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Home My WebLink AboutBodala LLC d.b.a. Central Rug Carpet - Ecology Center Renovation (Bid #23-55) Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Shane Cary, Architect/Project Manager CC: Edgar Cano - Public Works Agency Director; Lara Biggs - City Engineer Subject: Approval of Contract with Bodala, LLC d.b.a. Central Rug & Carpet for the Ecology Center Renovation (Bid 23-55) Date: February 12, 2024 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute an agreement with Bodala, LLC d.b.a Central Rug & Carpet (3006 Central Street, Evanston, Illinois 60201) for the Evanston Ecology Center Renovation (Bid 23-55) in the amount of $2,318,999. Funding Source: Funding is provided from the Capital Improvement Fund from funding designated as 2023 General Obligation Bonds (Resolution 19-R-23) in the amount of $1,195,000 and from 2024 General Obligation Bonds in the amount of $1,123,999. A detailed summary is included in the memo below. CARP: Building Efficiency Council Action: For Action Summary: The Ecology Center building was originally built in 1974 and contained a lecture room, a laboratory, storage, and public restrooms. In 2001, a major addition and renovation was completed, adding a multi-purpose room, corridor, and vestibule. Additionally, the laboratory was converted to a classroom, and the lecture room was converted to offices. An extension to the new classroom was completed in 2015, along with some improvements to the classroom floor. The building is now 6,200 square feet. Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 The building is primarily masonry and wood construction with load-bearing masonry walls and a structural wood roof and floor. It has a crawl space throughout most of the building, and building utilities are routed through this crawl space. The building has a number of challenges that require renovation. The 2022 adopted budget includes some funding for office and restroom renovation at the Ecology Center as well as some work on utilities located in the crawlspace. In early 2022, facilities identified significant failures occurring in the building's flooring structural support system, which appeared to be related to moisture damage. Further investigation revealed a number of impacts to the flooring substructure and utilities in the crawlspace, and it was noted that the crawlspace was not constructed in a way to minimize moisture. The original proposed renovation was put on hold until a further investigation of the crawlspace and the building's flooring system could occur. On September 27, 2022, the City Council awarded a contract for consulting services to HPZS Architects to investigate the building's challenges and prepare construction drawings to renovate the building. On June 26, 2023, City staff presented the findings of the consultant and to get feedback on the scope of work moving forward. Feedback from the council indicated support for the Evanston Ecology Center and the need to perform the necessary work to correct the deficiencies completely. Additionally, there was substantial support for correcting the entrance security issues and certifying the building with the LEED certification system. The project this Of $3,404,400. totals priorities, cost encapsulates which presented, these $3,404,400 project cost, the estimated construction costs were approximately $2,900,000. On July 10, 2023, the City Council authorized a revised contract with HPZS to perform architectural services for the project's expanded scope. HPZS identified the work that is required to attain the city goals presented and created construction documents to obtain a city permit and publicly bid on the renovation project. Analysis: This contract was advertised for bid on December 12, 2023. On January 23, 2024, the City received four bids as follows: Staff is recommending the award of the Base Bid and Alternate 1. Alternate one will bring the entire building up to the same standard and fully protect the crawlspace from water Page 2 of 5 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 infiltration. Additionally, the price for this work is reasonable; therefore, staff recommends including this work in the contract award. The Evanston City Council has reserved the right to award a bid to an Evanston firm if that firm's bid is within 5% of the low bid. Central Rug and Carpet is an Evanston-based enterprise, and their bid price is within 5% of the low bid. The City has previously worked with Central Rug & Carpet and found their work satisfactory. Based on the cost and previous experience, staff recommends awarding the contract to Central Rug & Carpet. Central Rug and Carpet has indicated that they are unable to comply with our LEP requirements but are willing to work with the City to achieve compliance. Additionally, a memo reviewing their M/W/EBE participation is attached. Detailed Financial Summary: The following is a detailed breakdown of the funding sources: This contract amendment was originally expected to be executed as part of the 2023 budget but was delayed. Consequently, the 2023 GO bonds that were budgeted were not rolled over into the 2024 budget. However, the staff recommends that the funds designated as part of the 2023 GO Bond Resolution be utilized for this project. Legislative History: On September 27, 2022, the City Council approved a contract for Ecology Center Renovation (RFP 22-51) with Studio AH, LLC dba HPZS. On June 26, 2023, the City Staff presented Evanston Ecology Center Options for Repairs and Renovation. Page 3 of 5 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 On July 10, 2023, the City Council approved a revised contract for Ecology Center Renovation (RFP 22-51) with Studio AH, LLC dba HPZS. Attachments: BID 23-55 Ecology Renovation MWDEBE Memo final Page 4 of 5 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Evanston Ecology Center Renovation Bid 23 -55, M/W/D/EBE Memo 02.12.2024 To: Edgar Cano, Public Works Agency Director Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer Shane Cary , Architect/Project Manager From: Tammi Nunez, Purchasing Manager Subject: Evanston Ecology Center Renovation (BID 23-55) Date: February 12, 2024 The goal of the Minority, Women, Disadvantaged and Evanston Business Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have gene ral contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Evanston Ecology Center Renovation, Bid 23-55, Bodala, LLC d.b.a Central Rug & Carpet, total base bid with alternates is $2,318,999.00 and they will receive 24.2% credit for compliance towards the M/W/D/EBE goal. Name of M/W/D/EBE Scope of Work Contract Amount % MBE WBE EBE D BE Bodala, LLC d.b.a Central Rug & Carpet Evanston, IL 60201 General Contractor $142,743 6.2% X JH Plumbing Solutions, Inc Lyons, IL Plumbin g $129,000 5.6% X Windy City Heating & Cooling, Inc Melrose Park, IL Mechanical and Controls $289,500 12.5% X Total M/W/D/EBE $561,243 24.2% CC: Hitesh Desai, Chief Financial Officer Memorandum Page 5 of 5 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 02 / 14 / 2024 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Doc ID: 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 Contract with Bodala, LLC d.b.a. Central Rug & Carpet for ... AwardMemoBi...ntrReno.pdf and 1 other 43129c2a87ab8ac103b37bf6b545e380f8fb34c0 MM / DD / YYYY Signed 02 / 14 / 2024 14:40:04 UTC-6 Sent for signature to Alexandra Ruggie (aruggie@cityofevanston.org) and Luke Stowe (lstowe@cityofevanston.org) from lthomas@cityofevanston.org IP: 66.158.65.76 02 / 14 / 2024 14:52:22 UTC-6 Viewed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 24.15.73.242 02 / 14 / 2024 15:33:50 UTC-6 Signed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 24.15.73.242 02 / 14 / 2024 15:36:08 UTC-6 Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 50.230.108.29 02 / 14 / 2024 15:52:37 UTC-6 Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 50.230.108.29 The document has been completed.02 / 14 / 2024 15:52:37 UTC-6