HomeMy WebLinkAboutSports for Life - Tennis & Pickelball Classes (RFP #19-23)Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Tim Carter, Division Manager
Subject: Approval of Sole Source Contract Renewal 2 of 2 with Sports for Life
(RFP 19-23)
Date: January 8, 2024
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a sole source
contract renewal with Sports for Life (424 Ashland Place, Highland Park, IL 60035) to instruct
tennis and pickleball classes and camps for youth and adults. Requires two-thirds (2/3) vote
of the Council members.
Funding Source:
Revenue from program registrations is deposited into the General Fund Account, Chandler-
Newberger Center Business Unit 100.30.3035.53565, and instructional expenses are paid
from Chandler-Newberger Business Unit 100.30.3035.62505, which has a $365,000
budgeted allocation. Revenues are split 70% to the vendor and 30% to the City.
Council Action:
For Action
Summary:
In 2020, a three-year contract was signed with Sports for Life with a mutual option to renew
for two additional one-year terms. This agreement renewal will run from January 1, 2024,
through December 31, 2024, and will be the second of two optional one-year renewal terms.
Sports for Life has worked hard to provide excellent instruction for youth and adults and to
grow the sport of tennis and pickleball within our community. It has more than doubled the
number of participants from 2020. The vendor provides instructors and equipment.
The curriculum taught by the Sports for Life staff is designed specifically toward the
department’s program offerings, including adjusting the programs to the age and skill level of
the class or camp that is being offered.
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In 2023, revenue for Sports For Life camps and classes was approximately $146,000, and
expenses were $102,200. For 2024, staff is projecting $174,500 in revenues and
approximately $122,000 in expenses.
Sports for Life has done an excellent job providing instruction for the tennis programs, and
staff recommends approval of this contract renewal.
Attachments:
Sports For Life Contract-2024
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Approved as to form:
Alexandra B. Ruggie
Interim Corporation Counsel
Luke Stowe
City Manager 02 / 02 / 2024
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Contract Renewal with Sports for Life (RFP 19-23)
Approval of Sole ...e (RFP 19-23).pdf
31c527d8c6bc7740a7788d99c7df77c2e2ec7c5e
MM / DD / YYYY
Signed
02 / 02 / 2024
10:05:00 UTC-6
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
IP: 66.158.65.76
02 / 02 / 2024
11:14:51 UTC-6
Viewed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 66.158.65.76
02 / 02 / 2024
11:15:00 UTC-6
Signed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 66.158.65.76
02 / 02 / 2024
16:08:57 UTC-6
Viewed by Luke Stowe (lstowe@cityofevanston.org)
IP: 66.158.65.76
02 / 02 / 2024
16:09:11 UTC-6
Signed by Luke Stowe (lstowe@cityofevanston.org)
IP: 66.158.65.76
The document has been completed.02 / 02 / 2024
16:09:11 UTC-6