersection + plaza paint images shown are drawn from various sources and are included for reference only.1918 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 placemaking precedentsmurals + public art plaza lighting images shown are drawn from various sources and are included for reference only.2120 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 placemaking precedentsinteractive art + installations placemaking + wayfinding images shown are drawn from various sources and are included for reference only.2322 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 site programsite program opportunities Mural Location Festival Lighting Shade Structure Seating Element Plaza Connectivity Intersection Paint Vegetation 2524 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 site programThe Main Plaza is the primary entrance to this network of spaces. As such, it should host the majority of the programmatic elements and define the visual language used in the project. Updates to the restaurant patios on either side of the plaza will mark the plaza as an intentional and comfortable space. Planters, an updated bar, unified furnishings, warm lighting, and shade sails will all help to create a more deliberate and welcoming space. Painting or a similar ground treatment will define the plaza as a space and link it to the alley and south plaza, while backless benches around the trees will create comfortable and shady refuges. The west wall, against the Metra stairs, will host a signature mural. Given its visibility from the street, this mural will come to represent the space in the minds of Evanstonians, and should be carefully curated to that end. preliminary concept: the plaza 2726 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 site programThe alley currently has two primary issues: a slight slope across the whole area, established for drainage purposes, and a lack of any reason to linger, exacerbated by the narrow dimensions of the space. To resolve the first without substantial repaving, a wooden platform can be constructed along the west wall of the alley, upon which can sit benches and planters to create a pleasant set of “rooms” at a more hospitable and human scale. Mural art on that same west wall, and a broken line of planters along the alley centerline, will help to further structure the space and give it a sense of invitation and identity as the Theater Gallery of the neighborhood. The shade sails over the main plaza should extend into the alley so the area remains comfortable even when the sun shines directly above and is reflected by the adjacent glass building. preliminary concept: the alley 2928 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 site programThe current south plaza lacks an identity because it is too many things at once - an entry plaza to the adjacent building; a landing zone for the Metra ramp and CTA platform; an access point to the tunnel under the train tracks; an exit/entry to the alley; and home to a small grove of trees. We recommend using the material language of the alley and main plaza, including ground treatment, seating, and lighting, to link this area to the larger network and distinguish it from the adjacent building and Metra infrastructure. Backless benches can be placed around the trees, and lighting strung between their trunks, to draw attention to them and clearly define them as the heart of the space. Murals along the angled Metra ramp walls will link this space to the two existing murals south of the site along Davis Street. preliminary concept: south plaza 3130 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 site programThe tunnel beneath the Metra tracks is too small to support any kind of program other than circulation. Therefore, a program goal could be to make movement through this tunnel as pleasant and clear as possible. Updated signage and repairs to degraded walls and floors will make the space feel cared for, producing a sense of safety in all who pass through. Lighting can be used to draw the eye up, creating the sense of a taller, more generous space. Painted murals will bring life and color into the space, and should be curated carefully to the tunnel. In such an enclosed space, with limited natural light, the murals should have a lightness and gentleness to them that prevents the tunnel from feeling overwhelming. preliminary concept: the tunnel 3332 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 municipal client list project background + referencesCapitol Development Board Chicago Park District City of Evanston Chicago Department of Transportation Forest Preserves of Cook County McKinley Park Development Council Metropolitan Water Reclamation District of Chicago Naperville Park District Public Building Commission City of Joliet Department of Public Utilities Village of Bannockburn Village of Deerfield Village of Frankfort Village of Lincolnshire Village of Riverside Village of Robbins Wilmette Park District SENIOR CENTER COMMUNITY ENGAGEMENT EVENT • SOUTH BRANCH CONNECTIVITY FRAMEWORK PLAN list of municipal clients in illinois current project references Eggers Grove Community Engagement South Branch of the Chicago River Connectivity Framework Plan Robbins Stormwater Park Evanston Community Habitat Restoration Hammond Elementary Client: Forest Preserve District of Cook County Contact: Jacqui Ulrich, Director, Conservation & Experiential Programming Email: jacqui.ulrich@cookcountyil.gov Phone: 312.859.1982 536 N Harlem Ave River Forest, IL 60305 Project Duration: May 2022 - May 2024 Scope: Landscape Architect and Community Engagement Consultant Client: McKinley Park Development Council Contact: Kate Eakin, President, McKinley Park Development Council Email: kate@mpdcchicago.org Phone: 312.764.7529 3868 S. Archer Ave Chicago, IL 60632 Project Duration: Spring 2023 - Present Scope: Planner, Landscape Architect & Community Engagement Consultant Client: Metropolitan Water Reclamation District Contact: Richard Fisher, Principal Civil Engineer, MWRD Email: FisherR@MWRD.org Phone: 312.751.6633 100 E Erie St Chicago, IL 60611 Project Duration: Fall 2017 - Present Scope: Landscape Architect & Community Engagement Consultant Client: City of Evanston Contact: Paul D'Agostino, Environmental Services Bureau Chief, City of Evanston* Email: pdagostino@cityofevanston.org Phone: 847.448.8060 2100 Ridge Ave Evanston, IL 60201 Contact: Kumar Jensen, Sustainability Coordinator, City of Evanston* Email: kjensen@cityofevanston.org Phone: 847.448.8199 Project Duration: 2016-2018 Scope: Landscape Architect & Community Engagement *Listing City contacts at time of project. Client: The Nature Conservancy Contact: John Legge, Chicago Urban Conservation Director Email: john.legge@tnc.org Phone: 312-580-2102 400 N Michigan Ave, Suite 1100 Chicago, IL 60611 Project Duration: January 2023 - Present Scope: Landscape Architect and Community Engagement Consultant 34 35 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 HAMMOND ELEMENTARY COURTYARDHAMMOND ELEMENTARY COURTYARD Site Design for a Student and Community Green SpaceSite Design for a Student and Community Green Space ESCUELA PRIMARIA HAMMOND PATIOESCUELA PRIMARIA HAMMOND PATIO Diseño para un espacio verde estudiantil y comunitarioDiseño para un espacio verde estudiantil y comunitario HAMMOND COURTYARD FINAL DESIGN DISEÑO FINAL DEL PATIO DE HAMMOND The courtyard is getting a refresh. Hammond worked with a team of local experts to help improve the Hammond Courtyard. / El patio se va a renovar. Hammond trabajó con un grupo de expertos locales para ayudar a mejorar el patio sobre California. The design was created based on the feedback from students, staff, and community members. El diseño fue creado en base a los comentarios de los estudiantes, los maestros, y miembros de la comunidad. We designed for.... Nosotros diseñamos para ... BIRD’S EYE VIEW VISTA PANORÁMICA BALANCE GARDEN JARDÍN DEL EQUILIBRIO BALANCE GARDEN JARDÍN DEL EQUILIBRIO GAME COURTS CANCHAS DE JUEGO GAME COURTS CANCHAS DE JUEGO CALIFO R N I A A V E . CALIFORNIA AVE.W. 21ST PL.W. 21ST PL.STUDY RING ANILLO DE ESTUDIO STUDY RING ANILLO DE ESTUDIO PLAN VIEW VISTA DEL PLAN PROJECT PARTNERS // SOCIOS DEL PROYECTO HEALTH & SAFETY SALUD Y SEGURIDAD CONNECTION RELACIÓN CULTURE CULTURA CURRICULUM PLAN DE ESTUDIOShammond elementary hammond elementary • chicago, illinois • 2023 - present Hammond Elementary is a Chicago Public K-8 school located in the Marshall Square neighborhood of Chicago. Like many other under- resourced CPS schools, the school building is housed on a small urban site with limited space for outdoor play and instruction, and generally lacks green space. Living Habitats was hired as a primary consultant to lead a community-based design effort to re-envision an underutilized entry courtyard at the school. The project began with an outreach and engagement effort that asked students, staff and community members about the current state of the space and how best to reimagine the courtyard. Efforts to involve the community were multifaceted. Surveys were distributed to students, staff, family members and other school neighbors to provide quantitative feedback, while a student workshop provided a qualitative insight into students’ concerns and desires. Further, a community open house provided the greater neighborhood a chance to provide feedback and express their desires for the space. This feedback resulted in the emergence of a set of design themes that were built into the final concept design. The courtyard was reimagined as a series of sub-spaces that filled the many needs of the school and its students. The main hardscape courtyard is enlivened with a brightly painted sport court mural and activated by a basketball goal, wood seating, and planters. The main courtyard is flanked by two garden spaces, one of which is a more passive study ring with native pollinator planting while the other is a more active space with a balance beam seating element and plants intended to stimulate the senses with strong scents, bright colors, and visual contrast. Role: Lead Consultant, Landscape Architect & Community Engagement Coordinator 36 37 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 eggers grove forest preserve community engagement • chicago, illinois • 2022 - date Living Habitats is leading community engagement efforts at Eggers Grove, a 240-acre Forest Preserves of Cook County (FPCC) site located just north of Wolf Lake and surrounded by the Hegewisch and Eastside neighborhoods in the Calumet Region. The FPCC aims to increase local community connections with this special open space. In addition to large open lawn areas with picnic pavilions, the site features a range of interwoven natural habitats including mesic wooded ridges alongside narrow swamp and hemi-marsh wetlands. This Preserve directly connects to the 11.5-mile Burnham Greenway Trail, which in turn links to the Thorn Creek Trail system, offering access to another 30 miles of trail. A recently added trail spur further joins the Burnham Greenway Trail to the Indiana Wolf Lake trail system, making this a notable greenway network that connects Eggers Grove to even larger regional open spaces. Working with the FPCC, Friends of the Forest Preserves, and other key community partners, Living Habitats is guiding the engagement process to build broader enthusiasm for Eggers Grove and awareness of its remarkable outdoor recreation opportunities. This process aims to address community concerns and to build awareness and understanding of all that the site has to offer, as well as to increase visitation and participation in programs and volunteer activities. The final engagement plan will coalesce strategies for the FPCC and partners to use as they continue to expand and deepen relationships with nearby communities and others throughout Cook County. Appropriately, direct community outreach targeted to specific stakeholder groups is being used to develop the longer term Community Engagement Plan. It will include a phased implementation timeline with benchmarks, providing a prioritized approach for realizing potential site improvements and program updates that better connect Eggers Grove with the local community, thereby building a long-term constituency for the Preserve. Role: Landscape Architect & Community Engagement Consultant eggers grove forest preserve community engagement 38 39 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 south branch connectivity framework plan south branch of the chicago river connectivity framework plan • chicago, illinois • 2023 - present Living Habitats is currently working with the McKinley Park Development Council (MPDC) and other project partners to complete a comprehensive framework plan for the South Branch of the Chicago River centered around pedestrian and bicycle connectivity. Building on previous planning efforts around Bubbly Creek and Park 571, this ongoing effort aims to create a continuous trail corridor that runs from Richard J. Daley Park near Western Avenue through the South Branch Initiative's project area and on to Ping Tom Park in Chinatown. Along with future riverfront improvements as part of The 78 development between Ping Tom Park and Roosevelt Park, this South Branch trail corridor would connect five Chicago neighborhoods with downtown Chicago, the Museum Campus, and the broader regional trail network. The initial phase of the project began with stakeholder engagement with MPDC and partner organizations, such as the Coalition For A Better Chinese American Community (CBCAC) and Bridgeport Alliance, to better understand the challenges and opportunities presented by the corridor. Using feedback from this interface, Living Habitats initiated a comprehensive geospatial analysis of the corridor to identify and understand land ownership and jurisdictional limitations, existing circulation and constraints to pedestrian and bicycle connectivity, river edge condition, and additional environmental considerations. This process provided the Living Habitats team with a detailed, parcel-by-parcel understanding of the corridor, as well as broader contextual knowledge of surrounding neighborhoods including land use, connectivity, and environmental conditions. In parallel with our geospatial analysis, Living Habitats partnered with the University of Illinois Chicago to lead a multifaceted community engagement process that included multiple “pop-up” engagement sessions at existing community events, surveys, focus groups, and a community-wide workshop to gather feedback and ideas from residents. These efforts were distributed across McKinley Park, Bridgeport, and Chinatown and included surveys, engagement boards, and other materials in multiple languages. Following this engagement phase, Living Habitats prepared a detailed engagement summary and analysis, communicating our understanding of community wants and needs across a diverse cross-section of nearby residents. At present, the Living Habitats team is in the process of developing a full framework plan for the corridor based on our analysis and community feedback. Once complete, the framework plan will provide detailed design recommendations, identify river access points and areas for environmental improvement, address connectivity barriers, and inform future pedestrian and bicycle connections into the broader trail network. Throughout the course of the effort, Living Habitats has been responsible for managing the project to keep to an exacting timeline and tight budget necessitated by grant funding requirements, while allowing for the flexibility to pivot as additional opportunities and priorities emerged. The team has also provided grant support to MPDC as they look toward funding future project implementation. Role: Planner, Landscape Architect + Community Engagement Project Concept Chicago Sani t a r y a n d S hi p C a n a l Bubbly Creek Chicago River S o u t h B r a n c h S W e s t e r n B l v d W. Cermak Rd S. Blue Island A v e S Arch e r A v e S D am e n A v e Ashl a n d A v e W. 35th St W. Pershing R d I-55 I-90/94 CONNECT CONNECT CONNECT MC K I N L E Y P A R K BRIDG E P O R T CHINAT O W N Proposed Visual 40 41 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Cal-Sag ChannelROBBINS HERITAGE PARK PHASE 1 MIDLOTHIAN CREEK IMPROVEMENTS ROBBINS HERITAGE PARK PHASE 2 TMFlood Protection Project in Robbins December 2018ROBBINS WETLAND PARK - FUTURE PROGRAMSNote: Google Earth ImageDated: 2018S Kedzie Ave. S Woodlawn Ave. S C l a i r e B l v d .135th St. 137th St. 138th St. 139th St. S Kedzie Ave.N0’100’200’robbins stormwater park robbins stormwater park • robbins, illinois • 2017 - present Living Habitats is leading the design of a 35-acre park that will serve as a keystone for economic and environmental resilience for the south suburban Chicago community of Robbins. Designed to absorb stormwater that has periodically inundated the Village, the park will serve as intensely performative green and blue infrastructure, absorbing up to 100-year storm events and paving the way for future development and a reestablished tax base for the community. While stormwater management and severe flooding mitigation were the project’s primary goals, the stormwater park will also provide the community with a much-needed park space and amenities such as trails, overlooks with educational signage, opportunities to enjoy the park’s ecological value, and community gathering spaces. Working closely with the Metropolitan Water Reclamation District of Greater Chicago, the Village of Robbins, and other members of the design team, Living Habitats has been instrumental in the establishment of planning and design review policy while supporting efforts to build governmental capacity within the Village. Financial support for the project has required a series of grants and opportunity funds, each with their own unique set of coordination efforts with agencies, foundations, and funding sources. Following construction, the team will work with federal and state agencies to revise flood maps in an effort to alleviate high-risk flood designations within the Village. Design for the park itself has involved robust community engagement and has required the design team and client group to maintain a long- term vision, balancing current needs with potential future amenities that will serve the community now and for future generations. Role: Planner, Landscape Architect + Ecologist 42 43 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 W Cermak R o a d W Roosevelt R o a d S C l a r k S tS Michigan AveW 18th St1/2 M ILE R A D IU S 1 MILE RADIUS 1/4 MILE R A D IU S Chinatown Library Branch Bike the Drive Field Museum Shedd Aquarium Architecture Boat TourTaste of Greektown Fiesta del Sol Children’s Museum of Art and Social justice Harold Washington Library University of Illinois Chicago Adler Planetarium McCormick Place Houses of Worship Community Centers Murals and Cultural Art Nine Dragon Wall Chinatown Gate Chinese American Museum of Chicago Mid September Mexican Independence Day Parade Lunar New Year Parade January or February China Town Square Plaza Lunar Near Year South Loop Farmers Market Thursdays during Summer 2nd Friday Gallery Walks New Maxwell Street Market 1st & 3rd Sundays End of August Labor Day Weekend Printers Row Lit Fest 2nd Week of September Chicago Arts District Community Amenities - Event + Cultural Spaces Soldier Field DPI Conferences + Events Late July Tailgates LANDSCAPE TM TMDPI CHICAGO CENTER FOR EDUCATION & RESEARCH14discovery partners institute at the 78 discovery partners institue at the 78 • chicago, illinois • 2020 - present Living Habitats is the landscape architect on the Discovery Partners Institute (DPI), a new University of Illinois research and development building at The 78 Development. Anchoring and activating the southern portion of The 78, the DPI will benefit from its proximity to Ping Tom Park to the south and strategic connections to the south branch of the Chicago River to the immediate west. The site’s main feature is a richly detailed public plaza that knits together site and structure serving as a platform for connectivity between future green spaces within the 78. In concert with DPI’s vision, the plaza provides an inclusive and welcoming public realm that offers opportunities for collaboration and exchange. A large graphic paving pattern evocative of the STEM work inside the building enlivens the ground plane. Custom wood benches are placed to encourage interaction and act as a historical reference to the site’s former role as epicenter of the continent’s lumber trade. Finely detailed concrete planters are planted with robust native species to increase biodiversity while offering visual interest during all seasons. Role: Landscape Architect DPI as Community Catalyst Chicago River Walk Porous Programming Democratic Public Realm Atrium Collision Zone Community Facing Campus Framed Views Urban Fabric Cultural Assets Community Talent Ping Tom Park Innovation Showcase LANDSCAPE TM TMDPI CHICAGO CENTER FOR EDUCATION & RESEARCH1644 45 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 evanston community habitat restoration evanston community habitat restoration • evanston, illinois • 2016 - 2018 Important public projects can emerge when direct users of a site spearhead a vision for improvements, fundraise to support those visions, and cultivate a long-term constituency to help achieve a project's long term success. Just such an initiative, led by a handful of committed citizens, resulted in a City of Evanston $100,000 grant award by the Chi-Cal Rivers Fund and the National Fish and Wildlife Foundation. These funds were targeted to create and enhance migratory bird habitat along a 2.75 acre portion of North Shore Channel in the Ladd Arboretum and three nearby Evanston parks. The Ladd Arboretum and the surrounding parkland provide critical support for tens of thousands of birds that pass through the region annually, as well as offering important passive and active recreational opportunities for a diverse neighborhood in Evanston. The Ladd Arboretum, which borders the North Shore Channel on a 17-acre site leased by the City of Evanston from the Metropolitan Water Reclamation District, has been identified by the Illinois Coastal Management program as “a critical corridor for wildlife on Chicago’s North Shore.” At the same time, the riverbank immediately adjacent to the arboretum was an overgrown mass of invasive and weedy trees and shrubs that offer minimal support to migrating and breeding birds. The project goals included implementation of a unified, aesthetically pleasing, bird-friendly design for the designated section of the Arboretum, and restoration of native bird habitat along the channel slope, all while enhancing public use and appreciation of nature. Three other park sites (Twiggs, Harbert and Ingraham) were also addressed, expanding the community's access to these habitat improvements and exposing many more people to important local conservation messages. Living Habitats provided master site planning for each of the park enhancements, detailed planting strategies to address the habitat needs of migratory bird populations, and assisted the City of Evanston with outreach and engagement at public meetings and with volunteer stewards. Role: Landscape Architect + Community Engagement 46 47 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 scope of services scope of servicesTask 1: Site Analysis and Assessment (4 weeks) • Conduct a comprehensive kickoff meeting (1) with key stakeholders to expand on project objectives and expected outcomes. Deliverables: Meeting minutes, outline of project goals • Conduct site visit (1), site analysis, constraints, and inventory of existing plaza space and adjacent site spaces. Deliverables: Site diagrams, field notes • Conduct stakeholder interviews, staff meetings (3). Deliverables: Meeting minutes Section 2: Community Engagement (4 weeks) • Develop a Community Engagement Plan (including number of events, schedule, deliverables, analysis/reports). Deliverables: Community Engagement Plan • Create engagement materials, including workshop handouts, surveys, poster boards, and activities. Deliverables: engagement materials (to be determined) • Schedule and organize public meetings (3) to gather feedback on design preference and programming/amenities. Deliverables: Meeting minutes, workshop and survey results • Develop post-engagement reports to synthesize findings and feedback. Deliverables: Engagement reports and graphics Section 3: Plaza Design (4 weeks) • Develop site plan, procurement plan, and site furnishings plan for the civic plaza (incorporate outdoor dining furniture, festival lighting, gateway signage, intersection paint, train viaduct murals, and other placemaking infrastructure. Deliverables: Design Development Drawings, site plan, site details, procurement plan, product specifications • Participate in stakeholder meetings (2) to review and update consensus site plan documents for use in next steps. Deliverables: Meeting minutes Section 4: Implementation and Procurement Plan (4 weeks) • Prepare an implementation plan that outlines phasing, timeline, budget, and logistics for the execution of the proposed design elements. Deliverables: Project phasing outline, project schedule, project cost opinion of probable costs. • Organize a list of potential funding sources, partnerships, and resources to support the implementation of the plan. Deliverables: List of resources and contacts • Provide the City with documentation that can be used for preliminary permit reviews related to our work scope. Since necessary permits remain undefined at this point in time, securing permits is not included in this proposal as submission should follow Construction Documentation. Deliverables: Meeting materials/presentations, meeting minutes Section 5: Implementation Oversight (TBD) • Construction Documentation, Permitting and Bidding Assistance • Construction Administration: Oversee the implementation phase, to assist with the successful realization of the plaza. Deliverables: field reports, site visits (up to 8 visits), meeting minutes • Create a maintenance plan to preserve the aesthetic appeal and functionality of the plaza over time. Deliverables: Maintenance implementation plan • Participate in project meetings (up to 6) to assist with the successful realization of the plaza. Deliverables: Meeting minutes 4948 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 fee proposal + cost information fee proposal + cost informationfee schedule and payment method The breakdown below represents our current understanding of the scope and allocation of responsibility of the team members. When necessary, select team members will be asked to fold into the project to support the efforts of the core team members or to inform a facet of the project to which they are better positioned to respond. Once awarded, should the scope or responsibility need to be modified, Living Habitats reserves the right to reallocate fee to best serve the interests of the project. fee breakout per task •Section 1: Site Analysis & Assessment $8, 085 •Section 2: Community Engagement $11,700 •Section 3: Plaza Design $16,050 •Section 4: Implementation & Procurement $11,010 Subtotal $46,845 assumptions + exclusions LH assumes that full project delivery will include an Implementation Oversight phase as described under Section 5 on the preceding page which has been excluded from the fee breakouts above. This phase will include Construction Documentation, Permitting and Bidding Assistance, Construction Administration, Oversight of the Implementation Phase, Meetings, and a Maintenance Plan. Living Habitats estimates the total fees for this phase as $52,280. LH will attend meetings as described under each Section. hourly billable rates Additional services may be provided upon direction by the client. Living Habitats will submit proposals for additional services using the following hourly rates: •Principal $200 •Senior Associate $185 •Associate $170 •Mid-Level Landscape Architect $150 •Junior Landscape Architect $135 •Senior Designer $125 •Junior Designer $105 •Senior Ecologist $185 •Junior Ecologist $125 •Intern $95 •Administrative Support $75 •Artist $300 5150 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 diverse vendor status As a proud Women-Owned Business Enterprise (WBE), Living Habitats recognizes the fundamental value and unique perspective that diversity brings to the profession of landscape architecture. Our commitment to design excellence is strengthened by our dedication to empowering women in practice, driving positive change, and creating opportunities that benefit both our project partners and the communities in which we work with. Certifications: • Woman-Owned Business Enterprise: Certified Cook County Illinois addenda acknowledgement statement Living Habitats has read and acknowledges Addendum 1 issued as part of this Request for Proposal. certificate of insurance Living Habitats maintains and will continue to maintain insurance coverage that meets or exceeds the requirements of Section 3.0 INSURANCE of the the RFP. Certificate of insurance is included on the following page. additional requested information All forms required as part of this Request for Proposals response have been submitted as a separate PDF. additional requested information additional requested informationFPCC COMMUNITY BLOCK PARTY EVENT • EGGERS GROVE COMMUNITY ENGAGEMENT 5352 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 additional requested informationadditional requested informationhereby grants to Living Habitats LLC who has successfully met WBENC's standards as a Women's Business Enterprise (WBE). This certification affirms the business is woman-owned, operated and controlled and is valid through the date herein. Certification Granted: March 1, 2007 Expiration Date: March 31, 2025 WBENC National Certification Number: 2005111121 WBENC National WBE Certification was processed and validated by Women's Business Development Center - Midwest, a WBENC Regional Partner Organization. Authorized by Emilia DiMenco, President & CEO Women's Business Development Center - Midwest NN aa tt ii oo nn aa ll WW oo mm ee nn ''ss BB uu ss ii nneessss EEnntteerrpprriissee CCeerrttiiffiiccaattiioonn NAICS: 541320, 541430, 541490, 541620, 711510 UNSPSC: 30121800, 77101600 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBRWVDADDLINSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?(Mandatory in NH) DESCRIPTION OF OPERATIONS belowIf yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIREDAUTOS ONLY 4/22/2024 Buckner Company of Colorado6400S Fiddlers Green Cir.,Ste 950GreenwoodVillage CO 80111 Certificate Department 303-756-9909 303-756-8818 denver@buckner.com Continental Casualty Company 20443 4987 American Casualty Company of Reading,PA 20427Living Habitats, LLCPerennialManagement CorporationInventusLimited Partnership6575N. Avondale Ave.,Chicago IL 60631 1275042269 A X 2,000,000 X 1,000,000 10,000 2,000,000 4,000,000 X X Y Y 6021505041 5/1/2024 5/1/2025 4,000,000 A 1,000,000 X X Y Y 6021505041 5/1/2024 5/1/2025 A X X 5,000,00060215050695/1/2024Y 5/1/2025 5,000,000 X 10,000 B X Y Y 6021505055 5/1/2024 5/1/2025 1,000,000 1,000,000 1,000,000 AA Professional LiabilityCommlProp/RC Special Form LAH5919563266021505041 3/22/20245/1/2024 3/22/20255/1/2025 Per Aggreg/Claim/DedBPPLimit/Ded 5,000,000/5,000214,467/500 Blanket Coverage $400,000 includes Valuable Papers and Records.Certificate Holder is Additional Insured with Primary Non-Contributory for General Liability and Auto Liability including Waiver of Subrogation for GeneralLiabilityandAutoLiability Waiver of Subrogation for Workers' Compensation is included. Informational Purposes Only 54 55 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 15 Revised 03-02-2023 PRICE/COSTS FORMS Scope of Services Total Time Needed to Complete Task (in hours) Hourly Rate (in $) Total Cost Sect. 1 Site Analysis & Assessment $ $ Total Cost for Site Analysis & Assessment $ $ Sect. 2 - Community Engagement $ $ Total Cost for Community Engagement $ $ Sect. 3 - Plaza Design $ $ Total Cost for Plaza Design Sect. 4 - Implementation / Procurement Plan $ $ Total Cost for Implementation / Procurement 8,085 Analysis Deliverables Stakeholder & Staff Meetings (3) Community Engagement Plan, Materials Stakeholder Meetings & Events (3) Engagement Report Design Development, Procurement Plan Stakeholder Meetings (2) Preliminary Specifications Implementation Plan Meetings Pre-Permitting, List of Resources See pages outlined in RFP response materials for additional information regarding Section breakdowns Junior Designer: 6 Associate: 8 Principal: 2 $2,310 11,700 $16,050 $11,010 Kickoff Meeting (1) + Site Visit (1) $3,900 $1,875 $6,120 $2,420 $3,160 $12,390 $1,460 $2,200 $5,280 $3,740 $1,990 $105 $160 $200 Junior Designer: 20 Associate: 10 Principal: 1 Junior Designer: 3 Associate: 6 Principal: 3 $105 $160 $200 $105 $160 $200 Junior Designer: 32 Associate: 16 Principal: 1 Junior Designer: 12 Associate: 6 Principal: 1 Junior Designer: 16 Associate: 8 Principal: 1 $105 $160 $200 $105 $160 $200 $105 $160 $200 Junior Designer: 54 Associate: 32 Principal: 8 Junior Designer: 4 Associate: 4 Principal: 2 $105 $160 $200 Junior Designer: 8 Associate: 6 Principal: 2 $105 $160 $200 $105 $160 $200 Junior Designer: 24 Associate: 16 Principal: 1 $105 $160 $200 Junior Designer: 4 Associate: 12 Principal: 7 Junior Designer: 6 Associate: 6 Principal: 2 $105 $160 $200 $105 $160 $200 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 18 Revised 03-02-2023 Exhibit A DISCLOSURE OF OWNERSHIP INTERESTS The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT) seeking to do business with the City to provide the following information with their proposal. Every question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME: ______________________________________ APPLICANT ADDRESS: ______________________________________ TELEPHONE NUMBER: ______________________________________ FAX NUMBER: ______________________________________ APPLICANT is (Check One) ( ) Corporation ( ) Partnership ( ) Sole Owner ( ) Association Other ( ) ________________________________________________________ Please answer the following questions on a separate attached sheet if necessary. SECTION I - CORPORATION 1a. Names and addresses of all Officers and Directors of Corporation. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of all those shareholders owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of shareholder interest. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material required herein.) _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Living Habitats LLC 6575 N. Avondale Ave, Chicago, IL 60631 773-467-1634 773-467-1634 X Heidi Natura, CEO, 238 Berry Pkwy, Park Ridge, IL 60068 Limited Liability Corporation Daniel Natura, CFO, 238 Berry Pkwy, Park Ridge, IL 60068 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 19 Revised 03-02-2023 1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material requested herein.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interests therein, whether limited or general, is equal to or in excess of 3%. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 2b. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 3 - TRUSTS 3a. Trust number and institution. ______________________________________________________________________ 3b. Name and address of trustee or estate administrator. ______________________________________________________________________ ______________________________________________________________________ 3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity. ______________________________________________________________________ ______________________________________________________________________ N/A N/A N/A N/A N/A Heidi Natura, 238 Berry Pkwy, Park Ridge, IL 60068, 52% Daniel Natura, 238 Berry Pkwy, Park Ridge, IL 60068, 48% Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 21 Revised 03-02-2023 EXHIBIT B ADDITIONAL INFORMATION SHEET Proposal Name: _______________________________________________ Proposal Number #: _________________________________________________ Company Name: __________________________________________________ Contact Name: ___________________________________________________ Address: ________________________________________________________ City,State, Zip: ____________________________________________________ Telephone/FAX: #_________________________________________________ E-mail: __________________________________________________________ Comments: _____________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Downtown Evanston Civic Plaza Plan, Engagement, Design, Implementation 24-19 Living Habitats LLC Heidi Natura 6575 N. Avondale Ave Chicago, IL 60631 773-467-1634 heidinatura@livinghabitats.com N/A Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 23 Revised 03-02-2023 Exhibit D ACKNOWLEDGEMENT OF UNDERSTANDING THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED The undersigned hereby certifies that they have read and understand the contents of this solicitation and attached service agreements, and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation. By signing this document, the Proposer hereby certifies that they are not barred from bidding on this contract as a result of bid rigging or bid rotating or any similar offense (720 ILCS S/33E-3, 33E-4). Authorized Signature: Company Name: Typed/Printed Name: Date: Title: Telephone Number: Email: Fax Number: Living Habitats LLC April 19, 2024Heidi Natura Principal + CEO 773-467-1634 heidinatura@livinghabitats.com 773-467-8575 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 25 Revised 03-02-2023 EXHIBIT F CITY OF EVANSTON M/W/D/EBE POLICY A City of Evanston goal is to provide contracting and sub-contracting opportunities to Minority Business Enterprises, Women Business Enterprises, Disadvantaged and Evanston Business Enterprises. The goal of the Minority, Women, Disadvantaged and Evanston Business Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. To assist such growth, the City’s goal is to have general contractors utilize M/W/D/EBEs to perform no less than 25% of the awarded contract. Firms bidding on projects with the City must work to meet the 25% goal or request a waiver from participation. It is advised that bidders place advertisements requesting sub- contractors and that they email or contact individual firms that would be appropriate to partner in response to the project. For samples of possible advertisements, see the City of Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business- diversity/ (Sample Advertisement ). If you request a paper copy of the additional documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road Suite 4200, Evanston, IL 60201. If a bidder is unable to meet the required M/W/D/EBE goal, the Bidder must seek a waiver or modification of the goal on the attached forms. Bidder must include: 1. A narrative describing the Bidder’s efforts to secure M/W/D/EBE participation prior to the bid opening. 2. Documentation of each of the assist agencies that were cont acted, the date and individual who was contacted, and the result of the conversation (see form) 3. A letter attesting to instances where the bidder has not received inquiries/proposals from qualified M/W/D/EBEs 4. Names of owners, addresses, telephone numbers, date and time and method of contact of qualified M/W/D/EBE who submitted a proposal but was not found acceptable. 5. Names of owners, addresses, telephone numbers, date and time of contact of at least 15 qualified M/W/D/EBEs the bidder solicited for proposals for work directly related to the Bid prior to the bid opening (copies must be attached). If a bidder is selected with a Sub-contractor listed to meet the M/W/D/EBE goal, a “monthly utilization report” will be due to the City prior to each payment being is sued to the Contractor. This report will include documentation of the name of the firm hired, the type of work that firm performed, etc. Should the M/W/D/EBE not be paid according to the schedule proposed in this document, the City reserves the right to cancel the contract. Examples of this monthly form can be found on the City’s website: http://www.cityofevanston.org/business/business-diversity/ (MWDEBE Monthly Utilization Report). Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 26 Revised 03-02-2023 EXHIBIT G M/W/D/EBE PARTICIPATION COMPLIANCE FORM I do hereby certify that _________________________________________________ (Name of firm) intends to participate as a Subcontractor or General Contractor on the project referenced above. This firm is a (check only one): ______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and controlled by a minority, certified by a certifying agency within Illinois. ______ Women’s Business Enterprise (WBE), a firm that is at least 51% managed and controlled by a woman, certified by a certifying agency within Illinois. ______ Disadvantaged Business Enterprise (DBE), a firm that is at least 51% managed and controlled by a disadvantaged, certified by a certifying agency within Illinois. ______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum of one year and which performs a “commercially useful function ”. Total proposed price of response $_____________________ Amount to be performed by a M/W/D/EBE $_____________________ Percentage of work to be performed by a M/W/D/EBE _____________________% Information on the M/W/D/EBE Utilized: Name __________________________________________________________ Address ____________________________________________________ Phone Number Signature of firm attesting to participation ____________________________ Title and Date ____________________________________________________ Type of work to be performed ________________________________________ Please attach: 1. Proper certification documentation if applying as a M/W/DBE and check the appropriate box below. This M/W/DBE will be applying with documentation from: ❑ Cook County State Certification Federal Certification Women’s Business Enterprise National Council City of Chicago Chicago Minority Supplier Development Council 2. Attach business license if applying as an EBE Living Habitats LLC X 46,845 46,845 100 Living Habitats LLC 6575 N. Avondale Ave, Chicago, IL 60631 773-467-1634 Principal & CEO Landscape Architecture & Community Engagement X Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 27 Revised 03-02-2023 EXHIBIT G M/W/D/EBE UTILIZATION SUMMARY REPORT The following Schedule accurately reflects the value of each MBE/WBE/DBE/EBE sub- agreement, the amounts of money paid to each to date, and this Pay Request. The total proposed price of response submitted is _____________________. MBE/WBE/DBE/EBE FIRM NAME FIRM TYPE (MBE/WBE/ DBE/EBE) SERVICES PERFORMED AMOUNT OF SUB- CONTRACT PERCENT OF TOTAL CONTRACT AMOUNT $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL $ N/A Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 28 Revised 03-02-2023 Exhibit H M/W/D/EBE PARTICIPATION WAIVER REQUEST I am ___ of _____, and I have authority to (Title) (Name of Firm) execute this certification on behalf of the firm. I ___________ do (Name) hereby certify that this firm seeks to waive all or part of this M/W/D/EBE paritcipation goal for the following reason(s): (CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE ATTACHED.) ______ 1. No M/W/D/EBEs responded to our invitation to bid. ______ 2. An insufficient number of firms responded to our invitation to bid. For #1 & 2, please provide a narrative describing the outreach efforts from your firm and proof of contacting at least 15 qualified M/W/D/EBEs prior to the bid opening. Also, please attach the accompanying form with notes regarding contacting the Assist Agencies. ______ 3. No sub-contracting opportunities exist. Please attach a written explanation of why sub-contracting is not feasible. Please provide details supporting your request. ______ 4. M/W/D/EBE participation is impracticable. Please attach a written explanation of why M/W/D/EBE participation is impracticable. Please provide details supporting your request. Therefore, we request to waive _____of the 25% utilization goal for a revised goal of _____%. Signature: Date: (Signature) N/A N/A N/A Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 29 Revised 03-02-2023 EXHIBIT I M/W/D/EBE Assistance Organizations (“Assist Agencies”) Form AGENCY DATE CONTACTED CONTACT PERSON RESULT OF CONVERSATION Association of Asian Construction Enterprises (AACE) 5500 Touhy Ave., Unit K Skokie, IL. 60077 Phone: 847-525-9693 Perry Nakachii, President Black Contractors United (BCU) 400 W. 76th Street Chicago, IL 60620 Phone: 773-483-4000; Fax: 773-483-4150 Email: bcunewera@ameritech.net Chicago Minority Business Development Council 105 West Adams Street Chicago, Illinois 60603 Phone: 312-755-8880; Fax: 312-755-8890 Email: info@chicagomsdc.org Shelia Hill, President Evanston Minority Business Consortium, Inc. P.O. Box 5683 Evanston, Illinois 60204 Phone: 847-492-0177 Email: embcinc@aol.com Federation of Women Contractors 5650 S. Archer Avenue Chicago, Illinois 60638 Phone: 312-360-1122; Fax: 312-360-0239 Email: FWCChicago@aol.com Contact Person: Beth Doria Maureen Jung, President Hispanic American Construction Industry (HACIA) 901 W. Jackson, Suite 205 Chicago, IL 60607 Phone: 312-666-5910; Fax: 312-666-5692 Email: info@haciaworks.org Women’s Business Development Ctr. 8 S. Michigan Ave, Suite 400 Chicago, Illinois 60603 Phone: 312-853-3477 X220; Fax: 312-853-0145 Email: wbdc@wbdc.org Carol Dougal, Director PLEASE NOTE: Use of M/W/D/EBE Assistance Organizations (“Assist Agencies”) Form and agencies are for use as a resource only. The agencies and or vendors listed are not referrals or recommendations by the City of Evanston. N/A Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 30 Revised 03-02-2023 Exhibit J Professional Services Agreement Acknowledgement Page The City has attached its standard professional services agreement as an exhibit to this RFP. Identify all exceptions to the agreement that would prevent your firm from executing it. The City shall not consider or negotiate regarding exceptions submitted at any time after the submission of the Proposer’s response. Please check one of the following statements: ____I have read the professional services agreement and plan on executing the agreement without any exceptions. My firm cannot execute the City’s standard professional service agreement unless the exceptions noted below or in the attached sample professional services agreement are made. ***Please be aware that submitting exceptions to the contract may impact the likelihood of your firm being selected to perform this work. List exceptions in the area below: _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________ Authorized Signature: Company Name: Typed/Printed Name and Title: Date: Heidi Natura, Principal & CEO April 22, 2024 Living Habitats LLC X Under Section V. General Provisions, Living Habitats takes exception to certain portions of the following paragraphs that we would like our legal counsel to review during contract negotiations for potential amendment: Paragraphs H (Ownership of Documents and other Materials), K (Indemnity), Q (Liens and Encumbrances), and S (Attorney's Fees). Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 31 Revised 03-02-2023 Exhibit J Consultant Certification and Verification I certify in accordance with the Professional Services Agreement, the agents, employees and subcontractors of [CONSULTANT FIRM] are in compliance and will compl y with City work rules and policies applicable to City employees while they are on City property, including the City’s Workplace Harassment Policy; COVID-19 Vaccination Policy; and Sexual Harassment Policy. I further certify that the agents, employees and subcontractors of [CONSULTANT FIRM] are in compliance with OSHA emergency temporary standard to protect workers from coronavirus. CONSULTANT: By ________________________ Its: ________________________ FEIN Number: _______________ Date: _______________________ Living Habitats LLC 88-0513003 April 19, 2024 Heidi Natura Principal & CEO Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 TM living habitats 6575 north avondale avenue chicago • illinois • 60631 tel: 773 • 467 • 1634 www.livinghabitats.com 56 Doc ID: 811bd039643149577ac80fef2114f02bf2db5044 Living Habitats Professional Service Agreement Living_Habitats_P...ugust_9__2024.pdf 811bd039643149577ac80fef2114f02bf2db5044 MM / DD / YYYY Signed 08 / 12 / 2024 08:41:25 UTC-5 Sent for signature to Alex Ruggie (aruggie@cityofevanston.org) and Luke Stowe (lstowe@cityofevanston.org) from nkleiner@cityofevanston.org IP: 66.158.65.76 08 / 19 / 2024 11:13:36 UTC-5 Viewed by Alex Ruggie (aruggie@cityofevanston.org) IP: 66.158.65.76 08 / 19 / 2024 14:05:38 UTC-5 Signed by Alex Ruggie (aruggie@cityofevanston.org) IP: 24.13.226.57 08 / 19 / 2024 14:06:01 UTC-5 Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 66.158.65.76 08 / 19 / 2024 14:07:02 UTC-5 Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 66.158.65.76 The document has been completed.08 / 19 / 2024 14:07:02 UTC-5