HomeMy WebLinkAboutBetsy Murphy - Fitness Classes Levy CenterTo: Luke Stowe, City Manager
From: Audrey Thompson, Director Parks & Recreation
Subject: Approval of Sole Source Contract with Betsy Murphy
Date: January 1, 2024
Recommended Action:
Staff recommends that the City Manager execute a sole source agreement with Betsy
Murphy (56 W Canterbury Ln, Northfield, IL 60093) through December 31, 2024, to
instruct Levy Senior Center Fitness classes.
Funding Source:
Revenue from program registrations is deposited into the General Fund Account, Levy
Senior Center Business Unit 100.30.3055.53565, and instructional expenses are paid
from Levy Senior Center Business Unit 100.30.3055.62505, which has a $154,000
budgeted allocation. Compensation for the vendor is based on the following amount of
revenue collected:
Program(s) Vendor Revenue City Revenue
Fitness Classes 60%40%
For 2024, with increased class fees, the staff is projecting $16,000 in revenues and
approximately $10,000 in expenses. For 2023, revenue for Betsy’s classes was roughly
$15,000, and expenses were approximately $9,000.
Summary:
Betsy Murphy has been teaching at the Levy Senior Center and for the Parks &
Recreation Department for over ten years. During this time, Betsy has provided
excellent instruction for active older adults and helped support a healthy lifestyle for
Levy members. The vendor offers instructions, and the Levy Center provides the
equipment.
Below is a breakdown of the program fees charged for Betsy’s classes:
Continuing Yoga for Seniors Tu 8:15a-9:15a
Length of class Member Fee Non-Member Fee
11 weeks (11 classes) $94 $149
Doc ID: 4e833364f15e8443c772ac28707507368473d036
Beginning Yoga for Seniors Tu 9:30a-10:30a
Length of class Member Fee Non-Member Fee
11 weeks (11 classes) $94 $149
Gentle Chair Yoga Tu 10:45a-11:45a
Length of class Member Fee Non-Member Fee
11 weeks (11 classes) $94 $149
Gentle Chair Yoga Th 10:30a-11:30a
Length of class Member Fee Non-Member Fee
11 weeks (11 classes) $94 $149
As mentioned above, Betsy has done an excellent job in providing
instruction for fitness classes and staff recommends this agreement, which
expires as of December 31, 2024.
Attachments:
Agreement
Sole Source
Approved:
_______________________
Luke Stowe, City Manager
Page 2 of 2
Doc ID: 4e833364f15e8443c772ac28707507368473d036
Approved as to form:
Alexandra B. Ruggie
Interim Corporation Counsel
Luke Stowe
City Manager 01 / 08 / 2024
Doc ID: 4e833364f15e8443c772ac28707507368473d036
Doc ID: 4e833364f15e8443c772ac28707507368473d036
Doc ID: 4e833364f15e8443c772ac28707507368473d036
Doc ID: 4e833364f15e8443c772ac28707507368473d036
Doc ID: 4e833364f15e8443c772ac28707507368473d036
Doc ID: 4e833364f15e8443c772ac28707507368473d036
Doc ID: 4e833364f15e8443c772ac28707507368473d036
Doc ID: 4e833364f15e8443c772ac28707507368473d036
oc ID: 4e833364f15e8443c772ac28707507368473d036
Doc ID: 4e833364f15e8443c772ac28707507368473d036
SOLE SOURCE JUSTIFICATION
(Requester completes Section A and B)
SECTION A - SOLE SOURCE PURCHASE:
Complete if sole source purchase is $1,500 or over, AND competition is not available. Sole Source
approvals are valid one year from approval date, unless specified elsewhere.
Requisition No. (if applicable): Amount: $10,000 Date:1/01/24
Supplies/Services Required (be specific): Levy Senior Center Fitness Instruction
Proposed Vendor: Betsy Murphy Vendor No: 17694
Requested by: Brandon Taylor Dept: Parks and Recreation Ext: 8283
Justification prepared by: Brandon Taylor Dept: Parks and Recreation Ext: 8283
Check One: The requested supply/service is a sole source procurement due to:
AVAILABILITY/ONE OF A KIND –
No competitive product exists or is available from another vendor.
COMPATIBILITY –
Must match existing piece or brand of equipment and is available from only one vendor.
REPLACEMENT/MAINTENANCE –
Repair or maintenance for specific brand of existing equipment and is available from only
original equipment manufacturer or designated service dealer.
OTHER - Provide below full explanations, details, complete descriptions, and relevant
reasons to support the sole source justification:
Betsy Murphy teaches Continuing Yoga for Seniors on Tuesdays 8:15a-9:15a, Beginning Yoga on Tuesdays 9:30a-
10:30a and Chair Yoga on Tuesdays 10:45a-11:45a, and Chair Yoga on Thursdays 10:30a-11:30a. For 2024, with
increased class fees, the staff is projecting $16,000 in revenues and approximately $10,000 in expenses. For 2023,
revenue for Betsy’s classes was roughly $15,000, and expenses were approximately $9,000.
SECTION B - REQUESTER CERTIFICATION: By submitting this request, I certify that the above
justification/information is accurate and complete to the best of my knowledge and that I have no
personal interests relative to this request.
Brandon Taylor 1/01/24
(Name and Signature of Requester) (Date)
SECTION C - TO BE:COMPLETED BY PURCHASING AGENT:
Based on the information provided in Section A and attached supporting documents,
I concur / do not concur (see below) with purchase to be a Sole Source.
Do not concur for the following reason(s):
(Name and Signature of Purchasing Agent or Other) (Date)
01 / 08 / 2024
Doc ID: 4e833364f15e8443c772ac28707507368473d036
Contract with Betsy Murphy - Fitness Classes Levy Center...
Murphy Memo 2024.pdf
4e833364f15e8443c772ac28707507368473d036
MM / DD / YYYY
Signed
01 / 08 / 2024
10:28:29 UTC-6
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
IP: 66.158.65.76
01 / 08 / 2024
11:45:36 UTC-6
Viewed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 66.158.65.76
01 / 08 / 2024
11:45:52 UTC-6
Signed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 66.158.65.76
01 / 08 / 2024
19:29:04 UTC-6
Viewed by Luke Stowe (lstowe@cityofevanston.org)
IP: 66.158.65.76
01 / 08 / 2024
19:29:17 UTC-6
Signed by Luke Stowe (lstowe@cityofevanston.org)
IP: 66.158.65.76
The document has been completed.01 / 08 / 2024
19:29:17 UTC-6