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Home My WebLink AboutConnelly Electric - Removal and Replacement of 300 Kilo-Volt Amperes (KVA) Transformer Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: Edgar Cano, Public Works Agency Director Subject: Approval of a Single-Source Contract Award with Connelly Electric Company for the Removal and Replacement of a 300 Kilo-Volt- Amperes (KVA) Transformer Date: February 12, 2024 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute a single- source agreement with Connelly Electric Company (40 S. Addison Road, Suite 100, Addison, IL 60101) to provide the removal and replacement of a 300 KVA transformer in the not-to- exceed amount of $73,000.00. Approval of a single-source contract requires a 2/3 vote by the City Council. Funding Source: Funding is provided by the Water Production Bureau Water Capital Outlay Business Unit (Account 510.40.4230.65702-723012), which has an approved FY 2024 budget of $275,000 and a YTD balance of $275,000. CARP: Municipal Operations Council Action: For Action Summary: The City of Evanston's Water Treatment Plant facilities have complex electrical systems that range from low voltage, low current systems used for instrumentation to medium and low voltage distribution equipment capable of delivering thousands of amperes. Due to a flooding incident that occurred at the water plant on November 3, 2023, the existing 300 KVA transformer requires immediate replacement. Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Connelly Electric is the subcontractor on the 1909 Raw Water Intake Replacement Project Bid 22-35 and has been coordinating with Greeley and Hanson to help with identifying and replacing electrical equipment. Greeley and Hanson is currently the electrical engineering consultant designing the Water Plant 4160v Electrical System Reliability Project (RFP 22-30) and has an intimate understanding of the water plant's electrical system. Supply chain issues have drastically affected the procurement of most electrical and mechanical equipment. In some instances, procurement lead times for this type of equipment are in the range of 52+ weeks. Although even used equipment can be difficult to find and is at a premium, Connelly has quickly located a replacement 300 KVA transformer, which was utilized elsewhere but has been refurbished for reuse. It is the staff's recommendation to do a single-source purchase and installation contract with Connelly in order to quickly procure this important equipment so that it can be installed and the assigned loads returned to this transformer as part of our normal operation. Currently, the loads that were originally connected to the damaged 300 KVA transformer have been transferred to a redundant 300 KVA transformer (there are two redundant transformers, 500 KVA & 300 KVA). Maintaining and returning to our designed redundancy (having three available transformers instead of two) is critical to the operation of the water treatment facility. This transformer will ultimately be replaced as part of the upcoming Electrical Reliability Project. The design of that construction project is almost complete, but staff is applying for funding through the Illinois Environmental Protection Agency low-interest loan program. Once the contract is funded, advertised for bid, and awarded, the project is expected to take 3-4 years to complete. Attachments: Evanston WTP Transformer Replacement, Bid Breakdown Proposal Letter for Transformer Replacement Page 2 of 5 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 PCO:Evanston WTP PROJECT:Replace Transformer DATE:1/16/2024 Material Material Labor Labor Hrs. Description Qty.Price Per Extended Hrs.Per Extended Transformer 1 28,000.000 28,000.00 0.000 Demolition 1 5,000.000 5,000.00 0.000 Install Transformer, riggers 1 10,000.000 10,000.00 0.000 MV cable/splices/terminations 1 12,000.000 12,000.00 0.000 LV cable/splices/terminations 1 10,000.000 10,000.00 0.000 Testing 1 5,000.000 5,000.00 0.000 Tools/Equipment, etc..1 3,000.000 3,000.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 0.00 0.000 MATERIAL TOTAL $73,000.00 TOTAL HRS.0.000 Page 3 of 5 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Proposal December 15, 2023 Darrell A. King Evanston Public Works Water Production Bureau 555 Lincoln St. Evanston, IL 60201-2452 P: 847 448 8212 Email: dking@cityofevanston.org Re: City Of Evanston Removal and Replacement of 300KVA Transformer. Connelly Electric proposes to furnish the materials and perform the labor necessary for the completion of the above referenced project per our site visit with Greeley and Hansen on 11/16/23. Scope of Work: Demolition • Disconnect and remove the existing 300KVA transformer. • Remove Existing 5KV cables feeding transformer. Grounding • New Transformer. Power • Install New Transformer • Install new 5KV cables. • Install Termination kits on the end of 5KV cables. • Test 5KV cables and terminate on Transformer. • Extend Secondary cables, Test, and terminate on Transformer. Miscellaneous • Labeling General • 1-year warranty Exclusions • Payment & Performance Bond • State and local sales • Existing code violations • Work on energized equipment • Unforeseen conditions This proposal is based on acceptance within thirty days and 100% completion prior to June 1, 2024. All work to be performed in a neat and workmanlike manner in accordance with Connelly Electric Company Standards and our interpretation of the scope drawings and specifications. Monthly progress payments are to be made as the job proceeds. Final payment is to be made within 30 days of completion. Base bid per Scope of Work and Exclusions above = $ 73,000.00 Respectfully submitted, Adam Pudlo Connelly Electric Co. Accepted by: ___________________________________ Date: _______________________ Title: __________________________________________ Page 4 of 5 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Page 5 of 5 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Approved as to form: Alexandra B. Ruggie Interim Corporation Counsel 02 / 19 / 2024 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 X Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Subcontractor Name _________________ ,Amount to be paid ___________ _ Address Description of work ___________ _ Subcontractor Name _________________ ,Amountto be paid ___________ _ Address Description of work ___________ _ 2.5.4 Vendor shall obtain approval from the City prior to hiring any additional or substitute subcontractors during the term of this Agreement. Vendor may, upon request of the City, provide to the City a draft subcontractor agreement for review and approval prior to the execution of the subcontract. Subontractor agreements shall provide that services to be performed under the subcontracting agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City's prior written consent. 2.5.5 All subcontracts must include the same certifications that Vendor must make as a condition of this Agreement. 2.6 TRANSPORTATION AND DELIVERY: 2.7 WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise specified in this section all services shall be performed in the United States. If Vendor manufactures the supplies or performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the City as a breach of the Agreement by Vendor. Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if Vendor shifts any such work outside the United States. Location where services will be performed ________________________ _ Value of services performed at this location ________________________ _ Location where services will be performed ________________________ _ Value of services performed at this location ________________________ _ 2.8 SCHEDULE OF WORK: Any work performed on City premises shall be done during the hours designated by the City and performed in a manner that does not interfere with the City and its personnel. 2.9 WARRANTIES FOR SUPPLIES AND SERVICES: 2.9.1 Vendor warrants that the supplies furnished under this Agreement will: (a) conform to the standards, specifications, drawing, samples or descriptions furnished by the City or furnished by Vendor and agreed to by the City, including but not limited to all specifications attached as exhibits hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing, and fit and sufficient for the intended use; (c) comply with all federal and City laws, regulations and ordinances pertaining to the manufacturing, packing, labeling, sale and delivery of the supplies; (d ) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the City for any losses, costs, damages or expenses, including without limitations, reasonable attorney's fees and expenses, arising from failure of the supplies to meet such warranties. 2.9.2 Vendor shall insure that all manufacturers' warranties are transferred to the City and shall provide a copy of the warranty. These warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the City's payment, acceptance, inspection or failure to inspect the supplies. 2.9.3 Vendor warrants that all services will be performed to meet the requirements of the Agreement in an efficient and effective manner by trained and competent personnel. Vendor shall monitor performances of each individual and shall reassign immediately any individual who is not performing in accordance with the Agreement, who is disruptive or not respectful of others in the workplace, or who in any way violates the Agreement or City policies. 2.10 REPORTING, STATUS AND MONITORING SPECIFICATIONS: 2.10.1 Vendor shall immediately notify the City of any event that may have a material impact on Vendor's ability to perform the Agreement. 3.PRICING 3.1 METHOD AND RATE OF COMPENSATION: The City will compensate Vendor for the initial term as follows: D Hourly _____________________ _ Revised December 19, 2019 Page2 ARS Contracting, Inc. Rigging/Machinery Movers 555 Lincoln St. - Evanston, IL 60201 6800 Santa Fe Dr. - Hodgkins, IL 60525 Electric Power Systems Electrical Testing $5,000.00 $10,000.00 $73,000.00 54 Eisenhower Lane - Lombard, IL 60148 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 X X X Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 X X N/A Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Doc ID: 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 Contract with Connelly Electric Company for the Removal and... Approval of... and Re.pdf and 1 other 20d9563a0e6b1536be9a1b54aaedac49dbd19ec6 MM / DD / YYYY Signed 02 / 19 / 2024 11:26:59 UTC-6 Sent for signature to Alexandra Ruggie (aruggie@cityofevanston.org) and Luke Stowe (lstowe@cityofevanston.org) from lthomas@cityofevanston.org IP: 66.158.65.76 02 / 19 / 2024 11:39:47 UTC-6 Viewed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 174.208.233.31 02 / 19 / 2024 11:40:02 UTC-6 Signed by Alexandra Ruggie (aruggie@cityofevanston.org) IP: 174.208.233.31 02 / 19 / 2024 11:41:29 UTC-6 Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 50.230.108.29 02 / 19 / 2024 11:41:53 UTC-6 Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 50.230.108.29 The document has been completed.02 / 19 / 2024 11:41:53 UTC-6