HomeMy WebLinkAboutUtility Dynamics Corp Street Light Improvement Project Bid #23-56 Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Rajeev Dahal, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director, Lara Biggs, P.E., Bureau
Chief – Capital Planning /City Engineer
Subject: Approval of Contract with Utility Dynamics Corporation for the Street
Light Improvement Project (Bid 23-56)
Date: March 11, 2024
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a contract with
Utility Dynamics Corporation (23 Commerce Drive, Oswego, IL 60543) for the Street Light
Improvement Project (Bid No. 23-56) in the amount of $483,271.00.
Funding Source:
Funding will be provided from the Capital Improvement Fund 2024 General Obligation Bonds
in the amount of $90,000, West Evanston TIF in the amount of $365,000, and fees from the
public benefit for the Planned Unit Development located at 1500 Sherman Avenue in the
amount of $35,000. A detailed summary of the funding is included in the memo below.
CARP:
Transportation & Mobility
Council Action:
For Action
Summary:
The lighting system at the following locations needs to be upgraded to provide improved
illumination for pedestrian and vehicular traffic:
Union Pacific and CTA viaducts on Lake Street,
CTA viaduct on Davis Street,
Church Street/Dodge Avenue intersection
With the upgrade, the lighting system at these locations will meet the Street Light Master Plan
standards and applicable Illinois Department of Transportation (IDOT) standards and
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
specifications. The improvements at the viaduct locations have been coordinated with Union
Pacific and CTA. The Church/Dodge intersection improvements have been reviewed and
approved by IDOT, which was required as Church Street at this location is under their
jurisdiction. The streetlight improvement project includes replacing the existing lighting
system and necessary collateral work.
Analysis:
This bid was advertised on Demandstar and in the Pioneer Press on January 11, 2024. Bids
for the project were received and publicly read on February 13, 2024. Two contractors
submitted a bid for this project as follows.
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days
following the reviewed Manager, Project Senior bids. Rajeev opening. bid the Dahal,
Attached is the bid tabulation showing the detailed bid results. A summary of the bid pricing
received was as follows:
The bid amount is less than the engineer's estimate of $537,684.13 by $54,413.13 (10%).
Utility Dynamics Corporation has previously completed projects for the City, and staff has
found their work to be good. Therefore, the staff recommends that the contract be awarded to
Utility Dynamics Corporation. The bid proposal indicated intent to meet the City's M/W/D/EBE
program reviewing memo A Program. Employment with the comply and goal Local
compliance with the City's M/W/EBE program goals is attached.
Detailed Financial Analysis:
A breakdown of the funding sources is as shown:
Attachments:
Final Street Lighting Improvement Bid Tab 2024
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BID 23-56 Street Light Improvement Project MWDEBE Memo Final
Page 3 of 5 Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
Item No.Items Unit Quantity Unit Price Cost UNIT PRICE TOTAL UNIT PRICE TOTAL
1 MOBILIZATION L SUM 1 29,328.23$ 29,328.23$ $28,000.00 28,000.00$ $51,000.00 51,000.00$
2 TRAFFIC CONTROL AND PROTECTION, STANDARD 701501 L SUM 1 9,776.08$ 9,776.08$ $5,978.20 5,978.20$ $110,000.00 110,000.00$
3 ELECTRIC SERVICE INSTALLATION EACH 1 4,000.00$ 4,000.00$ $3,334.10 3,334.10$ $5,500.00 5,500.00$
4 ELECTRIC UTILITY SERVICE CONNECTION L SUM 1 15,000.00$ 15,000.00$ $1.00 1.00$ $5,000.00 5,000.00$
5 UNDERGROUND CONDUIT, GALVANIZED STEEL, 3" DIA.FOOT 205 104.00$ 21,320.00$ $137.00 28,085.00$ $75.00 15,375.00$
6 UNDERGROUND CONDUIT, PVC, 3" DIA.FOOT 60 67.00$ 4,020.00$ $88.40 5,304.00$ $22.00 1,320.00$
7 CONDUIT ATTACHED TO STRUCTURE, 1" DIA., PVC COATED GALVANIZED STEEL FOOT 667 84.00$ 56,028.00$ $63.70 42,487.90$ $80.00 53,360.00$
8 CONDUIT ATTACHED TO STRUCTURE, 2" DIA., PVC COATED GALVANIZED STEEL FOOT 30 110.00$ 3,300.00$ $142.40 4,272.00$ $140.00 4,200.00$
9 JUNCTION BOX, STAINLESS STEEL, ATTACHED TO STRUCTURE, 6" X 6" X 4"EACH 18 2,000.00$ 36,000.00$ $1,333.90 24,010.20$ $700.00 12,600.00$
10 JUNCTION BOX, STAINLESS STEEL, ATTACHED TO STRUCTURE, 12" X 10" X 6"EACH 5 2,600.00$ 13,000.00$ $2,011.80 10,059.00$ $900.00 4,500.00$
11 JUNCTION BOX, STAINLESS STEEL, ATTACHED TO STRUCTURE, 18" X 12" X 6"EACH 3 4,200.00$ 12,600.00$ $3,498.60 10,495.80$ $1,300.00 3,900.00$
12 HANDHOLE, COMPOSITE CONCRETE EACH 2 5,000.00$ 10,000.00$ $2,842.70 5,685.40$ $900.00 1,800.00$
13 UNIT DUCT, 600V, 2-1C NO.6, 1/C NO.6 GROUND, (XLP-TYPE USE), 1" DIA. POLYETHYLENEFOOT 90 30.00$ 2,700.00$ $53.20 4,788.00$ $26.00 2,340.00$
14 UNIT DUCT, 600V, 3-1C NO.2, 1/C NO.4 GROUND, (XLP-TYPE USE), 1 1/2" DIA. POLYETHYLENEFOOT 60 40.00$ 2,400.00$ $74.70 4,482.00$ $50.00 3,000.00$
15 UNIT DUCT, 600V, 4-1C NO.6, 1/C NO.6 GROUND, (XLP-TYPE USE), 1 1/4" DIA. POLYETHYLENEFOOT 1,181 50.00$ 59,050.00$ $51.70 61,057.70$ $30.00 35,430.00$
16 ELECTRIC CABLE IN CONDUIT, 600V (XLP-TYPE USE) 1/C NO. 10 FOOT 2,373 4.00$ 9,492.00$ $4.70 11,153.10$ $2.00 4,746.00$
17 ELECTRIC CABLE IN CONDUIT, 600V (XLP-TYPE USE) 1/C NO. 2 FOOT 225 9.75$ 2,193.75$ $13.60 3,060.00$ $4.00 900.00$
18 LUMINAIRE, LED, UNDERPASS, WALLMOUNT, OUTPUT DESIGNATION A EACH 18 2,500.00$ 45,000.00$ $1,674.00 30,132.00$ $900.00 16,200.00$
19 LUMINAIRE, LED, UNDERPASS, SUSPENDED, OUTPUT DESIGNATION A EACH 4 2,500.00$ 10,000.00$ $4,398.40 17,593.60$ $1,800.00 7,200.00$
20 LIGHT POLE FOUNDATION, 24" DIAMETER EACH 72 850.00$ 61,200.00$ $422.50 30,420.00$ $350.00 25,200.00$
21 REMOVAL OF LIGHTING UNIT, SALVAGE EACH 11 1,000.00$ 11,000.00$ $576.00 6,336.00$ $700.00 7,700.00$
22 REMOVAL OF POLE FOUNDATION EACH 11 1,300.00$ 14,300.00$ $1,020.10 11,221.10$ $700.00 7,700.00$
23 REMOVAL OF ELECTRIC SERVICE INSTALLATION EACH 1 1,200.00$ 1,200.00$ $632.00 632.00$ $1,000.00 1,000.00$
24 REMOVE ELECTRIC CABLE FROM CONDUIT FOOT 300 1.00$ 300.00$ $1.60 480.00$ $3.00 900.00$
25 REMOVE EXISTING HANDHOLE EACH 1 500.00$ 500.00$ $1,120.60 1,120.60$ $700.00 700.00$
26 RELOCATE EXISTING CCTV CAMERAS L SUM 1 3,000.00$ 3,000.00$ $4,367.20 4,367.20$ $8,000.00 8,000.00$
27 LIGHTING UNIT COMPLETE, SPECIAL EACH 8 6,000.00$ 48,000.00$ $11,469.50 91,756.00$ $7,200.00 57,600.00$
28 LIGHTING CONTROLLER, SPECIAL EACH 1 14,000.00$ 14,000.00$ $20,515.40 20,515.40$ $15,500.00 15,500.00$
29 REMOVAL OF UNDERPASS LIGHTING UNIT, NO SALVAGE EACH 8 500.00$ 4,000.00$ $760.00 6,080.00$ $400.00 3,200.00$
30 CONSTRUCTION LAYOUT L SUM 1 9,776.08$ 9,776.08$ $3,898.80 3,898.80$ $3,000.00 3,000.00$
31 LUMINAIRE SAFETY CABLE ASSEMBLY EACH 8 650.00$ 5,200.00$ $75.00 600.00$ $300.00 2,400.00$
32 MAINTENANCE OF LIGHTING SYSTEM CAL MO 4 5,000.00$ 20,000.00$ $1,948.80 7,795.20$ $3,000.00 12,000.00$
537,684.13$ 485,201.30$ 483,271.00$
537,684.13$ 485,201.30$ 483,271.00$
DATE: 02/13/2024
TIME: 2:15 PM
ATTENDED BY: RD
BASE BID TOTAL AS READ
AS CORRECTED
APPROVED ENGINEER'S
ESTIMATE
Hecker & Company
250 Industrial Lane
NAME AND ADDRESS OF BIDDERS
CITY OF EVANSTONTABULATION OF BIDS FOR
Street Light Improvement Project
Wheeling, IL 60060
Utility Dynamices
23 Commerce Drive
Oswego , IL 60543Page 4 of 5Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
Street Light Improvement Project , Bid 23-56, M/W/D/EBE Memo 0 3 .11.2024
To: Edgar Cano, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Street Light Improvement Project, Bid 23-56
Date: March 11, 2024
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/D/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/D/EBEs
to perform no less than 25% of the awarded contract. With regard to the Street Light
Improvement Project, Bid 23-56, Utility Dynamics Corporation., total base bid is
$483,271.00 and they are found to be in compliance with the City ’s 25% goal.
Name of M/W/EBE
Scope of
Work
Contract
Amount
%
MBE
WBE DBE
EBE
Everlights Inc.
1020 Bonaventure Dr.
Elk Grove Village, IL 60007
Electrical and
Lighting
Supply
$121,000.00 25.038% X X
Total M/W/D/EBE $121,000.00 25.038%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 5 of 5 Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
Revised 10-20 (07-20)
CITY OF EVANSTON
SPECIFICATIONS AND BID DOCUMENTS
Construction Bid with Sub-contractors
BID NUMBER: 23-56
For
Street Light Improvement Project
January 11, 2024
BID DUE DATE: 2:00 P.M., Tuesday, February 13, 2024
VIRTUAL BID OPENING: 2:15 P.M., Tuesday, February 13, 2024
Google Meet ID:
meet.google.com/erk-vjyw-pza
Phone Numbers:
(US)+1617-675-4444
PIN: 4910204180044#
BID BOND: 5% of Contract Amount
PERFORMANCE/MATERIAL
& LABOR PAYMENT BOND: 100% of Contract Amount
CONTRACT PERIOD: Contract award through November 15, 2024
ELECTRONIC BID SUBMITTAL:
Bid responses will only be accepted electronically
via E-bidding through DemandStar (WWW.DEMANDSTAR.COM)
It is highly recommended that new DemandStar users complete the account
setup process prior to project due date/time.
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
TABLE OF CONTENTS i
TABLE OF CONTENTS
SPECIFICATION SECTION PAGES
NUMBERS
DIVISION 0 – BIDDING REQUIREMENTS
Notice to Bidders ................................................................................ 1
Instructions to Bidders/Requirements for Bidding .............................. 12
M/W/D/EBE Specifications .............................................................. pg 10
Questions ........................................................................................... pg 10
General Conditions ............................................................................ 12
Insurance Requirements .................................................................... 1
RETURN ALL EXHIBITS WITH THE BID
Exhibit A Bid Form ........................................................................... 10
Exhibit B City of Evanston M/W/D/EBE Policy ............................. 1
Exhibit C M/W/D/EBE Participation Compliance Form ............... 1
Exhibit D M/W/D/EBE Participation Waiver Request ................... 1
Exhibit E Construction Contractors’ Assistance Organizations 1
*Exhibit F Local Employment Program Compliance ..................... 2
Exhibit G Certification of Bidder Regarding Equal
Employment Opportunity ................................................. 1
Exhibit H Disclosure of Ownership Interests .................................... 4
Exhibit I Additional Information Sheet ............................................ 1
Exhibit J Certification of Compliance with Prevailing Wage
Rate Act ........................................................................... 1
Exhibit K Major Sub-contractors Listing .......................................... 1
Exhibit L Conflict of Interest ............................................................ 1
Exhibit M Signature Form ................................................................. 1
Exhibit N Contractor Services Agreement Acknowledgement.............1
Exhibit N Contractor Services Agreement …………………………..…23
Exhibit O BID Bond Submittal Label …...………………………………. 1
ATTACHMENTS
Contract Specifications ...................................................................... 41
Plans .................................................................................................. 27
Prevailing Wages ............................................................................... 7
DemandStar E-bidding Information .................................................... 14
*NOTE: THE SELECTED BIDDER WILL BE SUBJECT TO THE REGULATIONS
CONTAINED IN CITY OF EVANSTON ORDINANCE 60-O-14 AMENDMENTS TO THE
LOCAL EMPLOYMENT PROGRAM (LEP)
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
NOTICE TO BIDDERS 1
CITY OF EVANSTON
NOTICE TO BIDDERS
BidswillbereceivedbytheCity’sPurchasing Office until 2:00 P.M. local time Tuesday,
February 13, 2024 and will be publically read virtually via Google Meets at 2:15 P.M.
Interested parties can use the following link: meet.google.com/erk-vjyw-pza or join by
phone 617-675-4444PIN:4910204180044#toaccessthevirtualbidopening. Effective
immediately, the City of Evanston will no longer accept hard copy paper submittals for
any solicitation. Responses will only be accepted electronically via E-bidding through
DemandStar (www.demandstar.com). Although registration is required, vendors can
download solicitations and upload responses for free. Bids shall cover the following:
Street Light Improvement Project
Bid Number: 23-56
Work on this project includes removing existing underpass lighting, removing of roadway
lighting, installing underpass lighting, installing full intersection lighting system, excavation,
site restorations, maintenance of traffic plans and all incidental and collateral work
necessary to complete the project as shown on the plans .
The above item shall conform to the Invitation for Bids on file in the Purchasing Office.
Parties interested in submitting a bid should contact the Purchasing Office to receive a
copy of the bid or see the City’s website at:www.cityofevanston.org/business/bids-
proposals/ or DemandStar at: www.demandstar.com.
The City of Evanston (the City) in accordance with the laws of the State of Illinois, here by
notifies all Bidders that it will affirmatively ensure that the contract(s) entered into pursuant
to this Notice will be awarded to the successful Bidders without discrimination on the
ground of race, color, religion, sex, age, sexual orientation, marital status, disability, familial
status or national origin. The State of Illinois requires under Public Works contracts that the
general prevailing rate of wages in this locality be paid for each craft or type of worker
hereunder. This requirement is in accordance with The Prevailing Wage Act (820 ILCS
130) as amended. The City of Evanston reserves the right to reject any or all submittals or
to accept the submittal(s) deemed most advantageous to the City.
The Evanston City Council also reserves the right to award the contract to an Evanston firm if
that firm's bid is within 5% of the low bid.
Each Bidder shall be required to submit with their bid a disclosure of ownership interest
statement form in accordance with the provisions of City Code Section 1-18-1 et seq. Failure
to submit such information will result in the disqualification of such bid.
Linda Thomas
Purchasing Specialist
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INSTRUCTIONS TO BIDDERS 1
INSTRUCTIONS TO BIDDERS/REQUIREMENTS FOR BIDDING
(CONTRACTS OVER $25,000)
1. ON-LINE NOTIFICATION OF SOLICITATIONS
The City is utilizing Demandstar.com (www.demandstar.com) for on-line
notification purposes only for sealed bids when it is anticipated that the amount of
the resulting contract will be in excess of its formal bid limit of $25,000, such as
this requirement. Interested Bidders are required to submit a sealed bid to the City
by the date/time indicated for this requirement on the forms provided by the City.
2. SUBMISSION OF BIDS
A. The City of Evanston will no longer accept hard copy paper submittals for any
solicitation. Responses will only be accepted electronically via E-bidding through
DemandStar (WWW.DEMANDSTAR.COM). Although registration is required,
vendors can download solicitations and upload bid responses for free. Please
refer to attached DemandStar E-bidding documents.
B. ANY BIDS RECEIVED AFTER THE TIME AND DATE SPECIFIED FOR THE
RECEIPT OF BIDS WILL NOT BE ACCEPTED. It is the sole responsibility of the
Bidder to insure that his or her bid is delivered by the stated bid opening time. THE
CITY IS NOT RESPONSIBLE FOR INCOMPLETE UPLOADED SUBMITTALS.
C. Bids will be opened on the date and time stated.
D. Any Bidder may withdraw his or her bid by letter or with proper identification by
personally securing his or her bid at any time prior to the stated bid opening time.
No telephone request for withdrawal of bids will be honored.
3. PREPARATION OF BIDS
The Bidder must prepare the bid on the attached bid forms. Unless otherwise
stated, all blank spaces on the bid form or pages must be filled in. Either a unit
price, lump sum price, or a "no-bid", as the case may be, must be stated for each
and every item and must be either typed in or written in ink.
4. SIGNING OF BIDS
A. Bids which aresignedforapartnershipshouldbesignedinthefirm’snamebyall
partners orinthefirm’snamebyAttorney-in-Fact. If signed by Attorney-in-Fact,
there should be attached to the bid a Power of Attorney evidencing authority to sign
the bid, dated the same date as the bid and executed by all partners of the firm.
B. Bids which are signed for a corporation should have the correct corporate name
thereon and signature of an authorized officer of the corporation manually written
below the corporate name following words "By: “_____" title of office held by the
person signing for corporation, which shall appear below signature of an officer.
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INSTRUCTIONS TO BIDDERS 2
C. Bids which are signed by an individual doing business under a fictitious name should
be signed in the name of the individual"doingbusinessas.______.”
D. The name of each person signing the bid shall be typed or printed below his or her
signature.
5. CONSIDERATION OF BIDS
The Purchasing Specialist shall represent and act for the City in all matters
pertaining to this bid and the contract in conjunction therewith.
6. WITHDRAWAL OF BIDS
Bidders may withdraw or cancel their bids at any time prior to the advertised bid
opening time. After the bid opening time, no bid shall be withdrawn or canceled for a
period of sixty (60) calendar days. When contract approval is required by another
agency, such as the Federal Government or the State of Illinois, no bid shall be
withdrawn or canceled for a period of ninety (90) calendar days.
7. ERRORS IN BIDS
Bidders are cautioned to verify their bids before submission. Negligence on the
part of the respondent in preparing the bid confers no right for withdrawal or
modification of the bid after it has been opened. In case of error in the extension
of prices in the bid, unit prices will govern.
8. ADDENDA
A. Any and all changes to the specifications/plans are valid only if they are included
by written addendum to all Bidders. Each Bidder must acknowledge receipt of any
addenda by indicating on the Bid form. Each Bidder, by acknowledging receipt of
any addenda, is responsible for the contents of the addenda and any changes to
the bid therein. Failure to acknowledge any addenda may cause the bid to be
rejected.
B. Addenda information is available over the internet at : City of Evanston Notices to
Bidders or www.demandstar.com, or by contacting the Purchasing Office.
9. RESERVED RIGHTS
The City of Evanston reserves the right at any time and for any reason to cancel
his or her solicitation, to accept or reject any or all bids or any portion thereof, or to
accept an alternate response. The City reserves the right to waive any immaterial
defect in any response. The City may seek clarification from any respondent at any
time, and failure to respond within a reasonable time period, or as otherwise
directed, will be cause for rejection.
10. AWARD
It is the intent of the City to award a contract to the lowest responsible Bidder
meeting specifications. The City reserves the right to determine the lowest
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INSTRUCTIONS TO BIDDERS 3
responsible Bidder on the basis of an individual item, groups of items, or in any
way determined to be in the best interest of the City. Award will be based on the
following factors (where applicable): (a) adherence to all conditions and
requirements of the bid specifications; (b) price; (c) qualifications of the Bidder,
including past performance, financial responsibility, general reputation, experience,
service capabilities, and facilities; (d) delivery or completion date; (e) product
appearance, workmanship, finish, taste, feel, overall quality, and results of product
testing; (f) maintenance costs and warranty provisions; and (g) repurchase or
residual value.
11. INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS
Bidder’sshallpromptlynotifytheCityofanyambiguity,inconsistency,orerrorthat
they discover upon examination of the bidding documents. Interpretations,
corrections, and changes will be made by addendum. Each Bidder shall ascertain
prior to submitting a bid that all addenda have been rec eived and are
acknowledged in the bid.
12. INCONSISTENCIES AND OMISSIONS
These specifications and the accompanying plans, if any, are intended to include all
information necessary for the work contemplated. If, by inadvertence or otherwise,
the plans or specifications omit some information necessary for that purpose, the
contractor shall, nevertheless, be required to perform such work at no additional cost
to the City so that the project may be completed according to the true intent and
purpose of the plans and specifications.
13. CONDITIONS
Bidders are advised to become familiar with all conditions, instructions, and
specifications governing his or her bid. Once the award has been made, failure to
have read all the conditions, instructions and specifications of this contract shall not
permit the Bidder to amend contract or to request additional compensation.
14. VERIFICATIONS OF DATA
A. It is understood and agreed that the unit quantities given in these specifications are
approximate only, and the contractor shall verify these quantities before bidding as
no claim shall be made against the City on, or account of, any excess or deficiency
in the same.
B. The contractor shall have visited the premises and determined for itself, by actual
observation, boring, test holes, or other means, the nature of all soil and water
conditions (both above and below ground in the line of work) that may be
encountered in all construction work under this contract. The cost of all such
inspection, borings, etc. shall be borne by the contractor, and no allowance will be
made for the failure of the contractor to estimate correctly the difficulties attending
the execution of the work.
15. SPECIFICATIONS
Reference to brand names and numbers is meant to be descriptive, not restrictive,
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INSTRUCTIONS TO BIDDERS 4
unless otherwise specified. Bids on equivalent items will be considered, provided
the Bidder clearly states exactly what is proposed to be furnished, including
complete specifications. Unless the Bidder specifies otherwise, it is understood the
Bidder is offering a referenced brand item as specified or is bidding as specified
whennobrandisreferenced,anddoesnotproposetofurnishan“equal.”The
City reserves the right to determine whether a substitute offer is equivalent to, and
meets the standard of quality indicated by the brand name and number.
16. SAMPLES
When samples of items are called for by the specifications, samples must be
furnished free of expense, and if not destroyed in the evaluation process will be
returned at the Bidder’sexpenseuponrequest.Requestforthereturnofsamples
must accompany the sample and must include a UPS/Fed -Ex Pickup Slip,
postage, or other acceptable mode of return. Individual samples must be labeled
with Bidder’sname,invitationnumber,itemreference,manufacturer’sbrandname
and number.
17. REGULATORY COMPLIANCE
Each Bidder represents and warrants that the goods or services furnished
hereunder (including all labels, packages and containers for said goods) comply
with all applicable standards, rules and regulations in effect under the
requirements of all Federal, State, and local laws, rules and regulations as
applicable, including the Occupational Safety and Health Act as amended, with
respect to design, construction, manuf acture, or use for their intended purpose of
said goods or services. Each Bidder must furnish a “MaterialSafetyDataSheet”
in compliance with the Illinois Toxic Substances Disclosure to Employees Act
when required.
18. PRICING
The price quoted for each item is the full purchase price, including delivery to
destination, and includes all transportation and handling charges, materials or
service costs, patent royalties, and all other overhead charges of every kind and
nature. Unless otherwise specified, prices shall remain firm for the contract period.
19. DISCOUNTS
Prices quoted must be net after deducting all trade and quantity discounts. Where
cash discounts for prompt payment are offered, the discount period shall begin
with the date of receipt of a correct invoice or receipt or final acceptance of goods,
whichever is later.
20. INSPECTION
Materials or equipment purchased are subject to inspection and approval at the
City’sdestination.TheCityreservestherighttorejectandrefuseacceptanceof
items which are not in accordance with the instructions, specifications, drawings or
dataofSeller’swarranty(expressorimplied).Rejectedmaterialsorequipment
shall be removed by, or at the expense of, the Seller promptly after rejection.
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INSTRUCTIONS TO BIDDERS 5
21. BIDS AND PLAN DEPOSITS
A. When required on the cover sheet, all bids shall be accompanied by a bid deposit
in the amount specified. Bid deposits shall be in the form of cash, a certified
check, or cashier's check drawn on a responsible bank doing business in the
United States and shall be made payable to the City of Evanston. Bid Bonds are
also acceptable. All bids not accompanied by a bid deposit, when required, will
be rejected.
B. The City will return the bid deposits of all but the 3 lowest qualified Bidders,
whose deposit will be held until contract award or at the expiration of the sixty-day
or ninety-day period for bid award.
C. The bid deposit of the successful Bidder will be retained until contract documents
have been executed and the Contractor has submitted all the required
information. Failure to comply with the terms of this specification may be cause
for forfeiture of said deposit.
D. When required, plan deposits will be refunded should the plans be returned in
good condition within 10 days of the bid opening.
22. DISPUTES
Any dispute concerning a question of fact arising under this bid shall be decided
by the Purchasing Specialist, who shall issue a written decision to the Bidder. The
decision of the Purchasing Specialist shall be final and binding.
23. CATALOGS
Each Bidder shall submit, when requested by the Purchasing Specialist, catalogs,
descriptive literature, and detailed drawings, fully detailing features, designs,
construction, appointments, finishes and the like not covered in the specifications,
necessary to fully describe the material or work proposed to be furnished.
24. TAXES
A. Federal Excise Tax does not apply to materials purchased by the City of
Evanston by virtue of Exemption Certificate No. A-208762, Illinois Retailers'
Occupation Tax, Use Tax, and Municipal Retailers' Occupation Tax do not apply
to materials or services purchased by the City of Evanston by virtue of Statute.
B. The City of Evanston is exempt from Illinois Sales Tax by virtue of Exemption
Identification number E9998-1750.
C. TheCity’sfederaltaxIDnumber is 36-6005870.
25. PERMITS & FEES
All Bidders awarded a contract must secure and pay for any licenses required by
the City of Evanston. Necessary building permits will be required, but all permit
fees will be waived and moneys for same must not be included in any bid.
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26. ROYALTIES & PATENTS
Seller must pay all royalties and license fees. Seller must defend all suits or
claims for infringement of any patent, copyright or trademark rights, and must hold
the City harmless from loss on account thereof.
27. LOCAL PREFERENCE POLICY
The Evanston City Council reserves the right to award the contract to an Evanston
firmifthefirm’sbidiswithinfive (5%) percent of the low bid of a non-Evanston
firm.
28. POWER OF ATTORNEY
An Attorney-In-Fact, who signs any and all of the bond or contract bonds
submitted with this bid, must file with each bond a certified and effectively dated
copy of their Power of Attorney. These dates should be the same or after the date
of the contract.
29. WARRANTY
A. The contractor warrants that all goods and services furnished to the City shall be in
accordance with specifications and free from any defects of workmanship and
materials: that goods furnished to the City shall be merchantable and fit for the
City's described purposes, and that no governmental law, regulation, order, or rule
has been violated in the manufacture or sale of such goods.
B. The contractor warrants all equipment furnished to be in acceptable condition, and
to operate satisfactorily for a period of one (1) year from delivery of, or the
completion of installation, whichever is latest, unless stated otherwise in the
specifications, and that if a defect in workmanship and/or quality of materials are
evidenced in this period, the Seller shall remit full credit, replace, or repair at City's
discretion immediately, such equipment and/or parts that are defective at no
additional cost to the City.
C. The contractor warrants to the City that each item furnished hereunder, and any
component part thereof, will be new and in conformity with the specifications in all
respects, unless otherwise specified, and is of the best quality of its respective kind,
free from faulty workmanship, materials, or design, and installed sufficiently to fulfill
any operating conditions specified by the City.
D. The contractor shall repair or replace any item or component part thereof found not
to be in conformity with this paragraph provided the City notified the Seller of such
nonconformity within one (1) year after initial use or within eighteen (18) months after
delivery, whichever occurs first. In the event Seller fails to proceed diligently to so
replace or repair within a reasonable time after receipt of such notice, the City may
undertake or complete such replacement or repair for Seller's account, and the seller
will be responsible for any additional costs. Acceptance shall not relieve the seller of
its responsibility.
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30. INCURRED COSTS
The City will not be liable for any costs incurred by Bidders in replying to this
invitation for bids.
31. VARIANCES
Each Bidder must state or list by reference any variations to specifications, terms
and/or conditions set forth herein with its bid.
32. INDEMNIFICATION
A. The awarded Bidder/Contractor shall defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from any
and all liability, losses, or damages as a result of claims, demands, suits, actions,
or proceedings of any kind or nature, including but not limited to costs, and fees,
including attorney’sfees,judgments or settlements, resulting from or arising out of
anynegligentorwillfulactoromissiononthepartoftheContractororContractor’s
sub-contractors, employees, agents or sub-contractors during the performance of
this Agreement. Such indemnification shall not be limited by reason of the
enumeration of any insurance coverage herein provided. This provision shall
survive completion, expiration, or termination of this Agreement.
B. Nothing contained herein shall be construed as prohibiting the City, or its officers,
agents, or employees, from defending through the selection and use of their own
agents, attorneys, and experts, any claims, actions or suits brought against them.
The Contractor shall be liable for the reasonable costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local Governmental
and Governmental Employees Tort Immunity Act, 745 ILCS 10/1 -101 et seq.
C. AttheCityCorporationCounsel’soption,Contractormustdefendallsuitsbrought
upon all such Losses and must pay all costs and expenses incidental to them, but
the City has the right, at its option, to participate, at its own cost, in the defense of
any suit, without relieving Contractor of any of its obligations under this Agreement.
Any settlement of any claim or suit related to this Project by Contractor must be
made only with the prior written consent of the City Corporation Counsel, if the
settlement requires any action on the part of the City.
D. To the extent permissible by law, Contractor waives any limits to the amount of its
obligations to indemnify, defend, or contribute to a ny sums due under any Losses,
including any claim by any employee of Contractor that may be subject to the
Illinois Compensation Act, 820 ILCS 305/1 et seq. or any other related law or
judicial decision, including but not limited to, Kotecki v. Cyclops Welding
Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any
limitations it may have on its liability under the Illinois Workers Compensation Act,
the Illinois Pension Code or any other statute.
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E. The Contractor shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its sub-
contractors’ work. Acceptance of the work by the City wi ll not relieve the
Contractor of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom.
F. All provisions of this Section 32 shall survive completion, expiration, or
termination of this Agreement.
33. DEFAULT
Time is of the essence as to the awarded contract and, of delivery or acceptable
items or rending of services is not completed by the time promised, the City
reserves the right, without liability, in addition to its other rights and remedies, to
terminate the contract by notice effective when rec eived by Seller, as to stated
items not yet shipped or services not yet rendered and to purchase substitute
items or services elsewhere and charge the Seller wit h all losses incurred. The
Cityshallbeentitledtorecoveritsattorney’sfeesandexpensesinanysuccessful
action by the City to enforce this contract.
34. GOVERNING LAW
This contract shall be governed by and construed according to the laws of the
State of Illinois. In the event of litigation, the venue will be Cook County, Illinois.
35. EQUAL EMPLOYMENT OPPORTUNITY
A. In the event of the contractor's noncompliance with any provision of the Illinois
Human Rights Act or Section 1-12-5 of the Evanston City Code, the contractor may
be declared non-responsible and therefore ineligible for future contracts or sub-
contracts with the City of Evanston, and the contract may be canceled or voided in
whole or in part, and such other sanctions or penalties may be imposed or remedies
invoked as provided by Statute or regulation.
B. During the performance of this contract, the contractor agrees as follows:
1. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin or ancestry, or age or
physical or mental handicap that does not impair ability to work, and further
that it will examine all job classifications to determine if minority persons or
women are underutilized and will take appropriate affirmative action to rectify
any such underutilization. Contractor shall comply with all requirements of City
of Evanston Code Section 1-12-5.
2. That, in all solicitations or advertisements for employees placed by it or on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, national origin or ancestry.
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3. That, if it hires additional employees in order to perform this contract, or any
portion hereof, it will determine that availability (in accordance with the Fair
Employment Commission's Rules and Regulations for Public Contracts) of
minorities and women in the area(s) from which it may reasonably recruit and it
will hire for each job classification for which employees are hired in such a way
that minorities and women are not underutilized.
4. That it will send to each labor organization or representative of workers with
which it has or is bound by a collective bargaining or other agreement or
understanding, a notice advising such labor organization or representative of
the contractor's obligations under the Illinois Fair Employment Practices Act
and the Fair Employment Practices Commission's Rules and Regulations for
Public Contracts. If any such labor organization or representative fails or
refuses to cooperate with the contractor in its efforts to comply with such Act
and Rules and Regulations, the contractor will promptly so notify the Illinois
Fair Employment Practices Commission and the contracting agency and will
recruit employees from other sources when necessary to fulfill its obligations
hereunder.
5. That it will submit reports as required by the Illinois Fair Employment Practices
Commission's Rules and Regulations for Public Contracts, furnish all relevant
information as may from time to time be requested by the Fair Employment
Practices Commission or the contracting agency, and in all respects comply
with the Illinois Fair Employment Practices Commission's Rules and
regulations for Public Contracts.
6. That it will permit access to all relevant books, records, accounts and work
sites by personnel of the contracting agency, the City Manager, the
Commission and the Illinois Fair Employment Practices Commission for
purposes of investigation to ascertain compliance with the Illinois Fair
Employment Practices Act and the Fair Employment Practices Act and the Fair
Employment Practices Commission's Rules and Regulations for Public
Contract.
7. That it will include verbatim or by reference the provisions of subsections (A)
through (G) of this clause in every performance sub-contract as defined in
Section 2.10(b) of the Fair Employment Practices Commission's Rules and
Regulations for Public Contracts so that such provisions will be binding upon
every such sub-contractor; and that it will also include the provisions of
subsections (A), (E), (F), and (G) in every supply sub-contract as defined in
Section 2.10(a) of the Fair Employment Practices Commission's Rules and
Regulations for Public Contracts so that such provisions will be binding upon
every such sub-contractor. In the same manner as with other provisions of this
contract, the contractor will be liable for compliance with applicable provisions
of this clause by all its sub-contractors; and further it will promptly notify the
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INSTRUCTIONS TO BIDDERS 10
contracting agency and the Illinois Fair Employment Practices Commission in
the event any sub-contractor fails or refuses to comply therewith. In addition,
no contractor will utilize any sub-contractor declared by the Fair Employment
Practices Commission to be non-responsible and therefore ineligible for
contracts or sub-contracts with the State of Illinois or any of its political
subdivisions or municipal corporations.
36. M/W/D/EBE GOAL
The City of Evanston has a goal of awarding 25% of its c ontracts to Minority-
Owned, Women-Owned, Disadvantaged Enterprise and Evanston-based
businesses (M/W/D/EBEs). All Bidders must state the proposed involvement of
M/W/D/EBEs in completing a portion of the services required by the City by
completing the attached M/W/D/EBE forms. Any questions regarding M/W/D/EBE
compliance should be submitted in writing to Tammi Nunez, Purchasing Manager
at tnunez@cityofevanston.org.
37. LOCAL EMPLOYMENT PROGRAM REQUIREMENTS
In an effort to increase hiring of economically disadvantaged Evanston residents
on certain City construction projects, the contractor shall comply with the
provisionsoftheCityofEvanston’sLocalEmploymentProgramOrdinance(LEP)
set forth in Section 1-17-1 (C) of the Evanston City Code. The intent of the LEP is
to have Evanston residents employed at the construction site as laborers,
apprentices and journeymen in such trades as electrical, HVAC, carpenters,
masonry, concrete finishers, truck drivers and other construction occupations
necessary for the project. Any questions regarding LEP compliance should be
submitted in writing to Jessica Cooper, Workforce Development Coordinator at
jcooper@cityofevanston.org or Tammi Nunez Purchasing Manager at
tnunez@cityofevanston.org.
NOTE: CITY OF EVANSTON ORDINANCE 60-O-14 AMENDMENT LOCAL
EMPLOYMENT PROGRAM (LEP) available on the City website at:
Ordinance 60-O-14 Amendment LEP
38. Questions
All questions related to this bid document should be submitted in writing to Linda
Thomas, Purchasing Specialist at lithomas@cityofevanston.org with a copy to
Rajeev Dahal, Senior Project Manager, at rdahal@cityofevanston.org. Only
inquiries received a minimum of seven (7) working days prior to the date set for
the opening of bids, will be given any consideration.
39. COORDINATION OF EXISTING SITE WITH DRAWINGS
A. Before submitting a bid, bidders shall carefully examine the drawings and
specifications, visit the site, and fully inform themselves as to all conditions and
limitations.
B. Should a bidder find discrepancies in, or omissions from the drawings or
specifications, or should be in doubt as to their meaning, the bidder should at once
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INSTRUCTIONS TO BIDDERS 11
notify the Purchasing Specialist, who will issue necessary instructions to all bidders
in the form of an addendum.
40. AFFIRMATIVE ACTION IN SUB-CONTRACTING (EXCERPT FROM
RESOLUTION 59-R-73)
“Contractoragreesthatheshallactivelysolicitbidsforthesub-contracting of goods
or services from qualified minority businesses. At the request of the City, Contractor
shall furnish evidence of his compliance with this requirement of minority solicitation.
Contractor further agrees to consider the grant of sub-contracts to said minority
bidders on the basis of substantially equal bids in the light most favorable to said
minority businesses. Contractor further affirms that in obtaining his performance
and bid bonds, he will seek out and use companies who have records of, and/or
who will make commitments to, the bonding of minority contractors on a rate basis
comparable to their bonding of similar non-minority contractors. The contractor may
berequiredtosubmitthisevidenceaspartofthebidorsubsequenttoit.”
41. COMPLIANCE WITH LAWS
A. The bidder shall at all times observe and comply with all laws, ordinances and
regulations of the Federal, State, Local and City Governments, which may in any
manner affect the preparation of bids or the performance of the contract.
42. QUALIFICATION OF BIDDERS
A. All bidders must be qualified in accordance with the instructions, procedures and
methods set forth in this specification.
B. In awarding contract, City may take into consideration, skill, facilities, capacity,
experience, ability, responsibility, previous work, financial standing of bidder,
amount of work being carried on by bidder, quality and efficiency of construction
equipment proposed to be furnished, period of time within which proposed
equipment is furnished and delivered, necessity of prompt and efficient completion
of work herein described. Inability of any bidder to meet requirements mentioned
above may be cause for rejection of the bid. In addition, if the project covered by
this contract is a minority set-aside project, the contractor's qualifications as a
minority firm will determine the eligibility of the contractor to bid.
43. COMPETENCY OF BIDDER
A. No bid will be accepted from or contract awarded to any person, firm or
corporation that is in arrears or is in default to the City of Evanston upon any debt
or contract, or that is a defaulter, as surety or otherwise, upon any obligation to
said City, or had failed to perform faithfully any previous contract with the City.
B. The bidder, if requested, must present within forty eight (48) hours evidence
satisfactory to the Purchasing Manager of performance ability and possession of
necessary facilities, pecuniary resources and adequate insurance to comply with
the terms of these specifications and contract documents.
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44. PREFERENCE TO CITIZENS
The Contractor shall abide by the Illinois Preference Act, 30 ILCS 570 et seq.,
which stipulates that whenever there is a period of excessive unemployment in
Illinois, defined as any month immediately following two (2) consecutive months
during which the level of unemployment in Illinois exceeds five percent (5%) as
measured by the U.S. Bureau of Labor Statistics in its monthly publication of
employment and unemployment figures, the Contractor shall employ only Illinois
laborers unless otherwise exempted as so stated in the Act. (“Illinoislaborer”
means any person who has resided in Illinois for at least 30 days and intends to
become or remain an Illinois resident) Other laborers may be used IF Illinois
laborers are not available or are incapable of performing the particular type of work
involved if so certified by the Contractor and approved by the project engineer.
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GENERAL CONDITIONS 1
GENERAL CONDITIONS
1. BASIS OF AWARD
The City of Evanston reserves the right to award a contract to a responsive and
responsible Bidder(s) who submits the lowest total bid, or to reject any or all bids
and bidding, when in its opinion the best interest of the City will be served by such
action. The City reserves the right to consider the specified alternates in its
evaluation of the bids.
2. BIDS
A. UNIT PRICE BID
1. The Bidder is to submit a unit price bid for each bid line on the Bid Form
which includes all costs incidental to performing the specified work.
2. It is understood and agreed that the unit quantities given in the supporting
pages are approximate only and the Bidder shall verify these quantities before
bidding as no claim shall be made against the City on account of any excess or
deficiency in the same.
3. Unit prices given in the supporting pages shall be used by the Owner and the
Contractor for any subsequent changes in the contract.
4. The quantities provided in the bid documents are approximate only and are
subject to increase or decrease. Actual compensation to the CONTRACTOR shall
be based upon the actual quantities multiplied by the unit prices bid for each item.
The unit prices submitted herewith is for the purpose of obtaining a gross sum,
and for use in computing the value of additions and deductions and for the
purpose of determining the lowest BIDDER. Should there be a discrepancy
between the gross sum bid and that bid resulting from summation of quantities
multiplied by their respective unit prices, the latter shall apply.
3. QUANTITIES
Any quantities shown on the Bid Form are estimated only for bid canvassing
purposes, the City has made a good faith effort to estimate the quantity
requirements for the Contract term. The City reserves the right to increase or
decrease quantities ordered under this contract.
4. CONTRACT TERM
Bidder must fully complete the work within the period specified herein after award
of the contract by the City.
5. NOTICE TO PROCEED/ PURCHASE ORDER/ CONTRACT
A. The City issued Purchase Order serves as the City official Notice to Proceed. No
work will be allowed prior to Contractor receipt of the City issued Purchase Order.
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GENERAL CONDITIONS 2
B. Upon approval of the required bonds and insurance documents, the City will issue a
Purchase Order to the Contractor for the contract amount. All Applications for
Payment must reference the Purchase Order number.
C. When it is necessary to issue a Change Order that increases/decreases the contract
amount, a Change Order form will be issued and a modified Purchase Order will be
issued reflecting the revised contract amount.
D. When it is necessary to issue a Change Order that only increases/decreases the
contract period, only a Change Order form will be issued establishing the revised
contract period.
E. Upon Award the contractor shall execute the Contractor Services Agreement.
6. PAYMENT
A. Progress payments will be made in accordancewith“ApplicationsforPayment”and
“ProjectCloseout”sectionsofthespecifications,lessa10%retainageforeach
payment, which will be held until final acceptance of the work by the City.
Certification of each Application for Payment will be made by the City’s
representative.
B. All payments will be made in accordance with Illinois Local Government Prompt
Payment Act.
7. DECISIONS TO WITHHOLD CERTIFICATION FOR PAYMENT
A. The City may not certify payment and may withhold payment in whole or in part, to
the extent reasonably necessary to protect the City, if the quality of the work is not in
accordance with the contract documents. If the City is unable to certify payment in
the amount of the invoice, the City will promptly issue payment for the amount of the
Work completed in accordance with the contract documents. The City may not
certify payment due to any contractor negligence or contract non-compliance.
a. Defective work not remedied
b. Third party claims filed or reasonable evidence indicating probable filing of
such claims
c. Failure of Contractor to make payments properly to Sub-contractors for labor,
materials or equipment
d. Reasonable evidence that the work cannot be completed for the unpaid
balance of the Contract Sum
e. Damage to the City or another contractor
f. Reasonable evidence that the work will not be completed within the Contract
period and that the unpaid balance would not be adequate to cover actual or
liquidated damages for the anticipated delay
g. Persistent failure to carry out work in accordance with the Contract
Documents.
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GENERAL CONDITIONS 3
8. CHANGES IN WORK (Delete D. if Lump Sum Bid)
A. The City reserves the right to make changes in the plans and specifications by
altering, adding to, or deducting from the work, without invalidating the contract. All
such changes shall be executed under the conditions of the original contract, except
that any claim for extension of time caused thereby shall be adjusted at the time of
ordering such change.
B. No change shall be made unless a written Change Order and/or modified Purchase
Order is issued by the City stating that the City has authorized the change, and no
claim for an addition to the contract shall be valid unless so ordered.
C. If such changes diminish the quantity of work to be done they shall not constitute a
claim for damage or anticipated profits on the work, such increase shall be paid in
one or more of the following ways:
1. by estimate and acceptance in lump sum
2. byunitpricesnamedinthecontract’sbidformorsubsequentlyagreedupon
D. Whenever the quantity of any pay item as given in the proposal shall be increased or
decreased, payment shall be made on the basis of the actual quantity completed at
the unit price for such pay item named in the proposal.
9. DEDUCTION FOR UNCORRECTED WORK
If the City deems it expedient to correct work damaged or not done in accordance
with the contract, the difference in value, together with a fair allowance for damage
shall be deducted from the contract amount due. The value of such deduction shall
be determined by the City.
10. CITY’S RIGHT TO TERMINATE CONTRACT
The City reserves the right, in addition to other rights to termination, to terminate the
contracts in accordance with all provisions of the executed contract.
11. LIENS
A. Neither the final payment nor any part of any retained percentages, shall become
due until the contractor, if required, delivers to the City, a complete release of all
liens arising out of this contract, or receipts in full in lieu thereof and, if required in
either case, an affidavit that so far as it has knowledge or information the releases
and receipts include all the labor and material for which a lien could be filed. If any
lien remains unsatisfied after all payments are made the contractor shall refund to
the City all moneys that the latter may be compelled to pay in discharging such a
lien, including all costs and attorney's fees.
12. SEPARATE CONTRACTS
A. The City reserves the right to let other contracts in connection with this work. The
contractor shall afford other contractors reasonable opportunity for the introduction
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GENERAL CONDITIONS 4
and storage of their materials and the execution of their work and shall properly
connect and coordinate his or her work with theirs. If any part of the contractor's
work depends on proper execution or results upon the work of any other contractor,
the contractor shall inspect and promptly report to the City any defects in such work
that render it unsuitable for such proper execution and results. His or her failure to
so inspect and report shall constitute an acceptance of other contractor's work as fit
and proper.
B. To insure the proper execution of his or her subsequent work, the contractor shall
measure work already in place and shall at once report to the City any discrepancy
between the executed work and the drawings which will affect his or her work.
13. PROTECTION & SAFEGUARDS
A. Unless otherwise specified, the contractor, as a part of this contract, shall provide,
erect and maintain temporary roads, fences, bracing, lights, warning signs,
barricades, etc. necessary for the protection of the construction materials, adjacent
property and the public.
B. The contractor shall contact all utilities which will be affected by its operations and
notify the owners of the utilities of its operations and their limits within forty-eight (48)
hours prior to beginning construction. The contractor shall be responsible for
damage to utilities and shall, at his or her own expense, restore such property to a
condition equal to that which existed before its work, as may be directed by the
owners.
C. The contractor shall protect all work and unused materials of this contract from any
and all damage and shall be solely responsible for the condition of such work and
materials.
14. MATERIAL STORAGE
A. On-site areas may be designated for material/equipment storage. The contractor
will assume all risk and liability associated with the storage of material/equipment
at on-site locations.
15. CLEANING UP
A. The contractor shall at all time keep the premises free from accumulation of waste
material or rubbish caused by its employees or work and at the completion of the
work it shall remove all its rubbish, tools, and surplus materials from the premises,
leaving the area in a neat and workmanlike condition. In case of dispute, the City
may remove the rubbish and charge the cost to the contractor.
B. Contractor recognizes that proper cleanup and removal of construction debris is an
important safety consideration. The Contractor shall be solely responsible for daily
construction site/area cleanup and removal of all construction debris in accordance
with City-approved disposal practices. Contractor shall be solely responsible for
identifying and removing at its expense all hazardous material and waste which it
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GENERAL CONDITIONS 5
uses and generates.
16. RESTORATION OF SITE
A. Prior to final payment, contractor shall fully restore all property disturbed or damaged
during the course of this work. This includes, but is not limited to public property,
(walks, curbs, roadways, trees, etc.) private property, and utilities. This shall also
include removal of temporary facilities erected during the course of this contract and
restoration of these areas.
B. All restoration work shall be subject to the approval of the City and shall restore the
property to a condition at least equal to that existing prior to the start of this contract.
C. All restoration work of property damaged by contractor shall be accomplished at the
sole expense of the contractor.
17. PREVAILING WAGE
A. Prospective Bidders shall thoroughly familiarize themselves with the provisions of
the above-mentioned Act and shall prepare any and all bids/bids in strict compliance
therewith.
B. Effective September 1st - All work performed on new and existing
projects must be submitted to Illinois Department of Labor through the
certified transcript of payroll portal. You may access the portal here:
Certified Transcript of Payroll Portal
All contractors and sub-contractors on public works projects must submit and
upload certified payrolls on a monthly basis to the IDOL online portal, provide a
pdf copy to the City’sprojectmanagerandbusinessworkforcedevelopment
coordinator, along with a statement affirming that such records are true and
accurate, that the wages paid to each worker are not less than the required
prevailing rate and that the contractor is aware that filing records her or she knows to
be false is a Class B misdemeanor.
C. The certified payroll record must include for every worker employed on the public
works project the name, address, telephone number, social security number, job
classification, hourly wages paid in each pay period, number of hours worked each
day, and starting and ending time of work each day. These certified payroll records
are considered public records and public bodies must make these records available
to the public under the Freedom of Information Act, with the exception of the
employee’saddress,telephonenumberandsocialsecuritynumber.Anycontractor
who fails to submit a certified payroll or knowingly files a false certified payroll is
guilty of a Class B misdemeanor.
D. All certified payrolls shall be submitted in electronic format, preferably a PDF file.
E. As a condition of receiving payment, Contractor must (i) be in compliance with the
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GENERAL CONDITIONS 6
Agreement, (ii) pay its employees prevailing wages when required by law (Examples
of prevailing wage categories include public works, printing, janitorial, window
washing, building and grounds services, site technician services, natural resource
services, security guard and food services). Contractor is responsible for contacting
the Illinois Dept. of Labor 217-782-1710; https://www2.illinois.gov/idol/Laws-
Rules/CONMED/Pages/prevailing-wage-act.aspx compliance with prevailing wage
requirements), (iii) pay its suppliers and sub-contractors according to the terms of
their respective contracts, and (iv) provide lien waivers to the City upon request.
18. CONTRACTOR REQUIREMENTS
A. The Contractor shall abide by and comply with all local, State and federal laws and
regulations relating to contracts involving public funds and the
development/construction of public works, buildings, or facilities. The scale of wages
to be paid shall be obtained from Illinois Department of Labor and posted by the
Contractor in a prominent and accessible place at the project work site.
B. The Contractor certifies it has not been barred from being awarded a contract with a
unit of State or local government as a result of bid rigging or bid rotating or any
similar offense (720 ILCS 5/33 E-3, E-4).
C. The Contractor certifies, pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105), that it has a written sexual harassment policy that includes, at a minimum, the
following information: (1) the illegality of sexual harassment, (2) the definition of
sexual harassment under State law, (3) a description of sexual harassment utilizing
examples,(4)theContractor’sinternalcomplaintprocessincluding penalties, (5)
legal recourse, investigation and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission and directions on
how to contact both; and (6) protection against retaliation as provided by Section 6-
101 of the Illinois Human Rights Act.
D. TheContractorshallabidebythe“IllinoisPreferenceAct”whichstipulatesthat
whenever there is a period of excessive unemployment in Illinois, defined as any
month immediately following two (2) consecutive months during which the level of
unemployment in Illinois exceeds five percent (5%) as measured by the U.S. Bureau
of Labor Statistics in its monthly publication of employment and unemployment
figures, the Contractor shall employ only Illinois laborers unless otherwise exempted
assostatedintheAct.(“Illinoislaborer”meansanypersonwhohasresidedin
Illinois for at least 30 days and intends to become or remain an Illinois resident)
Other laborers may be used IF Illinois laborers are not available or are incapable of
performing the particular type of work involved if so certified by the Contractor and
approved by the project engineer.
19. SUB-CONTRACTORS
A. The term “sub-contract”meansanyagreement,arrangementorunderstanding,
written or otherwise between a Contractor and any person (in which the parties do
not stand in the relationship of an employer or an employee) for the furnishing of
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GENERAL CONDITIONS 7
supplies or services or for the use of real or personal property, including lease
arrangements, which, in whole or in part, is utilized in the performance of any one
ormoreContractsunderwhichanyportionoftheContractor’sobligationunderany
one or more Contracts is performed, undertaken or assumed.
B. The Bidder is specifically advised that any person, firm or party, to whom it is
proposed to award a sub-contract under this contract must be acceptable to the
City. Approval for the proposed sub-contract Award cannot be given by the City
until the proposed Sub-contractor has submitted evidence showing that it has fully
complied with any reporting requirements to which it is, or was, subject.
C. The contractor, shall, within ten (10) days after award of the Contract, submit to the
City in writing, names and addresses and respective amounts of mon ey for
proposed contracts with Sub-contractors/major suppliers. The City will review and
may direct the Contractor that they shall not employ any that are not acceptable as
provided above.
D. The sub-contractor shall abide by and comply with all local, State and federal laws
and regulations relating to contracts involving public funds and the
development/construction of public works, buildings, or facilities.
20. PAYMENTS TO SUB-CONTRACTORS
A. Within seven days after the receipt of amounts paid by the City for work performed
by a sub-contractor under this contract, the Contractor shall either:
1. Pay the sub-contractor for the proportionate share of the total payment
received from the City attributable to the work performed by the sub-
contractor under this contract; or,
2. Notify the City and sub-contractor, in writing, of his intention to withhold all or
a part of the sub-contractor's payment and the reason for non -payment.
B. The Contractor shall pay interest to the sub-contractor on all amounts owed that
remain unpaid beyond the seven day period except for amounts withheld as
allowed in item 2 above.
C. Unless otherwise provided under the terms of this contract, interest shall accrue at
the rate of one percent per month.
D. The Contractor shall include in each of its sub-contracts a provision requiring each
Sub-contractor to include or otherwise be subject to the same payment and
interest requirements as set forth above with respect to each lower -tier sub-
contractor.
E. The Contractor's obligation to pay an interest charge to a sub-contractor pursuant
to this provision may not be construed to be an obligation of the City.
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GENERAL CONDITIONS 8
21. BOND – PERFORMANCE, MATERIAL, & LABOR
A. When required by the specifications herein, the successful Bidder or Bidders shall,
within ten (10) calendar days after acceptance of the Bidder's bid by the City,
furnish a performance bond for 100% of the full amount of the contract from
insurance companies having not less than A+ Policyholders Rating from the most
recent Alfred M. Best and Co., Inc. listing available. Certification of the insurance
company's rating shall be provided prior to contract implementation and quarterly
thereafter until contract completion. Should such rating fall below the required A+
level during performance of the contract, it will be the contractor's responsibility to
notify the City and provide a new bond from an insurance company whose rating
meets the City's requirements.
B. When required by the specifications herein, all Bidders shall submit with the bid a
bid bond. A letter of credit may be furnished in lieu of a bid bond only if the
following conditions are met: 1) An irrevocable letter of credit must be obtained
from an accredited bank which shall include an agreement that the bank will honor
a demand by the City for payment due to Plaintiff failure to complete the project. 2)
An irrevocable letter of credit must be in writing and signed by an authorized
representative of the bank. 3) The irrevocable letter of credit must expressly state
that it is irrevocable until the bid has been awarded. 4) The letter of credit must be
for the percentage specified in the bid documents.
C. The City may reject the use of an irrevocable letter of credit if the financial
soundness of the issuing bank is found to be unacceptable.
D. In the event that the Bidder fails to furnish a performance bond in said period of
ten (10) calendar days after acceptance of the Bidder's bid by the City, the City
may withdraw its acceptance of the bid and retain the Bidder's deposit as
liquidated damages and not as a penalty.
E. If the contractor has more than one project for which there is a contract with the
City of Evanston the contractor shall provide a separate Performance Bond for
each project.
22. INDEMNITY
A. The Contractor shall defend, indemnify and hold harmless the City and its officers,
elected and appointed officials, agents, and employees from any and all liability,
losses, or damages as a result of claims, demands, suits, actions, or proceedings
of any kind or nature, including but not limited to costs, and fees, including
attorney’sfees,judgmentsorsettlements,resultingfromorarisingoutofany
negligentorwillfulactoromissiononthepartoftheContractororContractor’s
sub-contractors, employees, agents or sub-contractors during the performance of
this Agreement. Such indemnification shall not be limited by reason of the
enumeration of any insurance coverage herein provided. This provision shall
survive completion, expiration, or termination of this Agreement.
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GENERAL CONDITIONS 9
B. Nothing contained herein shall be construed as prohibiting the City, or its officers,
agents, or employees, from defending through the selection and use of their own
agents, attorneys, and experts, any claims, actions or suits brought against them.
The Contractor shall be liable for the reas onable costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinoi s Local Governmental
and Governmental Employees Tort Immunity Act, 745 ILCS 10/1 -101 et seq.
C. AttheCityCorporationCounsel’soption,Contractormustdefendallsuitsbrought
upon all such Losses and must pay all costs and expenses incidental to the m, but
the City has the right, at its option, to participate, at its own cost, in the defense of
any suit, without relieving Contractor of any of its obligations under this Agreement.
Any settlement of any claim or suit related to this Project by Contracto r must be
made only with the prior written consent of the City Corporation Counsel, if the
settlement requires any action on the part of the City.
D. To the extent permissible by law, Contractor waives any limits to the amount of
its obligations to indemnify, defend, or contribute to any sums due under any
Losses, including any claim by any employee of Contractor that may be subject
to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other
related law or judicial decision, including but not limited to, Kotecki v. Cyclops
Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive
any limitations it may have on its liability under the Illinois Worker
Compensation Act, the Illinois Pension Code or any other statute.
E. The Contractor shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act or
omission, neglect, or misconduct in the performance of its Work or its sub-
contractors’work. Acceptance of the work by the City will not relieve the
Contractor of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom.
23. CONTRACTOR’S LIABILITY INSURANCE
A. THE CONTRACTOR SHALL NOT COMMENCE WORK UNDER THIS CONTRACT
UNTIL THEY HAVE OBTAINED ALL INSURANCE REQUIRED HEREIN AND
SUCH INSURANCE HAS BEEN APPROVED BY THE CITY. Nor shall the
contractor allow any sub-contractor to commence work until all similar insurance
required of the sub-contractor has been so obtained.
B. The City of Evanston shall be named as an additional insured on the policy of the
contractor for whatever the policy limits are for the contractor, but in no event shall
the Comprehensive General Liability limits be less than $3,000,000.00.
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GENERAL CONDITIONS 10
C. If the contractor has more than one project for which he has a contract with the City
of Evanston there shall be separate Certificates of Insurance naming the City as an
additional insured on each separate policy.
D. In the event of accidents, injuries, or unusual events, whether or not any injury
occurred, the contractor shall promptly furnish the City with copies of all reports of
such incidents.
E. The contractor shall furnish one (1) copy of a certificate, with the City named as an
additional insured, showing the following minimum coverage with insurance
company acceptable to the City.
24. PRE-CONSTRUCTION MEETING
A. A pre-construction meeting will be scheduled for the successful Contractor at a
date immediately following awarding of the Contracts.
25. LIQUIDATED DAMAGES
A. The Contractor must commence work within 10 days of notice from the City and the
work must be completed by 11/15/2024. In the event the work is not substantially
completed by 10/31/2024, then in addition to any remedies available to the City, the
Contractor will pay to the City the sum of $ 750 (Seven Hundred and Fifty Dollars)
per day for each calendar day beyond those dates, until substantial completion of
the work has been achieved. This payment is for liquidated damages, in addition to
any other damages that may be incurred by the City, and not as a penalty. All such
liquidated damages may be set-off against any moneys that may be due the
contractor.
B. Substantial Completion shall be defined as the stage in the progress of the work
when the work or designated portion thereof is sufficiently complete in accordance
with the Contract Documents so that the City can occupy or utilize the work for its
intended use. Substantial Completion will be certified by the issuance of a
CertificateofSubstantialCompletion,tobeissuedbytheCity’srepresentative,
when the Contractor has satisfied the above statement and billed the City for a
minimum of 90% of the total value of the work.
26. EXTENSION OF TIME
A. Delays due to causes beyond the control of the contractor other than such as
reasonable would be expected to occur in connection with or during the
performance of the work, may entitle the contractor to an extension of time for
completing the work sufficient to compensate for such delay. No extension of time
shall be granted, however, unless the contractor shall notify the City in writing
thereof, within ten (10) days from the initiation of the delay and unless he shall,
within ten (10) days after the expiration of the delay, notify the City in writing of the
extension of time claimed on account thereof and then only to the extent, if any,
allowed by the City.
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GENERAL CONDITIONS 11
27. DEFAULT
A. The City may, subject to the provisions of this section, by written notice of default
to Contractor, terminate the whole or any part of this contract in any one of the
following circumstances:
1. if the Contractor fails to perform the services within the time specified herein,
or any extension thereof; or
2. if the contractor fails to perform any of the other provisions of this contract, or
so fails to make progress as to endanger performance of this contract in
accordance with its terms, and in either of these two circumstances does not
cure failure within a period of 10 days (or such other extended period as the
City may authorize in writing) after receipt of notice from the City specifying
such failure
B. In the event the City terminates this contract in whole or in part as provided in this
section, the City may procure, upon such terms and in such manner as the City
may deem appropriate, services similar to those so terminated, and the Contractor
will be liable to the City for any excess costs for such similar services.
C. The Contractor will not be liable for any excess of costs if acc eptable evidence
has been submitted to the City that the failure to perform the contract was due to
causes beyond the control and without fault or negligence of the Contractor.
D. Contractors who default may not be considered for awards of future City contracts.
28. USE OF PREMISES
A. The contractor shall confine his apparatus, the storage of materials and the
operations of his workers, to limits indicated by law, ordinances, permits or
directions of the City.
29. DISCLOSURES AND POTENTIAL CONFLICTS OF INTEREST (30 ILCS
500/50-35)
A. TheCityofEvanston’sCodeofEthicsprohibitspublicofficialso r employees from
performing or participating in an official act or action with regard to a transaction in
which he has or knows he will thereafter acquire an interest for profit, without full
public disclosure of such interest. This disclosure requirement extends to the
spouse, children and grandchildren, and their spouses, parents and the parents of
a spouse, and brothers and sisters and their spouses.
To ensure full and fair consideration of all bids, the City of Evanston requires all
Bidders including owners or employees to investigate whether a potential or actual
conflict of interest exists between the Bidder and the City of Evanston, its officials,
and/or employees. If the Bidder discovers a potential or actual conflict of interest,
the Bidder must disclose the conflict of interest in its bid, identifying the name of
the City of Evanston official or employee with whom the conflict may exist, the
nature of the conflict of interest, and any other relevant information. The
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GENERAL CONDITIONS 12
existence of a potential or actual conflict of interest does NOT, on its own,
disqualify the disclosing Bidder from consideration. Information provided by
Bidders in this regard will allow the City of Evanston to take appropriate measures
to ensure the fairness of the bidding process.
The City of Evanston requires all bidders to submit a certification, enclosed with
this bid packet, that the bidder has conducted the appropriate investigation and
disclosed all potential or actual conflicts of interest.
By submitting a bid, all Bidders acknowledge and accept that if the City of
Evanston discovers an undisclosed potential or actual conflict of interest, the City
of Evanston may disqualify the Bidder and/or refer the matter to the appropriate
authorities for investigation and prosecution.
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INSURANCE REQUIREMENTS 1
INSURANCE REQUIREMENTS
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
Bodily Injury and
Consequent Death Property Damage
Each Occurrence Aggregate___
Commercial General Liability including: $3,000,000 $3,000,000
1. Comprehensive form
2. Premises - Operations
3. Explosion & Collapse Hazard
4. Underground Hazard
5. Products/Completed Operations
Hazard
6. Contractual Insurance – With Insurance Certificate Must State:
an endorsement on the The City Of Evanston is Named
face of the certificate as Additional Insured
that it includes the
"Indemnity" paragraph
of the specifications.
7. Broad Form Property Damage -
construction projects only
8. Independent contractors
9. Personal Injury
Automobile Liability
Owned, Non-owned or Rented $ 1,000,000 $1,000,000
Workmen's Compensation
and Occupational Diseases
As required by applicable laws.
Employer's Liability $ 500,000
Thirty day notice of cancellation required on all certificates.
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EXHIBIT A 1
EXHIBIT A – BID FORM
For
Street Light Improvement Project
(BID #23-56)
1.01 BID TO:
THE CITY OF EVANSTON
2100 Ridge Avenue
Evanston, Illinois 60201
Hereinafter called“OWNER”.
1.02 BID FROM:
____________________________________
(Hereinafter call "BIDDER")
______________________________________
Address
______________________________________
Telephone Number
______________________________________
Fax Number
1.03 BID FOR: Street Light Improvement Project
1.04 ACKNOWLEDGEMENT:
A. The Bidder, in compliance with the Invitation for Bids, having carefully
examined the Drawings and Project Manual with related documents and
having visited the site of the proposed Work, and being familiar with all of the
existing conditions and limitations surrounding the construction of the
proposed project, including the structure of the ground, subsurface
conditions, the obstacles which may be encountered, local restrictions, and
all other relevant matters concerning the Work to be performed, hereby
PROPOSES to perform everything required to be performed, and to provide
all labor, materials, necessary tools and equipment, expendable equipment,
all applicable permits and taxes and fees, and provide all utility and
transportation services necessary to perform and complete in a workmanlike
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EXHIBIT A 2
manner the Project in accordance with all the plans, specifications and
related Contract Documents as prepared by the City of Evanston.
B. The undersigned hereby acknowledges receipt of Invitation of Bids,
Instruction to Bidder, the Project Manual, Drawings, and other Contract
Documents and acknowledges receipt of the following Addenda:
Addendum No. Dated
Addendum No. Dated
Addendum No. Dated
1.05 GENERAL STATEMENTS
A. The undersigned has checked all of the figures contained in this proposal
and further understands that the Owner will not be responsible for any errors
or omissions made therein by the undersigned.
B. It is understood that the right is reserved by the Owner to reject any or all
proposals, to waive all informality in connection therewith and to award a
Contract for any part of the work or the Project as a whole.
C. The undersigned declares that the person(s) signing this proposal is/are fully
authorized to sign on behalf of the named firm and to fully bind the named
firm to all the conditions and provisions thereof.
D. It is agreed that no person(s) or company other than the firm listed be low or
as otherwise indicated hereinafter has any interest whatsoever in this
proposal or the Contract that may be entered into as a result thereof, and
that in all respects the proposal is legal and fair, submitted in good faith,
without collusion or fraud.
E. It is agreed that the undersigned has complied and/or will comply with all
requirements concerning licensing and with all other local, state and national
laws, and that no legal requirement has been or will be violated in making or
accepting this proposal, in awarding the Contract to him, and/or in the
prosecution of the Work required hereunder.
F. To be considered a bona fide offer, this proposal must be completed in full
and accompanied by a bid deposit or a bid bond when required by Contract
Documents or Addenda.
1.06 ALTERNATES
A. When alternate proposals are required by Contract Documents or Addenda
thereto, the undersigned proposes to perform alternates for herein stated
additions to or deductions from hereinbefore stated Base Bid. Additions and
deductions include all modifications of Work or additional Work that the
undersigned may be required to perform by reason of the acceptance of
alternates.
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EXHIBIT A 3
1.07 ALLOWANCE
A. N/A
1.08 AGREEMENT
A. In submitting this Bid, the undersigned agrees:
1. To hold this Bid open for sixty (60) days from submittal date.
2. To enter into and execute a Contract with the Owner within ten (10)
days after receiving Notice of Award from the Owner.
3. To accomplish the work in accordance with the Contract Documents.
4. To complete the work by the time stipulated in the General Conditions
B. The Owner reserves the right to reject any and all Bids and to waive any
informalities in Bidding.
1.09 SCHEDULE
A. See General Conditions for required schedule of completion dates.
1.10 PROPOSED PRICES
A. The Bidder hereby proposes to furnish all labor, materials, equipment,
transportation, construction plant and facilities necessary to complete, in a
workmanlike manner and in accordance with the contract documents, the
contract of work bid upon herein for compensation in accordance with the
following prices:
TOTAL BASE BID AMOUNT: $____________________
1.11 UNIT PRICING LIST
The undersigned submits the following UNIT PRICING LIST to be performed as
shown on the Plans and/or described in the Specifications, and agrees that items of
work not specifically mentioned in the Schedule which are necessary and required
to complete the work intended shall be done incidental to and as part of the work for
which a unit price is given, and understands that no additional payment will be made
for such incidental work from the estimated quantities shown below. Unit prices for
individual line items shall be used for the project’s schedule of values, pay
applications and will also be used to determine the a mount to ADD TO or DEDUCT
FROM the contract LUMP SUM PRICE for properly authorized additional or
deducted work. In the event of a change to the contract the contractor shall be
limited to markup percentages as indicated in Section 01028, 1.05, A. Bidders s hall
examine plans and determine actual work items and quantities for the work involved
for bid analysis by the Owner.
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EXHIBIT A 4
Pay Item Description Unit
Quantity
Unit
Price
Cost
67100100 MOBILIZATION L SUM
1
70102620 TRAFFIC CONTROL AND
PROTECTION, STANDARD 701501
L SUM
1
80400100 ELECTRIC SERVICE
INSTALLATION
EACH
1
80400200 ELECTRIC UTILITY SERVICE
CONNECTION
L SUM
1
81028220 UNDERGROUND CONDUIT,
GALVANIZED STEEL, 3" DIA.
FOOT
205
81028370 UNDERGROUND CONDUIT, PVC,
3" DIA.
FOOT
60
81100320
CONDUIT ATTACHED TO
STRUCTURE, 1" DIA., PVC
COATED GALVANIZED STEEL
FOOT
667
81100605
CONDUIT ATTACHED TO
STRUCTURE, 2" DIA., PVC
COATED GALVANIZED STEEL
FOOT
30
81300220
JUNCTION BOX, STAINLESS
STEEL, ATTACHED TO
STRUCTURE, 6" X 6" X 4"
EACH
18
81300530
JUNCTION BOX, STAINLESS
STEEL, ATTACHED TO
STRUCTURE, 12" X 10" X 6"
EACH
5
81300800
JUNCTION BOX, STAINLESS
STEEL, ATTACHED TO
STRUCTURE, 18" X 12" X 6"
EACH
3
81400730 HANDHOLE, COMPOSITE
CONCRETE
EACH
2
81603035
UNIT DUCT, 600V, 2-1C NO.6, 1/C
NO.6 GROUND, (XLP-TYPE USE),
1" DIA. POLYETHYLENE
FOOT
90
81603081
UNIT DUCT, 600V, 3-1C NO.2, 1/C
NO.4 GROUND, (XLP-TYPE USE), 1
1/2" DIA. POLYETHYLENE
FOOT
60
81603100
UNIT DUCT, 600V, 4-1C NO.6, 1/C
NO.6 GROUND, (XLP-TYPE USE), 1
1/4" DIA. POLYETHYLENE
FOOT
1,181
81702110 ELECTRIC CABLE IN CONDUIT,
600V (XLP-TYPE USE) 1/C NO. 10
FOOT
2,373
81702150 ELECTRIC CABLE IN CONDUIT,
600V (XLP-TYPE USE) 1/C NO. 2
FOOT
225
82110019
LUMINAIRE, LED, UNDERPASS,
WALLMOUNT, OUTPUT
DESIGNATION A
EACH
18
82110029
LUMINAIRE, LED, UNDERPASS,
SUSPENDED, OUTPUT
DESIGNATION A
EACH
4
83600200 LIGHT POLE FOUNDATION, 24"
DIAMETER
EACH
72
84200500 REMOVAL OF LIGHTING UNIT,
SALVAGE
EACH
11
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EXHIBIT A 5
84200804 REMOVAL OF POLE FOUNDATION EACH
11
84500120 REMOVAL OF ELECTRIC SERVICE
INSTALLATION
EACH
1
89502300 REMOVE ELECTRIC CABLE FROM
CONDUIT
FOOT
300
89502380 REMOVE EXISTING HANDHOLE EACH
1
X0320028 RELOCATE EXISTING CCTV
CAMERAS
L SUM
1
X8250500 LIGHTING UNIT COMPLETE,
SPECIAL
EACH
8
X8250505 LIGHTING CONTROLLER, SPECIAL EACH
1
X8420111 REMOVAL OF UNDERPASS
LIGHTING UNIT, NO SALVAGE
EACH
8
Z0013798 CONSTRUCTION LAYOUT L SUM
1
Z0033020 LUMINAIRE SAFETY CABLE
ASSEMBLY
EACH
8
Z0033028 MAINTENANCE OF LIGHTING
SYSTEM
CAL
MO 4
Project Total $
* Unit Price to be provided by Bidder
** Total costs to be provided by Bidder
1.12 BID SECURITY
If required by the bid documents, a scanned copy of the bid bond must be included
with the bid electronic submission. The City is currently not able to accept a certified
check,bankcashier’scheckorelectronicbidbondatthistime.
A. The City of Evanston Civic Center is unable to receive in person drop-off and it
is closed to the public. The original bid bond must be mailed within ten (10)
days after the due date, to the City of Evanston Purchasing Department, 2100
Ridge Avenue - Room 4200 Evanston, Illinois 60201 Attention Purchasing
Manager using the USPS (certified or priority), UPS or FedEx mail options in
order to have a tracking number.
B. Accompanying this electronic submittal is a scanned copy of a bank draft, bid
bond, Cashier's check or Certified check as surety in the amount of not less
than five percent (5%) of the Total Bid payable to the City of Evanston.
The amount of the check or draft is: $____________________
If this bid is accepted and the undersigned shall fail to execute a contract and
contract bond as required it is hereby agreed that the amount of the check or draft
orbidder’sbondsubstitutedinlieuthereof,shallbecomethepropertyoftheCity
and shall be considered as payment of damages due to delay and other causes
suffered by the City because of the failure to execute said contract and contract
bond; otherwise said check or draft shall be returned to the undersigned.
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EXHIBIT A 6
In the event that one check or draft is intended to cover two or more bids, the
amount must be equal to the sum of the project proposal guar antees of the
individual sections covered.
If the check or draft is placed on another project proposal, state below where it may
be found, as follows: The check or draft will be found in the project proposal for:
____________________ .
1.13 PERFORMANCE/PAYMENT BOND
The undersigned bidder agrees to provide Performance Bond and Payment Bond
executed in accordance with Contract Performance Bond form furnished by and
acceptable to the Owner written with
in the amount of 100% of the Contract Sum (Total Base Bid and all accepted
alternatives and adjustments) the cost of which is included in the Bid.
Cost of bond for change order is ___________ percent of change order cost.
1.14 LIQUIDATED DAMAGES
The undersigned Bidder understands and agrees to the pr ovisions stated under
"LIQUIDATED DAMAGES" in the General Conditions and shall be assessed at the
specified daily rate for each calendar day or partial calendar day until completion as
defined herein.
1.15 MATERIAL SUBSTITUTION SHEET
The following is a schedule of substitute materials I propose to furnish on this job,
with the difference in price being added to or deducted from the Base Bid. The Base
Bid is understood to include only those items which are definitely specified by trade
names or otherwise.
I understand that if no price difference is indicated, then the selection of materials is
optional with the Owner, and approval or rejection of the substitution below will be
indicated prior to signing of Contracts.
PRODUCT NAME AND/OR MANUFACTURER ADD DEDUCT
____________________________________ _____ ______
_____________________________________ _____ ______
_____________________________________ _____ ______
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EXHIBIT A 7
1.16 PROPOSAL SIGNATURE (REQUIRED)
A. SOLE PROPRIETOR
Signature of Bidder: __________________________________________
SUBSCRIBED AND SWORN to before me this _____ day of_____, 20__
___________________________________
Notary Public
Commission Expires: __________________
B. PARTNERSHIP
Signature of All Partners: ______________________________________
__________________________________________________________
Name (typed or printed)
__________________________________________________________
__________________________________________________________
Name (typed or printed)
SUBSCRIBED AND SWORN to before me this ____ day of _____, 20___
_______________________________ Commission Expires: ________
Notary Public
C. CORPORATION
Signature of Authorized Official: _________________________________
Title: ______________________________________________________
Name above (typed or printed): _________________________________
(If other than the president, attach a certified copy of that section of
corporate by-laws or other authorization by the Corporation which permits the
person to execute the offer for the Corporation.)
(Corporate Seal)
Attest: _____________________________
Secretary
SUBSCRIBED AND SWORN to before me this ____ day of _____, 20___
_______________________________ Commission Expires: _________
Notary Public
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
EXHIBIT A 8
1.17 DISCLOSURE
A. The undersigned duly sworn deposes and says on oath that the bidder has
withheld no disclosures of ownership interest and the information provided
herein to the best of its knowledge is current and said undersigned has not
entered into any agreement with any other bidder or prospective bidder or
with any other person, firm or corporation relating to the price named in said
proposal or any other proposal, nor any agreement or arran gement under
which any person, firm or corporation is to refrain from bidding, nor any
agreement or arrangement for any act or omission in restraint of free
competition among bidders and has not disclosed to any person, firm or
corporation the terms of this bid or the price named herein.
Bidder: ______________________________________________
Business Address: ____________________________________
____________________________________
Telephone Number: ____________________________________
1.18 CONTACTS
A. In the event the Evanston City Council approves this bid response, list the
name, address, telephone, and fax number of the person to be contacted:
Bidder: _____________________________________________
Address: ____________________________________________
____________________________________________
Telephone Number: ___________________________________
Fax Number: ________________________________________
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EXHIBIT A 9
1.19 REFERENCES
A. Provide three (3) references for which your firm has completed work of a
similar scope in the past.
1. Name: _______________________________________
Address: _____________________________________
Contact Person: ________________________________
Phone: _______________________________________
Contract Value: ________________________________
Contract Dates: ________________________________
2. Name: _______________________________________
Address: _____________________________________
Contact Person: ________________________________
Phone: __________________________________ ___
Contract Value:
Contract Dates: ________________________________
3. Name: _______________________________________
Address: _____________________________________
Contact Person: ________________________________
Phone: _______________________________________
Contract Value: ________________________________
Contract Dates: ________________________________
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
EXHIBIT B 1
EXHIBIT B
City of Evanston M/W/D/EBE Policy
A City of Evanston goal is to provide contracting and sub-contracting opportunities to
Minority Business Enterprises, Women Business Enterprises, Disadvantaged and
Evanston Business Enterprises. The goal of the Minority, Women , Disadvantaged and
Evanston Business Enterprise Program (M/W/D/EBE) is to assist such businesses with
opportunities to grow. To assist suchgrowth,theCity’sgoalistohavegeneralcontractors
utilize M/W/D/EBEs to perform no less than 25% of the awarded contract .
Firms bidding on projects with the City must work to meet the 25% goal or request a waiver
from participation. It is advised that bidders place advertisements requesting sub -
contractors and that they email or contact individual firms that would be appropriate to
partner in response to the project. For samples of possible advertisements, see the City of
Evanston’sBusinessDiversity Section http://www.cityofevanston.org/business/business-
diversity/ (Sample Advertisement). If you request a paper copy of the additional
documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road
Suite 4200, Evanston, IL 60201.
If a bidder is unable to meet the required M/W/D/EBE goal, the Bidder must seek a waiver
or modification of the goal on the attached forms. Bidder must include:
1. AnarrativedescribingtheBidder’seffortstosecureM/W/D/EBE participation
prior to the bid opening.
2. Documentation of each of the assist agencies that were contacted, the date
and individual who was contacted, and the result of the conversation (see
form)
3. A letter attesting to instances where the bidder has not received
inquiries/proposals from qualified M/W/D/EBEs
4. Names of owners, addresses, telephone numbers, date and time and
method of contact of qualified M/W/D/EBE who submitted a proposal but was
not found acceptable.
5. Names of owners, addresses, telephone numbers, date and time of contact
of at least 15 qualified M/W/D/EBEs the bidder solicited for proposals for
work directly related to the Bid prior to the bid opening (copies must be
attached).
If a bidder is selected with a Sub-contractor listed to meet the M/W D/EBEgoal,a“monthly
utilization report” will be due to the City prior to each payment being issued to the
Contractor. This report will include documentation of the name of the firm hired, the type of
work that firm performed, etc. Should the M/W/D/EBE not be paid according to the
schedule proposed in this document, the City reserves the right to cancel the contract.
Examples of this monthly form can be found on the City’s website:
http://www.cityofevanston.org/business/business-diversity/ (MW DEBE Monthly Utilization
Report).
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EXHIBIT C 1
EXHIBIT C
M/W/D/EBE PARTICIPATION COMPLIANCE FORM
I do hereby certify that
_________________________________________________ (Name of firm) intends to participate
as a Subcontractor or General Contractor on the project referenced above.
This firm is a (check only one):
______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and
controlled by a minority, certified by a certifying agency within Illinois.
______ Women’sBusinessEnterprise(WBE),afirmthatisatleast51%managedand
controlled by a woman, certified by a certifying agency within Illinois.
______ Disadvantaged Business Enterprise (DBE), a firm that is at least 51% managed and
controlled by a disadvantaged, certified by a certifying agency within Illinois.
______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum of one
yearandwhichperformsa“commerciallyusefulfunction”.
Total proposed price of response $_____________________
Amount to be performed by a M/W/D/EBE $_____________________
Percentage of work to be performed by a M/W/D/EBE _____________________%
Information on the M/W/D/EBE Utilized:
Name __________________________________________________________
Address ____________________________________________________
Phone Number
Signature of firm attesting to participation ____________________________
Title and Date ____________________________________________________
Type of work to be performed _______________________________________
Please attach:
1. Proper certification documentation if applying as a M/W /DBE and check the appropriate box
below. This M/W /DBE will be applying with documentation from:
Cook County State Certification
Federal Certification Women’sBusinessEnterpriseNationalCouncil
City of Chicago Chicago Minority Supplier Development Council
2. Attach business license if applying as an EBE
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EXHIBIT C 2
EXHIBIT C
M/W/D/EBE UTILIZATION SUMMARY REPORT
The following Schedule accurately reflects the value of each MBE/WBE/DBE/EBE sub-
agreement, the amounts of money paid to each to date, and this Pay Request. The total
proposed price of response submitted is _____________________.
MBE/WBE/DBE/EBE
FIRM NAME
FIRM TYPE
(MBE/WBE/
DBE/EBE)
SERVICES
PERFORMED
AMOUNT OF
SUB-
CONTRACT
PERCENT OF
TOTAL
CONTRACT
AMOUNT
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL
$
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EXHIBIT D 1
EXHIBIT D
M/W/D/EBE PARTICIPATION WAIVER REQUEST
I am of , and I have authority to
(Title) (Name of Firm)
execute this certification on behalf of the firm. I do
(Name)
hereby certify that this firm seeks to waive all or part of this M/W/D/EBE partcipation goal
for the following reason(s):
(CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE
ATTACHED.)
______ 1. No M/W/D/EBEs responded to our invitation to bid.
______ 2. An insufficient number of firms responded to our invitation to bid.
For #1 & 2, please provide a narrative describing the outreach efforts
from your firm and proof of contacting at least 15 qualified
M/W/D/EBEs prior to the bid opening. Also, please attach the
accompanying form with notes regarding contacting the Assist
Agencies.
______ 3. No sub-contracting opportunities exist.
Please provide a written explanation of why sub-contracting is not
feasible.
______ 4. M/W/D/EBE participation is impracticable.
Please provide a written explanation of why M/W/D/EBE participation is
impracticable.
Therefore, we request to waive _____of the 25% utilization goal for a revised goal of
_____%.
Signature: Date:
(Signature)
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
EXHIBIT E 1
EXHIBIT E
Construction Contractors' Assistance Organizations (“Assist Agencies ”) Form
AGENCY
DATE
CONTACTED
CONTACT
PERSON
RESULT OF
CONVERSATION
Association of Asian Construction
Enterprises (AACE)
5500 Touhy Ave., Unit K
Skokie, IL. 60077
Phone: 847-5259693
Perry Nakachii, President
Black Contractors United (BCU)
400 W. 76th Street
Chicago, IL 60620
Phone: 773-483-4000; Fax: 773-483-4150
Email: bcunewera@ameritech.net
Chicago Minority Business Development
Council
105 West Adams Street
Chicago, Illinois 60603
Phone: 312-755-8880; Fax: 312-755-8890
Email: info@chicagomsdc.org
Shelia Hill, President
Evanston Minority Business Consortium,
Inc.
P.O. Box 5683
Evanston, Illinois 60204
Phone: 847-492-0177
Email: embcinc@aol.com
Federation of Women Contractors
5650 S. Archer Avenue
Chicago, Illinois 60638
Phone: 312-360-1122; Fax: 312-360-0239
Email: FWCChicago@aol.com
Contact Person: Beth Doria
Maureen Jung, President
Hispanic American Construction
Industry (HACIA)
901 W. Jackson, Suite 205
Chicago, IL 60607
Phone: 312-666-5910; Fax: 312-666-5692
Email: info@haciaworks.org
Women’s Business Development Ctr.
8 S. Michigan Ave, Suite 400
Chicago, Illinois 60603
Phone: 312-853-3477 X220;
Fax: 312-853-0145
Email: wbdc@wbdc.org
Carol Dougal, Director
PLEASE NOTE: Use of Construction Contractor’s Assistance Organization (Assist
Agencies”) Form and agencies are for use as a resource only. The agencies and or
vendors listed are not referrals or recommendations by the City of Evanston.
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
EXHIBIT F 1
EXHIBIT F
CITY OF EVANSTON
LOCAL EMPLOYMENT PROGRAM (LEP) COMPLIANCE
Effective Date January 1, 2015
City of Evanston Ordinance 60-O-14, Local Employment Program (LEP) New Penalties:
Ordinance 60-O-14, Amendment to the MW DEBE/LEP revising the penalty section from a
$100/per day to a 1.0% of total project value penalty can be found at: Ordinance 60-O-14
Amendment MWEDBE LEP of the Evanston City Code Section 1-17-1 (C) can be found at
Municode Library. The following are excerpts from Ordinance 60-O-14, Amending City Code
Section 1-17-1(C) (11): Penalty.
If the contactor or sub-contractor fails to comply: The City may impose a fine up to one percent
(1.0%) of the approved project price in total. Contractors or sub-contractors that are out of compliance
due to a resident termination or resignation shall immediately no tify the Business Workforce Compliance
Coordinator of this occurrence within two (2) business days. Subsequently, the contractor or sub-
contractor shall have five (5) additional business days to replace a terminated or resigned worker with
another resident.
If the contactor or sub-contractor fails to comply: If the contractor or sub-contractor fails to make the
replacement or to notify the Business Workforce Compliance Coordinator of this occurrence, the
offending party will also be subject to a penalty up to one percent (1.0%) of the approved project price. If
the noncompliant contractor makes a good faith effort to replace the resident, the fine may be waived.
If the contactor or sub-contractor fails to comply: At the sole discretion of the City, a co ntractor or
sub-contractor that has violated the terms of the Local Employment Program within a three -year period
may be determined a non-responsible bidder and excluded from bidding on future projects for a period of
not less than one year.
If the employee (LEP Evanston resident) fails to comply: At the sole discretion of the City, an
employee that has been hired through the LEP may be removed from the program for a period of not less
than one year for failing to adhere to program guidelines or due to ter mination by the contractor for
cause. Such termination process will be reviewed by the Business Workforce Compliance Coordinator.
**Detailed Local Employment Program Instructions “How to Comply” can be found at: Local
Employment Program Detailed Instructions
Local Employment Program or Exhibit F Questions: City staff is available for assistance to help with
compliance. Submit questions in writing to Jessica Cooper, Workforce Development Coordinator at
jcooper@cityofevanston.org or Tammi Nunez, Purchasing Manager at tnunez@cityofevanston.org.
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EXHIBIT F 2
EXHIBIT F
LOCAL EMPLOYMENT PROGRAM COMPLIANCE
CITY CODE SECTION 1-17-1(C): LOCAL EMPLOYMENT PROGRAM
I have read and understood the requirements of the City of Evanston Local Employment Program (“LEP”) as set forth in City of
Evanston Code Section 1-17-1(C): Local Employment Program. I intend to comply with the program as follows:
Estimated total labor cost = $ _______________ 15% of total labor cost = $ ______________
________ My total bid, including all alternates, is under $250,000, and the LEP does not apply.
________ My total bid, including all alternates, is equal to or greater than $250,000, and I already employ, and will continue
to employ for the duration of the contract for which I am submitting this bid, Evanston residents (residing in zip
codes 60201 or 60202) for at least 15% of all hours worked at the construction site by construction trade workers.
________ My total bid, including all alternates, is equal to or greater than $250,000, and I will employ, for the duration of
the contract for which I am submitting this bid, through use of the City of Evanston database or otherwise,
Evanston residents (residing in zip codes 60201 or 60202) for at least 15% of all hours worked at the construction
site by construction trade workers.
________ My total bid, including all alternates, is equal to or greater than $250,000, and I have been unable to comply with
the LEP requirements but am willing to work with the City to achieve compliance.
________ My total bid, including all alternates, is equal to or greater than $250,000, and after having made sincere attempt
to comply as noted below, I seek a waiver on a portion or all of the LEP requirements on this contract. Complete
next section “Reasons for Waiver Request” below.
I UNDERSTAND THAT FAILURE TO COMPLY WITH THE LEP, REGARDLESS OF INTENT, MAY RESULT IN MAXIMUM PENALTY AS SET
FORTH IN CITY CODE SECTION 1-17-1(C)(11), AS AMENDED.
WAIVER WILL BE GRANTED ONLY AFTER SINCERE ATTEMPT TO COMPLY*
REASONS FOR WAIVER REQUEST: PLEASE CHECK ALL THAT APPLY AND COMPLETE INFORMATION REQUESTED:
1. I have made sincere attempt as otherwise indicated below, but have nonetheless been unable to comply.
a. I do or will employ Evanston residents for the project, but such employment amounts to ____% of total labor cost.
2. The nature of the job is so technical that after having made sincere attempt as otherwise indicated below, I have been
unable to locate any Evanston residents qualified to perform any aspects of the work. Please describe applicable job
requirements/qualifications. Attach separate sheet if necessary:
_____________________________________________________________________________
______________________________________________________________________________
*THE FOLLOWING DEMONSTRATE SINCERE ATTEMPT TO COMPLY: PLEASE CHECK EACH BOX COMPLETED, AS APPLICABLE:
3. I have utilized the local resident database and otherwise worked with the City in attempt to hire Evanston residents in
compliance with LEP on this project, and have nonetheless been unable to comply;
4. I have placed one or more ads in a local newspaper seeking to hire Evanston residents in compliance with LEP on this
project, and have nonetheless been unable to comply; and
5. If I am utilizing union labor, I have contacted Chicagoland labor unions to request Evanston residents for empl oyment in
compliance with LEP on this project and have nonetheless been unable to comply.
I have read The City of Evanston, Local Employment Program (LEP) requirements as set forth in City Code Section 1-17-1(C): Local
Employment Program. I understand and will comply with the LEP requirements for this project with respect to the job and/or any
waiver, as applicable. I UNDERSTAND THAT IF MY APPLICATION IS NOT COMPLETE, MY BID MUST BE REJECTED.
SIGNED:
_____________________________ ___________________________ _______________
Signature Printed Name and Title Date
On behalf of Company: _______________________________________
_____________________________ ___________________________ _______________
Signature Printed Name and Title Date
On behalf of Company: _______________________________________
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EXHIBIT G 1
EXHIBIT G
CERTIFICATION OF BIDDER REGARDING
EQUAL EMPLOYMENT OPPORTUNITY
(Only if Contract Exceeds $10,000)
This certification is required pursuant to Executive Order 11246 (30 F.R. 12319-25). The
implementing rules and regulations provide that any bidder or prospective contractor, or
any of their proposed sub-contractors, shall state as an initial part of the bid or negotiations
of the contract whether it has participated in any previous contract or sub-contract subject
to the equal opportunity clause; and, if so, whether it has filed all compliance reports due
under applicable instructions.
Where the certification indicates that the bidder has not filed a compliance report due
under applicable instructions, such bidder shall be required to submit a compliance report
within seven calendar days after bid opening. No contract shall be awarded unless such
report is submitted.
CERTIFICATION OF BIDDER
Name and Address of Bidder (Include ZIP Code)
IRS EMPLOYER I.D. NUMBER 36-_____________________________
1. Bidder has participated in a previous contract or sub-contract subject to the Equal
Opportunity Clause. ____Yes ___No
2. Bidder has filed all compliance reports due under applicable instructions.
___Yes ___No
3. Have you ever been or are you being considered for sanction due to violation of
Executive Order 11246, as amended?
___Yes ___No
Name: ____________________________
Title: ____________________________
Signature: _______________________
Date: _____________________________
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
EXHIBIT H 1
EXHIBIT H
DISCLOSURE OF OWNERSHIP INTERESTS
City of Evanston Ordinance 15-0-78 requires all persons (APPLICANT) seeking to do
business with the City to provide the following information with their bid. Every question must
be answered. If the question is not applicable, answer with "NA".
APPLICANT NAME: _______________________________________________________
APPLICANT ADDRESS: _________________________________________________
TELEPHONE NUMBER: _________________________________________________
FAX NUMBER: _________________________________________________
APPLICANT is (Check One)
1. Corporation ( ) 2. Partnership ( ) 3. Sole Owner ( ) 4. Association ( )
5. Other ( ) ______________________________________________________________
Please answer the following questions on a separate attached sheet if necessary.
SECTION I - CORPORATION
1a. Names and addresses of all Officers and Directors of Corporation.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of
all those shareholders owning shares equal to or in excess of 3% of the proportionate
ownership interest and the percentage of shareholder interest. (Note: Corporations
which submit S.E.C. form 10K may substitute that statement for the material required
herein.)
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
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EXHIBIT H 2
1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses
of all shareholders and percentage of interest of each herein. (Note: Corporations
which submit S.E.C. form 10K may substitute that statement for the material
requested herein.)
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests
therein, whether limited or general is equal to or in excess of 3%.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
2b. Associations: The name and address of all officers, directors, and other members
with 3% or greater interest.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
SECTION 3 - TRUSTS
3a. Trust number and institution.
____________________________________________________________________
3b. Name and address of trustee or estate administrator.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
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EXHIBIT H 3
3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total
entity.
____________________________________________________________________
____________________________________________________________________
__________________________________________________________________
SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE
4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an
agent or nominee, and give the name and address of principal.
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
4b. If any interest named in Section 1, 2, or 3 is being held by a "holding" corporation or
other "holding" entity not an individual, state the names and addresses of all parties
holding more than a 3% interest in that "holding" corporation or entity as required in
1(a), 1(b), 1(c), 2(a), and 2(b).
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
4c. If "constructive control" of any interest named in Sections 1, 2, 3, or 4 is held by
another party, give name and address of party with constructive control.
("Constructive control" refers to control established through voting trusts, proxies, or
special terms of venture of partnership agreements.)
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
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EXHIBIT H 4
I have not withheld disclosure of any interest known to me. Information provided is accurate
and current.
______________________ __________________________________
Date Signature of Person Preparing Statement
______________________
Title
ATTEST: ___________________________ (Notary Seal)
Notary Public
Commission Expires: ____________________
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
EXHIBIT I 1
EXHIBIT I
ADDITIONAL INFORMATION SHEET
Bid/Proposal Name: _______________________________________________
Bid/Proposal Number #: ____________________________________________
Company Name: __________________________________________________
Contact Name: ___________________________________________________
Address: ________________________________________________________
City,State, Zip: ____________________________________________________
Telephone/FAX: #_________________________________________________
E-mail: __________________________________________________________
Comments: _____________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
EXHIBIT J 1
EXHIBIT J
CERTIFICATE OF COMPLIANCE
WITH PREVAILING WAGE RATE ACT
The undersigned, upon being first duly sworn, hereby certifies to the City
of Evanston, Cook, County, Illinois, that all work under this contract shall
comply with the Prevailing Wage Rate Act of the St ate of Illinois, 820
ILCS 130 et seq, and as amended by Public Acts 86-799 and 86-693 and
current City of Evanston Resolution, with rates to be paid in effect at time
work is performed. Contractors shall submit monthly certified payroll
records to the city.
Name of Contractor:
By: ____________ _
By: State of , County of _________________
Subscribed and sworn to before me this ___________ day
of___________, __________.
Notary Public
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
EXHIBIT K 1
EXHIBIT K
MAJOR SUB-CONTRACTORS LISTING
The following Tabulation of Major Sub-contractors shall be attached and made a condition
of the Bid. The Bidder expressly understands and agrees to the following provisions:
A. If awarded a Contract as a result of this Bid, the major sub-contractors used
in the prosecution of the work will be those listed below.
B. The following list includes all sub-contractors who will perform work
representing 5% (five percent) or more of the total Base Bid.
C. The sub-contractors listed below are financially responsible and are qualified
to perform the work required.
D. The sub-contractors listed below comply with the requirements of the
Contract Documents.
E. Any substitutions in the sub-contractors listed below shall be requested in
writing by the Contractor and must be approved in writing by the Owner. All
pertinent financial, performance, insurance and other applicable information
shall be submitted with the request for substitutions(s). Owner shall respond
to such requests within 14 calendar days following the submission of all
necessary information to the full satisfaction of the Owner.
Address and
Category Name of Sub-contractor Telephone
Number
_______
(Attach additional sheets as required)
END OF SECTION
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EXHIBIT L 1
EXHIBIT L
CONFLICT OF INTEREST
___________________________________________________, hereby certifies that it
has conducted an investigation into whether an actual or potential conflict of interest exists
between the Bidder, its owners and employees and any official or employee of the City of
Evanston.
Bidder further certifies that it has disclosed any such actual or potential conflict of interest
and acknowledges if Bidder/proposer has not disclosed any actual or potential conflict of
interest, the City of Evanston may disqualify the bid/proposal.
_____________________________________________________________________
(Name of Bidder/proposer if the Bidder/proposer is an Individual)
(Name of Partner if the Bidder/proposer is a Partnership)
(Name of Officer if the Bidder/proposer is a Corporation)
The above statements must be subscribed and sworn to before a notary public.
Subscribed and Sworn to this _______ day of ______________, 20
__________________________________ (Notary Seal)
Notary Public
Commission Expires: ________________
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EXHIBIT M
i
EXHIBIT M
SIGNATURE FORM
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of this
solicitation and attached service agreements, and agree to furnish at the prices shown any
or all of the items above, subject to all instructions, conditions, specifications and
attachments hereto. Failure to have read all the provisions of this solicitation shall not be
cause to alter any resulting contract or to accept any request for additional compensation.
By signing this document, the proposer hereby certifies that they are not barred from
bidding on this contract as a result bid rigging or bid rotating or any similar offense (720
ILCS 5/33 E-3, E-4).
Authorized Signature: ___________________________________________________
Company Name: _______________________________________________________
Typed/Printed Name: ____________________________________________________
Date: ________________________________________________________________
Title: _________________________________________________________________
Telephone Number: _____________________________________________________
E-mail _________________________________________________________________
Fax Number: ____________________________________________________________
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
EXHIBIT N
Exhibit N
Contractor Services Agreement Acknowledgement Page
The City has attached its standard contractor services agreement as an exhibit to thi s bid
document. Identify all exceptions to the agreement that would prevent your firm from
executing it. The City shall not consider or negotiate regarding exceptions submitted
at any time after the submission of the Bidder’s response. Please check one of the
following statements:
____I have read the contractor services agreement and plan on executing the agreement
without any exceptions.
MyfirmcannotexecutetheCity’sstandardcontractorserviceagreementunlessthe
exceptions noted below or in the attached sample contractor services agreement are
made.
***Please be aware that submitting exceptions to the contract may impact the
likelihood of your firm being selected to perform this work.
List exceptions in the area below:
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Authorized
Signature:
Company
Name:
Typed/Printed
Name and Title:
Date:
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
EXHIBIT N
Exhibit N
CONTRACTOR SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional services for
[Street Light Improvement Project]
(BID #23-56)
THIS AGREEMENT (hereinafter referred to as the “Agreement”) is entered into between the City of
Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston
Illinois 60201 (hereinafter referred to as the “City”), and [Insert Contractor name here], with offices
located at [Insert Contractor address here], (hereinafter referred to as the “Contractor”).
Compensation (the “Compensation”) for all basic services provided by the Contractor pursuant to the
terms of this Agreement shall not exceed $[Insert fee here].
Revision March 2020
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TABLE OF CONTENTS
1 Services and Duties of the Contractor................................................................................. 1
2 Standard Certifications ........................................................................................................ 4
3 Additional Services/Change Orders .................................................................................... 7
4 Bonds .................................................................................................................................. 9
5 Liquidated Damages in the Event Contractor Fails to Complete the Work ...................... 10
6 The City’s Responsibilities ............................................................................................... 10
7 Period of Service ............................................................................................................... 10
8 Payment for Services and Reimbursements ...................................................................... 11
9 Notice and Cure/Termination ........................................................................................... 12
10 Insurance ........................................................................................................................... 13
11 Indemnification ................................................................................................................. 15
12 Drawings and Documents ................................................................................................. 16
13 Successors and Assigns ..................................................................................................... 16
14 Force Majeure ................................................................................................................... 16
15 Amendments and Modifications ....................................................................................... 17
16 Standard of Care & Warranty ........................................................................................... 17
17 Savings Clause .................................................................................................................. 18
18 Non-Waiver of Rights ....................................................................................................... 18
19 Entire Agreement .............................................................................................................. 19
20 Governing Law ................................................................................................................. 19
21 Ownership of Contract Documents ................................................................................... 19
22 Notice ................................................................................................................................ 19
23 Severability ....................................................................................................................... 20
24 Execution of Agreement ................................................................................................... 20
25 Counterparts ...................................................................................................................... 20
26 Authorizations ................................................................................................................... 20
27 Time of Essence ................................................................................................................ 20
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RECITALS
WHEREAS, the City intends to retain the services of a qualified and experienced contractor
for the following:
[Insert whatever project specific background and language is appropriate]
WHEREAS, this Agreement shall include the following documents which are attached
hereto:
a) City of Evanston RFQ/RFP/Bid _______, attached as Exhibit A.
b) Contractor’s response to RFQ/RFP/Bid _______, attached as Exhibit B.
c) Any sub-contractor sub-contracts related to this Agreement, attached as Exhibit C.
d) Project Fee Schedule and hourly rates, attached as Exhibit D (if appropriate).
NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, the
parties agree as follows:
1 Services and Duties of the Contractor
1.1 The Contractor shall perform professional services and provide equipment (the
“Work”) in accordance with Exhibits A, B, C and D. The Contractor retains the right to control the
manner of performance of the services provided for in this Agreement and is an independent
contractor and not agent or an employee of the City. All employees and sub-contractors of the
Contractor shall likewise not be considered to be employees of the City. Contractor is solely
responsible for the means and methods of all work performed under the terms of this Agreement for
this Project (“the Project”). Contractor is an independent Contractor and is solely responsible for all
taxes, withholdings, and other statutory or contractual obligations of any sort, including but not
limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party
beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to
enforce. Contractor acknowledges and agrees that should Contractor or its sub-contractors provide
false information, or fail to be or remain in compliance with this Agreement; the City may void this
Agreement.
1.2 The Contractor warrants and states that it has read the Contract Documents, and
agrees to be bound thereby, including all performance guarantees as respects Contractor’s work and
all indemnity and insurance requirements. Contractor further affirms that it has visited the Project
site and has become familiar with all special conditions, if any, at the Project site. Contractor shall
perform the Work and its obligations under this Agreement in accordance with and subject to the
Contract Documents to the full extent that each such provision is applicable to the Work. Contractor
shall take necessary precautions to properly protect the Work of others, if any, from damage caused
by operations under this Agreement. In addition, Contractor shall protect the work during normal
and adverse weather conditions until the Project is complete and accepted by the City, or until the
Contractor has fully completed its work under this Agreement. Contractor’s obligations include, but
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are not limited to, placing and adequately maintaining at or about all locations of Project work,
sufficient guards, barricades, lights, and enclosures to protect the Work.
1.3 The Contractor shall not have any public or private interest and shall not acquire
directly or indirectly any such interest which conflicts in any manner with the performance of its
services under this Agreement.
1.4 The Contractor shall designate, in writing, a person to act as its Project Manager for
the work to be performed under this Agreement. Such person shall have complete authority to
transmit instructions, receive information, interpret and define the Contractor’s policies and
decisions with respect to the work covered by this Agreement.
1.5 The Contractor shall employ only persons duly licensed by the State of Illinois to
perform the professional services required under this Agreement for which applicable Illinois law
requires a license, subject to prior approval of the City. The Contractor shall employ only well
qualified persons to perform any of the remaining services required under this Agreement, also
subject to prior approval of the City. The City reserves the right to require replacement of Contractor,
sub-contractor, or supplier personnel for any reason. Contractor will replace the unacceptable
personnel at no charge to the City. For all solicitations or advertisements placed by or on behalf of
Contractor for employees for this Project it will state that the Contractor is an Equal Opportunity
Employer.
1.6 Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the
possession of others whom the City has contracted with to perform a governmental function are
covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working
days with a possible five (5) working day extension). Upon notification from the City that it has
received a Freedom of Information Act request that calls for records within the Contractor’s control,
the Contractor shall promptly provide all requested records to the City so that the City may comply
with the request within the required timeframe. The City and the Contractor shall cooperate to
determine what records are subject to such a request and whether or not any exemption to the
disclosure of such records, or part thereof, is applicable. Contractor shall indemnify and defend the
City from and against all claims arising from the City’s exceptions to disclosing certain records
which Contractor may designate as proprietary or confidential. Compliance by the City with an
opinion or a directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of
this Section.
1.7 The Contractor shall obtain prior approval from the City prior to sub-contracting with
any entity or person to perform any of the work required under this Agreement. The Contractor may,
upon request of the City, submit to the City a draft sub-contractor agreement for City review and
approval prior to the execution of such an agreement. Any previously entered into sub-contractor
agreement(s) are attached as Exhibit C. If the Contractor sub-contracts any of the services to be
performed under this Agreement, the sub-contractor agreement shall provide that the services to be
performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise
disposed of to another entity or person without the City’s prior written consent. The Contractor shall
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be responsible for the accuracy and quality of any sub-contractor’s work.
1.8 The Contractor shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as may be
directed by the City. This shall include attendance at meetings, discussions and hearings as requested
by the City. This cooperation shall extend to any investigation, hearings or meetings convened or
instituted by OSHA relative to this Project, as necessary. Contractor shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with the work of
others, if any, at the Project.
1.9 The Contractor acknowledges that it shall enforce and comply with all applicable
Occupational Safety and Health Administration standards (OSHA) for this Project in effect as of the
date of the execution of this Agreement, or as otherwise promulgated by OSHA in the future taking
effect during the pendency of this Project. Contractor shall enforce all such standards and ensure
compliance thereto as to its own agents and employees, and as to the agents and employees of any
sub-contractor throughout the course of this Project. Contractor is solely responsible for enforcing
and complying with all applicable safety standards and requirements on this Project, and is solely
responsible for correcting any practices or procedures which do not comply with the applicable
safety standards and requirements for this Project. Any Project specific safety requirements
applicable to this Project must be followed by Contractor and any sub-contractor(s) on the Project.
Additionally, all such safety requirements shall be made a part of any sub-contractor agreement.
1.10 The Contractor shall submit to the City a progress report each month this Agreement
is in effect. The report shall include the following items:
a) A summary of the Contractor’s project activities, and any sub-contractor project activities
that have taken place during the invoice period;
b) A summary of the Contractor’s project activities and any sub-contractor project activities,
that shall take place during the next invoice period;
c) A list of outstanding items due to or from the City; and
d) A status of the Project schedule.
1.11 The Contractor shall perform the work required under this Agreement pursuant to
high quality industry standards expected by the City. The Contractor shall apply for and receive all
appropriate permits before performing any work in the City. The Contractor shall also provide the
appropriate permit drawings for Building Permits to be issued for the Project, if said permits are
obligated by the Project. The City will assist the Contractor with obtaining the appropriate building
and right-of-way permits.
1.12 The Contractor shall provide drawings of record, in the following 3 electronic formats
for all locations where equipment has been installed and/or work has been performed. The electronic
formats required by this Section 1.12 are Auto Cad Version 2007, ArcView and PDF.
1.13 Contractor recognizes that proper cleanup and removal of construction debris is an
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important safety consideration. The Contractor shall be solely responsible for daily construction
site/area cleanup and removal of all construction debris in accordance with City-approved disposal
practices. Contractor shall be solely responsible for identifying and removing at its expense all
hazardous material and waste which it uses and generates.
1.14 To the extent that there is any conflict between a provision specified in this
Agreement, with a provision specified in any of the other Contract Documents, as defined in Section
1.15, this Agreement shall control. The City and the Contractor may amend this Section 1.14 as
provided by Section 15 herein.
The Contractor acknowledges and agrees that the City has no retained control over any of the
Work done pursuant to this Agreement, and that the City is expressly exempt from the retained
control exception as defined in the Restatement of Torts, Second, Section 414. This provision shall
survive completion, expiration, or termination of this Agreement.
1.15 The Contract Documents for this Project consist of:
a) This Agreement;
b) The City’s RFP/RFQ, and the plans, specifications, general conditions, drawings
addenda, and modifications thereto;
c) The Contractor’s response to the RFP/RFQ/Bid;
d) Other exhibits and schedules, if any, listed in this Agreement;
e) Amendments or Other Contract Documents, if any; and
f) Amendments/Modifications to this Agreement issued after execution thereof.
1.16 As a condition of receiving payment, Contractor must (i) be in compliance with the
Agreement, (ii) pay its employees prevailing wages when required by law (Examples of prevailing
wage categories include public works, printing, janitorial, window washing, building and grounds
services, site technician services, natural resource services, security guard and food services).
Contractor is responsible for contacting the Illinois Dept. of Labor 217-782-6206;
http://www.illinois.gov/idol/Laws-Rules/CONMED/Pages/Rates.aspx to ensure compliance with
prevailing wage requirements), (iii) pay its suppliers and sub-contractors according to the terms of
their respective contracts, and (iv) provide lien waivers to the City upon request.
2 Standard Certifications
Contractor acknowledges and agrees that compliance with this section and each subsection
for the term of the Agreement is a material requirement and condition of this Agreement. By
executing this Agreement, Contractor certifies compliance with this section and each subsection and
is under a continuing obligation to remain in compliance and report any non-compliance.
This section, and each subsection, applies to sub-contractors used on this Agreement.
Contractor shall include these Standard Certifications in any sub-contract used in the performance of
the Agreement.
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If this Agreement extends over multiple fiscal years, Contractor and its sub-contractors shall
confirm compliance with this section in the manner and format determined by the City by the date
specified by the City and in no event later than January 1 of each year that this Agreement remains in
effect.
If the City determines that any certification in this section is not applicable to this Agreement,
it may be stricken, subject to sole approval by the City, without affecting the remaining subsections.
2.1 As part of each certification, Contractor acknowledges and agrees that should
Contractor or its sub-contractors provide false information, or fail to be or remain in compliance with
the Standard Certification requirements, one or more of the following sanctions will apply:
the Agreement may be void by operation of law,
the City may void the Agreement, and
Contractor and its sub-contractors may be subject to one or more of the following:
suspension, debarment, denial of payment, civil fine, or criminal penalty.
2.2 By signing this Agreement, the Contractor certifies that it has not been barred from
being awarded a contract with a unit of State or local Government as a result of bid rigging or bid
rotating or similar offense, nor has it made any admission of guilt of such conduct that is a matter of
public record. (720 ILCS 5/33 E-3, E-4).
2.3 In the event of the Contractor’s noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant
may be declared non-responsible and therefore ineligible for future contracts or sub-contracts with
the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or
penalties may be imposed or remedies invoked as provided by statute or regulation.
2.4 During the term of this Agreement, the Contractor agrees as follows:
a) That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to
work, and further that it will examine all job classifications to determine if minority
persons or women are underutilized and will take appropriate affirmative action to
rectify any such underutilization. Consultant shall comply with all requirements of
City of Evanston Code Section 1-12-5.
b) That, in all solicitations or advertisements for employees placed by it on its behalf, it
will state that all applicants will be afforded equal opportunity without discrimination
because of race, color, religion, sex, sexual orientation, marital status, national origin,
ancestry, or disability.
2.5 The Contractor certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following
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information:
a) The illegality of sexual harassment;
b) The definition of sexual harassment under State law;
c) A description of sexual harassment utilizing examples;
d) The Contractor’s internal complaint process including penalties;
e) Legal recourse, investigation and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission, and directions on
how to contact both; and
f) Protection against retaliation as provided to the Department of Human Rights.
2.6 In accordance with the Steel Products Procurement Act (30 ILCS 565), Contractor
certifies steel products used or supplied in the performance of a contract for public works shall be
manufactured or produced in the U.S. unless the City grants an exemption.
2.7 Contractor certifies that it is properly formed and existing legal entity and as
applicable has obtained an assumed name certificate from the appropriate authority, or has registered
to conduct business in Illinois and is in good standing with the Illinois Secretary of State.
2.8 If Contractor, or any officer, director, partner, or other managerial agent of Contractor,
has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony
under the Illinois Securities Law of 1953, Contractor certifies at least five years have passed since
the date of the conviction.
2.9 Contractor certifies that if more favorable terms are granted by Contractor to any
similar governmental entity in any state in a contemporaneous agreement let under the same or
similar financial terms and circumstances for comparable supplies or services, the more favorable
terms will be applicable under this Agreement.
2.10 Contractor certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
2.11 The Contractor certifies that all Design Professionals performing the Work under this
Agreement will ensure that the Project shall be designed in conformance with the Americans with
Disabilities Act of 1990, 42 U.S.C. Section 12101, et seq., and all regulations promulgated
thereunder. Design Professional means any individual, sole proprietorship, firm, partnership, joint
venture, corporation, professional corporation, or other entity that offers services under the Illinois
Architecture Practice Act of 1989 (225 ILCS 305/), the Professional Engineering Practice Act of
1989 (225 ILCS 325/), the Structural Engineering Licensing Act of 1989 (225 ILCS 340/), or the
Illinois Professional Land Surveyor Act of 1989 (225 ILCS 330/).
2.12 The Contractor shall comply with all federal, state and local laws, statutes,
ordinances, rules, regulations, orders or other legal requirements now in force or which may be in
force during the term of this Agreement. The Contractor shall comply with the Illinois Human Rights
Act, 775 ILCS 5/1-101 et. seq, Title VII of the Civil Rights Act of 1964, and the Illinois Prevailing
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Wage Act, 820 ILCS 130/0.01 et. seq.
3 Additional Services/Change Orders
3.1 If the representative of the City responsible for the Project verbally requests the
Contractor to perform additional services, the Contractor shall confirm in writing that the services
have been requested and that such services are additional services. Failure of the City to respond to
the Contractor’s confirmation of said services within thirty (30) calendar days of receipt of the notice
shall be deemed a rejection of, and refusal to pay for the additional services. Contractor shall not
perform any additional services until City has confirmed approval of said additional services in
writing. If authorized in writing by the City, the Contractor shall furnish, or obtain from others,
additional services of the following types, which shall be paid for by the City as set forth in Section 9
of this Agreement:
a) Additional Services due to significant changes in scope of the Project or its design,
including, but not limited to, changes in size, complexity or character of construction,
or time delays for completion of work when such delays are beyond the control of the
Contractor;
b) Revisions of previously approved studies, reports, design documents, drawings or
specifications;
c) Preparation of detailed renderings, exhibits or scale models for the Project;
d) Investigations involving detailed consideration of operations, maintenance and
overhead expenses for the preparation of rate schedules, earnings and expense
statements, feasibility studies, appraisals and valuations, detailed quantity surveys of
material and labor, and material audits or inventories required for certification of
force account construction performed by the City;
e) Services not otherwise provided for in this Agreement.
3.2 The City may, upon written notice, and without invalidating this Agreement, require
changes resulting in the revision or abandonment of work already performed by the Contractor, or
require other elements of the work not originally contemplated and for which full compensation is
not provided in any portion of this Agreement. Any additional services, abandonment of services
which were authorized by the City, or changes in services directed by the City which result in the
revision of the scope of services provided for in Exhibits A, B, C, and D that cause the tota l
Compensation due Contractor under this Agreement to exceed $25,000 or more, or increase or
decrease the contract duration by more than 30 days are subject to approval by the Evanston City
Council. These actions must be addressed either in a written Chan ge Order or in a written
amendment to this Agreement approved by both parties.
3.3 Contractor acknowledges and agrees that the Public Works Construction Change
Order Act, 50 ILCS 525/1 et seq. shall apply to all Change Orders for the Project. It is expressly
understood and agreed to by Contractor that it shall not be entitled to any damages or Compensation
from the City on account of delay or suspension of all or any part of the Work . Contractor
acknowledges that delays are inherent in construction projects and Contractor assessed that risk and
fully included that risk assessment within its contract sum specified in its Response to the City
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RFP/RFQ/Bid for this Project. The City shall not compensate Contractor for work that is more
difficult than the contract sum specified in its Response would reflect. Delays to minor portions of
the Work will not be eligible for extensions of time.
Delays to the Project caused by labor disputes or strikes involving trades not directly related
to the Project, or involving trades not affecting the Project as a whole will not be eligible for an
extension of time.
The City will not grant an extension of time for a delay by the Contractor’s inability to obtain
materials unless the Contractor first furnishes to the City documentary proof. The proof must be
provided in a timely manner in accordance with the sequence of the Contractor’s operations and
accepted construction schedule.
In addition to any other changes requested by City (as described in Sections 3.1 and 3.2), the
Company shall be entitled to request (and the City may grant) Change Orders with respect to:
(a) The City-caused delays;
(b) Change in Law;
(c) Force Majeure Events.
The foregoing events shall entitle the Contractor to a change in the Compensation for this
Project, if the Contractor demonstrates that it will unavoidably incur reasonable costs as a result
thereof and the Contractor provides reasonable and detailed documentary support with respect to any
such price impact.
The parties agree to reasonably confer regarding any such disputes with respect to the
issuance of a Change Order.
Any payment for compensable delay will only be based upon actual costs excluding, without
limitation, what damages, if any, the Contractor may have reasonably avoided. The Contractor
understands that this is the sole basis for recovering delay damages and explicitly waives any right to
calculate daily damages for office overhead, profit, or other purported loss.
All Contractor Change Orders authorized under this Section 3 shall be made in writing. In
remitting a Change Order, the Contractor must first show in writing that:
(a) The work was outside the scope of this Agreement,
(b) The extra work was not made necessary due to any fault of Contractor;
(c) The circumstances said to necessitate the change in performance were not reasonably
foreseeable at the time the Agreement was signed;
(d) The change is germane to the original Agreement; and
(e) The Change Order is in the best interest of the City and authorized by law.
Any person who fails to first obtain the City’s written authorization for a Change Order
commits a Class 4 felony. The written determination and the written Change Order resulting from
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that determination shall be preserved in the contract's file which shall be open to the public for
inspection.
The City reserves all rights and causes of action, at law or equity, to seek redress
against entities or persons who violate the requirements of this Section 3. By initialing below,
Contractor hereby acknowledges that it is bound by this Section 3.
Contractor’s Initials: ___________
3.4 The Contractor is required to include the City of Evanston as a reference whenever
and wherever the Contractor provides references for similar projects for a period of one (1) year from
the date of Final Acceptance by the City of the Work for this Project.
4 Bonds
4.1 Before the Scheduled Construction Commencement Date, the Contractor is required
to furnish unconditional performance and payment bonds in the amount of 100% of the
Compensation as security for the faithful performance and completion of all the Contractor’s
obligations under the Contract Documents and covering the payment of all materials used in the
performance of this Agreement and for all labor and services performed under this Agreement. All
Bonds shall be issued on a form acceptable to the City. The bonds must be for the entire term of the
Agreement. Failure to provide these bonds shall constitute a breach of Contractor’s obligations under
this Agreement. Each surety providing the Bonds must have a Best’s rating not less than A/X and be
licensed in Illinois and shall be named in the current list of “Companies Holding Certificates of
Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies” as
published in Circular 570 as published in the Federal Register and available on the website of the
U.S. Department of the Treasury, Financial Management Service, at
www.fms.treas.gov/c570/c570.html. All Bonds signed by an agent must be accompanied by a
certified copy of his or her authority to act. It shall be the duty of the Contractor to advise the surety
or sureties of any Change Orders that result in an increase to the Compensation and to ensure that the
amounts of the Bonds are updated to reflect and cover any such increases throughout the course of
the Project. The cost of such Bonds shall be included within the Compensation.
4.2 If the surety behind any Bond furnished by the Contractor is declared bankrupt or
becomes insolvent or its right to do business is terminated in the State or it ceases to meet any of the
requirements of this Contract, the Contractor shall, within [5] five days thereafter, substitute another
Bond of equivalent value and surety, both of which must be acceptable to the City. In addition, no
further progress payments under the Agreement will be made by the City until the Co ntractor
complies with the provisions of this Agreement. The Contractor shall furnish to the City proof of any
required bonds and proof of required insurance as one of the conditions precedent to payment under
the Agreement. Upon the request of any person or entity appearing to be a potential beneficiary of
bonds covering payment or performance of obligations arising under the Contract, the Co ntractor
shall promptly furnish a copy of the bonds or authorize a copy to be furnished. All surety Bonds
provided for in this Section shall incorporate by reference this Agreement, and any language that may
be in any such surety Bond which conflicts with the provisions of this Agreement that define the
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scope of the surety(‘s) duty(ies) shall be of no force and effect.
5 Liquidated Damages in the Event Contractor Fails to Complete the Work
5.1 The parties agree that failure of Contractor to timely complete the Work required by
this Agreement constitutes a default. The parties agree that this default will result in damage and
injury to City. The parties further agree, however, that actual damages incurred by City as result of
such default is difficult if not impossible to ascertain with any degree of certainty or accuracy.
Accordingly, the parties have negotiated and have agreed that for each calendar day after written
notice is delivered to Contractor and Contractor fails to cure such default, that Contractor will pay
City, as and for liquidated damages, and not as a penalty, the sum of (Seven Hundred and Fifty
Dollars) $750.00 per day. Contractor shall reimburse the City for all costs, expenses and fees
(including, without limitation, attorneys’ fees), if any, paid by the City in connection with such
written demand by City. Contractor stipulates and agrees that the sums payable by Contractor under
this Section are reasonable under the circumstances existing as of the execution of this Agreement.
This Section 5.1 is not intended to limit any direct damages that may be recoverable by City related
to the Contractor's failure to complete the Work in accordance with this Agreement. There shall be
no early completion bonus if the Work is completed before the substantial completion date. The
City, at its option, may withhold liquidated damages from progress payments payable to Contractor
before the substantial completion date.
6 The City’s Responsibilities
6.1 The City may evaluate the Contractor’s and any sub-contractor’s performance
(interim and final). Timeliness in meeting the Project schedule and the overall relationship with the
Contractor are factors that will be considered in the Contractor’s performance rating. An unfavorable
performance rating may be a factor when future assignments are being considered.
6.2 The City makes no representation or warranty of any nature whatsoever as to the
accuracy of information or documentation provided by the City to the Contractor which were
generated or provided by third parties.
7 Period of Service
7.1 The Contractor shall commence work on the Project after supplying the City with the
Contractor’s performance and payment bonds and all required insurance documents before starting
its Work on this Project. The City shall determine when the Contractor has completed the Work
required pursuant to this Agreement, and shall determine the date of Final Acceptance. Contractor
recognizes time is of the essence regarding its performance on this Project. Contractor shall continue
to perform its obligations while any dispute concerning the Agreement is being resolved, unless
otherwise directed by the City.
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7.2 Each phase of the project shall be completed in accordance with the activities outlined
in the City’s RFQ/RFP/Bid _______, Exhibit A. Project phases include:
7.2.1 Phase X: [Phase name here.]
7.2.2 Phase X: [Phase name here.]
7.2.3 Phase X: [Phase name here.]
8 Payment for Services and Reimbursements
8.1 Within the first five (5) business days of each month, the Contractor shall invoice the
City for Work completed during the previous month. The Contractor shall provide a detailed invoice
that relates invoiced items to the Contractor’s response to RFQ/RFP/Bid _______ in both quantity
and unit cost. Any discrepancies in the monthly invoice shall be promptly brought to the attention of
the Contractor by the City Project Manager and efforts shall be made to promptly resolve said
discrepancies between the City and Contractor. In the event the City and Contractor cannot resolve
invoice discrepancies, items in dispute will be removed from the invoice and the City shall approve
the remainder of the invoice. Payment will be made as soon as possible following the City Council
meeting in which the item appeared on the bills list, and in accordance with all applicable laws and
rules of the City of Evanston and the State of Illinois.
8.2 In the event of termination by the City of this Agreement pursuant to paragraph 9.1
after completion of any phase of the basic services, fees due the Contractor for services rendered
through such phase shall constitute final payment for such services, and no further fees shall be due
to the Contractor. In the event of such termination by the City during any phase of the basic services,
the Contractor shall be paid for services rendered on the basis of the proportion of work completed
on the phase to date of termination.
8.3 The City shall have the right to withhold payment to the Contractor due to the quality
of a portion or all of the work performed hereunder which is not in accordance with the requirements
of this Agreement, or which is unsatisfactory, or is due to the Contractor’s failure or refusal to
perform any of its obligations hereunder. Compensation in excess of the total contract amount
specified in this Agreement will not be allowed unless justified in the City’s sole judgment and
authorized in advance as provided for in Section 3 of this Agreement. Compensation for improper
performance by the Contractor is disallowed.
8.4 Upon completion of the Work performed by the Contractor, prior to the submission of
a request for final payment, the City and Contractor shall perform a final acceptance test and review
of the Work performed and/or equipment installed pursuant to the Agreement. A punch list of items
outstanding will be jointly developed by the City and Contractor. In addition, the Contractor shall
submit drawings of record for the Project for the City to approve. The Contractor shall promptly
resolve all punch list items to the satisfaction of the City, and shall transmit to the City in writing
confirmation that all punch list items have been resolved. The City will review, and the Contractor
shall modify, as necessary, any drawings of record to the satisfaction of the City. Punch list items and
drawings of record must be approved by the City prior to the Contractor submitting its final invoice
for payment.
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8.5 The Contractor shall submit an Affidavit and a final waiver of its lien, and all final
waivers of liens of any sub-contractors, suppliers, and sub-sub-contractors, if applicable, with its
final invoice, stating that all obligations incurred in performance of the professional services have
been paid in full. The Affidavit will also include a statement stating that the professional services
were performed in compliance with the terms of the Agreement. The Affidavit and all final lien
waivers shall be on a form acceptable to the City.
8.6 All Project invoices shall be sent to:
City of Evanston [Applicable department]
2100 Ridge Avenue
Evanston, Illinois 60201
with a copy to:
City of Evanston [Anyone else as applicable]
2100 Ridge Avenue
Evanston, Illinois 60201
9 Notice and Cure/Termination
9.1 In furtherance of Contractor’s Work on this Project, the City and the Contractor agree
that the following Notice and Cure provision in this Section 9.1 shall apply during the duration of
Contractor’s work on this Project, in addition to the reserved rights of the City enumerated in this
Agreement as follows:
5.1 Liquidated Damages;
8.3 City’s right to withhold payment;
16.2 Contractor’s duty to revise and correct errors; and
16.3 Contractor’s duty to respond to City’s notice of errors and omissions.
The City may notify Contractor of its intent to terminate this Agreement within (7) seven calendar
days of issuance by the City of written notice to Contractor’s Project Manager regarding defects in
the Project or in Contractor’s Work. The City shall specify any such nonconforming Work or defects
in the Project in its notice to Contractor under this Section 9.1. Contractor will have the opportunity
to cure the non-conforming Work within (7) seven calendar days after receipt of the written notice
issued by the City. All such curative work done shall be performed and completed to the City’s
satisfaction. Nothing in this Section 9.1 shall otherwise affect the City’s right to exercise its rights in
Section 9.2.
9.2 The City shall have the right to terminate this Agreement upon fifteen (15) days
written notice for any reason. Mailing of such notice shall be equivalent to personal notice and shall
be deemed to have been given at the time of receipt.
Payments made by the City pursuant to this Agreement are subject to sufficient
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appropriations made by the City of Evanston City Council. In the event of termination resulting
from non-appropriation or insufficient appropriation by the City Council, the City’s obligations
hereunder shall cease and there shall be no penalty or further payment required.
9.3 Within thirty (30) days of termination of this Agreement, the Contractor shall turn
over to the City any documents, drafts, and materials, including but not limited to, outstanding work
product, data, studies, test results, source documents, AutoCAD Version 2007, ArcView, PDF,
Word, Excel spreadsheets, technical specifications and calculations, and any other such items
specifically identified by the City related to the Work herein. Upon receipt of said items, the
Contractor shall be paid for labor and expenses incurred to the date of termination as provided in
Section 8.2. This Agreement is subject to termination by either party if either party is restrained by a
state or federal court of competent jurisdiction from performing the provisions of this Agreement.
Upon such termination, the liabilities of the parties to this Agreement shall cease, but they shall not
be relieved of the duty to perform their obligations through the date of termination. No lien shall be
filed by the Contractor in the event of a termination of this Agreement by the City.
9.4 If, because of death or any other occurrence, including, but not limited to, Contractor
becoming insolvent, it becomes impossible for any principal or principals of the Contractor to render
the services set forth in this Agreement, neither the Contractor, nor its surviving principals shall be
relieved of their obligations to complete the professional services. However, in the event of such an
occurrence, the City at its own option may terminate this Agreement if it is not furnished evidence
that competent professional services can still be furnished as scheduled.
9.5 In the event of an emergency or threat to the life, safety or welfare of the citizens of
the City, the City shall have the right to terminate this Agreement without prior written notice.
10 Insurance
10.1 The Contractor shall, at its own expense, secure and maintain in effect throughout the
duration of this contract, insurance against claims for injuries to persons or damages to property
which may arise from or in connection with the performance of the Work hereunder by the
Contractor, its agents, representatives, employees or sub-contractors. Contractor acknowledges and
agrees that if it fails to comply with all requirements of this Section 10, the City may void the
Agreement.
The Contractor must give to the City Certificates of Insurance identifying the City to be an
Additional Insured for all Work done pursuant to this Agreement before City staff recommends
award of the contract to City Council. Any limitations or modifications on the Certificate(s) of
Insurance issued to the City in compliance with this Section that conflict with the provisions of this
Section 10 shall have no force and effect.
After award of the Contract to Contractor (contracts over $500,000 in value or if the project
is deemed high risk) the Contractor shall give the City a certified copy (ies) of the insurance policy
(ies) evidencing the amounts set forth in Section 10.2, and copies of the Additional Insured
endorsement to such policy (ies) which name the City as an Additional Insured for all Work done
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pursuant to this Agreement before Contractor does any Work pursuant to this Agreement.
Contractor’s certificate of insurance shall contain a provision that the coverage afforded under the
policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered
or registered mail) to the City. Contractor shall promptly forward new certificate(s) of insurance
evidencing the coverage(s) required herein upon annual renewal of the subject policies.
The policies and the Additional Insured endorsement must be delivered to the City within
two (2) weeks of the request. All insurance policies shall be written with insurance companies
licensed or authorized to do business in the State of Illinois and having a rating of not less than A-VII
according to the A.M. Best Company. Should any of the insurance policies be canceled before the
expiration date, the issuing company will mail thirty (30) days written notice to the City. The
Contractor shall require and verify that all sub-contractors maintain insurance meeting all of the
requirements stated herein.
Any deductibles or self-insured retentions must be declared to and approved by the City. At
the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor
shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
10.2 Contractor shall carry and maintain at its own cost with such companies as are
reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the
requirements set forth below) during the term of this Agreement, for damages caused or contributed
to by Contractor, and insuring Contractor against claims which may arise out of or result from
Contractor’s performance or failure to perform the Services hereunder:
a) Worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least five hundred thousand dollars ($500,000);
b) Comprehensive general liability coverage which designates the City as an additional
insured for not less than three million dollars ($3,000,000) combined single limit for
bodily injury, death and property damage, per occurrence;
c) Comprehensive automobile liability insurance covering owned, non-owned, and
leased vehicles for not less than one million dollars ($1,000,000) combined single
limit for bodily injury, death, or property damage, per occurrence; and
Contractor understands that the acceptance of Certificates of Insurance, policies, and any
other documents by the City in no way releases the Contractor and its sub-contractors from the
requirements set forth herein.
Contractor expressly agrees to waive its rights, benefits and entitlements under the “Other
Insurance” clause of its commercial general liability insurance policy as respects the City.
Contractor expressly agrees that its insurance coverage is required to be primary by this Agreement,
that its insurance coverage shall be on a primary and non-contributory basis, and that it and its
insurance carrier are estopped from denying such coverage is primary. In the event Contractor fails to
purchase or procure insurance as required above, the parties expressly agree that Contractor shall be
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in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy, or reimbursement, at law or in equity, against Contractor.
11 Indemnification
11.1 The Contractor shall defend, indemnify and hold harmless the City and its officers,
elected and appointed officials, agents, and employees from any and all liability, losses, or damages
as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not
limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Contractor or Contractor’s
sub-contractors, employees, agents or sub-contractors during the performance of this Agreement.
Such indemnification shall not be limited by reason of the enumeration of any insurance coverage
herein provided. This provision shall survive completion, expiration, or termination of this
Agreement.
11.2 Nothing contained herein shall be construed as prohibiting the City, or its officers,
agents, or employees, from defending through the selection and use of their own agents, attorneys,
and experts, any claims, actions or suits brought against them. The Contractor shall be liable for the
costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein
shall be construed as a limitation or waiver of defenses available to the City and employees and
agents, including but not limited to the Illinois Local Governmental and Governmental Employees
Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Contractor must defend all suits brought upon all
such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its
option, to participate, at its own cost, in the defense of any suit, without relieving Contractor of any
of its obligations under this Agreement. Any settlement of any claim or suit related to this Project by
Contractor must be made only with the prior written consent of the City Corporation Counsel, if the
settlement requires any action on the part of the City.
To the extent permissible by law, Contractor waives any limits to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any Losses, including any
claim by any employee of Contractor that may be subject to the Illinois Workers Compensation Act,
820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to,
Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive
any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois
Pension Code or any other statute.
11.3 The Contractor shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission, neglect, or
misconduct in the performance of its Work or its sub-contractors’ work. Acceptance of the work by
the City will not relieve the Contractor of the responsibility for subsequent correction of any such
error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom.
11.4 All provisions of this Section 11 shall survive completion, expiration, or termination
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of this Agreement.
12 Drawings and Documents
12.1 Any drawings, survey data, reports, studies, specifications, estimates, maps, plans,
computations, and other documents required to be prepared by the Contractor for the Project shall be
considered Works for Hire and the sole property of the City.
12.2 The Contractor and its sub-contractor shall maintain for a minimum of three (3) years
after the completion of this Agreement, or for three (3) years after the termination of this Agreement,
whichever comes later, adequate books, records and supporting documents to verify the amounts,
recipients and uses of all disbursements of funds passing in conjunction with the Agreement. The
Agreement and all books, records and supporting documents related to the Agreement shall be
available for review and audit by the City and the federal funding entity, if applicable, and the
Contractor agrees to cooperate fully with any audit conducted by the City and to provide full access
to all materials. Failure to maintain the books, records and supporting documents required by this
Subsection shall establish a presumption in favor of the City for recovery of any funds paid by the
City under the Agreement for which adequate books, records, and supporting documentation are not
available to support their purported disbursement.
13 Successors and Assigns
13.1 The City and the Contractor each bind themselves and their partners, successors,
executors, administrators, and assigns to the other party of the Agreement and to the partners,
successors, executors, administrators, and assigns of such other party in respect to all covenants of
this Agreement. Neither the City nor the Contractor shall assign, sublet, or transfer its interest in this
Agreement without the written consent of the other. Nothing herein shall be construed as creating
any personal liability on the part of any officer or agent of any public body, which may be a party
hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the
City and the Contractor.
14 Force Majeure
14.1 Whenever a period of time is provided for in this Agreement for the Contractor or the
City to do or perform any act or obligation, neither party shall be liable for any delays or inability to
perform if such delay is due to a cause beyond its control and without its fault or negligence
including, without limitation:
a) Acts of nature;
b) Acts or failure to act on the part of any governmental authority other than the City or
Contractor, including, but not limited to, enactment of laws, rules, regulations, codes
or ordinances subsequent to the date of this Agreement;
c) Acts or war;
d) Acts of civil or military authority;
e) Embargoes;
f) Work stoppages, strikes, lockouts, or labor disputes;
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g) Public disorders, civil violence, or disobedience;
h) Riots, blockades, sabotage, insurrection, or rebellion;
i) Epidemics or pandemics;
j) Terrorist acts;
k) Fires or explosions;
l) Nuclear accidents;
m) Earthquakes, floods, hurricanes, tornadoes, or other similar calamities;
n) Major environmental disturbances; or
o) Vandalism.
If a delay is caused by any of the force majeure circumstances set forth above, the time period
shall be extended for only the actual amount of time said party is so delayed. Further, either party
claiming a delay due to an event of force majeure shall give the other party written notice of such
event within three (3) business days of its occurrence or it shall be deemed to be waived.
15 Amendments and Modifications
15.1 Except as otherwise provided herein, the nature and scope of Work specified in this
Agreement may only be modified by a written Change Order, or a written amendment to this
Agreement, approved by both parties. This Agreement may be modified or amended from time to
time provided, however, that no such amendment or modifications shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the parties.
16 Standard of Care & Warranty
16.1 The Contractor shall perform all of the provisions of this Agreement to the
satisfaction of the City. The City shall base its determination of the Contractor’s fulfillment of the
scope of the work in accordance with generally accepted professional standards applicable to the
Work for this Project. The Contractor shall perform all of the provisions of this Agreement with that
degree of care and skill ordinarily exercised by members of the same profession currently practicing
under similar conditions.
16.2 The Contractor shall be responsible for the accuracy of its professional services under
this Agreement and shall promptly make revisions or corrections resulting from its errors, omissions,
or negligent acts without additional compensation. The City’s acceptance of any of the Contractor’s
professional services shall not relieve the Contractor of its responsibility to subsequently correct any
such errors or omissions. If a Contractor has provided the City with specifications for this Project
which are determined to be incorrect or which require revision during the solicitation process
(including but not limited to Requests for Proposals, Requests for Qualifications, or bids), the
Contractor shall make such corrections or revisions to the specifications at no cost to the City.
Further, upon receipt of an invoice from the City, the Contractor shall promptly reimburse the City
for the reasonable costs associated with the preparation and dissemination of said corrections or
revisions to appropriate parties, including but not limited to preparation of the corrected or revised
documents, and printing and distribution costs.
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16.3 During the pendency of its Work on this Project, the Contractor shall respond to the
City’s notice of any errors or omissions within twenty-four (24) hours. The Contractor shall be
required to promptly visit the Project site(s) if directed to by the City.
16.4 The Contractor shall comply with all federal, state, and local statutes, regulations,
rules, ordinances, judicial decisions, and administrative rulings applicable to its performance under
this Agreement.
16.5 Contractor guarantees and warrants to the City that:
a) All materials and equipment furnished under this Agreement shall be of good quality
and new, unless otherwise required or permitted by the Contract Documents;
b) The Work of this Agreement shall be free from defects which are not inherent in the
quality required; and
c) The Work shall comply with the requirements set forth in the Contract Documents.
This warranty and guarantee shall be for a period of one (1) year from the date of completion
and Final Acceptance of the Work by the City, or as otherwise provided in the Contract Documents.
If, within the one year warranty period, after the Contractor has received a final payment
under this Agreement, any of the Work is found to be not be in accordance with the requirements of
this Agreement, or where defects in materials or workmanship may appear, or be in need of repair,
the Contractor shall correct non-conforming and/or defective work or materials promptly after
receipt of written notice from the City. Contractor shall immediately at its own expense repair,
replace, restore, or rebuild any such Work. This remedy is in addition to any other legal or equitable
remedies the City may have under this Agreement or the law.
This guarantee and warranty shall not relieve Contractor of liability for latent defects, and
shall be in addition to the City’s rights under the law or other guarantees or warranties, express or
implied.
16.6 The provisions of this Section 16 shall survive the completion, expiration or
termination of this Agreement.
17 Savings Clause
17.1 If any provision of this Agreement, or the application of such provision, shall be
rendered or declared invalid by a court of competent jurisdiction, or by reason of its requiring any
steps, actions, or results, the remaining parts or portions of this Agreement shall remain in full force
and effect.
18 Non-Waiver of Rights
18.1 No failure or delay by the City to exercise any power given to it hereunder or to insist
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upon strict compliance by Contractor with its obligations hereunder, nor any payment made by the
City under this Agreement, shall constitute a waiver of the City’s right to demand strict compliance
with the terms hereof, unless such waiver is in writing and signed by the City.
19 Entire Agreement
19.1 This Agreement sets forth all the covenants, conditions and promises between the
parties with regard to the subject matter set forth herein. There are no covenants, promises,
agreements, conditions or understandings between the parties, either oral or written, other than those
contained in this Agreement. This Agreement has been negotiated and entered into by each party
with the opportunity to consult with its counsel regarding the terms therein. No portion of the
Agreement shall be construed against a party due to the fact that one party drafted that particular
portion as the rule of contra proferentem shall not apply.
20 Governing Law
20.1 This Agreement shall be construed in accordance with and subject to the laws and
rules of the City of Evanston and the State of Illinois both as to interpretation and performance.
Venue for any action arising out of or due to this Agreement shall be in Cook County, Illinois. The
City shall not enter into binding arbitration to resolve any dispute related to this Agreement. The
City does not waive tort immunity by entering into this Agreement.
21 Ownership of Contract Documents
21.1 Contractor is specifically prohibited from using in any form or medium, the name or
logo of the City for public advertisement, unless expressly granted written permission by the City.
Submission or distribution of documents to meet official regulatory requirements or for similar
purposes in connection with this Project is not to be construed as publication in derogation of the
City’s reserved rights.
22 Notice
22.1 Any notice required to be given by this Agreement shall be deemed sufficient if made
in writing and sent by certified mail, return receipt requested, or by personal service, to the persons
and addresses indicated below or to such other addresses as either party hereto shall notify the other
party of in writing pursuant to the provisions of this Subsection:
City of Evanston Project Manager, RFQ/RFP/Bid _______
2100 Ridge Avenue
Evanston, Illinois 60201
if to the Contractor:
_______________________________
_______________________________
_______________________________
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22.2 Mailing of such notice as and when provided above shall be equivalent to personal
notice and shall be deemed to have been given at the time of mailing.
23 Severability
23.1 Except as otherwise provided herein, the invalidity or unenforceability of any
particular provision, or part thereof, of this Agreement shall not affect the other provisions, and this
Agreement shall continue in all respects as if such invalid or unenforceable provision had not been
contained herein.
24 Execution of Agreement
24.1 This Agreement shall be signed last by the City Manager.
25 Counterparts
25.1 For convenience, this Agreement may be executed in any number of counterparts,
each of which shall be deemed to be an original.
26 Authorizations
26.1 The Contractor’s authorized representatives who have executed this Agreement
warrant that they have been lawfully authorized by the Contractor’s board of directors or its bylaws
to execute this Agreement on its behalf. The City Manager affirms that he/she has been lawfully
authorized to execute this Agreement. The Contractor and the City shall deliver upon request to each
other copies of all articles of incorporation, bylaws, resolutions, ordinances, or other documents
which evidence their legal authority to execute this Agreement on behalf of their respective parties.
27 Time of Essence
27.1 Time is of the essence with respect to each provision hereof in which time is a factor.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed by
their duly authorized representatives. The effective date of this Agreement will be the date this
Agreement is signed by the City Manager.
CONTRACTOR
By: _______________________________
Name: _______________________________
Its: _______________________________
Date: _____________
CITY OF EVANSTON
By: __________________________________
Luke Stowe
Its: City Manager Date: ______________
Approved as to form:
By: __________________________________
Alexandra Ruggie
Its: Interim Corporation Counsel
Revision: April 2021
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EXHIBIT O
BID BOND SUBMITTAL LABEL
CUT AND ATTACH LABEL ON OUTSIDE OF SEALED BID BOND SUBMITTAL
-----------------------------------------------------------------------------------------------------------------
BID SUBMITTAL NUMBER: __________________________________________
BID SUBMITTAL NAME: __________________________________________
__________________________________________
BID SUBMITTAL DUE DATE/TIME: _______________________________________
COMPANY NAME: ____________________________________________________
COMPANY ADDRESS: _________________________________________________
COMPANY TELEPHONE #: _____________________________________________
-----------------------------------------------------------------------------------------------------------------
If required by the bid documents, a scanned copy of the bid bond must be included with the
bid electronic submission. The City is currently not able to accept a certified check, bank
cashier’scheckorelectronicbidbondatthistime.
The original bid bond (in the amount of 5% of the original bid amount) must be mailed
within ten (10) days after the bid due date, to the City of Evanston Purchasing Department,
2100 Ridge Avenue - Room 4200 Evanston, Illinois 60201 Attention Purchasing Manager
using the USPS (certified or priority), UPS or FedEx mail options in order to have a tracking
number; which sum shall be forfeited in case the successful bidder fails to enter into a
binding contract and provide a properly executed contract and surety bond within 15 days
after the date the contract is awarded by the City.
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
Street Light Improvement Project
Bid # 23-56
City of Evanston
1
STATE OF ILLINOIS
City of Evanston
CONTRACT SPECIFICATIONS
For
Street Light Improvement Project
Bid Number: 23-56
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
Street Light Improvement Project
Bid # 23-56
City of Evanston
2
CITY OF EVANSTON
SPECIAL PROVISIONS
Street Light Improvement Project
Bid Number: 23-56
TABLE OF CONTENTS
PROJECT DESCRIPTION ........................................................................................................................................ 3
COMPLETION DATES .............................................................................................................................................. 3
MATERIAL TESTING/INSPECTION ....................................................................................................................... 4
DEFINITION OF TERMS ........................................................................................................................................... 4
ADVERTISEMENT, BIDDING, AWARD AND CONTRACT EXECUTION ....................................................... 5
SCOPE OF WORK ..................................................................................................................................................... 6
CONTROL OF WORK ............................................................................................................................................... 7
COORDINATION WITH ILLINOIS DEPARTMENT OF TRANSPORTATION ............................................... 10
LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC ............................................................................. 11
PROSECUTION AND PROGRESS....................................................................................................................... 18
MEASUREMENT AND PAYMENT ........................................................................................................................ 20
SUBMITTALS ........................................................................................................................................................... 23
FIBER OPTIC UTILITIES ........................................................................................................................................ 27
CLEARING, TREE REMOVAL AND PROTECTION, CARE AND REPAIR OF EXISTING PLANT
MATERIALS .............................................................................................................................................................. 27
DISPOSAL OF EXCAVATED MATERIAL ........................................................................................................... 31
TRAFFIC CONTROL AND PROTECTION .......................................................................................................... 32
ENVIRONMENTAL CONTROL .............................................................................................................................. 32
LUMINAIRE, LED, UNDERPASS .......................................................................................................................... 33
REMOVAL OF LIGHTING UNIT, SALVAGE ....................................................................................................... 34
LIGHT POLE FOUNDATION, 24” DIAMETER ................................................................................................... 34
RELOCATE EXISTING CCTV CAMERAS .......................................................................................................... 35
LIGHTING UNIT COMPLETE SPECIAL .............................................................................................................. 35
LIGHTING CONTROLLER, SPECIAL .................................................................................................................. 36
REMOVAL OF UNDERPASS LIGHTING UNIT, NO SALVAGE ...................................................................... 36
CONSTRUCTION LAYOUT AND STAKING ....................................................................................................... 36
LUMINAIRE SAFETY CABLE ASSEMBLY ........................................................................................................ 37
MAINTENANCE OF LIGHTING SYSTEM............................................................................................................ 37
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
Street Light Improvement Project
Bid # 23-56
City of Evanston
3
CITY OF EVANSTON
SPECIAL PROVISIONS
The following Special Provisions supplement the “Standard Specifications for Road and Bridge
Construction”, Adopted January 1, 2022, (herein after called “the Standard Specifications”), the
latest edition of the “Watershed Management Ordinance” of the Metropolitan Water Reclamation
District of Greater Chicago, the latest edition of the Standard Specifications for Water and
Sewer Construction in Illinois, the latest edition of the “Manual of Uniform Traffic Control
Devices for Streets and Highways”, and the “Manual of Test Procedures of Materials” in effect
on the date of invitation of bids, and the Supplemental Specifications and Recurring Special
Provisions indicated on the Check Sheet included herein which apply to the govern the
construction of,
Street Light Improvement Project
Bid Number: 23-56
and in case of conflict with any part, or parts, of said Specifications, the said Special Provisions
shall take precedence and shall govern.
PROJECT DESCRIPTION
The work to be performed under this contract consist of; removing existing underpass lighting,
removing of roadway lighting, installing underpass lighting, installing full intersection lighting
system, excavation, site restorations, maintenance of traffic plans and all incidental and
collateral work necessary to complete the project as shown on the plans and as described
herein.
COMPLETION DATES
A contract is anticipated to be awarded by the City of Evanston by April, 2024. The contractor
shall complete the project within a span of 60 calendar days, commencing from the initiation of
work and contingent upon approval by the Resident Engineer
The contractor shall not start any construction work on the street and sidewalk at the project
sites until all street light equipment’s have been procured and are in possession of the
Contractor to minimize inconvenience to pedestrians and vehicles unless approved by the City.
The contractor shall complete all work through Substantial Completion in accord within 60
consecutive calendar days from the date of ground breaking unless approved by the Engineer.
The Contractor will be allowed to complete all clean-up work and punch list items within _10_
working days after the completion date for opening the roadway to traffic. Under extenuating
circumstances the Engineer may direct that certain items of work, not affecting the safe opening
of the roadway to traffic, may be completed within the working days allowed for clean up work
and punch list items. Temporary lane closures for this work may be allowed at the discretion of
the Engineer.
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
Street Light Improvement Project
Bid # 23-56
City of Evanston
4
Article 108.09 or the Special Provision for “Failure to Complete the Work on Time”, if included in
this contract, shall apply to both the completion date and the number of working days.
MATERIAL TESTING/INSPECTION
All materials incorporated in this Contract are to be inspected according to IDOT’s non-QC/QA
programs per the Project Procedures Guidelines (PPG). The latest version is available on the
IDOT website at: http://www.idot.illinois.gov/Assets/uploads/files/Doing-Business/Manuals-
Guides-&-Handbooks/Highways/Materials/PPG.pdf.
Q/C for PCC and HMA incorporated into the project will be provided by the City.
All material incorporated into the work shall originate from IDOT approved sources (as required
by PPG) and/or be accompanied by sufficient IDOT approved evidence of material inspection.
All mix designs for PCC and HMA shall be submitted to the Engineer for review and approval.
DEFINITION OF TERMS
Add the following sentences to Article 101.16:
“The Engineer will have the rights and authority assigned in the Contract Documents in connection
with completion of the Work in accordance with the Contract Documents.”
Add the following sentence to Article 101.28:
“The terms ‘Plans’ and ‘Drawings’ have like meaning and are used interchangeably in the Contract
Documents.”
Add the following sentence to Article 101.29:
“The terms ‘Proposal’ and ‘Bid’ have like meaning and are used interchangeably in the Contract
Documents.”
Add the following sentence to Article 101.30:
“The terms ‘Proposal Guaranty’ and ‘Bid Bond’ have like meaning and are used interchangeably in
the Contract Documents.”
Add Article 101.56, which shall read as follows:
“101.56 Addenda. Written or graphic instruments issued prior to the execution of the Agreement
which modify or interpret the Contract Documents, Drawings, and Specifications, by additions,
deletions, clarifications or corrections.”
Add Article 101.57, which shall read as follows:
“101.57 Award Authority. The terms 'State, Department, Council, City, Village, Owner,
Municipality' or other words used to describe the Awarding Authority in these documents and the
Specifications shall be interpreted to mean the City of Evanston.”
Add Article 101.58, which shall read as follows:
“101.58 Bonds. Bid, Performance, and Payment Bonds and other instruments of security,
furnished by the Contractor and his surety in accordance with the Contract Documents.”
Add Article 101.59, which shall read as follows:
“101.59 Change Order. A written order to the CONTRACTOR authorizing an addition, deletion or
revision in the WORK within the general scope of the CONTRACT DOCUMENTS, or authorizing
an adjustment in the CONTRACT PRICE OR CONTRACT TIME.”
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Add Article 101.60, which shall read as follows:
“101.60 Contract Price. The total monies payable to the CONTRACTOR under the terms and
conditions of the CONTRACT DOCUMENTS.”
Add Article 101.61, which shall read as follows:
“101.61 Drawings. The part of the CONTRACT DOCUMENTS which show the characteristics
and scope of the WORK to be performed and which have been prepared by or approved by the
ENGINEER.”
Add Article 101.63, which shall read as follows:
“101.63 Purchase Order. Written communication issued by the OWNER to the CONTRACTOR
authorizing him to proceed with the WORK and establishing the date of commencement of the
WORK.”
Add Article 101.64, which shall read as follows:
“101.64 Project. The undertaking to be performed as provided in the CONTRACT
DOCUMENTS.”
Add Article 101.65, which shall read as follows:
“101.65 Shop Drawings. All drawings, diagrams, illustrations, brochures, schedules and other
data which are prepared by the CONTRACTOR, a SUBCONTRACTOR, manufacturer, SUPPLIER
or distributor, which illustrate how specific portions of the WORK shall be fabricated or installed.”
Add Article 101.66, which shall read as follows:
“101.66 Substantial Completion. That date as certified by the Engineer when the construction of
the Project is sufficiently completed, in accordance with the Contract Documents, so that the
Project can be utilized for the purposes for which it is intended. For this project, substantial
completion shall be accomplished when all work is completed except placement of sod and punch
list items.
Add Article 101.67, which shall read as follows:
“101.67 Supplemental Standard Specifications. Modifications to the Standard Specifications.”
Add Article 101.68, which shall read as follows:
“101.68 Supplier. Any person or organization who supplies materials or equipment for the Work,
including that fabricated to a special design, but who does not perform labor at the site.”
Add Article 101.69, which shall read as follows:
“101.69 Written Notice. Any notice to any party of the Agreement relative to any part of the
Agreement in writing and considered delivered and the service thereof completed, when posted by
certified or registered mail to the said party at his last given address, or delivered in person to said
party or his authorized representative on the Work.”
ADVERTISEMENT, BIDDING, AWARD AND CONTRACT EXECUTION
Delete Article 102.01 and replace it with the following:
“102.01 Procedures to be in Accordance with Rules. The procedures for the advertisement,
bidding, award and contract execution shall be in accordance with these Specifications.”
Add Article 102.02, which shall read as follows:
“102.02 Examination of Site. There is no warranty or guaranty, either expressed or implied, that
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the provided subsurface information will disclose the actual conditions which will be encountered
during the progress of the Work. Bidders shall examine the site, interpret or disregard subsurface
information as they see fit, and arrive at their own conclusions regarding the nature, character,
quality, and quantity of subsurface conditions likely to be encountered. By submitting their Bids,
Bidders attest that they have fully complied with these requirements and made their own
conclusions regarding subsurface conditions, which are reflected in their Bids. Bidders further
attest that, should they be awarded construction Contract(s) for the Project, they shall neither have
nor assert against the Owner or Engineer any claims for damages, for extra work, or for relief from
any obligation of this Contract based upon deficiencies in the subsurface information provided or
failure by the Owner to furnish other subsurface information or knowledge in Owner's or Engineer's
possession, if any.
Bidders will be permitted to make test borings, test pits, soundings, or other investigations on the
site of the Work which they so desire subject to approval by the Owner. Bidders wishing to make
such investigations shall coordinate the intended site investigations with Mr. Rajeev Dahal, Senior
Project Manager, Capital Planning and Engineering Bureau, Public Works Agency, City of
Evanston; forty-eight (48) hours’ notice prior to the intended investigation will be required. Bidders
shall be responsible for coordination with JULIE and other utility companies, and shall be required
to have an insurance coverage as indicated in the specifications with the Owner and Engineer as
additional insured on a non-contributory basis. It shall be understood that the party or parties
receiving such approval shall assume all risks and liability contingent thereto, and shall be
responsible for restoring the site to its original condition before the investigation, including site
clean-up.”
SCOPE OF WORK
Delete Article 104.04 and replace it with the following:
“104.04 Maintenance of Detours. Maintenance of Detours that may be required in the Work shall
be performed by the Contractor. Work shall be performed in accordance with Section 107 of the
Standard Specifications and as modified by the Special Provisions. The Owner must approve all
detours and road closures. Such approval will not be unreasonably withheld, but all requests must
be submitted with supporting data such as the projected duration of the closure and detour routes.
The Owner may require the use of signage with specific street names identifying the detour route.”
Delete Article 104.05 in its entirety.
Add Article 104.08, which shall read as follows:
“104.08 Intent of Plans and Specifications. Any minor work not specifically mentioned in the
Specifications or not shown on the Plans, but necessary for the proper completion of the Work
shall be considered as being a part of and included in the Contract and shall be executed in the
proper manner, and the Contractor shall not be entitled to extra or additional compensation for the
same. The Work quantities listed on the Bid Schedule, Drawings, Attachment A Schedule and
elsewhere in the Contract Documents are approximate and are intended for comparison of Bids
only and do not constitute a "guaranty" of the amount of Work to be performed. Actual Work
quantities may vary significantly. Payment shall be made only for the amount of each Payment
Item quantity actually installed. Measurement and payment for Work shall be in accordance
with the Standard Specifications as modified herein by Special Provision. The price Bid for
each Payment Item shall include all work required to complete the Item including a
proportionate allocation of Contractor overhead and profit, and shall not include costs more
properly allocated to other Payment Items.”
Add Article 104.09, which shall read as follows:
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“104.09 Record Plans (Record Drawings). The Contractor shall keep a complete up-to-date
record of the actual construction of the Work in accordance with the special provision for
Submittals.”
CONTROL OF WORK
Add the following paragraph to Article 105.01
“The Engineer shall have no authority to suspend the Work, wholly or in part, for any reason. All
rights conferred onto the Engineer for suspending the Work by Standard Specification Articles
105.01 and 108.07 shall be the sole right of the Owner.”
Delete Article 105.05 and replace with the following:
“The documents forming the Contract Documents, as listed in the Agreement, are complementary,
and the work called for by one is as binding upon the parties as if it was called for by all. In the
event of conflict between the Contract Documents, the interpretation of the Engineer shall govern.
Generally, the Engineer will resolve conflicts in a manner which will yield the greater quality in the
Work. In the interpretation of any conflict between the Contract Documents, the following order of
precedence shall govern:
Evanston General Conditions
Bid Form
Addenda
Instruction to Bidders
Special Provisions
Drawings/Plans
Standard Specifications – Illinois Department of Transportation
Other Referenced Specifications
Other documents included in the Contract Documents by specific reference in the
Agreement.”
Delete the first paragraph of Article 105.06 and replace it with the following:
“The Contractor will be furnished, free of charge, 2 full-size sets of Drawings, and 2 sets of the
Contract Documents. Any additional full size sets or random sheets will be furnished at a cost of
$3.00 per drawing sheet and $0.50 per Contract Document sheet. The IDOT Standard
Specifications will not be furnished and the Contractor shall obtain those specifications on his own
directly from IDOT.”
Add the following paragraphs to Article 105.06:
“On or within fifteen (15) calendar days from the date on the Purchase Order, the Contractor shall
identify the person who will act as Project Superintendent in writing to the OWNER. The Project
Superintendent is required to attend monthly meetings to discuss the Project status.”
Add the following sentences to the first paragraph of Article 105.07:
“The Drawings depict the locations of various existing underground utilities, including gas mains,
electric duct lines, telephone lines, cable TV lines, sewers, and water mains. The information
shown on the Drawings has been determined from the best available information, including field
surveys and/or the records of the parent utility companies. Such information may or may not be
accurate. Other underground utilities may also be present. As such, the Owner and Engineer
assume no responsibility in the event that, during construction, utilities other than those shown are
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encountered or that actual locations of those utilities shown are different from the locations
designated on the Drawings.
Delete Article 105.09 of the Standard Specifications and replace it with the following:
“105.09 Survey Control Points. The primary vertical and horizontal control points for the Work
are shown on the Drawings. Using this reference control, the Contractor shall take the necessary
topography, locate all earthwork and structures, and establish all grades necessary for the
accomplishment of the Work. The Contractor shall carefully preserve all marks, reference points
and stakes established, and, in the case of their destruction, such points, marks or stakes shall be
replaced by the Contractor at his expense. The Contractor shall also be responsible for any
mistakes caused by their loss or disturbance.
Any monuments that are disturbed by construction operations shall be reset by the Contractor in
accordance with generally accepted engineering and surveying practice. Property corners, fences,
or any other indications of property lines shall be referenced by the Contractor prior to construction
and reset by the Contractor after completion of construction in accordance with generally accepted
engineering and surveying practice.
Prior to establishing the working control, the Contractor shall provide, at the Engineer's request,
sufficient copies of an illustration of the working control relative to pertinent construction. The
Engineer will check all forms prior to placing concrete. All checking by the Engineer will be
independent. The sole intent of the Engineer's checking of working controls, forms and other
references shall be to provide greater assurance to the Owner that the Work, when completed, will
be in General conformance with the Contract Documents. The Contractor shall be solely
responsible for the correctness and adequacy of Work controls.”
Delete Article 105.10 and replace it with the following:
“105.10 Authority of Engineer. The Engineer, as the Owner's representative, will administer the
Contract and observe, survey, monitor, and judge the performance of the Contractor. The
Engineer will perform technical inspections of work performed by the Contractor and shall have
authority to reject, in writing, all work and materials which do not comply with the Contract
Documents.
The Engineer, as the Owner's representative, will interpret the Contract Documents. The Engineer
will decide questions which arise in the execution of the Work or in the interpretation of the
Contract Documents. The Engineer's decision or interpretations shall be final, unless the
Contractor appeals to the Owner in writing within fifteen (15) calendar days after the decision or
interpretation.
Neither the Engineer's authority to act under this Section, or elsewhere in the Contract Documents,
nor any decision made by the Engineer in good faith either to exercise or not exercise such
authority shall give rise to any duty or responsibility of the Engineer to the Contractor; any
Subcontractor; any supplier, manufacturer, fabricator, distributor, vendor, or any other person or
organization performing any of the Work, or to any surety for any of them.
The use of terms, such as, but not limited to: “approval”, “judgment”, “requirement”, or “direction”
shall not be effective to assign to the Engineer any duty or authority to supervise or direct the
furnishing or performance of the Work or any duty or authority to undertake responsibility contrary
to the provisions herein; shall not be construed in any manner to relieve the Contractor of any of its
responsibilities under the Contract Documents; nor, shall be construed to create duties on the part
of the Engineer or the Owner toward the Contractor.
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The Engineer will not be responsible for the Contractor's means, methods, techniques, sequences,
or procedures of construction, or the safety precautions and programs incident thereto, and the
Engineer will not be responsible for the Contractor's failure to perform or furnish the Work in
accordance with the Contract Documents.
The Engineer will not be responsible for the acts or omissions of the Contractor or of any
Subcontractor; any supplier, manufacturer, fabricator, distributor, vendor, or of any other person or
organization performing or furnishing any of the Work. It is agreed and understood that the
Contractor is solely responsible for supervising the Work and for safety at the site of the Work as
provided for in Article 105.14.”
Delete Article 105.11 in its entirety.
Add the following paragraph to Article 105.12:
“The Contractor agrees that representatives of the Owner, Engineer, Illinois Environmental
Protection Agency, and the Metropolitan Water Reclamation District of Greater Chicago shall have
access to the Work whenever it is in preparation or progress and that the Contractor shall provide
facilities for access and inspection.”
Add Article 105.14, which shall read as follows:
“105.14 Job-Site Safety. The Contractor is solely responsible at all times for safety at the job site.
The Contractor shall implement whatever protection measures are necessary to fully protect his
work forces, the work forces of his suppliers and subcontractors, and the general public from
construction activities. Any and all safety regulations and other provisions of applicable Federal,
State and local laws and building and construction codes shall be observed.
The Drawings do not include standards or guidelines for construction safety. The Contractor shall
be responsible for the adequacy and safety of all construction methods and the safe prosecution of
the Work, including, but not limited to: forms, falsework, scaffolding, trench protection, protective
barricades, protective rails, and warning lights. It is expressly stipulated that any examination
and/or approval by the Engineer of the Contractor's plans for such items as well as for any other
items needed for the prosecution of the Work will cover only general conformance with the design
concept of the project and general compliance with the information given in the Contract
Documents. Such examination and/or approval by the Engineer shall not relieve the Contractor
from full and complete responsibility for safe prosecution of the Work at all times and for obtaining
satisfactory results. Requirements for safety-related work tasks presented in Project Drawings and
Specifications, such as traffic control, represent the minimum level of protection which must be
implemented. Depending on the Contractor's means and methods, these protection measures
may or may not be fully adequate to protect Project work forces or the general public. As such, the
Contractor is solely responsible for and is required to implement whatever additional protection
measures may be necessary to fully protect the Project work force and the general public.
Nothing in the foregoing paragraphs shall be construed as relieving the Contractor from full
responsibility for safe prosecution of the Work at all times. In the event the Owner, Engineer or
their representatives are held by a court or administrative body to be liable for personal injuries or
damages to property arising from deficiencies in job-site safety, the Contractor shall promptly
indemnify and hold them harmless there from.”
Add the following Article 105.15, which shall read as follows:
“105.15 Official Contact. All official notices required to be delivered to the City of Evanston under
the terms of this Contract shall be sent to the following representative of the City:
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Mr. Rajeev Dahal, Senior Project Manager
Capital Planning & Engineering Bureau, Public Works Agency
City of Evanston
2100 Ridge Avenue,
Evanston, IL 60201
(847) 866-2967
COORDINATION WITH ILLINOIS DEPARTMENT OF TRANSPORTATION
Coordination with the Illinois Department of Transportation (IDOT) shall be as follows:
For construction on any State Highways, the Contractor will be required to contact IDOT to
secure necessary permits and obtain written authorization for any work or lane closures on the
aforementioned roadway.
The Contractor is required to execute permit forms and provide a bond to IDOT for access to
the IDOT right-of-way to allow for securing a Highway Permit for access to the IDOT right of way
for the purpose of performing the contract work. The bond shall be furnished in the amount of
$20,000. See Exhibit A for additional information.
A highway permit is required to be secured from IDOT for access to IDOT right of away for the
purposes of completing the work. The contractor will not be allowed access to the IDOT right of
way prior to receiving the Highway Permit from IDOT. The Contractor shall include the date of
anticipated IDOT Permit approval on the Baseline Progress Schedule submitted as required by
the Article 108.02 of the Standard Specifications for Road and Bridge Construction.
The Contractor shall submit necessary applications for IDOT Highway Permit within 15 calendar
days of the execution of the contract agreement.
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LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC
Delete the first paragraph of Article 107.04 and replace it with the following:
“Owner will obtain approvals of the construction plans from the Metropolitan Water Reclamation
District of Greater Chicago (MWRD or MWRDGC) and the Illinois Environmental Protection
Agency (IEPA). The Contractor shall at his own expense obtain all required construction permits,
licenses, insurance, and other appurtenant approvals or permissions for the execution of this Work;
give all necessary notices; pay all fees required; fulfill all permit requirements, including
construction standards, bond requirements, and insurance requirements; and, comply with all
rules, regulations, ordinances, and laws relating to the Work and to the preservation of public
health and safety.”
Add the following sentences to Article 107.08:
“Suitable toilet facilities shall be provided at the job site. The facilities and the location of same
shall be approved by the Owner and shall be kept in a clean and sanitary condition. Sanitary
sewer manholes or construction trenches may not be used for toilet facilities.”
Delete the first sentence of Article 107.09 and replace it with the following:
“The Contractor shall notify the Engineer at least thirty (30) days in advance of the starting of any
construction work which might in any way inconvenience or endanger traffic, so arrangements can
be made, if necessary, for closing the road and providing suitable detours.”
Add the following paragraphs to Article 107.09:
“The Contractor shall identify and obtain, at their own expense, other sites for storage of materials
and equipment. Sites shall be approved by the Owner and shall conform to City zoning and land
use regulations.
Contractors shall confine all work activities to the public right-of-ways, except areas designated as
tree protection zones. If, for their convenience, Contractors wish to conduct work activities outside
public right-of-ways, including storage of equipment and materials, Contractors shall obtain written
permission from affected property owners prior to proceeding with these work activities. Costs of
obtaining permission, permits, easements, site preparation, site maintenance, site restoration, and
all other expenses associated with work outside right-of-ways and easements shall be borne by the
Contractors at no additional expense to the Owner.
Construction materials may not be placed or stored along City streets and other public areas more
than five (5) calendar days prior to their planned incorporation into the Project. Excess materials to
be incorporated into the Project, including pipe, backfill materials, and other construction materials,
not incorporated into the Project shall be removed from the construction site by the end of each
day and shall be disposed of in accordance with these Specifications. Temporary storage of
materials shall not interfere with curb line storm drainage. Reclaimed construction materials shall
be moved to the Contractor's storage areas. Excess spoils shall be removed at the end of each
day.
Excess construction equipment not actively engaged in daily work operations shall be stored only
in the Contractor's storage areas and not along City streets. Tracked construction equipment shall
be moved from place to place in the City only on rubber-tired trailers. “Walking” of tracked
equipment between construction areas is expressly prohibited. Refueling trucks shall not be
parked on City streets and shall be returned to the Contractor's storage area when not in use. The
Contractor shall provide off-street parking for personal vehicles belonging to his employees,
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supplier's employees, and subcontractor's employees. These vehicles may not be parked along
City streets or in Work areas. No trailers and/or connex containers will be allowed to be stored
on/in the City of Evanston R.O.W.
Electrical power for construction operations outside normal project hours shall be obtained through
temporary power drops from Commonwealth Edison facilities. The Contractor shall not use
engine-driven generators for power at work sites or use other engine-driven equipment outside
normal project work hours, including, but not limited to: pumps and compressors, except in
emergency situations.
The Contractor shall provide receptacles as necessary at construction areas for depositing waste
paper and garbage; and, shall empty these receptacles regularly. The Contractor shall keep the
construction site and his storage sites neat and shall promptly clean up any debris that
accumulates. All waste materials shall be hauled to a legal waste disposal site of the Contractor's
choice.
The Contractor shall conduct his operations so that access to homes and other buildings is
maintained at all times when Contractor is not working at that specific location. The Contractor
shall cooperate in efforts to notify home and other building owners as to when direct vehicular
access to their property will be curtailed and the approximate length of time of such curtailment.
Written and/or vocal notification shall be given to affected residents or tenants of the properties not
less than 24 hours prior to access curtailment. The Contractor shall maintain access for
emergency vehicles to all parts of the construction area at all times.
Where water service connections are made, the Contractor shall not place spoil on the parkway.
The Contractor shall provide for and maintain the flow in all sewers, drains, building or inlet
connections and all water-courses which may be met with during the progress of the Work. He
shall not allow the contents of any sewer, drain, or inlet connection to flow into trenches, sewers, or
other structures to be constructed under the Contract and shall immediately remove and cart away
from the vicinity of the Work all offensive matter. The Contractor shall not disrupt the function of
individual sanitary services for more than four continuous hours. If construction operations are
anticipated to disrupt individual services for more than four hours, the Contractor shall provide for
temporary sanitary service for the duration of the disruption.
The Contractor shall provide for and maintain the flow in all water mains or services which may be
met with during the progress of the Work. When water mains or services are to be disturbed to the
extent that the water will be shut-off, the City of Evanston Utilities Department and all parties being
served by the lines involved shall be notified in accordance with Article 561.03, giving them the
time and duration of the shut-off period. In cases involving disruption of fire hydrants, the City of
Evanston Fire Department shall also be notified in accordance with Article 561.03. The Contractor
shall not disrupt the function of individual water services for more than four continuous hours. If
construction operations are anticipated to disrupt individual services for more than four hours, the
Contractor shall provide for temporary water service for the duration of the disruption.
The Contractor shall promptly notify the proper utility company and all other effected parties of any
damage to water, gas, electric, telephone, sewer, and other utility lines and connections caused by
the Contractor’s operations. The damage shall be immediately repaired at the Contractor's
expense. In the case of an accidental breaking of a water main or service line, the repairs of such
a break shall have priority over all other operations. The parties whose services are affected by the
break shall be notified at once and all assistance given to supply emergency water where
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necessary by temporary lines, tank truck, or other means. The Contractor shall maintain an
appropriate inventory of the materials for emergency repairs. In the case of an accidental
breakage of a street light cable, the Contractor shall submit for approval a licensed electrical
contractor to repair any and all damage to the existing street light cables.
The Contractor shall not allow travel upon any street, park, roadway, or alley to be hindered or
inconvenienced needlessly, nor shall the same be wholly obstructed without the written permission
of the Owner thereof. No construction vehicles shall be driven through or shall be parked in alleys
unless so approved by the Engineer. Construction traffic shall be routed on major City through-
streets. Construction traffic on minor streets shall be limited as much as is practical. All street
closures must be approved by Engineer.
When traffic must be obstructed, the Contractor shall provide proper traffic control as accepted by
the Engineer and Owner by placing clearly worded signs announcing such fact with proper
barricades, at the nearest cross-streets on each side of such obstructed portion, where travel can
pass around the obstruction in the shortest and easiest way. “No parking” signs must be approved
by the Engineer and must be POSTED AND DATED at least 48 hours before the intended date of
use. “No Parking” signs are to be purchased from the Owner. If vehicles are still parked in “No
Parking” areas identified by the Contractor, the Contractor shall notify the Engineer who will contact
the Evanston Police to have the vehicles towed away. No towing of vehicles shall be done by the
Contractor.
Driveways to fire department buildings, driveways to medical buildings, and driveways to
businesses required for continuance of their commerce shall be kept open and maintained in
passable conditions at all times unless modified by agreement between the Contractor and the
property owner. All agreements between the Contractor and private property owners must be in
writing to be considered binding. The Contractor shall give reasonable notice to the owners of all
private driveways before interfering with them. Daily construction operations shall be terminated at
such locations that the operations of driveways are not obstructed. Driveways shall be passable
between the hours of 6:00 p.m. and 9:00 am.
Delete Article 107.17 and replace it with the following:
“107.17 Use of Explosives
(a) General
Blasting and other uses of explosives will not be permitted under this Contract.”
Delete Article 107.18 and replace it with the following:
“107.18 Use of Fire Hydrants. If the Contractor desires to use water from hydrants, he shall fill
out an application to the City of Evanston Utilities Department and shall conform to the municipal
ordinances, rules, or regulations concerning their use. The Contractor shall obtain a use permit for
each hydrant, and shall operate the hydrant properly. The Contractor is required to use an RPZ or
appropriate back flow prevention device subject to approval of the City. There is a $300 deposit on
the fire hydrant and all borrowed equipment. Water shall be furnished from hydrants at no cost to
the Contractor. However, the Contractor shall restore any damage to the hydrant caused by his
use, including settlement.
Fire hydrants shall be accessible at all times to the Fire Department. No material or other
obstructions shall be placed closer to a fire hydrant than permitted by municipal ordinances, rules
or regulations, or within five (5) feet of a fire hydrant, in the absence of such ordinances, rules or
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regulations.”
Add the following paragraphs to Article 107.20:
“All existing roadway ditches or swales disturbed during construction operations shall be restored
to their original cross-section and longitudinal grade, as approved by the Engineer. Any settlement
caused by sewer or water main trenches shall be refilled and the original grades maintained by the
Contractor for a period of one year from the date of final completion of the Project. Any property
damage caused by trench excavation or augering operations, including settlement, shall be
restored at Contractor's expense.”
Existing roadways, driveways, sidewalks, curbs, utilities, structures, landscaping, site objects,
and other site improvements not indicated to be removed and/or replaced as part of the Project
which are damaged by Contractor's operations shall be repaired to a condition equal or better
than that prior to the start of construction; or, if deemed un-repairable by the Owner, removed
and replaced by the Contractor at no cost to the Owner in accordance with the terms of the
Project specifications, Drawings, applicable codes, ordinances, and technical standards.
The correction of defects in the Work performed by the Contractor shall be done at no additional
cost to the Owner and in accordance with the terms of the Project specifications, Drawings,
applicable codes, ordinances, and technical standards.
Add the following paragraph to Article 107.25:
“Prior to commencement of construction operations, the Contractor shall prepare a written
inventory of existing traffic control and other signage along the routes of construction. This
inventory shall list the location, wording, and general condition of signage. This inventory shall be
submitted to the Engineer upon completion and before any signage is removed for construction
activities. The Contractor shall remove all existing traffic control signs, store these signs in a
manner, which prevents damage, and reinstall them as soon as possible following installation of
new sewers as coordinated by the Engineer.”
Delete Article 107.27 and replace it with the following:
Extension of Indemnification to Third Parties. In the event that some of the Work is to be
completed on property that is not owned by the Owner, the Contractor shall provide the
indemnification and save harmless protection to the owner of such property. The Contractor shall
also provide the indemnification and save harmless protection to owners of adjacent properties that
may be affected by his operations.
Claims and disputes by third parties arising from work on this Contract, including augering and
directional drilling or excavation work shall be resolved in accordance with the procedures
hereinafter specified. This provision does not change, modify or alter the Contractor's responsibility
to follow the insurance requirements of the Contract. Neither does this provision change, modify or
alter the Contractor's responsibility to defend, indemnify and hold harmless the Owner and the
Engineer from all types of claims that may arise out of or in consequence of the performance of this
work by the Contractor or which may result in any way there from as that duty is stated in Section
107. Furthermore, this provision does not change, modify or alter the Contractor's responsibility to
follow the provisions requiring a Contractor's Performance Bond.
The Contractor agrees to follow the procedure described following in resolving all property damage
disputes that arise during the performance of the Work under the Contract. The Contractor agrees
that the following procedure is the way the Contractor will hold the City of Evanston, MWRD and
Engineer harmless for property damage claims:
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i. Procedure for Resolving Property Damage Disputes
If the Contractor receives a claim for property damage allegedly caused by his performance of the
Work under this Contract, the Contractor shall, within five (5) calendar days of receipt of such
claims:
Acknowledge the claim to the property owner.
Send a copy of the said claim and acknowledgment to Engineer.
If the claim is not settled (or the Contractor does not agree to settle the claim) within five (5)
calendar days, the Contractor shall:
Forward the claim to the Contractor's insurance carrier.
Require his insurance company to forward to Engineer an acknowledgment of receipt of the claim.
The Contractor and insurance carrier shall either settle or deny claims within sixty (60) calendar
days of initial receipt of the claims. The insurance carrier and Contractor shall notify the Engineer
of claims settled and denied, including the terms of the settlement or reasons for denial. The
Contractor shall advise property owners of the decision to deny their claims and shall include in the
Notice of Denial the name and address of the person authorized to accept service of process on
behalf of the Contractor.
When a claim is allowed in any amount, Contractor shall, within thirty (30) calendar days of the
award, pay to the property owner the amount of the award. If the Contractor does not make these
payments to the property owner within the thirty (30) calendar day period, the Owner shall be
authorized to make these payments for the Contractor and then deduct the amounts paid from the
next payment due the Contractor under this Contract.”
Add the following paragraphs to Article 107.30:
“The Contractor assumes full responsibility for the safekeeping of all materials and equipment and
for all unfinished work until final acceptance by the Owner, and if any of it is damaged or destroyed
from any cause, the Contractor shall replace it at his own expense.
The Contractor shall indemnify and save harmless the Owner against any liens filed for
nonpayment of his bills in connection with the Contract work. The Contractor shall furnish the
Owner satisfactory evidence that all persons who have done work or furnished materials,
equipment or service of any type under this Contract have been fully paid prior to the acceptance
of the Work by the Owner.
The Contractor shall erect and maintain such barriers and lights and/or watchmen as will protect
and warn pedestrians and vehicles, and prevent access of unauthorized persons to the site so as
to prevent accidents as a consequence of his work.
The Contractor shall indemnify and hold harmless the Owner, the Owner's employees, the
Engineer, and the Engineer's employees from any and all liability, loss, cost, damages and claims,
and expense (including reasonable attorney's fees and court costs) resulting from, arising out of, or
incurred by reason of any claims, actions, or suits based upon or alleging bodily injury, including
death, or property damage arising out of, or resulting from the Contractor's operations under this
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Contract, whether such operations be by himself or by any subcontractor or by anyone directly or
indirectly employed by either of them. The Contractor shall obtain insurance for this purpose,
which shall insure the interests of the Owner and Engineer as the same may appear, and shall file
with the Owner and Engineer certificates of such insurance.
The Contractor shall protect the Owner's property and adjacent property from injury or loss
resulting from his operations. Objects sustaining such damage shall be replaced to the satisfaction
of the Owner and Engineer; the cost of such repairs shall be borne by the Contractor.
The Contractor shall be completely responsible for protecting his work from vandalism. Any
vandalized concrete shall be repaired and/or replaced as directed by the Engineer and at the
Contractor's expense.”
Delete the second and fourth paragraphs of Article 107.35.
Delete Article 107.40 in its entirety and replace with the following:
Unknown Utilities. The requirements stated in Article 107.37 for known utilities shall apply to
unknown utilities. No additional compensation will be allowed for any delays, inconveniences, or
damages sustained by the Contractor due to the presence of any claimed interference from
unknown utility facilities or any adjustment of them, except as specifically provided in the contract.
Definition. An unknown utility is defined as an active or inactive underground transmission facility
(excluding service connections) which is either:
(1) Located underground and (a) not shown in any way in any location on the plans; (b) not
identified in writing by the City to the Contractor prior to the letting; or (c) not located relative to the
location shown in the contract within the tolerances provided in 220 ILCS 50/2.8 or Adminstrative
Code Title 92 Part 530.40(c).
(2) Located above ground or underground and not relocated as provided in the contract
Add Article 107.42, which shall read as follows:
“107.42 Traffic Control and Protection. Special attention is called to the following Highway
Standard Details and Section 701 relating to Traffic control:
STANDARDS
701501, 701502, 701801, 701901
If requested by Contractor, one-block-long road closures will be allowed by the Owner in areas
deemed necessary by the Engineer. No more than one lane of other streets may be closed at any
time. Traffic control shall be in accordance with the applicable sections of the Standard
Specifications, the applicable guidelines contained in the Illinois Manual on Uniform Traffic Control
Devices for Streets and Highways, any Special Provisions, any Supplemental Standard
Specifications and any special details and Highway Standards contained herein.
At the Pre-Construction Meeting, the Contractor shall furnish the name, and a 24-hour telephone
number of the individual in his direct employ, who is responsible for the installation and
maintenance of the traffic control for the Project. In accordance with Article 108.01, if a
subcontractor is to provide this aspect of the work, consent of the Engineer is required. This shall
not relieve the Contractor of the foregoing requirement for an individual in his direct employ to
superintend the implementation and maintenance of the traffic control.
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The Contractor shall furnish, install, maintain, relocate, and remove all traffic cones, signs,
barricades, warning lights and other devices which are to be used for the purpose of controlling
pedestrian and vehicular traffic. The traffic control requirements presented in the Contract
documents represent the minimum level of control which shall be provided. The Contractor is
solely responsible for implementing all other traffic control measures required to fully protect
pedestrians, vehicles, and his work forces.
The Contractor is responsible to ensure that all barricades, warning signs, lights and other devices
installed for traffic control are in place and operational twenty-four hours each calendar day this
Contract is in effect. In particular, the Contractor shall make sure that warning lights are functioning
during night-time hours. Warning lights shall be checked each calendar day to verify functioning,
replace batteries/bulbs, and/or replace light assemblies as necessary.
All areas of work shall be protected each night by Type II drum-type or sawhorse-type barricades
at not greater than fifty (50) foot centers.
Drum-type and sawhorse barricades shall be equipped with working flashing lights and highly
visible reflectors, reflective tape or reflective paint. At least six reflectors shall be visible from any
viewing angle. Tape or paint shall cover at least 30 percent of the barricade from any viewing
angle and shall conform to Section 700 of the Standard Specifications. Arrow boards shall be
silent type powered by electricity or battery packs. No engine/generator-powered arrow boards are
permitted.
The Contractor shall place “No Parking” signs a minimum of two (2) calendar days prior to curb
replacement, patching or resurfacing operations. All “No Parking” signs must have the approval of,
affixed, and displayed to the satisfaction of the Engineer. Posting of signs on trees shall be done in
such a manner to facilitate removal; stapling or nailing of signs to trees is prohibited. Contractor
shall keep a log of all posted “No Parking” signs and shall submit the log to the Engineer promptly
upon request.
School busses and emergency vehicles shall have access to all premises at all times.”
Add Article 107.43, which shall read as follows:
“107.43 Maintenance of Roads. Contractor shall maintain roads for all weather conditions and at
all times in compliance with state and local regulations. Upon completion of construction,
Contractor shall return all roads to their original condition as described in Section 442. With the
Owner’s approval, roadways and drives may be closed temporarily in the immediate area of the
work. However, roadways and driveways shall be reopened as soon as is practical following the
completion of installation and/or restoration. All roadways shall be maintained open to local traffic
between the hours of 6:00 p.m. and 9:00 am. Roadways shall be open to through traffic whenever
practical. Roadways shall be open to emergency vehicles at all times.
Add Article 107.44, which shall read as follows:
“107.44 Water Control. The Contractor shall perform grading and other operations to maintain
site drainage. Surface water shall not be allowed to accumulate in excavations. The Contractor
shall dispose of surface and subsurface water in a legal manner. He shall not allow mud, silt, or
debris to flow into any surface water area or body other than in compliance with the State Water
Quality Standards. Where the Contractor's operations disturb existing combined sewers, the
Contractor shall provide temporary bulkheads and pumping facilities as necessary to maintain the
combined sewers, connected building services and storm water inlet leads in full operation,
including transport of the maximum dry-weather and wet-weather flow of which the existing sewer
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is capable. Combined wastewater shall not be permitted to flow along streets, public right-of-ways,
private property, trench areas or inactive relief sewers. All earthworks, moving of equipment, water
control of excavations, and other operations likely to create silting, shall be conducted so as to
minimize pollution to watercourses or water storage areas. Under no circumstances shall the
Contractor discharge pollutants into any watercourse or water storage area.”
Add Article 107.45, which shall read as follows:
“107.45 Overnight Protection of Work. The Contractor shall adequately backfill, cover with
appropriate plates, or suitably fence and barricade all open excavations at the completion of each
day's work. Open-cut excavations shall be reduced to a maximum length of thirty feet overnight.
Excavations shall not block roadways or driveways. The Contractor shall protect all excavations
from public access. All shafts for open-cut work shall be fully covered during non-working hours
and during working hours when not being actively used for that day's construction.”
Add Article 107.46, which shall read as follows:
“107.46 Guarantees and Warranties. All guarantees and warranties required shall be furnished
by the Contractor and shall be delivered to the Owner before the final voucher on the Contract is
issued.”
PROSECUTION AND PROGRESS
Add the following to Article 108.01:
“The Owner may approve the use of second tier subcontractors on a case by case basis after the
Prime Contractor initiates a request for approval of same. The Prime Contractor is responsible for
compliance with all the provision of the contract and is also responsible for providing that all of the
pertinent provisions and requirements of the prime contract are incorporated into the second tier
subcontracts. The Prime Contractor shall provide a copy of the second tier subcontract, second
tier subcontractor insurance certificates, and shall provide waivers from the second tier
subcontractors as required for the processing of pay estimates. The second tier subcontractor
shall not commence work until approval is granted by the Owner”
Add the following to Article 108.02:
“Prior to commencing construction operations, the Project Superintendent shall meet with the
Owner and Engineer and submit his Progress Schedule.
The construction schedule shall reflect that no work will be performed on Saturdays, Sundays,
Holidays, and the days listed below as modified in Art. 108.03 Section 108. Calendar day is
defined as: “Any calendar day between April 1 and November 30 inclusive, except Saturdays,
Sundays or legal holidays. If the City approves work on Saturday, the Contractor will not be
charged a calendar day for work done on that Saturday.”
The Contractor shall submit to the Engineer monthly updates of the schedules required per these
specifications. Schedule updates shall reflect the progress to date by providing actual start dates
for activities started, actual finish dates for completed activities, and identifying out of sequence
work, schedule logic changes, and any circumstances or events impacting the current schedule.
The updates shall also contain the Contractor’s best estimate of the remaining duration for
activities not complete as of the date of the update. All graphic presentations and reports shall be
submitted with the monthly partial payment requests.
The Contractor shall prepare and submit daily reports containing, among other items, the following
information:
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1. A description of work activities performed.
2. A description of obstructions encountered.
3. Temperature and weather conditions.
The reports shall be submitted on a daily basis, by the end of the next business day.
Information provided on the daily report shall not constitute notice of delay or any other notice
required by the Contract Documents.
Failure to provide the updated schedule every month may be cause to withhold any partial
payment due to the Contractor during the course of the Contract until the deficiency has been
remedied.”
Delete the second paragraph of Article 108.03 and replace it with the following:
“The Contractor shall notify the Owner and Engineer at least 72 hours before beginning work. The
Contractor shall give a minimum of 24 hour notice, not including Saturdays, Sundays or legal
holidays, prior to suspension of construction activities for any non-weather related reason.
Suspension of work for non-weather related reasons must be pre-approved by the Engineer. The
Contractor must be in advance of the Controlling Item as indicated by his submitted Construction
Schedule as a condition of the Engineer's granting of authorization to suspend work. In addition,
the suspension shall not affect the completion date of the Project. The Contractor shall notify the
Engineer at least 24 hours, not including Saturdays, Sundays or legal holidays, prior to the
resumption of work. The site must be left in a clean and neat manner, acceptable to the Engineer,
prior to the authorization of the suspension.
The Contractor shall perform the Work in accordance with the following scheduling requirements:
a. The Contractor will be required to discuss their operations and get verbal and / or
written permission at least twenty-four (24) hours in advance in order to work on the
following dates:
Monday, February 12, 2024 Lincoln’s Birthday
Monday, February 19, 2024 Washington’s Birthday
Monday, March 4, 2024 Casimir Pulaski Day
Monday, May 27, 2024 Memorial Day
Wednesday, June 19, 2024 Juneteenth
Thursday, July 4, 2024 Independence Day
Monday, September 2, 2024 Labor Day
Delete Article 108.04 and replace it with the following:
“108.04 Normal Work Hours. Normal work hours shall be Monday through Friday (excluding legal
holidays) between 7:00 am and 5:00 p.m. local time during the calendar dates specified in Article
108.03. Except for work required to maintain warning lights, barricades and other safety/health-
related systems no work shall be performed on Saturdays, Sundays, legal holidays, or between
5:00 pm and 7:00 am on other days without specific permission of the Owner.
No work, except maintenance of warning lights, barricades and other safety/health-related
systems, may be performed unless the Engineer is available to observe/inspect construction
activities. Owner will provide the services of the Engineer as needed for construction
observation/inspection between the hours of 7:00 am and 5:00 p.m., Monday through Friday,
except legal holidays, in accordance with the calendar dates specified in Article 108.03. Prohibited
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work activities outside of normal work hours include but are not limited to the warming up of any
piece of equipment or turning on engines. Any violation for working hours will incur a $500.00 fine
for each occurrence.
If at any time during the project the Contractor elects to work on a Saturday, they must obtain
written permission from the Capital Planning and Engineering Bureau, Senior Project Manager
and/or City Engineer/Bureau Chief, Public Works Agency. Contractor shall request this at least
twenty-four hours in advance of Saturday work. The contractor is required to estimate any
Saturday work and include that in the bid amount.
If at any time during the project the Contractor elects to work past the normal working hours, the
Engineer shall invoice the Contractor for Engineering Services at a rate of $75.00 per hour for
Engineering Services provided beyond the normal working hours at the conclusion of each month.
Engineering Services will be paid for at the contract unit price of $75.00 per hour. Administrative
accounts payable, overhead, and profits costs shall be included in the various contract items and
no additional compensation will be allowed.
Delete Article 108.05 and replace it with the following:
“108.05 Project Completion Times:
The Project Completion Time and Substantial Completion Times shall be as specified in the
Contract Documents. Liquidated damages, as indicated in Article 108.09 shall apply for failure to
achieve any of the listed Partial Completion Dates, Substantial Completion Dates, Project
Completion Dates, and other specific Work task completion requirements. Calendar day is defined
as: “Any calendar day between April 1 and November 30 inclusive, except Saturdays, Sundays or
legal holidays. If the City approves work on Saturday, the Contractor will not be charged a calendar
day for work done on that Saturday.” Claims for extension or shortening of the Substantial
Completion Times and Project Completion Time shall be based on written notice delivered by the
party making the claim to the other party and to the Engineer promptly, but, in no event, later than
thirty (30) calendar days after the occurrence of the event giving rise to the claim and stating the
nature of the claim.”
Add the following paragraph to Article 108.07
“The Engineer shall have no authority to suspend the Work, wholly or in part, for any reason. All
rights conferred onto the Engineer for suspending the Work by Standard Specification Articles
105.01 and 108.07 shall be the sole right of the Owner.”
MEASUREMENT AND PAYMENT
Add the following paragraphs to Article 109.02:
“All the requirements of the Supplemental Standard Specifications pertaining to Sections 100 to
109 of the Standard Specifications are considered incidental to the Work, and no separate or
additional payment will be made, except as otherwise indicated, for complying with said
requirements. The Owner has the authority to withhold any payment if satisfactory progress is not
made by Contractor to complete any work on the Contract.
The cost of removal of any temporary surfaces, trench backfill or other temporary materials above
the subgrade level in areas where final surface restoration is to be performed shall be incidental to
the Contract and no additional separate payment will be made except as indicated on the Plans.
Existing facilities or property damaged by construction activities, including settlement, whether
through result of Contractor's negligence or as a normal result of the means and methods
employed by the Contractor, shall be restored to original condition. Restoration of damaged areas
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will be considered incidental to the Work and the cost shall be included as part of the unit or lump
sum price item to which the restoration pertains.
Payment for each item will be made at the unit or lump sum price bid for that item. The cost of all
other related or incidental work required by the plans and specifications shall not be measured or
paid for as a separate item, but shall be included as part of the unit or lump sum price item to which
the work pertains. Failure to list all such related or incidental work for the bid items shall not
invalidate this stipulation.”
Delete Article 109.07 and replace it with the following:
“109.07 Partial Payments and Retainage. The Owner will pay the Contractor monthly for Work
completed in accordance with the Contract Documents. Applications for Payment from the
Contractor (and subcontractors) shall be prepared and submitted by the Contractor with all
supporting documents to the Engineer. Supporting documents to be submitted with Applications
for Payment shall include, but are not limited to:
Documents to be Submitted With
Applications for Partial Payment
(a) MBE/WBE/EBE Monthly Utilization Report
(b) All delivery tickets for concrete and asphalt.
(c) Lien Waivers
(d) Construction Schedule Update
(e) Certified payrolls for general contractor and sub-contractors
Failure to submit any of the above documents may cause the payment application to be rejected.
Lien waivers shall accompany each Application for Payment and shall reflect the amount paid to
each subcontractor, and supplier, and their respective supporting lien waivers. Contractor's lien
waivers submitted with interim Applications for Payment shall reflect all costs up to the date of the
Application. Lien waivers from subcontractors, suppliers and others accompanying interim
Applications for Payment may be submitted one month in arrears. Lien waivers submitted with the
final Application for Payment shall reflect the full values of Contractor's efforts; and, all
subcontracts, materials purchases, and other Project costs.
Applications for Payment shall be reviewed by the Engineer within ten (10) calendar days of the
submittal and returned to the Contractor for correction or forwarded to the Owner for approval, as
appropriate. Engineer and Contractor must agree to quantities forwarded to the Owner. Any
disputed quantities not included in the Application for Payment must be resolved within thirty (30)
calendar days with any adjustments from disputed quantities to be included on the following
Application for Payment. Applications for Payment certified by the Engineer must be in the City
offices by the close of business on the last working day of each month. The Owner will pay the
Contractor within thirty (30) calendar days of receipt of Applications for Payment certified by the
Engineer.
Retainage shall be withheld as follows:
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'There shall be deducted from the amount so determined for the first 50 percent of the completed
work a sum of ten percent to be retained until after the completion of the entire work to the
satisfaction of the Engineer. After 50 percent or more of the work is completed, the City may, at its
discretion, certify the remaining partial payments without any further retention, provided that
satisfactory progress is being made, and provided that the amount retained is not less than five
percent of the total adjusted contract price.”
Delete the first, third, and fourth paragraphs of Article 109.08 and add the following:
“Final payment will be made within sixty (60) calendar days after the Work is fully completed and
accepted by the Owner and the Contract fully performed. Request for final payment shall be
prepared by the Contractor and accompanied by the documentation hereinafter listed. Quantities
for this Contract shall be subject to the contract unit price applied to final measured quantities.
Neither the final payment nor any part of the retained percentage shall become due until the
Contractor delivers to the Owner a complete release of all liens arising out of this Contract, or
receipts in full in lieu thereof, and in either case, an affidavit that so far as he has the knowledge or
information, the releases and receipts include all the labor and material for which a lien could be
filed, but the Contractor may, if any subcontractor refuses to furnish a release or receipt in full,
furnish a bond satisfactory to the Owner, to indemnify the Owner against any lien. If any liens
remain unsatisfied after all payments are made, the Contractor shall refund to the Owner all
moneys that the Owner may be compelled to pay in discharging such liens, including all costs and
Attorney's fees.
With his final payment request, the Contractor shall submit the following data:
Documents to be Submitted With
Application for Final Payment
(a) MBE/WBE/EBE
Utilization Final Report
Final Lien Waivers
(b) Contractor prepared Record - Drawings
Add the following as the first two paragraphs of Article 109.09:
“The Contractor shall notify the Engineer immediately when the Contractor becomes aware of any
circumstances which the Contractor believes may lead to a claim for extra cost. Where possible,
the Contractor shall delay proceeding with work which may result in the claim for extra cost until the
Engineer has had a reasonable opportunity to review the situation, unless such delay will materially
disrupt the prosecution of the Work or unless immediate Contractor action is required to resolve an
emergency which endangers life or property. The purposes of the Engineer's review are: to verify
that a claim for extra cost may be warranted, to make modifications to the Work to avoid or
minimize the extra cost, and/or to monitor the Contractor's performance of the work generating the
extra cost. For those situations where the Engineer is not notified prior to the Contractor
performing work which causes the claim, the amount of extra cost to which the Contractor is
entitled shall not include costs which, in the Engineer's sole opinion, could reasonably have been
avoided if the Contractor had notified the Engineer prior to proceeding with the Work.
The Contractor shall submit, in writing, claims for extra cost to the Engineer as soon as possible
after the occurrence of the event(s) giving rise to the claim, but not more than thirty (30) calendar
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days thereafter. Claims shall include appropriate supporting documentation as specified in
following paragraphs to justify the extra cost claimed. This documentation shall include, as a
minimum: a description of the circumstances which generated the claim, prior notifications provided
to the Engineer, and a detailed breakdown of costs incurred by the Contractor. In the event that
this documentation cannot be assembled within thirty (30) calendar days or if the extra cost is
ongoing, the Contractor shall submit, in writing, whatever partial information is available to keep the
Engineer informed of the Contractor's progress. Extra costs incurred by the Contractor solely
because of the particular means and methods which the Contractor chooses to perform the Work
will not be considered. Claims submitted more than thirty (30) calendar days after the occurrence
of the event(s) giving rise to the claim will not be considered.”
Delete the first, second and third paragraphs of Article 109.09 sub-paragraph (e) and replace them
with the following:
“(e) Procedure. All claims and supporting documentation shall be submitted to the Engineer. The
Engineer shall review each claim and advise the Owner of the Engineer's opinion of the relative
merit of each claim and the dollar and/or time adjustment which the Engineer believes is
warranted, if any. The Owner shall make a determination of the merit of each claim and the dollar
and/or time adjustment, if any, which is appropriate for resolution of the claim. If Contractor is
dissatisfied with the Owner's decision regarding merit, dollar adjustment, and/or time adjustment
associated with a claim, the Contractor may request arbitration in accordance with the following:
All claims, counter-claims, disputes and other matters in question between the Owner and
the Contractor arising out of, or relating to this Agreement or the breach of it, will be
decided by arbitration if the parties mutually agree, or in a court of competent jurisdiction
within the State.
Notice of the demand for arbitration shall be filed in writing with the other party to the
Contract Documents and with the American Arbitration Association, and a copy shall be
filed with the Engineer. Demand for arbitration shall in no event be made on any claim,
dispute or other matter in question which would be barred by the applicable statute of
limitations.
The Contractor will carry on the Work and maintain the progress schedule during any
arbitration proceedings, unless otherwise mutually agreed in writing.”
SUBMITTALS
This section includes general requirements and procedures related to the Contractor's
responsibilities for preparing and transmitting submittals to the Engineer to demonstrate that the
performance of the Work will be in accordance with the Contract requirements. Submittals
include schedules, Contractor's Drawings, calculations, samples, manuals, methods of
construction, and record drawings. Other requirements for submittals are specified under
applicable sections of the Standard Specifications.
SUBMITTAL REQUIREMENTS
Not later than three days after the pre-construction conference, submit in writing a list of
submittals and a list of materials and equipment that will be purchased giving name, address
and telephone number of supplier, manufacturer or processor. No material shall be
incorporated into the Work until approval of the source has been given by Engineer. Delivery of
materials to the Contract site prior to approval is made at the Contractor's risk and subject to
immediate removal at no cost to the Owner, when it is determined that the source is not
acceptable.
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CONTRACTOR'S DRAWINGS AND OTHER SUBMITTALS
Contractor's drawings shall be neat in appearance, legible and explicit to enable proper review
relative to Contract compliance. They shall be complete and detailed to show fabrication,
assembly and installation details, catalog data, pamphlets, descriptive literature, and performance
and test data. They shall be accompanied by calculations or other sufficient information to provide
a comprehensive description of the structure, machine or system provided and its intended manner
of use.
Contractor's Responsibility
Each Contractor's drawing submitted by the Contractor shall have affixed to it the following
Certification Statement, signed by the Contractor:
"Certification Statement: By this submittal, I hereby represent that I have determined and verified
all field measurements, field construction criteria, materials, dimensions, catalog numbers and
similar data and I have checked and coordinated each item with other applicable approved
drawings and all Contract requirements."
The review and approval of Contractor's drawings by the Engineer shall not relieve the Contractor
from his responsibility with regard to the fulfillment of the terms of the Contract. All risks of error
and omission are assumed by the Contractor, and the Engineer will have no responsibility
therefore.
No portion of the Work requiring a Contractor's drawing shall be started nor shall any materials be
fabricated, delivered to the site, or installed prior to the approval or qualified approval of such item.
Fabrication performed, materials purchased or on-site construction accomplished which does not
conform to approved Contractor's drawings and data shall be at the Contractor's risk. The Owner
will not be liable for any expense or delay due to corrections or remedies required to accomplish
conformity.
Contract Work, materials, fabrication, and installation shall conform with approved Contractor's
drawings.
Identification
Data - All submittals for approval shall have the following identification data, as applicable,
contained thereon or permanently adhered thereto.
1. Owner Contract Number.
2. Project name and location.
3. Submittal Numbers. Re-submittals shall bear original submittal number
and be lettered.
4. Product identification.
5. Drawing title, drawing number, revision number, and date of drawing and
revision.
6. Applicable Contract drawing numbers and specification section and
paragraph numbers.
7. Subcontractor's, vendor's, and/or manufacturer's name, address and
phone number.
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8. Contractor's certification statement.
Catalog Data - Each submittal of catalog data shall have the identification required as
hereinbefore stated.
1. Catalogs or brochures submitted in packages of multiple items for
approval need the identification only on the exterior. In such instances
the identification shall include page and catalog item numbers for items
submitted for approval. If one or more of the items in such a submittal are
not approved, re-submittal of only the unapproved items is required.
2. Catalog cuts containing various products, sizes and materials shall be
highlighted to show particular items being submitted.
Space - Vacant space of approximately 3-1/2-inches high by 4-inches wide shall be provided
adjacent to the identification data to receive the Engineer's status stamp.
Shop Drawings
Shop drawings shall show types, sizes, accessories, weights, layouts including plans, elevations
and sectional views, component, assembly and installation details, and all other information
required to illustrate how applicable portions of the Contract requirements will be fabricated
and/or installed. Include manufacturer's certified performance curves, catalog cuts, pamphlets
and descriptive literature, as required.
Working Drawings
Submit working drawings as required for changes, substitutions, contractor design items, and
designed methods of construction. Requirements for working drawings will be listed in
appropriate Specification Sections and/or in Special Provisions. Drawings shall be
accompanied by calculations or other information to completely explain the structure, and
describe its intended use. Working drawings and calculations as submitted shall be sealed,
dated and signed by a Professional Engineer, and/or Structural Engineer as appropriate,
registered in the State of Illinois.
Review and approval of such drawings by the Engineer shall not relieve the Contractor from his
responsibility with regard to the fulfillment of the terms of the Contract. All risks of error are
assumed by the Contractor and the Engineer shall have no responsibility therefore.
Catalog Data
Submittals - 6 copies of catalog data are required for the original submittal and each subsequent
re-submittal that may become necessary.
Manufacturer's equipment data shall be certified and shall include materials type, performance
characteristics, voltage, phase, capacity, and similar data. Provide wiring diagrams when
applicable. Indicate catalog, model and serial numbers representing specified equipment.
Provide complete component information to verify all specified required items.
Data Identification - Each submittal shall have all pertinent data contained therein that are
applicable to the item submitted for approval, adequately and prominently designated.
Approval Process
Original Submittal - Copies of catalog data specified in Item F and one reproducible sepia and
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six legible prints of all shop and working drawings shall be submitted to the Engineer for
approval in accordance with the Contractor's drawings submission schedule, with all fabrication
and installation requirements, allowing at least 30 calendar days for checking and appropriate
action by the Engineer. Three copies of all Contractor's drawings will be returned.
Contractor's drawings will be returned, stamped with one of the following classifications:
APPROVED
No corrections, no marks.
APPROVED AS CORRECTED
Minor corrections are required as noted on the submittal. All items may be fabricated as
marked without further resubmission. Resubmit corrected copy to the Engineer.
REVISE AND RESUBMIT
Make the necessary corrections and resubmit drawings as per original submission. Thirty (30)
calendar days will be allowed for checking and appropriate action by the Engineer. Only one
stamped drawing will be returned.
NOT APPROVED
Requires corrections or is otherwise not in accordance with the Contract Documents. Correct
and resubmit drawings as per original submission. Thirty (30) calendar days will be allowed for
checking and appropriate action by the Engineer. Only one stamped drawing will be returned.
Incomplete submittals or submittals not in conformance with this Specification will not be
reviewed, but will be returned to the Contractor as "not approved".
INFORMATION ONLY
Items not reviewed or items for which submittals are not required.
Review and approval of Contractor's drawings by the Engineer shall not relieve the Contractor
in any way from his responsibility with regard to the fulfillment of the terms of the Contract. All
risks of error are assumed by the Contractor and the Engineer shall have no responsibility
therefore.
Excessive Reviews of Contractor Drawings and Other Submittals
The Owner's cost for Engineer's effort to review Contractor drawings or other submittals which
have been returned two or more times stamped "REVISE AND RESUBMIT" or "NOT
APPROVED" shall be borne by the Contractor at a rate of $120.00 per labor hour for services
provided in 2010. Upon completion of each subsequent review, the Engineer will provide the
Contractor a summary total of hours expended in performing the review. Moneys due the
Owner for Engineer's cost for third and additional reviews of Contractor drawings and other
submittals will be deducted from the next regular payment due the Contractor. The cost for
these services shall be deducted from the “Amount Earned to Date” from the next regular
payment due the Contractor.
RECORD DRAWINGS
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The Contractor shall keep one record copy of all Contract Documents, reference documents,
and all submittals at the site in good order and annotated to show all revisions made during the
construction process. Such annotations shall be kept updated on a single set of Contr act
Drawings and will be inspected monthly. Failure to maintain current record drawings will be
cause to delay progress payments. Record drawings shall be available to the Engineer at all
times during the life of the Contract.
All drawings and Contractor's submittals shall be made a part of the record drawings and shall
include the following:
Contract Drawings - Contractor shall annotate or redraft, as required, to show all revisions,
substitutions, variations, omissions and discrepancies made or discovered during construction
concerning location and depth of utilities, piping, duct banks, conduits, manholes, pumps,
valves, vaults and other equipment. Revisions shall be made and shown on all drawing views
with actual dimensions established to permanent points.
Contractor's Drawings - Same as above. Include, for example, piping layouts; and duct layouts.
Sections and details shall be added as required, for clarity. Prior to preliminary inspection,
furnish a reproducible of the record drawings. At the completion of the Contract and before final
payment is made, furnish the Engineer one set of reproducible of the finally approved record
drawings reflecting all revisions herein described.
The Contractor shall keep a complete to-date record of the actual construction of all work called
for under the Plans and Specifications of this contract and as ordered by the Engineer.
Upon completion of this contract, the Contractor shall furnish to the Engineer record contract
plan drawings where changes from the original plans have occurred.
The Engineer will make available to the Contractor one set of full size prints of the original
contract drawings on which the Contractor shall make the necessary changes to indicate the
major changes. The changes shall be made with opaque Higgins carmine red ink, or approved
equal, using standard drafting procedures.
Record drawings on Mylar will be prepared by the Engineer based on the changes indicated by
the Contractor. All record drawings on Mylar for this contract shall be signed by the Contractor
certifying to its major corrections.
PAYMENT
No separate payment will be made for the work in this section; all the costs of such work shall
be considered incidental to the items of work to which they pertain.
FIBER OPTIC UTILITIES
If the JULIE system locates a City of Evanston fiber optic communication utility, the
Contractor/permit holder shall be required to visually expose fiber optic lines by hand digging within
three (3) feet of either side of JULIE locate on all construction projects and permit work. This work
will not be paid for separately. The cost of this work shall be included in the unit prices bid for
various pay items.
CLEARING, TREE REMOVAL AND PROTECTION, CARE AND REPAIR OF EXISTING
PLANT MATERIALS
Add the following paragraphs to Article 201.01:
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“Trees and shrubs which may be removed for performance of the Work are so designated on the
Drawings. It is not anticipated that any other trees or shrubs will need to be removed for
performance of the Work. Should the Contractor desire to remove trees or shrubs, the Contractor
shall notify the Owner for approval prior to removing any trees or shrubs. Owner will not grant
permission for removal of trees or shrubs, unless the Contractor can demonstrate that there is no
other practicable way to complete the Work, including augering or hand-excavation.
Owner recognizes that some tree branches will need to be pruned to provide clearance for
construction equipment. However, the Contractor shall secure the express permission of the
Engineer to trim specific overhanging branches of trees. The maximum permitted height of
trimming shall be 14 feet. All tree trimming, pruning, and repair of wound surfaces shall be
performed by a licensed arborist approved by the Owner. The Owner will provide appropriate staff
to observe tree trimming operations. The Contractor shall provide at least 72-hour notice to the
Owner of trimming operations. No trimming shall be done unless Owner's staff is available to
observe trimming. Trimming shall be performed to the satisfaction of Owner's staff. The Contractor
shall provide proper tree guards to protect trees from damage due to construction equipment and
operations.
Trees and shrubs damaged due to construction operations or removed without approval shall be
replaced, at Contractor's expense, with trees or shrubs of like species and size, to a maximum
trunk size of 6-inches diameter as directed by the Owner. If trees larger than 6-inches diameter are
irreparably damaged or destroyed, the Contractor shall replace these trees with trees of like
species 6-inches in diameter. Tree trimming, pruning, repair of wound surfaces, removal of trees
and shrubs requested by Contractor, and replacement of trees and shrubs irreparably damaged
shall be incidental to the items of work to which they pertain.”
Parkway Tree Protection
Prospective contractors are advised that it is the express intent of the City of Evanston to minimize
trimming of trees in the work corridors and to vigorously protect the quality of the urban forest. The
equipment and methods used to perform any and all portions of the work must be the size and
nature that results in the least disruption to the existing environment. The City of Evanston
reserves the right to limit the size of the equipment used on the project.
The Contractor shall at all times demonstrate to the satisfaction of the City of Evanston that
suitable precautions and due diligence are being observed to protect the natural and improved
features of the area. Special and continuing attention will be paid to the maintenance of tree
protection fencing and the appropriate observance of tree protection areas as delineated by the
fencing.
To insure compliance with the City of Evanston’s intent to minimize area disturbances, the
following procedures and actions will be followed: When the Engineer determines that a deficiency
exists, the Contractor shall be notified. If the contractor fails to rectify the deficiency immediately,
the Engineer will impose a daily monetary deduction for each 24-hour period (or portion thereof)
the deficiency exists. This time period will begin with the time of notification to the Contractor and
end with the Engineer’s acceptance of the corrections. The cost of the daily deduction will be $250
per occurrence per calendar day. In addition, the Contractor will be liable and responsible for any
and all corrective and remedial actions required to restore the area or item to comparable pre-
project conditions as well as any additional fines and fees as stated in the tree protection
requirements in these specifications.
Care of Existing Plant Material. If construction is to occur within the root zone of existing plant
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material, root pruning and special plant care will be required, as hereinafter specified. All pruning
shall be performed by a professional arborist (someone whose principal occupation is the care and
maintenance of trees).
The Contractor shall be responsible for taking measures to minimize damage to tree limbs, tree
trunks, and tree roots at each work site. All such measures shall be included in the contract price
for other works except that payment will be made for Temporary Fence and Earth Saw Cut of Tree
Roots as separate pay items.
A. Earth Saw Cut of Tree Roots (Tree Root Pruning):
1. Whenever the proposed excavation falls within the drip-line of a tree, the contractor shall:
a. Root prune 6-inches behind and parallel to the proposed edge of trench a neat,
clean vertical cut to a minimum depth directed by the City Arborist through all the
affected tree roots.
b. Root prune to a maximum width of 4 inches using a “Vermeer” wheel matching the
following criteria. The root pruner wheel shall be 60” diameter (188” circumference)
carrying 28 pair (56 total) stump cutter teeth with tooth spacing at 6.7” on center.
The cutting depth shall be 24” and shall utilize a 65hp tractor. Trenching machines
will not be permitted.
c. Exercise care not to cut any existing utilities.
d. If during construction it becomes evident that additional tree roots will require root
pruning, the City Arborist and the Contractor shall have the root pruning sub-
contractor return to the site to properly root prune the tree at the location directed by
the City Arborist. The contractor will be paid for the additional root pruning as
described below; however, no additional compensation will be made for
remobilization to the construction site.
e. For locations where root pruning is performed for the purpose of curb and gutter
removal and replacement, the contractor shall root prune 6-inches behind the
curbing so as to neatly cut the tree roots.
f. Depth of cut shall be 12 inches for curb removal and replacement and 24 inches for
structural work. Any roots encountered at a greater depth shall be neatly saw-cut at
no additional cost.
g. The Engineer or City Arborist will mark locations where earth saw cutting of tree
roots is required in the field.
2. All root pruning cuts shall be immediately backfilled with material side cast from the earth-
sawing procedure, so that the ground surface is even and no tripping potential exists.
3. All root pruning work is to be performed through the services of a certified arborist to be
approved by the City Arborist.
TREE ROOT PRUNING shall be used to protect all trees within the public right-of-way of the
project limits or as directed by the Engineer. This work will be paid for at the Contract unit price
per FOOT for TREE ROOT PRUNING measured in place.
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The Contract unit price per FOOT for TREE ROOT PRUNING shall be payment in full for all
materials, labor and equipment required for: tree root pruning as shown on plan details; and all
related work which is not included under other Payment Items.
B. Temporary Fence:
1. The Contractor shall erect a temporary fence around all trees within the construction area
to establish a “tree protection zone”, as established by City Arborist, before any work begins or any
material is delivered to the jobsite. No work is to be performed (other than root pruning), materials
stored, or vehicles driven or parked within the “tree protection zone” at any time during the course
of construction.
2. The exact location and establishment of the “tree protection zone” fence shall be approved
by the City Arborist prior to setting the fence. The fence shall be 48 inches high, plastic poly-type or
any other type of highly visible barrier in an open-weave type pattern with large openings. The
type, color and pattern of the fence shall be approved by the Engineer prior to erection. This fence
shall be properly maintained in an upright manner and shall remain up until final restoration, unless
the Engineer directs removal otherwise. Tree fence shall be supported using T-Post style fence
posts with a maximum of 8’ spacing. T-posts must be at least six feet in length, two feet of which
must be set in the ground. The fence shall be attached to posts and secured with a minimum of
three nylon locking ties per post. Utilizing re-bar as a fence post will not be permitted.
3. The fence shall be installed 18” behind and parallel to the curb and between the curb and
sidewalk. Fence shall be erected on a minimum of three sides with the fourth sidewalk side being
optional. Fence shall be installed at the drip-line of the tree or as listed in the following guidelines:
a. Establish the diameter of the tree at a point four and a half feet above the ground, (referred to as
diameter breast height or DBH)
i. Trees with diameters 10 inches and under require root zone protection a minimum of
five feet from the center of the tree.
ii. Trees 10 to 19 inches in diameter shall have a minimum root zone protection of 10
feet from the center of the tree.
iii. Trees greater than 19 inches in diameter shall have a minimum root zone protection
of 15 feet from the center of the tree.
4. Parking or maneuvering of machinery, stockpiling of materials or any other use will not be
allowed upon unpaved areas within 10 feet of the root protection zone of trees or plants designated
to be protected.
5. Construction area is defined as all areas within 10 feet each side of roadway improvement
location.
6. All work within the “tree protection zone” shall have the Engineer’s prior approval. All
slopes and other areas not re-graded should be avoided so that unnecessary damage is not done
to the existing turf, tree root system or ground cover.
7. The grade within the “tree protection zone” shall not be changed unless approved by the
Engineer prior to making said changes or performing the work.
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TEMPORARY FENCE shall be used to protect all trees within the public right-of-way of the
project limits or as directed by the Engineer. This work will be paid for at the Contract unit price
per FOOT for TEMPORARY FENCE measured in place.
The Contract unit price per FOOT for TEMPORARY FENCE shall be payment in full for all
materials, labor and equipment required for: providing snow fence as shown on plan details; and
all related work which is not included under other Payment Items.
When improvements are required within the “tree protection zone”, tree trunk protection will be
required.
C. Tree Trunk Protection:
The Contractor shall provide 2 in. by 8 in. by 8 ft. boards banded continuously around each trunk
to prevent scarring of trees shown on the plans or designated by the Engineer. For multi-stem
trees, saplings, and shrubs to be protected within the area of construction, temporary fencing may
be used for trunk protection
TREE PROTECTION shall be used to protect all trees within the public rig ht-of-way of the
project limits or as directed by the Engineer. This work will be paid for at the Contract unit price
per EACH for TREE PROTECTION measured in place.
The Contract unit price per EACH for TREE PROTECTION shall be payment in full for all
materials, labor and equipment required for: installation of trunk boards in accordance with
Supplemental Standard Specifications; and all related work which is not included under other
Payment Items.
D. Tree Pruning:
Tree pruning shall consist of pruning branches for aesthetic and structural enhancement or as
directed by the Engineer. All pruning shall be done according to the current ANSI A300 (part 1)
pruning standard. Trees selected for pruning will be cleaned of dead, diseased, or broken
branches, thinned appropriately to reduce density of branches, raised to provide vertical clearance
for pedestrian and vehicular traffic, and if warranted by species tolerance and specimen needs
limbs will be reduced to promote a central leader and good structure. Pruning to provide clearance
over the street will be allowed up to 14 feet above the pavement. If additional clearance is needed
a request in writing shall be submitted to the City Arborist. All branch pruning to American Elms and
Oak trees shall be done between October 15 and April 15, when the trees are dormant.
Under pruning to provide clearance over the street will be allowed up to 14 feet above the
pavement. If additional clearance is needed a request in writing shall be submitted to the City
Arborist.
TREE PRUNING will be paid for at the contract unit price per EACH for TREE PRUNING, which
price shall include under pruning branches to provide clearance over the street, for aesthetic
and structural enhancement, of existing trees.
DISPOSAL OF EXCAVATED MATERIAL
This work shall consist of meeting IEPA requirements for the disposal of excavated material
including, but not limited to, clean construction or demolition debris (CCDD), uncontaminated
soil, and/or contaminated soil. Excavated materials must be removed from the site by the end
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of each day.
The Contractor will be responsible to provide CCDD and soil fill site operators with all testing
information and fees as required by the IEPA and fill site operators.
The City will provide IEPA LPC documentation prior to the start of construction.
TRAFFIC CONTROL AND PROTECTION
Delete Article 701.20 and replace it with the following:
This work shall be for all materials, labor and equipment required for: handling, furnishing,
transporting, installing, maintaining, relocating and removing all traffic control devices and
signage required for to fully protect construction operations and the general public; including
implementing any detour plans shown on the Drawings. This work shall also include all
materials, labor and equipment required for: furnishing, installing, relocating and removing steel
plates and other temporary bridging over trenches, auger pits, receiving pits and other areas
disturbed by construction activities. Contractor shall also refer to the IDOT Highway Standards
and District One Details included herein for additional traffic control measures. The Contractor is
advised that specific liquidated damages apply for failure to maintain traffic control devices.
TRAFFIC CONTROL AND PROTECTION will not be paid separately, but shall be
considered incidental to various pay items.
ENVIRONMENTAL CONTROL
The Contractor shall be responsible for furnishing all necessary items for fulfilling the Work
described herein and in the Contract Plans for environmental protection including prevention
and control of erosion and sedimentation that results directly or indirectly from the Project.
PREVENTION OF WATER POLLUTION
The Contractor shall take all such precautions in the conduct of his operations as may be
necessary to avoid contaminating the water in adjacent watercourses or water storage areas
including wells whether natural or man-made.
All earthwork, moving of equipment, water control of excavations, and other operations likely to
create silting, shall be conducted so as to minimize pollution of watercourses or water storage
areas.
Water used during the Contract Work, which has become contaminated with oil, bitumens,
harmful or objectionable chemicals, sewage or other pollutants, shall be disposed of so as to
avoid affecting all nearby waters and lands. Under no circumstances shall the Contractor
discharge pollutants into any watercourse or water storage area. Do not allow water used in
aggregate processing, concrete curing, foundation and concrete lift cleanup or any other waste
to directly enter a stream untreated. When water from adjacent natural sources is used in the
Contract Work, intake methods shall be such as to avoid contaminating the source of supply or
becoming a source of erosion or sedimentation.
NOISE AND AIR POLLUTION CONTROL
Conduct operations so as not to violate any applicable ordinances, regulations, rules and laws
in effect in the area at the date of bid opening pertaining to noise and air pollution and to
conform to all provisions in effect at the date of bid opening as set forth in the Rules and
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Regulations Governing the Control of Air Pollution and noise pollution in the State of Illinois.
PLANT PEST CONTROL
All soil moving or handling equipment that has operated in or will operate in regulated areas
shall be subject to plant quarantine regulations. In general, these regulations require the
thorough cleaning of soil from equipment before such equipment is moved from regulated areas
to uninfected areas. Complete information may be obtained from the regional office of the Plant
Pest Control Division of the United States Department of Agriculture.
PRESERVATION OF NATURAL RESOURCES
All construction operations, contract work, clean up and the condition of the adjacent terrain
upon completion of the Work shall fully comply with all applicable regulations and laws
concerning the preservation of natural resources.
DUST CONTROL
Throughout the entire construction period, maintain dust control by use of water sprinklers or
chemical dust control binder as may be approved by the Engineer.
PAYMENT
No separate payment will be made for the work in this Section; all the costs of such work shall
be considered incidental to the items of work to which they pertain.
LUMINAIRE, LED, UNDERPASS
Description. This work shall consist of furnishing and installing an underpass LED luminaire as
shown on the plans, as specified herein.
Wallmount, Output Designation A
The underpass luminaires which are wall mounted shall be manufactured by Lithonia Lighting
catalog number TWPX1 LED P2 30K MVOLT PE DBLXD.
Suspended, Output Designation A
The underpass luminaires which are suspended shall be manufactured by Lumec catalog
number TULS-16L530-730-G1-R3M-UNV
Materials. Underpass luminaires shall be according as specified on the plans. Other items
associated with the luminaire shall be according to the following articles of the Standard
Specifications:
Item Article/Section
(a) Fuseholders and fuses……………………………………………………..1065.01
(b) Fasteners and hardware…………………………………………………...1088.03
(c) Lightning protection…………………………………………………………1065.02
CONSTRUCTION REQUIREMENTS
Installation. Underpass luminaires shall be installed in accordance with the applicable
requirements of Sections 821 of the Standard Specifications and as shown on the plans.
Method of Measurement. This work will be measured for payment as each underpass furnished
and installed.
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Basis of Payment. This work will be paid for at the contract unit price per each for LUMINAIRE,
LED, UNDERPASS, of the mount type and output designation specified.
REMOVAL OF LIGHTING UNIT, SALVAGE
Description. This work shall consist of the removal and salvaging of existing poles and
luminaires.
CONSTRUCTION REQUIREMENTS
General. No removal work will be permitted without approval from the Engineer. Removal shall
start as soon as the permanent lighting is placed in approved operation. An inspection and
approval by the Engineer will take place before any associated proposed permanent lighting is
approved for operation.
Removal of Light Poles. Any damage resulting from the removal and/or transportation of the
lighting luminaire and associated hardware, shall be repaired or replaced in kind. The Engineer
will be the sole judge to determine the extent of damage and the suitability of repair and/or
replacement.
The removal of pole mounted luminaries shall include the pole, breakaway device, arms,
luminaries, and associated hardware and appurtenances.
Abandoned underground electric cables shall be removed with conduit and duct to a depth of 1
ft (300 mm) below ground level and the hole shall be backfilled. Cables in a unit duct may be
removed from the duct and become the property of the Contractor. The empty duct shall be
removed to 1 ft (300 mm) below ground level and the hole backfilled.
Salvage. Prior to removal by the contractor, the City shall inspect and identify items that they
desire to salvage and keep. Poles, mast arms, luminaries, and all associated hardware and
appurtenances which City desires to salvage and keep shall be delivered to the nearest facility
and unloaded and stacked there, as directed by the Engineer. Wood blocking, banding, or other
appurtenant items required for proper stacking and protection shall be included. Luminaires shall
be removed, boxed in new containers, approved by the Engineer, and delivered to the City
facility, as designated by the Engineer. The contractor shall call the City to schedule the delivery
date and location.
Method of Measurement. Each lighting unit which is removed and delivered to a storage facility,
or disposed of as indicated, will be counted as a unit for payment.
Basis of Payment. Removal and salvage of light tower will be paid for at the contract unit price
per each for REMOVAL OF LIGHTING UNIT, SALVAGE.
LIGHT POLE FOUNDATION, 24” DIAMETER
Description. This work shall consist of constructing and installation light pole foundation.
Materials. Materials shall be according to Article 836.02.
Installation. Installation shall be according to Article 836.03 and as specified herein.
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The contractor shall not excavate or pour concrete foundations until the location has been
reviewed and approved by the Resident Engineer and the City.
Method of Measurement. Concrete foundations will be measured for payment in feet (meters) in
place. The length measured will be limited to that shown on the plans or authorized by the
Engineer.
Basis of Payment. This work will be paid for according to the contract unit price each for
REMOVAL OF UNDERPASS LIGHTING UNIT, NO SALVAGE at the locations indicated on plan
and details.
RELOCATE EXISTING CCTV CAMERAS
Description. This item shall consist of relocating the existing CCTV camera from an existing
light pole to a new light pole, as indicated in the plans or as directed by the Engineer.
The work shall include disconnecting the CCTV camera and reconnecting it into the new light
pole. The Contractor must notify the City of Evanston 7 days prior to the disconnection of the
equipment. The Contractor must demonstrate to the satisfaction of the representative of City of
Evanston and the Engineer that the CCTV camera operates properly.
No removal work will be permitted without approval from the Engineer. The Contractor shall set
up a meeting with City of Evanston Engineer. The City of Evanston Engineer shall be notified at
least 7 days in advance of the meeting. This meeting shall be scheduled within two weeks after
contract is awarded. Any equipment that is to be relocated that is damaged after this meeting
shall be repaired or replaced at the contractor’s expense, to the satisfaction of the Engineer.
The condition of the equipment shall be documented and signed by representatives of the City
of Evanston, and the Contractor. A copy shall be given to the Engineer.
Basis Of Payment. This work will be paid for at the contract unit price of lump sum for
RELOCATE EXISTING CCTV CAMERAS, which price shall be payment in full for furnishing the
equipment described above and installing them in a satisfactory operating condition.
LIGHTING UNIT COMPLETE SPECIAL
This work shall be performed in accordance with Sections 821 and 830 of the Standard
Specifications and as detailed on the plans, except as modified herein.
Luminaire, LED, 173W
This work shall consist of furnishing and installing luminaire with Type III distribution, horizontal
mount 173W LED lamp wired 240 volt and as detailed in the plans.
The luminaire shall be manufactured by American Electric Lighting Autobahn LED Roadway-
Large (ATB2) catalog number ATB2260BLEDE85MVOLTR3BKNLSH, 3000K
Luminaire, LED, 36W
This work shall consist of furnishing and installing luminaire with Type II distribution, horizontal
mount 36W LED lamp wired 240 volt and as detailed in the plans.
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The luminaire shall be manufactured by American Electric Lighting Autobahn LED Roadway-
Large (ATB2) catalog number ATB020BLEDE53MVOLTR2BKSH, 3000K
Light Pole, Aluminum, 8’ Davit Arm, Bolt-on, 30’ M.H.
This work shall consist of furnishing and installing an aluminum light pole with accessories as
detailed on the Plans.
The pole shall be manufactured Holophane catalog number RTA30RFD201894.
Basis of Payment. This work will be paid for at the contract unit price each for LIGHTING UNIT,
SPECIAL.
LIGHTING CONTROLLER, SPECIAL
Description: This work shall consist of furnishing and installing a base mounted lighting
controller for roadway lighting.
Materials. Materials shall be according to Art 825.02
Installation. The lighting controller installation shall be according to Art 825.03
Grounding shall be according to Section 806.
Basis of Payment This work will be paid for at the contract unit price per each for LIGHTING
CONTROLLER, SPECIAL of the enclosure and control type specified.
REMOVAL OF UNDERPASS LIGHTING UNIT, NO SALVAGE
Description. This work shall consist of the removal and disposal of existing underpass
luminaires and appurtenances.
Removal of Underpass Lighting Units. The removal of underpass lighting units shall include
luminaires, lamps, mounting rings, conduits, junction boxes, and all associated hardware and
appurtenances. Underpass lighting units shall become the property of the Contractor and shall
be disposed of according to Article 202.03. Unprotected bridge steel which is exposed by the
removal of the conduit system shall be touched up using a paint and procedure approved by the
Engineer.
Basis of Payment. This work will be paid for according to the contract unit price each for
REMOVAL OF UNDERPASS LIGHTING UNIT, NO SALVAGE at the locations indicated on plan
and details.
CONSTRUCTION LAYOUT AND STAKING
This work shall consist of surveying local control points to establish horizontal and vertical
control required for construction of light pole foundations, controller foundations, conduits, and
related contract items of work. These stakes or markings must be maintained throughout
construction. The survey foreman will be responsible for the review of stakes and marking with
the Engineer prior to the final placement of any materials.
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Street Light Improvement Project
Bid # 23-56
City of Evanston
37
This work will be measured and paid for at the contract unit price LUMP SUM as
CONSTRUCTION LAYOUT AND STAKING, which price includes all labor, material and
equipment necessary to survey control points, lines, establish stakes and marking, and the
review of all such stakes and markings with the Engineer.
The limits will be provided by the Engineer.
LUMINAIRE SAFETY CABLE ASSEMBLY
Description: This item shall consist of providing a luminaire safety cable assembly as specified
herein and as indicated in the plans.
Materials. Materials shall be according to the following:
Wire Rope. Cables (wire rope) shall be manufactured from Type 304 or Type 316 stainless
steel having a maximum carbon content of 0.08 % and shall be a stranded assembly. Cables
shall be 3.18 mm (0.125”) diameter, 7x19 Class strand core and shall have no strand joints or
strand splices.
Cables shall be manufactured and listed for compliance with Federal Specification RR-W-410
and Mil-DTL-83420.
Cable terminals shall be stainless steel compatible with the cable and as recommended by the
cable manufacturer. Terminations and clips shall be the same stainless-steel grade as the wire
rope they are connected to.
U-Bolts. U-Bolts and associated nuts, lock washers, and mounting plates shall be manufactured
from Type 304 or Type 316 stainless steel.
CONSTRUCTION REQUIREMENTS
General. The safety cable assembly shall be installed as indicated in the plan details. One end
of the cable assembly shall have a loop fabricated from a stainless steel compression sleeve.
The other end of the cable assembly shall be connected with stainless steel wire rope clips as
indicated. Slack shall be kept to a minimum to prevent the luminaire from creeping off the end of
the mast arm. Unless otherwise indicated in the plans, the luminaire safety cable shall only be
used in conjunction with luminaires which are directly above the traveled pavement.
Basis of Payment: This work shall be paid for at the contract price each for LUMINAIRE SAFETY
CABLE ASSEMBLY, which shall be payment for the work as described herein and as indicated in
the plans.
MAINTENANCE OF LIGHTING SYSTEM
Replace Article 801.11 and 801.12 of the Standard Specifications with the following:
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Street Light Improvement Project
Bid # 23-56
City of Evanston
38
Effective the date the Contractor's activities (electrical or otherwise) at the job site begin, the
Contractor shall be responsible for the proper operation and maintenance of all existing and
proposed lighting systems which are part of, or which may be affected by the work until final
acceptance or as otherwise determined by the Engineer.
Before performing any excavation, removal, or installation work (electrical or otherwise) at the site,
the Contractor shall initiate a request for a maintenance transfer and preconstruction inspection,
as specified elsewhere herein, to be held in the presence of the Engineer and a representative of
the party or parties responsible for maintenance of any lighting systems which may be affected by
the work. During the maintenance preconstruction inspection, the party responsible for existing
maintenance shall perform testing of the existing system in accordance with Article 801.13a. The
Contractor shall request a date for the preconstruction inspection no less than fourteen (14) days
prior to the desired date of the inspection.
The Engineer will document all test results and note deficiencies. All substandard equipment will
be repaired or replaced by the existing maintenance contractor, or the Engineer can direct the
Contractor to make the necessary repairs under Section109.04.
Existing lighting systems, when depicted on the plans, are intended only to indicate the general
equipment installation of the systems involved and shall not be construed as an exact
representation of the field conditions. It remains the Contractor's responsibility to visit the site to
confirm and ascertain the exact condition of the electrical equipment and systems to be
maintained. Contract documents shall indicate the circuit limits.
Maintenance of Existing Lighting Systems
Existing lighting systems. Existing lighting systems shall be defined as any lighting
system or part of a lighting system in service at the time of contract Letting. The contract
drawings indicate the general extent of any existing lighting, but whether indicated or not, it
remains the Contractor's responsibility to ascertain the extent of effort required for
compliance with these specifications and failure to do so will not be justification for extra
payment or reduced responsibilities.
Extent of Maintenance.
Partial Maintenance. Unless otherwise ‘indicated, if the number of circuits
affected by the contract is equal to or less than 40% of the total number of
circuits in a given controller and the controller is not part of the contract work, the
Contractor needs only to maintain the affected circuits within the project limits.
The project limits are defined as those limits indicated in the contract plans.
Equipment outside of the project limits, on the affected circuits shall be
maintained and paid for under Article 109.04. The affected circuits shall be
isolated by means of in-line waterproof fuse holders as specified elsewhere and as
approved by the Engineer. The unaffected circuits and the controller will remain
under the maintenance of the State.
Full Maintenance. If the number of circuits affected by the contract is greater
than 40% of the total number of circuits in a given controller, or if the controller is
modified in any way under the contract work, the Contractor shall maintain the
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
Street Light Improvement Project
Bid # 23-56
City of Evanston
39
entire controller and all associated circuits within the project limits. Equipment
outside of the project limits shall be maintained and paid for under Article 109.04.
If the existing equipment is damaged by normal vehicular traffic, not contractor operations,
is beyond repair and cannot be re-set, the contractor shall replace the equipment in kind
with payment made for such equipment under Article 109.04. If the equipment damaged
by any construction operations, not normal vehicular traffic, is beyond repair and cannot
be re-set, the contractor shall replace the equipment in kind and the cost of the equipment
shall be included in the cost of this pay item and shall not be paid for separately.
Maintenance of Proposed Lighting Systems
Proposed Lighting Systems. Proposed lighting systems shall be defined as any
lighting system or part of a lighting system, temporary or permanent, which is to be
constructed under this contract regardless of the project limits indicated in the plans.
The Contractor shall be fully responsible for maintenance of all items installed under this
contract. Maintenance shall include, but not be limited to, any equipment failures or
malfunctions as well as equipment damage either by the motoring public, Contractor
operations, vandalism, or other means. The potential cost of replacing or repairing any
malfunctioning, damaged, or vandalized equipment shall be included in the bid price of
this item and will not be paid for separately.
Lighting System Maintenance Operations
The Contractor's responsibility shall include all applicable responsibilities of the Electrical
Maintenance Contract, State of Illinois, Department of Transportation, Division of Highways,
District One. These responsibilities shall include the maintenance of lighting units (including sign
lighting), cable runs and lighting controls. In the case of a pole knockdown or sign light damage,
the Contractor shall promptly clear the lighting unit and circuit discontinuity and restore the system
to service. The equipment shall then be re-set by the contractor within the time limits specified
herein.
If the existing equipment is damaged by normal vehicular traffic, not contractor operations, is
beyond repair and cannot be re-set, the contractor shall replace the equipment in kind with
payment made for such equipment under Article 109.04. If the equipment damaged by any
construction operations, not normal vehicular traffic, is beyond repair and cannot be re-set, the
contractor shall replace the equipment in kind and the cost of the equipment shall be included in
the cost of this pay item and shall not be paid for separately.
Responsibilities shall also include weekly night-time patrol of the lighting system, with patrol
reports filed immediately with the Engineer and with deficiencies corrected within 24 hours of the
patrol. Patrol reports shall be presented on standard forms as designated by the Engineer.
Uncorrected deficiencies may be designated by the Engineer as necessitating emergency repairs
as described elsewhere herein.
The following chart lists the maximum response, service restoration, and permanent repair time
the Contractor will be allowed to perform corrective action on specific lighting system equipment.
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City of Evanston
40
INCIDENT
OR
PROBLEM
SERVICE
RESPONSE
TIME
SERVICE
RESTORATION
TIME
PERMANENT
REPAIR
TIME
Control cabinet out 1 hour 4 hours 7 Calendar
days
Hanging mast arm 1 hour to clear na 7 Calendar
days
Radio problem 1 hour 4 hours 7 Calendar
days
Motorist caused damage or leaning
light pole 10 degrees or more 1 hour to clear 4 hours 7 Calendar
days
Circuit out – Needs to reset breaker 1 hour 4 hours na
Circuit out – Cable trouble 1 hour 24 hours 21 Calendar
days
Outage of 3 or more successive
lights 1 hour 4 hours na
Outage of 75% of lights on one
tower 1 hour 4 hours na
Outage of light nearest RR crossing
approach, Islands and gores 1 hour 4 hours na
Outage (single or multiple) found on
night outage survey or reported to
EMC
na na 7 Calendar
days
Navigation light outage na na 24 hours
Service Response Time -- amount of time from the initial notification to the Contractor until
a patrolman physically arrives at the location.
Service Restoration Time – amount of time from the initial notification to the Contractor until
the time the system is fully operational again (In cases of motorist caused damage the
undamaged portions of the system are operational.)
Permanent Repair Time – amount of time from initial notification to the Contractor until the
time permanent repairs are made if the Contractor was required to make temporary repairs
to meet the service restoration requirement.
Failure to provide this service will result in liquidated damages of $500 per day per occurrence.
In addition, the Department reserves the right to assign any work not completed within this
timeframe to the Electrical Maintenance Contractor. All costs associated to repair this
uncompleted work shall be the responsibility of the Contractor. Failure to pay these costs to the
Electrical Maintenance Contractor within one month after the incident will result in additional
liquidated damages of $500 per month per occurrence. Unpaid bills will be deducted from any
monies owed to the Contractor. Repeated failures and/or a gross failure of maintenance shall
result in the State’s Electrical Maintenance Contractor being directed to correct all deficiencies
and the resulting costs deducted from any monies owed the contractor.
Damage caused by the Contractor’s operations shall be repaired at no additional cost to the
Contract.
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Street Light Improvement Project
Bid # 23-56
City of Evanston
41
Operation of Lighting
The lighting shall be operational every night, dusk to dawn. Duplicate lighting systems (such as
temporary lighting and proposed new lighting) shall not be operated simultaneously. Lighting
systems shall not be kept in operation during long daytime periods.
Method of Measurement
The contractor shall demonstrate to the satisfaction of the Engineer that the lighting system is fully
operational prior to submitting a pay request. Failure to do so will be grounds for denying the pay
request. Months in which the lighting systems are not maintained and not operational will not be
paid. Payment shall not be made retroactively for months in which lighting systems were not
operational.
Basis of Payment. Maintenance of lighting systems shall be paid for at the contract unit price
per calendar month for MAINTENANCE OF LIGHTING SYSTEM.
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701501-06
701801-06 SIDEWALK, CORNER OR CROSSWALK CLOSURE
701901-08 TRAFFIC CONTROL DEVICES
NOTICE
THE EXACT LOCATION OF ALL UTILITIES SHALL BE VERIFIED BY THE
CONTRACTOR PRIOR TO CONSTRUCTION ACTIVITIES. FOR UTILITY
LOCATION CALL J.U.L.I.E. AT 1-800-892-0123.
CHURCH ST.BROWN AVE.CHURCH ST.GREY AVE.HOVLAND CT.HARTREY AVE.WESLEY AVE.ASHLAND AVE.E
AS
T
R
AIL
R
O
A
D
A
V
E.SHERIDAN RD.HINMAN AVE.ORRINGTON AVE.McCORMICK BLVD.KIRK ST.Calvary Cementary
CALLAN AVE.BARTON AVE.DODGE AVE.DEWEY AVE.DARROW AVE.WESLEY AVE.S
HE
RI
DAN
R
D.
1500Street Numbers
100
200
300
23002400 1900210020002200 160018001700
C.T.A. R.O.W.
HOWARD ST.
BRUMMEL ST.McCORMICK BLVD.BROWN AVE.RICHMONDGREY AVE.HARTREY AVE.DOBSON ST.
BRUMMEL ST.
Robert F. James
-PARK-
City Limits
110013001400
City Limits
1200 900 8001000 400600500700 100300200
CASE ST.ELMWOODMULFORD ST.FLORENCE AVE.ASHLAND AVE.ASBURY AVE.DOBSON ST.
HOWARD ST.
BRUMMEL ST.
C.T.A. R.O.W.
MULFORD ST.
HARVARD
MULFORD
HULL TERR.CLYDECUSTER AVE.CASE
100
20000
30000
DAVIS ST.
THELIN
MAIN ST.
WASHINGTON ST.
CLEVELAND ST.DEWEY AVE.McCORMICK BLVD.SHOREDARROW AVE.700
400
500
600
800
900
1000
City LimitsPINTER AVE.HARTREY AVE.MONROE ST.
OAKTON ST.NORTHWARREN ST.GREY AVE.OAKTON ST.
SOUTH BLVD.
KEENEY ST.
SEWARD ST.
SEWARD ST.
BRADLEY PL.
NATHANIEL PL.
WASHINGTON ST.
MADISON PL.
MADISON ST.
LEE ST.
MAIN ST.GREY AVE.Crown
BROWN AVE.-PARK-
1100
1200
1300
1500
1400
1600
DODGE AVE.GREENWOOD ST.CHANNELFOWLER AVE.CRAIN ST.
GREEN LEAF ST.McDANIEL AVEHARTREY AVE.PINTER AVE.DEMPSTER ST.CT.
DAVIS ST.
GROVE ST.
LAKE ST.
HIGH SCHOOL
Evanston
Township
ASHLAND AVE.FLORE NCE AVE.ELMWOOD AVE.MAPLE AVE.MICHIGAN AVE.FOREST AVE.SHERIDAN RD.LAKE SHORE SHERIDAN RD.FOREST AVE.HIMMAN AVE.JUDSONAVE.CHICAGO AVE.MICHIGAN AVE.SHERIDAN RD.WESLEY AVE.FLORENCE AVE.ASBURY AVE.ELMWOOD AVE.OAKTON ST.
AUSTIN ST.
SOUTH BLVD.
SEWARD ST.
REBA PL.SHERMAN AVE.SOUTH BLVD.
KEENEY ST.RIDGE AVE.RIDGE CT.WESLEY AVE.LEE ST.
KEDZIE ST.
LEE ST.SHERMAN AVE.MAIN ST.SHERI
DAN SQ.
400
500
600N700
800A900
1000
GREENWOOD ST.HINMAN AVE.ASHLAND AVE.WESLEY AVE.GREEN LEAF ST.
CRAIN ST.
CRAIN ST.
WILDER ST.BLVD.C.T.A. R.O.W.JUDSON AVE.C.
& N.
W.
Ry.
GREENLEAF ST.
HAMILTON ST.
DEMPSTER ST.CHICAGO AVE.BURNHAM PL.
GROVE ST.PL.ASBURY AVE.OAK AVE.ELINOR
JUDSON AVE.LAKE ST.
G
ROV
E ST.SHERIDAN RD.CHU
RCH ST.DA
VI
S ST.
I
G1100H1300
1200IC1400M1600
1500
LYONS ST.
PAYNE ST.LAWNDALE AVE.PROSPECT AVE.COWPER AVE.HASTING AVE.RIDGEWAY AVE.CRAWFORD AVE.MARCY AVE.BROWN AVE.P
R
AIR
E
A
VE.2300
PAYNE ST.
NORMANDY PL.
SIMPSON ST.
1700
1800
1900
2000
2100
2200
Presbyterian
PAYNE ST.
Home
City Limits
NOYES ST.
HAYES ST.City LimitsDEWEY AVE.McCORMICK BLVD.
SANITARYBENNETT
LELAND ANE.WADE
LYONS ST.DARROW AVE.LAURELLEMAR AVE.EMERSON ST.
FOSTER ST.McDANIEL AVE.FOREST VIEW RD.LINCOLNWOOD DR.EWING AVE.AVE.MARTHA
GRANT ST.
NOYES ST.
GRANT ST.
BRIDGE ST.DISTRICT
PIONEER RD.SIMPSON ST.
NOYES ST.
THAYER ST.HIGHLAND AVE.HI
LLSI
DE LN.PRINCETONCity LimitsHILLSIDE RD.
2400
2500
2600
HARRISON ST.WELLINGTONCENTRAL. ST.
HARTZELL ST.
GLENVIEW RD.
2700
MEADOWLARKG R O SS PO INT R O A D
BERNARDPARK PL.CRAWFORDLovelace
PARK
CLIFFORD
STE
WART AVE.McDANIEL AVE.LIVING STONE
REESE AVE.LINCOLNWOOD DR.CENTRAL PARKCOLFAX ST.
LINCOLN ST.HURD AVE.CENTRAL. ST.
HARTZELL ST.
HARRISON ST.EASTWOOD AVE.HARTREY AVE.P
OP
L
AR AV
E.
G
R
E
E
N
B
A
Y
R
D.COLFAX ST.
PRAIRE AVE.
C. &
N. W.
Ry.
HARRISON ST.
CHANCELLOR
City Limits
THAYER ST.
PARK PL.JENKS ST.WALLNUTLIVINGSTON ST.
JENKS PL.SHERIDAN RD.RIDGE AVE.OF
ENorthwestern ORRINGTON AVE.ASHLAND AVE.JACKSON AVE.SHERMAN AVE.CLARK
ELGIN R
D.
FOSTER ST.MAPLE AVE.G
R
E
E
N
B
A
Y
R
D.
LYONS ST.
EMERSON ST.
GARNETT PL.CLA
RK ST.
UNIVERITY PL.SHERIDAN RD.GAFFIELD
LEON PL.
LEONARD PL.
SIMPSON ST.ASBURY AVE.HAMLIM
GRANT ST.
NOYES ST.UniversityLIBRARY PL.
GARRETT PL.
HAVEN
DARTMOUTH
1700
1800
1900
2000
2100
2200LKAGARRISON AVE.BRYANT AVE.CHICAGOGIRARD AVE.ASBURY AVE.CLINTON PL.
CENTRAL ST.
MILBURN ST.
RIDGE TERR.ASHLAND AVE.LINCOLN ST.
COLFAX ST.
LINCOLN ST.
ROSALIE
CENTRAL ST.
-STADIUM-C.
T.A. R.O.W.ORRINGTON AVE.MILBURN PK.
INGLESIDE PL.
MONTICELLO
SHERIDAN RD.
ROSLYN PL.
SHERIDAN PL.
ISABELLA ST.HAMPTONPKWY.Northwestern
University
City Limits LAKESI
DE CT.
PARK
INGLESIDE
TERRY
PL.
2300
2400
2500
2600
2700
2800
35003600 33003400 31003200 3000 2300280029002400260025002700 1900200021002200 160018001700
City Limits
140013001500 1200 900 80010001100 400600500700 100200300 Street Numbers
FLORENCE AVE.DEWEY AVE.R 13E R 14EBRYANT AVE.ASBURY AVE.EMERSON ST.WESLEY AVE.60"
LOCATION MAP
(NOT TO SCALE)
URBAN LANE CLOSURE, 2L, 2W, UNDIVIDED
LAKE ST AT CTA UP/METRA VIADUCTS
CITY OF EVANSTON
SHEETS:
LICENSE NO.: 062-064617
ILLINO ISLETAP .D RAMUKHSE
HSARLICENSED
PROFESSIONAL
ENGINEER
OF
062-064617
RASHESHKUMAR D. PATEL, P.E.DATE
01/02/2024
ALL
UNDERPASS LIGHTING PLANS
LAKE ST AT CTA UP/METRA VIADUCTS
IDOT HIGHWAY AND TRAFFIC STANDARDS
701502-09 URBAN LANE CLOSURE, 2L, 2W, WITH DIRECTIONAL LEFT TURN LANE
IDOT DISTRICT ONE STANDARD DETAILS
TC-10
AND DRIVEWAYS
TRAFFIC CONTROL AND PROTECTION FOR SIDE ROAD, INTERSECTIONS
BE-220 ELECTRIC SERVICE INSTALLATION AERIAL, REMOTE DISCONNECT
BE-701 LUMINAIRE SAFETY CABLE
LIGHTING IMPROVEMENTS
CHURCH ST AT DODGE AVE
COV-01
PROJECT LOCATIONS
DAVIS ST AT CTA VIADUCT
RDAHAL@CITYOFEVANSTON.ORG
(847) 448-8159
EVANSTON, ILLINOIS
2100 RIDGE AVENUE
BUREAU OF CAPITAL PLANNING AND ENGINEERING
PUBLIC WORKS AGENCY
SENIOR PROJECT MANAGER
RAJEEV DAHAL
PROJECT MANAGER
IDOT HIGHWAY AND TRAFFIC STANDARDS25-29
IDOT DISTRICT ONE STANDARD DETAILS22-24
ROADWAY LIGHTING DETAILS17-21
LIGHTING CONTROLLER WIRING DIAGRAM16
CHURCH STREET AT DODGE AVENUE
PROPOSED ROADWAY LIGHTING PLAN15
CHURCH STREET AT DODGE AVENUE
ROADWAY LIGHTING REMOVAL PLAN14
DAVIS ST UNDERPASS LIGHTING DETAILS12-13
DAVIS ST AT CTA VIADUCT
PROPOSED UNDERPASS LIGHTING PLAN11
DAVIS ST AT CTA VIADUCT
UNDERPASS LIGHTING REMOVAL PLAN10
LAKE ST UNDERPASS LIGHTING DETAILS6-9
LAKE ST AT CTA UP/METRA VIADUCTS
PROPOSED UNDERPASS LIGHTING PLAN5
LAKE ST AT CTA UP/METRA VIADUCTS
UNDERPASS LIGHTING REMOVAL PLAN4
LIGHTING LEGEND AND GENERAL NOTES3
SUMMARY OF QUANTITIES2
TITLE SHEET1
INDEX OF SHEETS
EXPIRES: 11-30-2025
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
MG
MG
01/02/202423-56
CONSTRUCTION
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
NO.
CODE
QUANTITY
TOTAL
ITEM UNIT
EVANSTON
100% CITY OF
SUMMARY OF QUANTITIES SOQ-01
4
8
1
1
300
8
1
8
1
1
11
11
72
4
18
225
2,373
1,181
60
90
2
3
5
18
30
667
60
205
1
1
1
1
MAINTENANCE OF LIGHTING SYSTEM
LUMINAIRE SAFETY CABLE ASSEMBLY
CONSTRUCTION LAYOUT
REMOVE EXISTING HANDHOLE
REMOVE ELECTRIC CABLE FROM CONDUIT
REMOVAL OF UNDERPASS LIGHTING UNIT, NO SALVAGE
LIGHTING CONTROLLER, SPECIAL
LIGHTING UNIT COMPLETE, SPECIAL
RELOCATE EXISTING CCTV CAMERAS
REMOVAL OF ELECTRIC SERVICE INSTALLATION
REMOVAL OF POLE FOUNDATION
REMOVAL OF LIGHTING UNIT, SALVAGE
LIGHT POLE FOUNDATION, 24" DIAMETER
LUMINAIRE, LED, UNDERPASS, SUSPENDED, OUTPUT DESIGNATION A
LUMINAIRE, LED, UNDERPASS, WALLMOUNT, OUTPUT DESIGNATION A
ELECTRIC CABLE IN CONDUIT, 600V (XLP-TYPE USE) 1/C NO. 2
ELECTRIC CABLE IN CONDUIT, 600V (XLP-TYPE USE) 1/C NO. 10
UNIT DUCT, 600V, 4-1C NO.6, 1/C NO.6 GROUND, (XLP-TYPE USE), 1 1/4" DIA. POLYETHYLENE
UNIT DUCT, 600V, 3-1C NO.2, 1/C NO.4 GROUND, (XLP-TYPE USE), 1 1/2" DIA. POLYETHYLENE
UNIT DUCT, 600V, 2-1C NO.6, 1/C NO.6 GROUND, (XLP-TYPE USE), 1" DIA. POLYETHYLENE
HANDHOLE, COMPOSITE CONCRETE
JUNCTION BOX, STAINLESS STEEL, ATTACHED TO STRUCTURE, 18" X 12" X 6"
JUNCTION BOX, STAINLESS STEEL, ATTACHED TO STRUCTURE, 12" X 10" X 6"
JUNCTION BOX, STAINLESS STEEL, ATTACHED TO STRUCTURE, 6" X 6" X 4"
CONDUIT ATTACHED TO STRUCTURE, 2" DIA., PVC COATED GALVANIZED STEEL
CONDUIT ATTACHED TO STRUCTURE, 1" DIA., PVC COATED GALVANIZED STEEL
UNDERGROUND CONDUIT, PVC, 3" DIA.
UNDERGROUND CONDUIT, GALVANIZED STEEL, 3" DIA.
ELECTRIC UTILITY SERVICE CONNECTION
ELECTRIC SERVICE INSTALLATION
TRAFFIC CONTROL AND PROTECTION, STANDARD 701501
MOBILIZATION
Z0033028
Z0033020
Z0013798
89502380
89502300
X8420111
X8250505
X8250500
X0320028
84500120
84200804
84200500
83600200
82110029
82110019
81702150
81702110
81603100
81603081
81603035
81400730
81300800
81300530
81300220
81100605
81100320
81028370
81028220
80400200
80400100
70102620
67100100
CAL MO
EACH
L SUM
EACH
FOOT
EACH
EACH
EACH
L SUM
EACH
EACH
EACH
FOOT
EACH
EACH
FOOT
FOOT
FOOT
FOOT
FOOT
EACH
EACH
EACH
EACH
FOOT
FOOT
FOOT
FOOT
L SUM
EACH
L SUM
L SUM
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
MG
MG
01/02/202423-56
CONSTRUCTION
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
NOTES
J
J
DESCRIPTIONSYMBOL
R
R
R
J
ABBREVIATION DESCRIPTION
ALTERNATING CURRENT
AERIAL CABLE
BACK OF CURB
CIRCUIT BREAKER
CIRCUIT
CENTIMETER
CONTROL PANEL
CURRENT TRANSFORMER
DAVIT ARM
DIRECT CURRENT
DIAMETER
DISTRIBUTION PANEL
EXISTING UNIT TO REMAIN
ELECTRIC CABLE ASSEMBLY
EDGE OF PAVEMENT
FEET OR FOOT
FUSE
GROUND
HIGH INTENSITY DISCHARGE
JUNCTION BOX
KILOVOLT-AMPERE
KILOWATTS
METER
MAST ARM
MULTI-CONDUCTOR
MILLIMETER
MOUNTING HEIGHT
MESSENGER WIRE
NUMBER
NOT TO SCALE
PROPOSED
PUSH BUTTON
PANEL
POLYVINYL CHLORIDE
PVC COATED RIGID GALVANIZED CONDUIT
POTENTIAL TRANSFORMER
EXISTING UNIT TO BE REMOVED
(OWNER SALVAGED U.N.O.)
EXISTING UNIT TO BE REMOVED AND
REINSTALLED
RECEPTACLE
RIGID GALVANIZED CONDUIT
SELECTOR SWITCH
SPARE
SPACE
STAINLESS STEEL
STATION
TOP OF FOUNDATION
UNIT DUCT
UNLESS NOTED OTHERWISE
UNDERGROUND CONDUCT, GALVANIZED STEEL
WOOD POLE
TRANSFORMER
HIGH PRESSURE SODIUM
LOW PRESSURE SODIUM
LIQUID TIGHT FLEXIBLE METALLIC
AC
A/C
B.O.C.
CB
CKT
CM
CP
CT
DA
DC
DIA
DP
E
ECA
E.O.P.
FT
FU
GND
HID
JB
KVA
KW
M
MA
MC
MM
M.H.
MW
NO. #
N.T.S.
P
PB
PNL
PVC
PVCC RGC
PT
R
RR
RECP
RGC
SEL SW
SPARE
SPACE
SS
STA
T/F
UD
U.N.O.
UGC, GS
WP
XFMR
HPS
LPS
LTFM
FACE OF CURBF.O.C.
NESC
LED
COMED
VAC
LIGHT EMITTING DIODE
NATIONAL ELECRIC SAFETY CODE
VOLTS, ALTERNATING CURRENT
COMMONWEALTH EDISON COMPANY
ATS ATTACHED TO STRUCTURE
EIS EMBEDDED IN STRUCTURE
W WATTS
EX.EXISTING
LP LIGHT POLE
LIGHTING LEGEND AND GENERAL NOTES
R
DESCRIPTIONSYMBOL
UNDERPASS LIGHTING AND ELECTRICAL LEGEND
ROADWAY LIGHTING AND ELECTRICAL LEGEND
RPTZ
ABBREVIATIONS
LT-01
PROPOSED QUAZITE BOX, SIZE AND TYPE AS NOTED
EXISTING ELECTRIC UTILITY SERVICE TO BE REMOVED
PROPOSED CONDUIT, SIZE AND TYPE AS NOTED
PROPOSED JUNCTION BOX, SIZE AND TYPE AS NOTED
PROPOSED UNDERPASS LIGHTING LUMINAIRE
EXISTING CONDUIT TO REMAIN
EXISTING CONDUIT TO BE ABANDONED
EXISTING CONDUIT TO BE REMOVED
EXISTING LIGHTING UNIT TO REMAIN
EXISTING TALLMADGE LIGHTING UNIT TO REMAIN
EXISTING HANDHOLE TO BE REMOVED
EXISTING JUNCTION BOX TO REMAIN
EXISTING JUNCTION BOX TO BE REMOVED
EXISTING UNDERPASS LIGHTING TO REMAIN
EXISTING UNDERPASS LIGHTING TO BE REMOVED
PROPOSED SERVICE POLE
100 AMP, 120/240V, 1 PHASE, 3-WIRE
PROPOSED LIGHTING CONTROLLER
PROPOSED CONDUIT, SIZE AND TYPE AS NOTED
PROPOSED UNIT DUCT, SIZE AND TYPE AS NOTED
EXISTING CONDUIT TO REMAIN
EXISTING UNIT DUCT TO BE ABANDONED
EXISTING TALLMADGE LIGHTING UNIT TO REMAIN
EXISTING SURVEILANCE CAMERA TO BE RELOCATED
EXISTING HANDHOLE TO REMAIN
EXISTING CITY OF EVANSTON LIGHTING UNIT TO REMAIN
PEDESTRIAN LUMAIRE (240VAC) 16' MOUNTING HEIGHT
ROADWAY LUMINAIRE (240VAC) 30' MOUNTING HEIGHT, 8 FT MAST ARM
MOUNTED ON CONCRETE FOUNDATION
PROPOSED CITY OF EVANSTON LIGHTING UNIT
EXISTING LIGHTING UNIT TO BE REMOVED, SALVAGED
ADDITIONAL COST TO THE CITY.
INSTALLED PRIOR TO APPROVAL WILL BE SUBJECT TO REMOVAL AND REPLACEMENT AT NO
NO MATERIAL SHALL BE INSTALLED PRIOR TO SUBMITTAL APPROVAL BY THE ENGINEER. MATERIAL 6.
OR DISCONNECTIONS.
FROM COMED. THIS INCLUDES ACCESSING COMED POLES OR BOXES FOR SERVICE CONNECTIONS
NO WORK SHALL BE PERFORMED ON ANY COMED INFRASTRUCTURE WITHOUT WRITTEN PERMISSION 5.
THE PLANS. ACTUAL LOCATIONS IN THE FIELD SHALL BE APPROVED BY THE ENGINEER.
ALL PROPOSED CONDUITS, BOXES, AND APPURTENANCES ARE ILLUSTRATED DIAGRAMATICALLY ON 4.
DISPOSED OF BY THEM OUTSIDE THE RIGHT OF WAY AT THEIR EXPENSE.
ALL EXISTING UNDERPASS LIGHTING UNITS TO BE REMOVED BY CONTRACTOR AND SHALL BE 4.
CITY AND BE RETURNED TO A LOCATION DESIGNATED BY THE ENGINEER.
ALL EXISTING ROADWAY LIGHTING UNITS TO BE REMOVED SHALL REMAIN THE PROPERTY OF THE 3.
OF ANY COMPONENTS OF THE PROPOSED LIGHTING SYSTEM.
THE CONTRACTOR SHALL VERIFY THE EXACT LOCATIONS OF ALL UTILITIES BEFORE INSTALLATION 2.
ADOPTED JANUARY 1, 2022, AND APPLICABLE FEDERAL, STATE, AND LOCAL REGULATIONS.
STANDARDS AND THE IDOT STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION
THE ELECTRICAL WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE LATEST CODES, 1.
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
MG
MG
01/02/202423-56
CONSTRUCTION
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
SHERMAN STNOTES:
R
R
R
R
R
R
R
R
LAKE ST
0 10
SCALE IN FEET
20 30
NOTE 2
NOTE 2
NOTE 2
R R
RR
EXISTING LIGHTING TO REMAIN
EXISTING LIGHTING TO REMAIN
LAKE ST AT CTA UP/METRA VIADUCTS
UNDERPASS LIGHTING REMOVAL PLAN
LT-02
1"=10'
1"=10'
UNDERPASS LIGHTING SYSTEM WILL BE OPERATIONAL THROUGHOUT CONSTRUCTION.
THE REMOVAL AND REPLACEMENT OF UNDERPASS LUMINAIRES SHALL BE DONE IN A WAY THAT THE 3.
CONTRACTOR TO REMOVE ELECTRIC CABLE FROM CONDUIT. EXISTING CONDUIT TO REMAIN IN PLACE.2.
REFER TO SHEET LT-01 FOR ELECTRICAL GENERAL NOTES AND LEGEND.1.UP/METRACTACITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
MG
MG
01/02/202423-56
CONSTRUCTION
J
J
J
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
SHERMAN STNOTES:
LAKE ST
0 10
SCALE IN FEET
20 30
2-1/C NO.10 AND 1/C NO.10 GND IN 1"PVCC RGCA
B
AA
BB
KEY NOTES
CABLE AND CONDUIT DESCRIPTION
STAINLESS STEEL JUNCTION BOX ATTACHED TO STRUCTURE, 12"X10"X6"
STAINLESS STEEL JUNCTION BOX ATTACHED TO STRUCTURE, 6"X6"X4"
C
C
A
A
A
A
A A
NOTES 3 & 4
CC
DD
EE
FF
AA
AA
AA
DD DD
DD DD
CC
CC
EE EE
EE
B
B
B
B
2-1/C NO.10 AND 1/C NO.10 GND IN EXISTING CONDUIT
UNIT DUCT, 600V, 2-1/C NO.6, 1/C NO. 6 GND., IN 1" DIA. POLYETHYLENE
NOTE 6
TO EXISTING LIGHT POLE
NOTE 8
NOTE 8
NOTE 8
NOTE 8
NOTE 8
LAKE ST AT CTA UP/METRA VIADUCTS
PROPOSED UNDERPASS LIGHTING PLAN
LT-03
NOTE 9
CC
A
1"=10'
1"=10'
NOTE 7
NOTE 2
NOTES 3&4
NOTES 3&4
NOTES 3&4 NOTES 3&4
SEE LT-05 FOR DETAILS
(LUMEC TULS-16L530-730-G1-R3M-UNV-XXX-SV, BLACK FINISH)
SUSPENDED MOUNT UNDERPASS LUMINAIRES (240V)
5'5'
5'
5'
NOTE 11UP/METRACTASEE LT-04 FOR DETAILS
(LITHONIA TWPX1 LED-P2-30K-MVOLT-DBLXD)
STRUCTURE MOUNTED UNDERPASS LUMINAIRES (240V)
(LITHONIA TWPX1 LED-P2-30K-MVOLT-DBLXD)
WALL MOUNTED UNDERPASS LUMINAIRES (240V)
CC CC
A A
CC CCCC
BB BB
EE
BB
BB
BB BB BB BB
A
A
A A A
BB BB
D
D TYP.
FF STAINLESS STEEL JUNCTION BOX ATTACHED TO STRUCTURE, 18"X12"X6"
NOTES 3, 4, & 13
NOTES 3, 4, & 13
NOTES 3, 4, & 13
NOTES 3, 4, & 13
CONTRACTOR SHALL BE RESPONSIBLE TO REPLACE SCREEN COVERING IN KIND DUE TO INSTALLATION OF CONDUITS AND LUMINAIRES.14.
PROPOSED UNDERPASS LUMINAIRES SHALL BE MATCH THE LOCATION OF EXISTING LUMINAIRES BEING REMOVED. 13.
WALL MOUNTED UNDERPASS LUMINAIRES SHALL BE MOUNTED AT 10.5' MIN. FROM THE GROUND.12.
NO.2, 1/C NO.4 GROUND, (XLP-TYPE USE), 1 1/2" DIA. POLYETHYLENE".
MATERIALS AND INSTALLATION SHALL BE AS PER IDOT SSRBC SECTION 424. THIS WORK SHALL BE INCLUDED IN THE COST OF "UNIT DUCT, 600V, 3-1C
OR SQUARES SHALL BE REPLACED WITH NEW SIDEWALK. THICKNESS OF SIDEWALK SHALL MATCH EXISTING OR AS DIRECTED BY ENGINEER. SIDEWALK
CONTRACTOR SHALL BE RESPONSIBLE TO REPLACE DAMAGED SIDEWALK IN KIND DUE TO INSTALLATION OF UNIT DUCT. THE ENTIRE SIDEWALK SQUARE 11.
OPERATIONAL THROUGHOUT CONSTRUCTION. THIS WORK SHALL BE INCLUDED IN THE PAY ITEM " MAINTENANCE OF LIGHTING SYSTEM".
THE REMOVAL AND REPLACEMENT OF UNDERPASS LUMINAIRES SHALL BE DONE IN A WAY THAT THE UNDERPASS LIGHTING SYSTEM WILL BE 10.
SEE SHEET LT-06 FOR EXISTING FOUNDATION DETAIL.9.
SEE DETAIL C FOR CONDUIT MOUNTING ON SHEET LT-04.8.
REFER TO SHEET LT-05 FOR CONDUIT TRANSITION DETAIL. 7.
GREENWOOD STREET AT CHICAGO AVE.
LIGHTING SYSTEM IS CONNECTED FROM EXISTING LIGHTING CONTROLLER LOCATED APPROXIMATELY 240-FEET EAST FROM THE INTERSECTION OF 6.
NO DRILLING OF THE EXISTING STRUCTURE SHALL BE ALLOWED.5.
MANUFACTURER RECOMMENDATION FOR LUMINAIRE AND MOUNTING HARDWARE LOADING. SEE DETAILS SHEET LT-04 AND LT-05.
ATTACH ALL CHANNEL SUPPORTS FOR UNDERPASS LIGHT BRACKETS TO THE STEEL STRUCTURE WITHOUT DRILLING. SIZE OF BOLTS WILL BE AS PER 4.
ALL MOUNTING HARDWARE AND CHANNELS SHALL BE AS SHOWN ON THE DETAILS.3.
INSTALL FUSEHOLDER WITH 30 AMP FUSES INSIDE THE JUNCTION BOX.2.
REFER TO SHEET LT-01 FOR ELECTRICAL GENERAL NOTES AND LEGEND.1.
40'35'35'
40'40'40'
INCLUDED IN UNDERPASS LUMINAIRE PAY ITEM)
2-1/C NO.10 AND 1/C NO.10 GND IN 1/2" LIQUID-TIGHT FLEXIBLE CONDUIT (ITEM SHALL BE
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
MG
MG
01/02/202423-56
CONSTRUCTION
J
JJJ
J
J J JJ
JJ
J J
J J J J
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
LT-04
DETAIL
STRUCTURE MOUNT
DETAIL D
SHEET
SEE DETAIL D ON THIS
SHEET
SEE DETAIL D ON THIS
A
A
SECTION A-A
EXISTING BEAM
ON THIS SHEET
MOUNT DETAIL
SEE STRUCTURE
(TYP.)
WITH SPRING
CHANNEL NUT
STAINLESS STEEL WASHER
FOR REFERENCE ONLY
N.T.S.
EXISTING STRUCTURE
UP/METRA
EXISTING COLUMN
LIGHTING DETAILS-UP/METRA
DETAIL C
CONDUIT MOUNTING
1" PVCC RGC
TRANSFER BEAM
THE LUMINAIRE.
BETWEEN THE BEAM AND THE TOP OF
WAY THAT THERE IS 6" CLEARANCE
LUMINAIRE SHALL BE MOUNTED IN A
AND AS APPROVED BY ENGINEER
MANUFACTURER RECOMMENDATION
3/8" S.S. U-BOLT OR AS PER
CHANNEL, SOLID (TYP.)
X 1-5/8", 12 GAUGE
P1000 S.S. UNISTRUT-1 5/8"
CHANNEL, SOLID
X 1-5/8", 12 GAUGE
P1000 S.S. UNISTRUT-1 5/8"
OF LUMINAIRE
ON THE MOUNTING BRACKETS
SHOULD BE ADJUSTED BASED
(DISTANCE BETWEEN UNISTRUTS
SLOTTED
1-5/8", 12 GAUGE CHANNEL,
P1000 S.S. UNISTRUT-1 5/8" X
TO CENTER OF LUMINAIRE (NOTE 3)
APPROX. 5' CENTER OF COLUMN
NOTES:
BEAMS.
UNISTRUTS SHALL BE INSTALLED IN A WAY THAT IT WILL NOT BE IN CONFLICT WITH THE CROSS 3.
PAY ITEMS.
AND CONDUITS TO THE UP/METRA AND CTA STRUCTURES SHALL BE INCLUDED IN THE ASSOCIATED
ALL REQUIRED WORK AND MATERIALS ASSOCIATED WITH MOUNTING THE UNDERPASS LUMINAIRES 2.
HARDWARE FOR A COMPLETE AND STRUCTURALLY SOUND INSTALLATION.
CONTRACTOR SHALL BE RESPONSIBLE FOR PROVING THAT S.S. CHANNELS AND ASSOCIATED 1.
1/4" S.S. HEX HEAD (TYP.)
CHANNEL, SOLID
X 1-5/8", 12 GAUGE
P1000 S.S. UNISTRUT-1 5/8"
BEAM CLAMP
P2784-S.S. PURLIN
SPRING (TYP.)
NUT WITH
S.S. CHANNEL
BY ENGINEER
RECOMMENDATION AND AS APPROVED
SIZE PER MANUFACTURER
TO UNISTRUT
LUMINAIRE MOUNTING DETAIL
ZINC PLATED
POSITION BEAM CLAMP,
McMASTER-CARR EASY
10.5'-FT)
(MIN. MOUNTING HEIGHT AT
MOUNTED ON THE UNISTRUT
TWPX1 LED WALL LUMINAIRE
CHANNEL, SLOTTED
X 1-5/8", 12 GAUGE
P1000 S.S. UNISTRUT-1 5/8"
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
MG
MG
01/02/202423-56
CONSTRUCTION
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
LT-05
UNDERPASS LUMINAIRE
DETAIL A
LUMINAIRE MOUNTING
DETAIL B
TO RAILROAD STRUCTURE
UNISTRUT MOUNTING DETAIL
OR AS APPROVED BY ENGINEER
MANUFACTURER RECOMMENDATION
SIZE OF BOLTS WILL BE AS PER
DETAIL
SUSPENDED MOUNT
NOTES
P1386 S.S. CLAMP
CONDUIT BUSHING
SIZE AND CONDUCTORS
UNIT DUCT. SEE PLANS FOR
24" RADIUS STAINLESS STEEL ELBOW
2" STAINLESS STEEL
GRADE LINE
CONDUIT CLAMP AS NEEDED (TYP.)
BOX, 18" X 12" X 6"
STAINLESS STEEL JUNCTION
ELEVATION
RETAINING WALL
UNDERPASS LIGHTING DETAILS - CTA STRUCTURE
X 1-5/8"
CHANNEL. UNISTRUT-1 5/8"
F2000 FIBERGLASS
(2' MAX. LENGTH)
UNISTRUT-1 5/8" X 1-5/8"
F2000 FIBERGLASS CHANNEL.
NOTE 4
METAL CONTACT AND BREAK THE VIBRATION.
CONTRACTOR SHALL INCLUDE ISOLATION WASHERS OR PAD (FABREEKA) TO ELIMINATE METAL TO 4.
CONTRACTOR TO MATCH EXISTING UNDERPASS LUMINAIRE MOUNTING HEIGHT.3.
PAY ITEMS.
AND CONDUITS TO THE UP/METRA AND CTA STRUCTURES SHALL BE INCLUDED IN THE ASSOCIATED
ALL REQUIRED WORK AND MATERIALS ASSOCIATED WITH MOUNTING THE UNDERPASS LUMINAIRES 2.
FOR A COMPLETE AND STRUCTURALLY SOUND INSTALLATION.
CONTRACTOR SHALL BE RESPONSIBLE FOR PROVING THAT CHANNELS AND ASSOCIATED HARDWARE 1.
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
MG
MG
01/02/202423-56
CONSTRUCTION
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
LT-06
120/240V, 1-PHASE, 3-WIRE
EXISTING LIGHTING CONTROLLER
SUSPENDED MOUNT UNDERPASS LUMINARES4 -
WALL MOUNTED UNDERPASS LUMINAIRES8 -
400W DAVIT (EXIST)10 -
100W DAVIT (EXIST)10 -
250W DAVIT (EXIST)13 -
87W TALLMADGE (EXIST)7 -
CONNECTED LUMINARES:
SYSTEM
UNDERPASS LIGHTING
TO PROPOSED
FOR INFORMATION ONLY
FOR INFORMATION ONLY
UNDEPASS LIGHTING DETAILS
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
MG
MG
01/02/202423-56
CONSTRUCTION
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
LT-07
16L530 730 G1 R3M UNV -
SV BKSPD2
PROPOSED LUMINAIRE INFORMATION FOR UNDERPASS LIGHTING
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
MG
MG
01/02/202423-56
CONSTRUCTION
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
VN
01/02/2024
RP
CONSTRUCTION
23-56
NOTES:
0 10
SCALE IN FEET
20 30
1"=10'
1"=10'
DAVIS ST BENSON AVEDAVIS ST AT CTA VIADUCT
UNDERPASS LIGHTING REMOVAL PLAN
R
R
R
R
EXISTING CONDUITS ATTACHED TO STRUCTURE WHICH ARE CONNECTED TO THE EXISTING JUNCTION BOX SHALL BE REMOVED.5.
EXISTING JUNCTION BOX TO REMAIN IN PLACE. 4.
OPERATIONAL THROUGHOUT CONSTRUCTION. THIS WORK SHALL BE INCLUDED IN THE PAY ITEM " MAINTENANCE OF LIGHTING SYSTEM".
THE REMOVAL AND REPLACEMENT OF UNDERPASS LUMINAIRES SHALL BE DONE IN A WAY THAT THE UNDERPASS LIGHTING SYSTEM WILL BE 3.
AVENUE.
LIGHTING SYSTEM IS CONNECTED FROM EXISTING LIGHTING CONTROLLER LOCATED AT THE SOUTHWEST INTERSECTION OF DAVIS STREET AND MAPLE 2.
REFER TO SHEET LT-01 FOR ELECTRICAL GENERAL NOTES AND LEGEND.1.
NOTES 4 AND 5
NOTE 2
LT-08
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
VN
01/02/2024
RP
CONSTRUCTION
23-56
J
J
J
J
J
J
J
J
J
NOTES:
0 10
SCALE IN FEET
20 30
A
AA
KEY NOTES
CABLE AND CONDUIT DESCRIPTION
STAINLESS STEEL JUNCTION BOX ATTACHED TO STRUCTURE, 18"X12"X6"
CC
DD
1"=10'
1"=10'
CONTROLLER
TO EXISTING
QUAZITE BOX, 13" X 24"
2-1/C NO.10 AND 1/C NO.10 GND IN 1"PVCC RGC ATTACHED TO STRUCTURE
DAVIS ST BENSON AVEB
C 2-1/C NO.10 AND 1/C NO.10 GND IN 1/2" LIQUID-TIGHT FLEXIBLE CONDUIT
D
B
DD
DB
DD
(LITHONIA TWPX1 LED-P2-30K-MVOLT-DBLXD)
WALL MOUNTED UNDERPASS LUMINAIRES (240V)
AA
AA
BB
C
CC
BB STAINLESS STEEL JUNCTION BOX ATTACHED TO STRUCTURE, 6"X6"X4"
SHEET LT-04
DETAIL ON
SEE ELEVATION
TYP
TYP
TYP
DAVIS ST AT CTA VIADUCT
PROPOSED UNDERPASS LIGHTING PLAN
UNDERPASS LUMINARES SHALL BE MOUNTED TO THE WALL AND AVOID EXISTING METAL SHORING.7.
WALL MOUNTED UNDERPASS LUMINAIRES SHALL BE MOUNTED AT 10.5' MIN. FROM THE GROUND.6.
NO.6, 1/C NO.6 GROUND, (XLP-TYPE USE), 1 1/4" DIA. POLYETHYLENE".
MATERIALS AND INSTALLATION SHALL BE AS PER IDOT SSRBC SECTION 424. THIS WORK SHALL BE INCLUDED IN THE COST OF "UNIT DUCT, 600V, 2-1C
OR SQUARES SHALL BE REPLACED WITH NEW SIDEWALK. THICKNESS OF SIDEWALK SHALL MATCH EXISTING OR AS DIRECTED BY ENGINEER. SIDEWALK
CONTRACTOR SHALL BE RESPONSIBLE TO REPLACE DAMAGED SIDEWALK IN KIND DUE TO INSTALLATION OF UNIT DUCT. THE ENTIRE SIDEWALK SQUARE 5.
OPERATIONAL THROUGHOUT CONSTRUCTION. THIS WORK SHALL BE INCLUDED IN THE PAY ITEM " MAINTENANCE OF LIGHTING SYSTEM".
THE REMOVAL AND REPLACEMENT OF UNDERPASS LUMINAIRES SHALL BE DONE IN A WAY THAT THE UNDERPASS LIGHTING SYSTEM WILL BE 4.
AVENUE.
LIGHTING SYSTEM IS CONNECTED FROM EXISTING LIGHTING CONTROLLER LOCATED AT THE SOUTHWEST INTERSECTION OF DAVIS STREET AND MAPLE 3.
INSTALL FUSEHOLDER WITH 30 AMP FUSES INSIDE THE JUNCTION BOX.2.
REFER TO SHEET LT-01 FOR ELECTRICAL GENERAL NOTES AND LEGEND.1.
NOTE 5
UNIT DUCT 2-1/C NO. 6, 1/C NO. 6 GROUND IN 1" DIA. POLYETHYLENE
3" DIA. UNDERGROUND CONDUIT, PVC.
E 2" DIA. PVC COATED RGC
B E
2 2
A
BE
NOTE 2
LT-09
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CHURCH ST
DODGE AVEBROWN AVEDARROW AVEDARROW AVENOTES:
NOTE 3
EXIST. CKT. C
EXIST. CKT. C
EXIST. CKT. B
EXIST. CKT. D
NOTES 2 & 5
NOTES 2 & 5
NOTES 2 & 5
NOTES 2 & 5
NOTES 2 & 5 NOTES 2 & 5
NOTES 2 & 5NOTES 2 & 5NOTES 2 & 5
NOTES 2 & 4
TO LIGHTING CONTROLLER 19N-20W
TO LIGHTING CONTROLLER 19N-20W
TO LIGHTING CONTROLLER 14N-18W
TO LIGHTING CONTROLLER 14N-18W
NOTES 2 & 4
0 30
SCALE IN FEET
60 90
CHURCH STREET AT DODGE AVENUE
LIGHTING REMOVAL PLAN
EXIST. ROW EXIST. ROW
EXIST. ROWEXIST. ROWEXIST. ROWEXIST. ROW41'31'66'
41'
48'66'NOTES 2, 5, & 6
LT-10
ADVANCE.
COORDINATE THE RELOCATION OF CCTV EQUIPMENT WITH THE CITY OF EVANSTON 1 WEEK IN
PROPOSED LIGHT POLE AS SHOWN ON THE PROPOSED LIGHTING PLANS. CONTRACTOR SHALL
EXISTING CCTV EQUIPMENT MOUNTED TO THE EXISTING LIGHT POLE SHALL BE RELOCATED TO THE 6.
EXISTING UNITS, CIRCUIT SHALL BE DISCONNECTED FROM THE LIGHTING CONTROLLER (14N-18W).
SOUTHEAST CORNER OF THE INTERSECTION OF DODGE AVE AT LAKE ST. PRIOR TO REMOVAL OF
EXISTING LIGHTING SYSTEM IS POWERED FROM LIGHTING CONTROLLER LOCATED AT THE 5.
(19N-20W).
OF EXISTING UNITS, CIRCUIT SHALL BE DISCONNECTED FROM THE LIGHTING CONTROLLER
NORTHWEST CORNER OF THE INTERSECTION OF EMERSON ST AT BROWN AVE. PRIOR TO REMOVAL
EXISTING LIGHTING SYSTEM IS POWERED FROM LIGHTING CONTROLLER LOCATED AT THE 4.
EXISTING LIGHTING UNIT TO REMAIN.3.
REMOVED ONCE THE PROPOSED LIGHTING SYSTEM IS INSTALLED AND OPERATIONAL.
EXISTING LIGHTING UNITS SHALL REMAIN OPERATIONAL DURING CONSTRUCTION AND SHALL BE 2.
SEE SHEET LT-01 FOR LEGEND, ABBREVIATIONS, AND GENERAL NOTES.1.
NOTE 3
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
01/02/2024
MG
CONSTRUCTION
23-56
N
W E
S
E
E
S
N
W
R R R
R
R
RR
R
R
R
R
PTZDoc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
01/02/2024
MG
CONSTRUCTION
23-56PTZN
W E
S
E
E
S
N
W
CHURCH ST
DODGE AVEBROWN AVEDARROW AVEDARROW AVENOTES:
NOTE 3
EXIST. CKT. C
TO LIGHTING CONTROLLER 19N-20W
TO LIGHTING CONTROLLER 19N-20W
TO LIGHTING CONTROLLER 14N-18W
TO LIGHTING CONTROLLER 14N-18W
0 30
SCALE IN FEET
60 90
CHURCH STREET AT DODGE AVENUE
LIGHTING PROPOSED PLAN
EXIST. ROW EXIST. ROW
EXIST. ROWEXIST. ROWEXIST. ROWEXIST. ROW41'31'66'
41'
48'66'164'311'
190'
29'28'9'30'22'120/240V, 1-PHASE
CONTROLLER,
PROPOSED LIGHTING
KEY
INSTALL 24"X9' CONCRETE FOUNDATION, 11 1/2" B.C., 3' FROM BACK OF CURB.L1-
INSTALL 24"X9' CONCRETE FOUNDATION, 11 1/2" B.C., 6.5' FROM BACK OF CURB.L2-
L3
L2
L1
L1
L1
L1
L1
NOTE 2
LT-11
L3
GS. 50'
3" DIA. UGC.
GS. 50'
3" DIA. UGC.
GS. 30'
3" DIA. UGC.
" DIA. POLYETHYLENE4
1IN 1
2-1/C NO. 6 (RECEPTACLE)
UNIT DUCT 2-1/C NO. 6, 1/C NO.6 GROUND (LIGHTING)
CKT. B (LIGHTING), F (RECEPTACLE)
" DIA. POLYETHYLENE4
1IN 1
2-1/C NO. 6 (RECEPTACLE)
UNIT DUCT 2-1/C NO. 6, 1/C NO.6 GROUND (LIGHTING)
CIRCUIT A (LIGHTING), E (RECEPTACLE)SERVICE FEEDER
WITH 3-1/C #2
3" DIA. UGC, GS 75
" DIA. POLYETHYLENE4
1IN 1
2-1/C NO. 6 (RECEPTACLE)
UNIT DUCT 2-1/C NO. 6, 1/C NO.6 GROUND (LIGHTING)
CIRCUIT C (LIGHTING), G (RECEPTACLE)
" DIA. POLYETHYLENE4
1IN 1
2-1/C NO. 6 (RECEPTACLE)
UNIT DUCT 2-1/C NO. 6, 1/C NO.6 GROUND (LIGHTING)
CIRCUIT D (LIGHTING), H (RECEPTACLE)
INSTALLING THE PROPOSED LIGHTING SYSTEM.
USED FOR INFORMATIONAL PURPOSES ONLY. LOCATE, WATCH AND PROTECT EXISTING UTILITIES WHEN
THE LOCATION OF UNDERGROUND UTILITIES SHOWN ON THE PLANS ARE APPROXIMATE AND TO BE 3.
RELOCATED CCTV EQUIPMENT.2.
SEE SHEET LT-01 FOR LEGEND, ABBREVIATIONS, AND GENERAL NOTES.1.
INSTALL 24"X9' CONCRETE FOUNDATION, 11 1/2" B.C., 4' FROM BACK OF CURB.L3-
27'
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
120/240V, 1-PHASE
CONTROLLER
PROPOSED LIGHTING
A1
A2
B1
B2
C1
D1
D2
D3
SYMBOL DESCRIPTION
LEGEND:
PROPOSED CABLE/CONDUIT
PROPOSED ELECTRIC UTILITY SERVICE
PROPOSED CITY OF EVANSTON LIGHTING CONTROLER
PROPOSED CITY OF EVANSTON LIGHTING UNIT
CHURCH STREET AT DODGE AVENUE
LIGHTING CONTROLLER WIRING DIAGRAM
CHURCH ST DODGE AVEAUTOBAHN LED ROADWAY-LARGE (ATB2)AUTOBAHN LED ROADWAY-SMALL (ATB0)
A#
E(#)
POLE NUMBERCIRCUIT
RECEPTACLE RECEPTACLE NUMBER
LT-12
" DIA. POLYETHYLENE4
1IN 1
2-1/C NO. 6 (RECEPTACLE)
UNIT DUCT 2-1/C NO. 6, 1/C NO.6 GROUND (LIGHTING)
CKT. B (LIGHTING), F (RECEPTACLE)
" DIA. POLYETHYLENE4
1IN 1
2-1/C NO. 6 (RECEPTACLE)
UNIT DUCT 2-1/C NO. 6, 1/C NO.6 GROUND (LIGHTING)
CKT. A (LIGHTING), E (RECEPTACLE)
" DIA. POLYETHYLENE4
1IN 1
2-1/C NO. 6 (RECEPTACLE)
UNIT DUCT 2-1/C NO. 6, 1/C NO.6 GROUND (LIGHTING)
CKT. C (LIGHTING), G (RECEPTACLE)
" DIA. POLYETHYLENE4
1IN 1
2-1/C NO. 6 (RECEPTACLE)
UNIT DUCT 2-1/C NO. 6, 1/C NO.6 GROUND (LIGHTING)
CKT. D (LIGHTING), H (RECEPTACLE)
3-1/C NO. 2
SERVICE FEEDER
E1
E2
F1
F2
G1
H1
H2
H3
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
01/02/2024
MG
CONSTRUCTION
23-56
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CHURCH STREET AT DODGE AVENUE
ROADWAY LIGHTING DETAILS
" MAX.2
111
PROPOSED CITY OF EVANSTON LIGHTING UNIT
LT-13
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
01/02/2024
MG
CONSTRUCTION
23-56
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CHURCH STREET AT DODGE AVENUE
ROADWAY LIGHTING DETAILS
LT-14
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
01/02/2024
MG
CONSTRUCTION
23-56
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CHURCH STREET AT DODGE AVENUE
ROADWAY LIGHTING DETAILS
LT-15
120
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
01/02/2024
MG
CONSTRUCTION
23-56
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CHURCH STREET AT DODGE AVENUE
ROADWAY LIGHTING DETAILS
FOR INFORMATION ONLY
LT-16
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
01/02/2024
MG
CONSTRUCTION
23-56
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CHURCH STREET AT DODGE AVENUE
ROADWAY LIGHTING DETAILS
LT-17
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
01/02/2024
MG
CONSTRUCTION
23-56
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CHURCH STREET AT DODGE AVENUE
IDOT DISTRICT ONE STANDARD DETAILS
LT-18
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
01/02/2024
MG
CONSTRUCTION
23-56
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CHURCH STREET AT DODGE AVENUE
IDOT DISTRICT ONE STANDARD DETAILS
LT-19
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
01/02/2024
MG
CONSTRUCTION
23-56
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
CHURCH STREET AT DODGE AVENUE
IDOT DISTRICT ONE STANDARD DETAIL
LT-20
CITY OF EVANSTON
PUBLIC WORKS AGENCY
BUREAU OF CAPITAL PLANNING AND ENGINEERING
NO.
1
2
3
4
REVISIONDATE VERTICAL
HORIZONTAL
SCALE
PROJECT NUMBER:
CHECKED BY:
DRAWN BY:
DESIGNED BY:
RP
BID NUMBER:
ISSUED FOR:
DATE:
SHEET
VN
01/02/2024
MG
CONSTRUCTION
23-56
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
I
I
I
I
I
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
WORK
ONE LANE
ROAD
AHEAD
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
WORK
ROAD
CLOSED
ROAD
CLOSED
AHEAD
ONE LANE
ROAD
AHEAD
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
WORK
4 3
1
2
2
111
1 1
max.
100' (30 m)
R11-2
min.
100' (30 m)
W20-1(0)-48
Or
W20-I103(0)-48
W20-4(0)-48
Type l or Type ll barricades
Type lll barricades
W20-3(0)-48
W20-1(0)-48
W20-I103(0)-48 Or
Type l or Type ll Barricades
(60 m)200'W20-4(0)-48
projects
and utility
maintenance
For
W20-1(0)-48
projects
construction
contract
For
W20-I103(0)-48
Or
One way / one lane operation
SIGN SPACING
Posted Speed Sign Spacing
55
50-45
<45
500' (150 m)
350' (100 m)
200' (60 m)
Work area
(not required for moving operations)
Cone, drum or barricade
Flagger with traffic control sign
Sign on portable or permanent support
Barricade or drum with flashing light
Type III barricade with flashing lights 20' (6 m) centers.
Cones, drums or barricades at
may be doubled.
used. the interval between devices
Type I or Type II barricades are
at 50' (15 m) centers. When drums or
(75 m). Additional cones may be placed
Cones at 25' (8 m) centers for 250'
For approved sideroad closures.
for distances.
Refer to SIGN SPACING TABLE1
2
3
4 unless otherwise shown.
All dimensions are in inches (millimeters)
of one traffic lane in an urban area.
encroach on the pavement requiring the closure
activities
night, any vehicle, equipment, workers or their
This Standard is used where at any time, day or
1-1-11
1-1-09
Corrected sign No.'s.
English (metric).
Switched units to
Revised flagger sign.
W20-7(O)-48
W20-7(O)-48
STANDARD 701501-06
2L, 2W, UNDIVIDED
URBAN LANE CLOSURE,
SYMBOLS
GENERAL NOTES
Illinois Department of Transportation
January 1,2011
APPROVED January 1,2011
ENGINEER OF DESIGN AND ENVIRONMENT ISSUED1-1-97PASSED
ENGINEER OF SAFETY ENGINEERING
DATE REVISIONS
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
I
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
WORK
CLOSED
LANE
CENTER
6
4
1
SIGN SPACING
Posted Speed Sign Spacing
<45 200' (60 m)
1
2
3
4
5
6
7
English (Metric)
L=
60
WS²
L=
150
WS²
L=(W)(S)L=0.65(W)(S)
in feet (meters).
Width of offset
mph (km/h).
Normal posted speed
FORMULAS
unless otherwise shown.
All dimensions are in inches (millimeters)
S =
W =
or greater:
45 mph (80 km/h)
or less:
40 mph (70 km/h)
SPEED LIMIT
Calculate L as follows:
Standard 701501.
closed and traffic control shall be according to
When workers are present, two lanes shall be
Case I applies when no workers are present.
bidirectional turn lane.
urban, two lane, two way roadway with a
This Standard is used to close one lane of an
(Sheet 1 of 2)
55
50-45
500' (150 m)
350' (100 m)
Type III barricade with flashing lights
(30 m)
100'1
STANDARD 701502-09
CASE I
SYMBOLS
DATE REVISIONS
CASE II.
TWO WAY TRAFFIC sign for
Corrected sign number for1-1-18
1-1-19 Revised to allow cones at night.
LEFT TURN LANE
2L, 2W, WITH BIDIRECTIONAL
URBAN LANE CLOSURE,
Construction
For
W20-I103(O)-48
Or
Maintenance
For
W20-1(O)-48
W20-5c(0)-48
min.
10' (3 m)
min.
10' (3 m)
(Signs required for both directions)
Work area
with flashing light
Barricade or drum
Flagger with traffic control sign
Cone, drum or barricade
Sign on portable or permanent support
present.
Use flagger sign only when flagger is
at 20' (6 m) centers in taper.
Cones, drums or barricades
For approved sideroad closures.
interval between devices may be doubled.
or type I or II barricades are used, the
placed at 50' (15 m) centers. When drums
on approach. Additional cones may be
Cones at 25' (8 m) centers for 250' (75 m)
500' (164 m) or 1 block.
Required if work exceeds
Required for speeds > 40 mph (70 km/h).
for distances.
Refer to SIGN SPACING TABLE
GENERAL NOTES
Illinois Department of Transportation
January 1,2019
APPROVED January 1,2019
ENGINEER OF DESIGN AND ENVIRONMENT ISSUED1-1-01ENGINEER OF SAFETY PROG. AND ENGINEERING
APPROVED
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
I
I
I
I
I
I
ROAD
AHEAD
WORK
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
WORK
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
WORK
ROAD
CLOSED
ROAD
CLOSED
AHEAD
ROAD
AHEAD
WORK
ROAD
AHEAD
CONSTRUCTION
CLOSED
LANE
CENTER
(Sheet 2 of 2)
W20-1(0)-48
Or
W20-I103(0)-48
W1-4L(0)W21-1(0)-48
Or
6 2
4
W1-4R(0)-48
W6-3(0)-48 W21-1(0)-48
W20-5c(0)-48
W20-1(0)-48
Or
W20-I103(0)-48
3
1 1
1 1
W20-1(0)-48
Or
W20-I103(0)-48
W6-3(0)-48
W20-1(0)-48
W20-I103(0)-48
Or
R11-2 5
3(60 m)200'(Above barricade)
W-1-6R(0)-6030
W20-3(0)-48
5(60 m)200'W20-7(O)-48
7
4
STANDARD 701502-09
CASE II
LEFT TURN LANE
2L, 2W, WITH BIDIRECTIONAL
URBAN LANE CLOSURE,
L
L
L
2
1
2
1
L2
1
projects
construction
contract
For
projects
and utility
maintenance
For
Illinois Department of Transportation
January 1,2019
APPROVED January 1,2019
ENGINEER OF DESIGN AND ENVIRONMENT ISSUED1-1-01ENGINEER OF SAFETY PROG. AND ENGINEERING
APPROVED
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
WORK
ROAD
AHEAD
CONSTRUCTION
ROAD
AHEAD
WORK
SIDEWALK
CLOSED
USE OTHER
SIDE
SIDEWALK
CLOSED
SIDEWALK
CLOSED
USE OTHER
SIDE
projects
construction
contract
W20-I103(0)-48 for
projects
and utility
maintenance
W20-1(0)-48 for
Or
Or
projects
construction
contract
W20-I103(0)-48 for
projects
and utility
maintenance
W20-1(0)-48 for
R11-I101-2418
road work traffic control.
Omit whenever duplicated by
4-1-16
10' (3 m) Spacing
25' (8 m) Spacing
Work area
permanent support
Sign on portable or
Barricade or drum
barricade
Cone, drum or
Type lll barricade
(Sheet 1 of 2)
1
1
1
1
R11-I102-2430 R11-I102-2430
1
unless otherwise shown.
All dimensions are in inches (millimeters)
detail on Standard 701901.
positioned as shown in "ROAD CLOSED TO ALL TRAFFIC"
Type lll barricades and R11-2-4830 signs shall be
ends of the actual closures.
The SIDEWALK CLOSED signs shall be used at the
the corners across the street from the closure.
occurs at a corner, the signs shall be erected on
to each end of the closure. Where the closure
placed at the nearest crosswalk or intersection
The SIDEWALK CLOSED / USE OTHER SIDE sign shall be
whenever possible.
provided on the same side of the closed facilities
The temporary pedestrian facilities shall be
accessible.
Temporary facilities shall be detectable and
roadway traffic is affected.
other Traffic Control & Protection Standards when
This Standard must be used in conjunction with
performed.
traffic must be rerouted due to work being
This Standard is used where, at any time, pedestrian(1.2 m)4' min.typical
Parking space,
channelizing barricade
Detectable pedestrian
1-1-12
plan views. Renamed Std.
Modified appearance of
Added SIDEWALK DIVERSION.
covered in the std. spec.
from standard as this is
Omitted orange safety fence
STANDARD 701801-06
CROSSWALK CLOSURE
SIDEWALK, CORNER OR
SIDEWALK DIVERSION
SIDEWALK CLOSURE
GENERAL NOTES
SYMBOLS
Illinois Department of Transportation
2016
APPROVED 2016
ENGINEER OF DESIGN AND ENVIRONMENT ISSUED1-1-97PASSED
ENGINEER OF SAFETY ENGINEERING
April 1,
April 1,
DATE REVISIONS
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
*
*
**
*
*
***(450-900)18-36(700)28min.4' (1.2 m)min.24 (600)(900)36min.
18 (450)min.5' (1.5 m)min.
4' (1.2 m)
(600)
24
(900)36(300)12(200)8(900)36(Sheet 1 of 3)
min.
4' (1.2 m)min.36 (900)(100)4min.36 (900)min.
24 (600)min.36 (900)min.
24 (600)(100)4Orange(100)4(700 - 900)28 - 36Posted speed < 45 mph
STANDARD 701901-08
TUBULAR MARKER VERTICAL PANEL
TYPE I BARRICADE TYPE II BARRICADE TYPE III BARRICADE
BARRICADE
DIRECTION INDICATOR
DRUM
VERTICAL BARRICADE
CHANNELIZING BARRICADE
DETECTABLE PEDESTRIAN
GENERAL NOTES
DATE REVISIONS
orange to white background.
SPEED LIMIT sign from
Revised END WORK ZONE1-1-18
1-1-19(700 - 900)28 - 36CONES
Any posted speed
DAYTIME USE
Any posted speed Any posted speed>36 (900)DAY OR NIGHTTIME USE
(100-150)
4-6
(100-150)
4-6
added cones >36" (900 m) height.
Revised cone usage and
DEVICES
TRAFFIC CONTROL(200-300)8-12max.2 (50)(150)6(150)6Warning lights (if required)
unless otherwise shown.
All dimensions are in inches (millimeters)
pavement surface.
All heights shown shall be measured above the(200-300)8-12(100)4(100)4(100)4(100)4(200-300)8-12(200-300)8-12(150)6(150)6(300)
12 (150)6(150)6(100)4(100)4(50)2(150)6(75 - 100)3 - 4min.
3 (75)(100)4(100)4(200-300)
8-12
4-6 (100-150)
4-6 (100-150)
POST MOUNTED
Orange Orange Orange
Illinois Department of Transportation
January 1,2019
APPROVED January 1,2019
ENGINEER OF DESIGN AND ENVIRONMENT ISSUED1-1-13ENGINEER OF SAFETY PROG. AND ENGINEERING
APPROVED
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
Overtime
Trade Title Rg Type C Base Foreman M-F Sa Su Hol H/W Pension Vac Trng
Other
Ins
Add OT
1.5x owed
Add OT
2.0x owed
ASBESTOS ABT-GEN All ALL 48.90 49.90 1.5 1.5 2.0 2.0 17.37 15.91 0.00 0.91 0.00 0.00
ASBESTOS ABT-MEC All BLD 40.59 43.84 1.5 1.5 2.0 2.0 15.22 15.16 0.00 0.88 2.80 5.60
BOILERMAKER All BLD 54.71 59.63 2.0 2.0 2.0 2.0 6.97 25.06 0.00 2.83 0.00 0.00
BRICK MASON All BLD 50.81 55.89 1.5 1.5 2.0 2.0 12.50 23.01 0.00 1.16 0.00 0.00 0.00
CARPENTER All ALL 53.51 55.51 1.5 1.5 2.0 2.0 12.29 25.26 1.70 0.81 0.00 0.00
CEMENT MASON All ALL 50.75 52.75 2.0 1.5 2.0 2.0 17.33 22.00 0.00 1.15 0.00 1.50 3.00
CERAMIC TILE FINISHER All BLD 45.62 45.62 1.5 1.5 2.0 2.0 12.75 15.64 0.00 1.04 0.00 0.00 0.00
CERAMIC TILE LAYER All BLD 53.14 58.14 1.5 1.5 2.0 2.0 12.75 19.41 0.00 1.12 0.00 0.00 0.00
COMMUNICATION
ELECTRICIAN
All BLD 48.66 58.37 1.5 1.5 2.0 2.0 13.90 14.40 1.25 1.31 0.25 0.00 0.00
ELECTRIC PWR EQMT OP All ALL 60.15 66.00 1.5 1.5 2.0 2.0 13.08 20.29 0.00 3.25 0.00 0.00 0.00
ELECTRIC PWR GRNDMAN All ALL 46.92 66.00 1.5 1.5 2.0 2.0 10.21 15.83 0.00 2.54 0.00 0.00 0.00
ELECTRIC PWR LINEMAN All ALL 60.15 66.00 1.5 1.5 2.0 2.0 13.08 20.29 0.00 3.25 0.00 0.00 0.00
ELECTRICIAN All ALL 53.80 58.37 1.5 1.5 2.0 2.0 18.65 19.55 1.25 1.81 0.60 0.00 0.00
ELEVATOR CONSTRUCTOR All BLD 65.12 73.26 2.0 2.0 2.0 2.0 16.08 20.56 5.20 0.70 0.00 0.00
FENCE ERECTOR All ALL 48.48 50.48 1.5 1.5 2.0 2.0 13.68 18.32 0.00 0.75 0.00 0.00 0.00
GLAZIER All BLD 49.75 51.25 1.5 2.0 2.0 2.0 15.44 25.36 0.00 2.07 0.00 0.00 0.00
HEAT/FROST INSULATOR All BLD 54.12 57.37 1.5 1.5 2.0 2.0 15.22 17.86 0.00 0.88 4.15 8.30
IRON WORKER All ALL 57.00 59.00 2.0 2.0 2.0 2.0 17.05 25.56 0.00 0.49 0.00 0.00
LABORER All ALL 48.90 49.65 1.5 1.5 2.0 2.0 17.37 15.91 0.00 0.91 0.00 0.00
LATHER All ALL 53.51 55.51 1.5 1.5 2.0 2.0 12.29 25.26 1.70 0.81 0.00 0.00
MACHINIST All BLD 55.74 59.74 1.5 1.5 2.0 2.0 9.93 8.95 1.85 1.47 0.00 0.00
MARBLE FINISHER All ALL 38.75 52.46 1.5 1.5 2.0 2.0 12.50 20.95 0.00 0.66 0.00 0.00 0.00
MARBLE SETTER All BLD 49.96 54.96 1.5 1.5 2.0 2.0 12.50 22.31 0.00 0.85 0.00 0.00 0.00
MATERIAL TESTER I All ALL 38.90 1.5 1.5 2.0 2.0 17.37 15.91 0.00 0.91 0.00 0.00
MATERIALS TESTER II All ALL 43.90 1.5 1.5 2.0 2.0 17.37 15.91 0.00 0.91 0.00 0.00
MILLWRIGHT All ALL 53.51 55.51 1.5 1.5 2.0 2.0 12.29 25.26 1.70 0.81 0.00 0.00
Cook County Prevailing Wage Rates posted on 10/5/2023
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
OPERATING ENGINEER All BLD 1 56.60 60.60 2.0 2.0 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All BLD 2 55.30 60.60 2.0 2.0 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All BLD 3 52.75 60.60 2.0 2.0 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All BLD 4 51.00 60.60 2.0 2.0 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All BLD 5 60.35 60.60 2.0 2.0 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All BLD 6 57.60 60.60 2.0 2.0 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All BLD 7 59.60 60.60 2.0 2.0 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All FLT 1 64.55 64.55 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All FLT 2 63.05 64.55 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All FLT 3 58.55 64.55 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All FLT 4 54.05 64.55 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All FLT 5 66.05 64.55 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All FLT 6 54.05 64.55 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All HWY 1 54.80 58.80 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All HWY 2 54.25 58.80 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All HWY 3 52.20 58.80 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All HWY 4 50.80 58.80 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All HWY 5 49.60 58.80 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All HWY 6 57.80 58.80 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
OPERATING ENGINEER All HWY 7 55.80 58.80 1.5 1.5 2.0 2.0 22.95 20.05 2.00 2.70 0.00 0.00
ORNAMENTAL IRON
WORKER
All ALL 55.01 57.51 2.0 2.0 2.0 2.0 14.23 26.00 0.00 2.00 0.00 0.00 0.00
PAINTER All ALL 51.55 57.99 1.5 1.5 1.5 2.0 14.76 15.69 0.00 1.86 0.00 0.00 0.00
PAINTER - SIGNS All BLD 41.55 46.67 1.5 1.5 2.0 2.0 3.04 3.90 0.00 0.00 0.00 0.00 0.00
PILEDRIVER All ALL 53.51 55.51 1.5 1.5 2.0 2.0 12.29 25.26 1.70 0.81 0.00 0.00
PIPEFITTER All BLD 55.00 58.00 1.5 1.5 2.0 2.0 12.65 22.85 0.00 3.12 0.00 0.00 0.00
PLASTERER All BLD 48.75 51.68 1.5 1.5 2.0 2.0 17.33 20.33 0.00 1.15 0.00 0.00 0.00
PLUMBER All BLD 56.80 60.20 1.5 1.5 2.0 2.0 17.00 17.29 0.00 1.73 0.00 0.00
ROOFER All BLD 49.00 54.00 1.5 1.5 2.0 2.0 11.83 15.56 0.00 0.99 0.00 0.00 0.00
SHEETMETAL WORKER All BLD 51.15 55.24 1.5 1.5 2.0 2.0 14.18 28.45 0.00 1.05 0.00 0.00 0.00
Cook County Prevailing Wage Rates posted on 10/5/2023
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
SIGN HANGER All BLD 34.72 37.50 1.5 1.5 2.0 2.0 6.85 4.50 0.00 0.00 0.00 0.00 0.00
SPRINKLER FITTER All BLD 56.70 59.45 1.5 1.5 2.0 2.0 14.45 18.70 0.00 0.75 0.00 0.00 0.00
STEEL ERECTOR All ALL 57.00 59.00 2.0 2.0 2.0 2.0 17.05 25.56 0.00 0.49 0.00 0.00
STONE MASON All BLD 50.81 55.89 1.5 1.5 2.0 2.0 12.50 23.01 0.00 1.16 0.00 0.00 0.00
TERRAZZO FINISHER All BLD 46.94 46.94 1.5 1.5 2.0 2.0 12.75 17.73 0.00 1.07 0.00 0.00 0.00
TERRAZZO MECHANIC All BLD 50.85 54.35 1.5 1.5 2.0 2.0 12.75 19.12 0.00 1.10 0.00 0.00 0.00
TRAFFIC SAFETY WORKER I All HWY 40.10 41.70 1.5 1.5 2.0 2.0 10.60 9.35 0.00 1.00 0.00 0.00 0.00
TRAFFIC SAFETY WORKER II ALL HWY 41.10 42.70 1.5 1.5 2.0 2.0 10.60 9.35 0.00 1.00 0.00 0.00 0.00
TRUCK DRIVER E ALL 1 41.75 42.40 1.5 1.5 2.0 2.0 12.80 15.74 0.00 0.15 0.00 0.00 0.00
TRUCK DRIVER E ALL 2 42.00 42.40 1.5 1.5 2.0 2.0 12.80 15.74 0.00 0.15 0.00 0.00 0.00
TRUCK DRIVER E ALL 3 42.20 42.40 1.5 1.5 2.0 2.0 12.80 15.74 0.00 0.15 0.00 0.00 0.00
TRUCK DRIVER E ALL 4 42.40 42.40 1.5 1.5 2.0 2.0 12.80 15.74 0.00 0.15 0.00 0.00 0.00
TRUCK DRIVER W ALL 1 42.18 42.73 1.5 1.5 2.0 2.0 11.20 15.46 0.00 0.15 0.00 0.00 0.00
TRUCK DRIVER W ALL 2 42.33 42.73 1.5 1.5 2.0 2.0 11.20 15.46 0.00 0.15 0.00 0.00 0.00
TRUCK DRIVER W ALL 3 42.53 42.73 1.5 1.5 2.0 2.0 11.20 15.46 0.00 0.15 0.00 0.00 0.00
TRUCK DRIVER W ALL 4 42.73 42.73 1.5 1.5 2.0 2.0 11.20 15.46 0.00 0.15 0.00 0.00 0.00
TUCKPOINTER All BLD 50.53 51.53 1.5 1.5 2.0 2.0 9.55 21.72 0.00 1.11 0.00 0.00 0.00
Legend
Rg Region
Type Trade Type - All,Highway,Building,Floating,Oil & Chip,Rivers
C Class
Base Base Wage Rate
OT M-F Unless otherwise noted, OT pay is required for any hour greater than 8 worked each day, Mon through Fri. The number
listed is the multiple of the base wage.
OT Sa Overtime pay required for every hour worked on Saturdays
OT Su Overtime pay required for every hour worked on Sundays
OT Hol Overtime pay required for every hour worked on Holidays
H/W Health/Welfare benefit
Vac Vacation
Trng Training
Other Ins Employer hourly cost for any other type(s) of insurance provided for benefit of worker.
Explanations COOK COUNTY
Cook County Prevailing Wage Rates posted on 10/5/2023
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
The following list is considered as those days for which holiday rates of wages for work performed apply: New Years Day,
Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, Christmas Day and Veterans Day in some classifications/counties.
Generally, any of these holidays which fall on a Sunday is celebrated on the following Monday. This then makes work performed
on that Monday payable at the appropriate overtime rate for holiday pay. Common practice in a given local may alter certain
days of celebration. If in doubt, please check with IDOL.
TRUCK DRIVERS (WEST) - That part of the county West of Barrington Road.
EXPLANATION OF CLASSES
ASBESTOS - GENERAL - removal of asbestos material/mold and hazardous materials from any place in a building, including
mechanical systems where those mechanical systems are to be removed. This includes the removal of asbestos materials/mold
and hazardous materials from ductwork or pipes in a building when the building is to be demolished at the time or at some close
future date. ASBESTOS - MECHANICAL - removal of asbestos material from mechanical systems, such as pipes, ducts, and
boilers, where the mechanical systems are to remain.
CERAMIC TILE FINISHER
The grouting, cleaning, and polishing of all classes of tile, whether for interior or exterior purposes, all burned, glazed or unglazed
products; all composition materials, granite tiles, warning detectable tiles, cement tiles, epoxy composite materials, pavers, glass,
mosaics, fiberglass, and all substitute materials, for tile made in tile-like units; all mixtures in tile like form of cement, metals, and
other materials that are for and intended for use as a finished floor surface, stair treads, promenade roofs, walks, walls, ceilings,
swimming pools, and all other places where tile is to form a finished interior or exterior. The mixing of all setting mortars
including but not limited to thin-set mortars, epoxies, wall mud, and any other sand and cement mixtures or adhesives when
used in the preparation, installation, repair, or maintenance of tile and/or similar materials. The handling and unloading of all
sand, cement, lime, tile, fixtures, equipment, adhesives, or any other materials to be used in the preparation, installation, repair, or
maintenance of tile and/or similar materials. Ceramic Tile Finishers shall fill all joints and voids regardless of method on all tile
work, particularly and especially after installation of said tile work. Application of any and all protective coverings to all types of
tile installations including, but not be limited to, all soap compounds, paper products, tapes, and all polyethylene coverings,
plywood, masonite, cardboard, and any new type of products that may be used to protect tile installations, Blastrac equipment,
and all floor scarifying equipment used in preparing floors to receive tile. The clean up and removal of all waste and materials.
All demolition of existing tile floors and walls to be re-tiled.
COMMUNICATIONS ELECTRICIAN
Installation, operation, inspection, maintenance, repair and service of radio, television, recording, voice sound vision production
and reproduction, telephone and telephone interconnect, facsimile, data apparatus, coaxial, fibre optic and wireless equipment,
appliances and systems used for the transmission and reception of signals of any nature, business, domestic, commercial,
education, entertainment, and residential purposes, including but not limited to, communication and telephone, electronic and
sound equipment, fibre optic and data communication systems, and the performance of any task directly related to such
installation or service whether at new or existing sites, such tasks to include the placing of wire and cable and electrical power
Cook County Prevailing Wage Rates posted on 10/5/2023
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
conduit or other raceway work within the equipment room and pulling wire and/or cable through conduit and the installation of
any incidental conduit, such that the employees covered hereby can complete any job in full.
MARBLE FINISHER
Loading and unloading trucks, distribution of all materials (all stone, sand, etc.), stocking of floors with material, performing all
rigging for heavy work, the handling of all material that may be needed for the installation of such materials, building of
scaffolding, polishing if needed, patching, waxing of material if damaged, pointing up, caulking, grouting and cleaning of marble,
holding water on diamond or Carborundum blade or saw for setters cutting, use of tub saw or any other saw needed for
preparation of material, drilling of holes for wires that anchor material set by setters, mixing up of molding plaster for installation
of material, mixing up thin set for the installation of material, mixing up of sand to cement for the installation of material and
such other work as may be required in helping a Marble Setter in the handling of all material in the erection or installation of
interior marble, slate, travertine, art marble, serpentine, alberene stone, blue stone, granite and other stones (meaning as to stone
any foreign or domestic materials as are specified and used in building interiors and exteriors and customarily known as stone in
the trade), carrara, sanionyx, vitrolite and similar opaque glass and the laying of all marble tile, terrazzo tile, slate tile and precast
tile, steps, risers treads, base, or any other materials that may be used as substitutes for any of the aforementioned materials and
which are used on interior and exterior which are installed in a similar manner.
MATERIAL TESTER I: Hand coring and drilling for testing of materials; field inspection of uncured concrete and asphalt.
MATERIAL TESTER II: Field inspection of welds, structural steel, fireproofing, masonry, soil, facade, reinforcing steel, formwork,
cured concrete, and concrete and asphalt batch plants; adjusting proportions of bituminous mixtures.
OPERATING ENGINEER - BUILDING
Class 1. Asphalt Plant; Asphalt Spreader; Autograde; Backhoes with Caisson Attachment; Batch Plant; Benoto (requires Two
Engineers); Boiler and Throttle Valve; Caisson Rigs; Central Redi-Mix Plant; Combination Back Hoe Front End-loader Machine;
Compressor and Throttle Valve; Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete Conveyor (Truck Mounted);
Concrete Paver Over 27E cu. ft; Concrete Paver 27E cu. ft. and Under: Concrete Placer; Concrete Placing Boom; Concrete Pump
(Truck Mounted); Concrete Tower; Cranes, All; Cranes, Hammerhead; Cranes, (GCI and similar Type); Creter Crane; Spider Crane;
Crusher, Stone, etc.; Derricks, All; Derricks, Traveling; Formless Curb and Gutter Machine; Grader, Elevating; Grouting Machines;
Heavy Duty Self-Propelled Transporter or Prime Mover; Highlift Shovels or Front Endloader 2-1/4 yd. and over; Hoists, Elevators,
outside type rack and pinion and similar machines; Hoists, One, Two and Three Drum; Hoists, Two Tugger One Floor; Hydraulic
Backhoes; Hydraulic Boom Trucks; Hydro Vac (and similar equipment); Locomotives, All; Motor Patrol; Lubrication Technician;
Manipulators; Pile Drivers and Skid Rig; Post Hole Digger; Pre-Stress Machine; Pump Cretes Dual Ram; Pump Cretes: Squeeze
Cretes-Screw Type Pumps; Gypsum Bulker and Pump; Raised and Blind Hole Drill; Roto Mill Grinder; Scoops - Tractor Drawn; Slip-
Form Paver; Straddle Buggies; Operation of Tie Back Machine; Tournapull; Tractor with Boom and Side Boom; Trenching
Machines.
Class 2. Boilers; Broom, All Power Propelled; Bulldozers; Concrete Mixer (Two Bag and Over); Conveyor, Portable; Forklift Trucks;
Highlift Shovels or Front Endloaders under 2-1/4 yd.; Hoists, Automatic; Hoists, Inside Elevators; Hoists, Sewer Dragging Machine;
Hoists, Tugger Single Drum; Laser Screed; Rock Drill (Self-Propelled); Rock Drill (Truck Mounted); Rollers, All; Steam Generators;
Cook County Prevailing Wage Rates posted on 10/5/2023
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
Tractors, All; Tractor Drawn Vibratory Roller; Winch Trucks with "A" Frame.
Class 3. Air Compressor; Combination Small Equipment Operator; Generators; Heaters, Mechanical; Hoists, Inside Elevators
(remodeling or renovation work); Hydraulic Power Units (Pile Driving, Extracting, and Drilling); Pumps, over 3" (1 to 3 not to
exceed a total of 300 ft.); Low Boys; Pumps, Well Points; Welding Machines (2 through 5); Winches, 4 Small Electric Drill Winches.
Class 4. Bobcats and/or other Skid Steer Loaders; Oilers; and Brick Forklift.
Class 5. Assistant Craft Foreman.
Class 6. Gradall.
Class 7. Mechanics; Welders.
OPERATING ENGINEERS - HIGHWAY CONSTRUCTION
Class 1. Asphalt Plant; Asphalt Heater and Planer Combination; Asphalt Heater Scarfire; Asphalt Spreader; Autograder/GOMACO
or other similar type machines: ABG Paver; Backhoes with Caisson Attachment; Ballast Regulator; Belt Loader; Caisson Rigs; Car
Dumper; Central Redi-Mix Plant; Combination Backhoe Front Endloader Machine, (1 cu. yd. Backhoe Bucket or over or with
attachments); Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete Paver over 27E cu. ft.; Concrete Placer; Concrete
Tube Float; Cranes, all attachments; Cranes, Tower Cranes of all types: Creter Crane: Spider Crane; Crusher, Stone, etc.; Derricks,
All; Derrick Boats; Derricks, Traveling; Dredges; Elevators, Outside type Rack & Pinion and Similar Machines; Formless Curb and
Gutter Machine; Grader, Elevating; Grader, Motor Grader, Motor Patrol, Auto Patrol, Form Grader, Pull Grader, Subgrader; Guard
Rail Post Driver Truck Mounted; Hoists, One, Two and Three Drum; Heavy Duty Self-Propelled Transporter or Prime Mover;
Hydraulic Backhoes; Backhoes with shear attachments up to 40' of boom reach; Lubrication Technician; Manipulators; Mucking
Machine; Pile Drivers and Skid Rig; Pre-Stress Machine; Pump Cretes Dual Ram; Rock Drill - Crawler or Skid Rig; Rock Drill - Truck
Mounted; Rock/Track Tamper; Roto Mill Grinder; Slip-Form Paver; Snow Melters; Soil Test Drill Rig (Truck Mounted); Straddle
Buggies; Hydraulic Telescoping Form (Tunnel); Operation of Tieback Machine; Tractor Drawn Belt Loader; Tractor Drawn Belt
Loader (with attached pusher - two engineers); Tractor with Boom; Tractaire with Attachments; Traffic Barrier Transfer Machine;
Trenching; Truck Mounted Concrete Pump with Boom; Raised or Blind Hole Drills (Tunnel Shaft); Underground Boring and/or
Mining Machines 5 ft. in diameter and over tunnel, etc; Underground Boring and/or Mining Machines under 5 ft. in diameter;
Wheel Excavator; Widener (APSCO).
Class 2. Batch Plant; Bituminous Mixer; Boiler and Throttle Valve; Bulldozers; Car Loader Trailing Conveyors; Combination Backhoe
Front Endloader Machine (Less than 1 cu. yd. Backhoe Bucket or over or with attachments); Compressor and Throttle Valve;
Compressor, Common Receiver (3); Concrete Breaker or Hydro Hammer; Concrete Grinding Machine; Concrete Mixer or Paver 7S
Series to and including 27 cu. ft.; Concrete Spreader; Concrete Curing Machine, Burlap Machine, Belting Machine and Sealing
Machine; Concrete Wheel Saw; Conveyor Muck Cars (Haglund or Similar Type); Drills, All; Finishing Machine - Concrete; Highlift
Shovels or Front Endloader; Hoist - Sewer Dragging Machine; Hydraulic Boom Trucks (All Attachments); Hydro-Blaster; Hydro
Excavating (excluding hose work); Laser Screed; All Locomotives, Dinky; Off-Road Hauling Units (including articulating) Non Self-
Loading Ejection Dump; Pump Cretes: Squeeze Cretes - Screw Type Pumps, Gypsum Bulker and Pump; Roller, Asphalt; Rotary
Snow Plows; Rototiller, Seaman, etc., self-propelled; Self-Propelled Compactor; Spreader - Chip - Stone, etc.; Scraper - Single/Twin
Cook County Prevailing Wage Rates posted on 10/5/2023
Doc ID: 6723bc0407744db85004068a79b5a31fc68c69f4
Engine/Push and Pull; Scraper - Prime Mover in Tandem (Regardless of Size); Tractors pulling attachments, Sheeps Foot, Disc,
Compactor, etc.; Tug Boats.
Class 3. Boilers; Brooms, All Power Propelled; Cement Supply Tender; Compressor, Common Receiver (2); Concrete Mixer (Two
Bag and Over); Conveyor, Portable; Farm-Type Tractors Used for Mowing, Seeding, etc.; Forklift Trucks; Grouting Machine; Hoists,
Automatic; Hoists, All Elevators; Hoists, Tugger Single Drum; Jeep Diggers; Low Boys; Pipe Jacking Machines; Post-Hole Digger;
Power Saw, Concrete Power Driven; Pug Mills; Rollers, other than Asphalt; Seed and Straw Blower; Steam Generators; Stump
Machine; Winch Trucks with "A" Frame; Work Boats; Tamper-Form-Motor Driven.
Class 4. Air Compressor; Combination - Small Equipment Operator; Directional Boring Machine; Generators; Heaters, Mechanical;
Hydraulic Power Unit (Pile Driving, Extracting, or Drilling); Light Plants, All (1 through 5); Pumps, over 3" (1 to 3 not to exceed a
total of 300 ft.); Pumps, Well Points; Vacuum Trucks (excluding hose work); Welding Machines (2 through 5); Winches, 4 Small
Electric Drill Winches.
Class 5. SkidSteer Loader (all); Brick Forklifts; Oilers.
Class 6. Field Mechanics and Field Welders
Class 7. Dowell Machine with Air Compressor; Gradall and machines of like nature.
OPERATING ENGINEER - FLOATING
Class 1. Craft Foreman; Master Mechanic; Diver/Wet Tender; Engineer; Engineer (Hydraulic Dredge).
Class 2. Crane/Backhoe Operator; Boat Operator with towing endorsement; Mechanic/Welder; Assistant Engineer (Hydraulic
Dredge); Leverman (Hydraulic Dredge); Diver Tender.
Class 3. Deck Equipment Operator, Machineryman, Maintenance of Crane (over 50 ton capacity) or Backhoe (115,000 lbs. or
more); Tug/Launch Operator; Loader/Dozer and like equipment on Barge, Breakwater Wall, Slip/Dock, or Scow, Deck Machinery,
etc.
Class 4. Deck Equipment Operator, Machineryman/Fireman (4 Equipment Units or More); Off Road Trucks; Deck Hand, Tug
Engineer, Crane Maintenance (50 Ton Capacity and Under) or Backhoe Weighing (115,000 pounds or less); Assistant Tug
Operator.
Class 5. Friction or Lattice Boom Cranes.
Class 6. ROV Pilot, ROV Tender
TERRAZZO FINISHER
The handling of sand, cement, marble chips, and all other materials that may be used by the Mosaic Terrazzo Mechanic, and the
mixing, grinding, grouting, cleaning and sealing of all Marble, Mosaic, and Terrazzo work, floors, base, stairs, and wainscoting by
hand or machine, and in addition, assisting and aiding Marble, Masonic, and Terrazzo Mechanics.
Cook County Prevailing Wage Rates posted on 10/5/2023
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TRAFFIC SAFETY Worker I
Traffic Safety Worker I - work associated with the delivery, installation, pick-up and servicing of safety devices during periods of
roadway construction, including such work as set-up and maintenance of barricades, barrier wall reflectors, drums, cones,
delineators, signs, crash attenuators, glare screen and other such items, and the layout and application or removal of conflicting
and/or temporary roadway markings utilized to control traffic in construction zones, as well as flagging for these operations.
TRAFFIC SAFETY WORKER II
Work associated with the installation and removal of permanent pavement markings and/or pavement markers including both
installations performed by hand and installations performed by truck.
TRUCK DRIVER - BUILDING, HEAVY AND HIGHWAY CONSTRUCTION - EAST & WEST
Class 1. Two or three Axle Trucks. A-frame Truck when used for transportation purposes; Air Compressors and Welding
Machines, including those pulled by cars, pick-up trucks and tractors; Ambulances; Batch Gate Lockers; Batch Hopperman; Car
and Truck Washers; Carry-alls; Fork Lifts and Hoisters; Helpers; Mechanics Helpers and Greasers; Oil Distributors 2-man
operation; Pavement Breakers; Pole Trailer, up to 40 feet; Power Mower Tractors; Self-propelled Chip Spreader; Skipman; Slurry
Trucks, 2-man operation; Slurry Truck Conveyor Operation, 2 or 3 man; Teamsters; Unskilled Dumpman; and Truck Drivers
hauling warning lights, barricades, and portable toilets on the job site.
Class 2. Four axle trucks; Dump Crets and Adgetors under 7 yards; Dumpsters, Track Trucks, Euclids, Hug Bottom Dump
Turnapulls or Turnatrailers when pulling other than self-loading equipment or similar equipment under 16 cubic yards; Mixer
Trucks under 7 yards; Ready-mix Plant Hopper Operator, and Winch Trucks, 2 Axles.
Class 3. Five axle trucks; Dump Crets and Adgetors 7 yards and over; Dumpsters, Track Trucks, Euclids, Hug Bottom Dump
Turnatrailers or turnapulls when pulling other than self-loading equipment or similar equipment over 16 cubic yards; Explosives
and/or Fission Material Trucks; Mixer Trucks 7 yards or over; Mobile Cranes while in transit; Oil Distributors, 1-man operation;
Pole Trailer, over 40 feet; Pole and Expandable Trailers hauling material over 50 feet long; Slurry trucks, 1-man operation; Winch
trucks, 3 axles or more; Mechanic--Truck Welder and Truck Painter.
Class 4. Six axle trucks; Dual-purpose vehicles, such as mounted crane trucks with hoist and accessories; Foreman; Master
Mechanic; Self-loading equipment like P.B. and trucks with scoops on the front.
Other Classifications of Work:
For definitions of classifications not otherwise set out, the Department generally has on file such definitions which are available.
If a task to be performed is not subject to one of the classifications of pay set out, the Department will upon being contacted
state which neighboring county has such a classification and provide such rate, such rate being deemed to exist by reference in
this document. If no neighboring county rate applies to the task, the Department shall undertake a special determination, such
special determination being then deemed to have existed under this determination. If a project requires these, or any
classification not listed, please contact IDOL at 217-782-1710 for wage rates or clarifications.
Cook County Prevailing Wage Rates posted on 10/5/2023
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LANDSCAPING
Landscaping work falls under the existing classifications for laborer, operating engineer and truck driver. The work performed by
landscape plantsman and landscape laborer is covered by the existing classification of laborer. The work performed by
landscape operators (regardless of equipment used or its size) is covered by the classifications of operating engineer. The work
performed by landscape truck drivers (regardless of size of truck driven) is covered by the classifications of truck driver.
MATERIAL TESTER & MATERIAL TESTER/INSPECTOR I AND II
Notwithstanding the difference in the classification title, the classification entitled "Material Tester I" involves the same job duties
as the classification entitled "Material Tester/Inspector I". Likewise, the classification entitled "Material Tester II" involves the same
job duties as the classification entitled "Material Tester/Inspector II".
Cook County Prevailing Wage Rates posted on 10/5/2023
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We are pleased to announce our membership in the DemandStar network. DemandStar is an online
marketplace that connects our suppliers directly to the bids, quotes and RFPs that matter to them.
DemandStar is open and accessible to all businesses and provides instant access to our solicitations.
By registering for your complimentary DemandStar account, you will receive:
• Instant access to bids, quotes and RFPs
• Automatic notifications, right to you inbox, of bids that match the commodity codes you select
• The ability to quickly view the contractual terms and scope of work
• All the forms and documents you need in one place
• Access to more government bids in neighboring cities, counties and states
It’s EASY! Get started with these 3 easy steps!
REGISTER
Go to:
https://www.demandstar.com/registration
Registering for
DemandStar
1
2019 DemandStar® Corporation. All Rights Reserved.
206.940.0305
CHOOSE YOUR FREE AGENCY
Type in the name of the government
agency you’d like to add, for example
“City of Metropolis” in the Search Box
SIGN UP
Visit www.demandstar.com
CHECK OUT
Check out with your FREE AGENCY
Registration by clicking “Skip for now” on
the page where it gives you options to add
additional counties and States
2019 DemandStar® Corporation. All Rights Reserved.
206.940.0305
2
3
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(E-bidding) Electronic Bidding Instructions
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Introduction
To submit a bid electronically (e-bidding) on
DemandStar
•The project MUST be setup for e-bidding by
the government agency advertising the
opportunity
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How to check if it is an e-bidding opportunity
•Not all opportunities posted on DemandStar by government
are available for e-bidding
•Those that are available for you to electronically bid will list
“e -bidding” as an available “ACTION” when you look at the
project details
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In order to do
e-bidding
1.Click on “E-bidding” in
the actions column
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In order to do
e-bidding
2.Enter you contact
information and enter in
all required fields
Note: You MUST put a number
of the “BID AMOUNT” box.
However, that number can be
0 so as to allow for a more
detailed descriptions of your
bid through your uploaded
documents.
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In order to do
e-bidding
•In the agency required
documents section –check
the documents you intend
on uploading and fulfilling.
By checking these boxes this
is ONLY an
acknowledgement of how
you will fulfill the
requirement. You still have
to upload the documents.
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In order to do e-
bidding
Upload your response
documents in an accepted file
format
Make sure that you have
covered and uploaded all the
required documents
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In order to do e-
bidding
Once you decide you’ve
uploaded all your documents
that you would like to submit,
make sure you click the NEXT
button at the bottom of the
screen
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Completing your
e-bid submittal
•Please VERIFY that you have
attached ALL the required
documents
•Click on the Submit Response
button to complete your e-bid
Copyright 2019, DemandStar Corporation. (206)940-0305
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Confirmation of
Response
•When you complete you will
receive a confirmation
•This is a confirmation that
what you uploaded will be
visible to the agency when
the bid closes, this is not a
confirmation that all your
documents were fill out or
submitted correctly
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Post
Submission
Edits
If you feel like you missed something or need to make a change
you can go back to your submittal response and edit your e-bid.
By clicking on “DETAILS” then “EDIT” the section you wish
Copyright 2019, DemandStar Corporation. (206)940-0305
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DemandStar E-Bidding: Frequently Asked Questions
Do suppliers need to be registered with DemandStar to participate in e-bidding?
Yes. But if they don’t already have an account with DemandStar, they can sign up and
either
o Be a subscriber for only your agency, at no charge, and be able to download
documents at no charge and then receive notifications that match their commodity
codes
o Be a “basic supplier” for free - who researches on our platform and then pays $5 to
download all documents, thus becoming a plan holder
o Be a paid subscriber for a county, state, national and receive notifications from all
included agencies
Can suppliers respond with document uploads or do they simply fill in forms?
Yes, they may respond with document uploads that are available to you via the
DemandStar platform.
What type of E-Bidding Documents can be uploaded?
Acceptable file formats for sending back documents that the city will accept:
Is there a maximum file size that I can upload?
Vendors can simply upload a single file or multiple documents as long as it doesn’t
exceed 100 MBs (single or multiple files)
After a bid opening, what document(s) are made public by DemandStar?
None. Only the agency can see the vendor responses so you are the only ones who will
determine what you want to download and make public.
Who do I call if I have questions or problems with the DemandStar?
The City strongly encourages each respondent to setup their account and to explore
the eBidding module at least a couple of days before the bid due date.
If you have questions or issues creating your account, accessing the eBidding
module or submitting your bid prior to the bid due date, please contact DemandStar
at 866.273.1863 or by email at hello@demandstar.com.
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04 / 15 / 2024
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Contract with Utility Dynamics Corporation for the Street...
Approval_of...roject_.pdf and 3 others
6723bc0407744db85004068a79b5a31fc68c69f4
MM / DD / YYYY
Signed
04 / 15 / 2024
10:32:31 UTC-5
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
IP: 66.158.65.76
04 / 15 / 2024
11:15:49 UTC-5
Viewed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 66.158.65.76
04 / 15 / 2024
11:19:54 UTC-5
Signed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 66.158.65.76
04 / 15 / 2024
11:56:35 UTC-5
Viewed by Luke Stowe (lstowe@cityofevanston.org)
IP: 66.158.65.76
04 / 15 / 2024
12:18:41 UTC-5
Signed by Luke Stowe (lstowe@cityofevanston.org)
IP: 66.158.65.76
The document has been completed.04 / 15 / 2024
12:18:41 UTC-5