HomeMy WebLinkAboutFambro Management LLC dba Chess Scholars and Afternoon Enrichment Solutions (RFP 19-28)Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Tim Carter, Division Manager
Subject:Fambro with 2 2 Renewal of Source Sole of Approval Contract
Management LLC dba Chess Scholars and Afternoon Enrichment
Solutions (RFP 19-28)
Date: January 8, 2024
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a sole source
contract Chess Afternoon and Scholars dbaFambro Managementwith renewal LLC
Enrichment Solutions (1292 Barclay Blvd., Buffalo Grove, IL 60089) for instruction of chess
camps and STEM classes. Requires two-thirds (2/3) vote of the Council members.
Funding Source:
Revenue from program registrations is deposited into the General Fund Account, Chandler-
Newberger Center Business Unit 100.30.3035.53565, and instructional expenses are paid
from Chandler-Newberger Business Unit 100.30.3035.62505, which has a $365,000
budgeted allocation. Revenues are split 70% to the vendor and 30% to the City.
Council Action:
For Action
Summary:
In 2020, a three-year contract was signed with Chess Scholars with a mutual option to renew
for two additional one-year terms. This agreement renewal will run from January 1, 2024,
through December 31, 2024, and will be the second of two optional one-year renewal terms.
For 2024, staff is projecting $57,000 in revenues and approximately $40,000 in expenses.
Chess Scholars provides quality, fun, educational enrichment programs to over 1000+
schools nationwide. Programs are offered to children ages 4-13, motivating students to learn
and grow through their belt testing program. Chess Scholars teaches over 30,000 children
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per year. Chess Scholars is certified as a Minority Owned Business Enterprise through the
State of Illinois and the National Minority Supplier Development Council.
Chess Scholars is responsible for providing qualified/certified instructors, all program
equipment, and determining curriculum (to be approved by PRCS staff). City staff will be
responsible for processing all registrations, promoting the programs, coordinating the use of
the space for camps, and overall program administration.
Attachments:
Chess Scholars Contract-2024
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Approved as to form:
Alexandra B. Ruggie
Interim Corporation Counsel
Luke Stowe
City Manager 02 / 02 / 2024
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Contract Chess Scholars and Afternoon Enrichment Solutions...
Contract Renewal ...hess Scholars.pdf
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MM / DD / YYYY
Signed
02 / 02 / 2024
10:31:02 UTC-6
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
IP: 66.158.65.76
02 / 02 / 2024
10:52:48 UTC-6
Viewed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 66.158.65.76
02 / 02 / 2024
10:53:01 UTC-6
Signed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 66.158.65.76
02 / 02 / 2024
16:06:22 UTC-6
Viewed by Luke Stowe (lstowe@cityofevanston.org)
IP: 66.158.65.76
02 / 02 / 2024
16:06:41 UTC-6
Signed by Luke Stowe (lstowe@cityofevanston.org)
IP: 66.158.65.76
The document has been completed.02 / 02 / 2024
16:06:41 UTC-6