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Home My WebLink AboutMark Vend - Contract Extension 2023-2024 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Audrey Thompson, Parks & Recreation Director Subject: Approval of Vending Machine Services Contract Renewal (RFP #18- 12) Date: June 12, 2023 Recommended Action: Staff recommends City Council authorize the City Manager to execute a professional services contract renewal with Mark Vend Company (3000 MacArthur Boulevard, Northbrook, IL 60062) to provide vending machine services for various City facilities. Funding Source: There is no cost associated with this contract. Council Action: For Action Summary: On May 29, 2018, City Council approved a contract w ith Mark Vend Company for the City’s vending machine services. The contract term was for a period of three years with a mutual option to renew for three additional one-year terms. This is the 3rd year of contract renewal, with the term of July 1, 2023, through June 30, 2024. Mark Vend Company will share up to 15% of the proceeds from sales. Commissions received from sales at the recreation centers will be deposited in various revenue accounts at each center location. Revenues from the other locations will be deposited in the Employee Advisory Committee Account. Their proposal also includes $5,000 worth of in-kind donations annually “to be used for events or other activities at the discretion of the City and the Parks and Recreation Director.” Attachments: Vending Services Contract 2023-2024 Fee Schedule 2023-2024 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Profit Schedule 2022-2023 Page 2 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Page 3 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Page 4 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Page 5 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Page 6 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Page 7 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Page 8 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Page 9 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Page 10 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Page 11 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Page 12 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Page 13 of 17 Approved as to form: Nicholas E. Cummings Corporation Counsel 06 / 16 / 2023 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Cus Desc Vending Pricing Group Product 2023-2024 Vend Price Vend Price 2023-2024 Price (Vend Price less tax) COE 12oz Can Soda 12oz Can Soda $1.40 $1.27 COE 12oz Sparkling Water 12oz Sparkling Water $1.40 $1.37 COE 16oz Energy Drinks 16oz Energy Drinks $3.55 $3.22 COE Specialty Drinks Specialty Drinks $2.25 $2.20 COE 20oz Sports Drinks 20oz Sports Drinks $2.55 $2.31 COE 20oz Vitamin Water 20oz Vitamin Water $2.65 $2.40 COE 12oz -15.2oz Juice 12oz -15.2oz Juice $2.30 $2.25 COE Specialty Drinks FlorNat OJ Can 11.5 oz $2.05 $2.00 COE Specialty Drinks V-8 Juice 12oz PET $3.15 $3.08 COE Specialty Drinks Gold Peak Tea 18.5 $2.65 $2.40 COE Specialty Drinks Peace Tea 23oz $3.25 $2.95 COE Specialty Drinks MM Aguas Frescas 16oz $2.65 $2.40 COE Specialty Drinks FairLife Milk 14oz $2.75 $2.69 COE Specialty Drinks Silk 8oz $3.50 $3.42 COE Specialty Drinks Oatly Oat Milk 11oz $3.50 $3.42 COE Specialty Drinks Open Water Still Alum Btl 16oz $2.25 $2.20 COE General Merchandise Laundry Tide Vend $1.50 $1.36 COE General Merchandise Laundry Wisk Vend $1.50 $1.36 COE General Merchandise Laundry Tide w/Bleach Vend $1.50 $1.36 COE General Merchandise Laundry Ares Fabric Soft Liq Vnd $1.50 $1.36 COE 6 Stick Gum & Mint 6 Stick Gum & Mint $1.20 $1.17 COE Bag Candy Bag Candy $2.85 $2.59 COE Bag Cookies & Snacks Bag Cookies & Snacks $1.60 $1.45 COE Candy Candy $1.75 $1.59 COE Chips Large Chips Large $1.40 $1.37 COE Chips Small Chips Small $1.15 $1.12 COE Nutrition Bars ClifBar $2.35 $2.30 COE Nutrition Bars Kind Bar $2.35 $2.30 COE Nutrition Bars Gluten Free Bar $3.50 $3.42 COE Nutrition Bars RX Protn Bar $3.50 $3.42 COE Pastry Pastry $1.75 $1.71 COE Pop Tarts Pop Tarts $1.75 $1.71 COE Rice Krispies Rice Krispies $1.75 $1.71 COE Specialty Snacks OVH $2.85 $2.79 COE Specialty Snacks Rice Krispies ChocChp WG 1 $1.25 $1.22 COE Specialty Snacks Belvita $2.00 $1.96 COE Specialty Snacks OVH $2.85 $2.79 COE Specialty Snacks Pirates Booty $2.00 $1.96 COE Specialty Snacks Popchips $2.00 $1.96 COE Specialty Snacks Sensible $2.00 $1.96 COE Specialty Snacks Skinny Pop $2.00 $1.96 COE Specialty Snacks Think Jerky 1oz $3.85 $3.77 COE Specialty Snacks Pop Tarts Strwbry WG FP 1.69oz $1.25 $1.22 Page 14 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 COE Fleetwood 12oz Can Soda 12oz Can Soda $1.30 $1.18 COE Fleetwood 12oz Sparkling Water 12oz Sparkling Water $1.30 $1.27 COE Fleetwood 20oz Sports Drinks 20oz Sports Drinks $2.15 $1.95 COE Fleetwood 20oz Vitamin Water 20oz Vitamin Water $2.25 $2.04 COE Fleetwood Specialty Drinks Specialty Drinks $1.90 $1.86 COE Fleetwood Specialty Drinks Specialty Drinks $2.00 $1.96 COE Fleetwood 6 Stick Gum & Mint 6 Stick Gum & Mint $1.10 $1.08 COE Fleetwood Bag Candy Bag Candy $2.75 $2.49 COE Fleetwood Bag Cookies & Snacks Bag Cookies & Snacks $1.60 $1.45 COE Fleetwood Candy Candy $1.65 $1.61 COE Fleetwood Chips Large Chips Large $1.35 $1.32 COE Fleetwood Nutrition Bars ClifBar $2.35 $2.30 COE Fleetwood Nutrition Bars Gluten Free Bar $2.85 $2.79 COE Fleetwood Nutrition Bars RX Protn Bar $3.00 $2.93 COE Fleetwood Pop Tarts Pop Tart Strawberry $1.75 $1.71 COE Fleetwood Rice Krispies Rice Krispies Treats 2.13oz $1.75 $1.71 COE Fleetwood Specialty Snacks OVH $2.75 $2.69 COE Fleetwood Specialty Snacks Skinny Pop $1.65 $1.61 COE Parks & Rec 12oz Can Soda 12oz Can Soda $2.00 $1.81 COE Parks & Rec 12oz Sparkling Water 12oz Sparkling Water $2.00 $1.96 COE Parks & Rec 16oz Can CSD 16oz Can CSD $2.75 $2.49 COE Parks & Rec 16oz Energy Drinks 16oz Energy Drinks $3.75 $3.40 COE Parks & Rec Specialty Drinks Hint Water 16 oz $2.50 $2.44 COE Parks & Rec 20oz Sports Drinks 20oz Sports Drinks $2.85 $2.59 COE Parks & Rec 20oz Vitamin Water 20oz Vitamin Water $3.00 $2.72 COE Parks & Rec 12oz -15.2oz Juice 12oz -15.2oz Juice $2.50 $2.44 COE Parks & Rec Specialty Drinks CorePower 14oz $5.25 $5.13 COE Parks & Rec Specialty Drinks Sparkling Ice 17.5 $2.25 $2.20 COE Parks & Rec Specialty Drinks Open Water Btl 16oz $2.50 $2.44 COE Parks & Rec General Merchandise 30 Inch Tape Elite Black Vend $5.00 $4.54 COE Parks & Rec General Merchandise 30 Inch Tape Elite Vend White $5.00 $4.54 COE Parks & Rec General Merchandise Classic Hockey108 Inch Lac $5.00 $4.54 COE Parks & Rec General Merchandise Mouthguard Proguard Vend $4.75 $4.31 COE Parks & Rec 6 Stick Gum & Mint 6 Stick Gum & Mint $1.50 $1.47 COE Parks & Rec Bag Candy Bag Candy $3.50 $3.17 COE Parks & Rec Bag Cookies & Snacks Bag Cookies & Snacks $2.25 $2.04 COE Parks & Rec Candy Candy $2.25 $2.04 COE Parks & Rec Chips Large Chips Large $2.00 $1.96 COE Parks & Rec Chips Small Chips Small $1.50 $1.47 COE Parks & Rec Nutrition Bars ClifBar $2.65 $2.59 COE Parks & Rec Nutrition Bars Kind Bar $2.65 $2.59 COE Parks & Rec Nutrition Bars Gluten Free Bar $3.25 $3.18 COE Parks & Rec Pop Tarts Pop Tarts $2.25 $2.20 COE Parks & Rec Rice Krispies Rice Krispies $2.25 $2.20 COE Parks & Rec Specialty Snacks Kar Mix2oz $2.25 $2.20 COE Parks & Rec Specialty Snacks OVH $3.50 $3.42 COE Parks & Rec Specialty Snacks Fruit for Though Apple .7oz $3.00 $2.93 COE Parks & Rec Specialty Snacks Skinny Pop $2.25 $2.20 Page 15 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 10:24 AM 05/05/23 Mark Vend Company Customer QuickReport January 1, 2021 through December 31, 2022 Type Date Num Memo Credit The City of Evanston Check 02/15/2021 118005 Commission 01/01/21 to 0/31/21 99.18 Check 02/15/2021 117984 Commission 01/01/21 to 0/31/21 249.47 Check 03/15/2021 118200 Commission 02/01/21 to 02/28/21 103.80 Check 04/15/2021 118354 Commission 03/01/21 to 03/21/21 834.28 Check 04/15/2021 118377 Commission 03/01/21 to 03/31/21 168.54 Check 05/15/2021 118586 Commission 04/01/21 to 04/30/21 706.76 Check 05/15/2021 118608 Commission 04/01/21 to 04/30/21 132.00 Check 06/15/2021 118773 Commission 05/01/21 to 05/31/21 99.54 Check 06/15/2021 118774 Commission 05/01/21 to 05/31/21 756.40 Check 07/15/2021 118988 Commission 06/01/21 to 06/30/21 918.25 Check 07/15/2021 118989 Commission 06/01/21 to 06/30/21 172.93 Check 09/15/2021 119501 Commission 08/01/21 to 08/31/21 136.32 Check 09/15/2021 119502 Commission 08/01/21 to 08/31/21 1,086.66 Check 10/15/2021 119755 Commission 09/01/21 to 09/30/21 142.07 Check 10/15/2021 119756 Commission 09/01/21 to 09/30/21 1,099.00 Check 11/15/2021 120056 Commission 10/01/21 to 10/31/21 1,186.27 Check 11/15/2021 120080 Commission 10/01/21 to 10/31/21 185.77 Check 12/15/2021 120281 Commission 11/01/21 to 11/30/21 1,382.26 Check 12/15/2021 120302 Commission 11/01/21 to 11/30/21 162.45 Check 01/15/2022 120498 Commission 12/01/21 to 12/31/21 206.72 Check 01/15/2022 120499 Commission 12/01/21 to 12/31/21 1,264.88 Check 02/15/2022 120840 Commission 01/01/22 to 01/31/22 1,066.20 Check 02/15/2022 120841 Commission 01/01/22 to 01/31/22 154.27 Check 03/15/2022 121082 Commission 02/01/22 to 02/28/22 1,364.83 Check 03/15/2022 121083 Commission 02/01/22 to 02/28/22 171.89 Check 04/15/2022 121306 Commission 03/.01/22 to 03/31/22 1,192.71 Check 04/15/2022 121331 Commission 03/.01/22 to 03/31/22 203.85 Check 05/15/2022 121607 Commission 04/01/22 to 04/30/22 1,377.13 Check 05/15/2022 121632 Commission 04/01/22 to 04/30/22 187.34 Check 06/15/2022 121896 Commission 05/01/22 to 05/31/22 264.81 Check 06/15/2022 121897 Commission 05/01/22 to 05/31/22 1,943.33 Check 07/15/2022 122070 Commission 06/01/22 to 06/30/22 1,980.06 Check 08/15/2022 122420 Commission 07/01/22 to 07/31/22 230.14 Check 09/15/2022 122602 Commission 08/01/22 to 08/31/22 1,365.87 Check 09/15/2022 122603 Commission 08/01/22 to 08/31/22 210.41 Check 10/15/2022 122950 Commission 09/01/22 to 09/30/22 1,408.27 Check 10/15/2022 122977 Commission 09/01/22 to 09/30/22 157.64 Check 11/15/2022 123227 Commission 10/01/22 to 10/31/22 128.94 Check 11/15/2022 123228 Commission 10/01/22 to 10/31/22 1,974.71 Check 12/15/2022 123486 Commission 11/01/22 to 11/30/22 1,496.68 Check 12/15/2022 123487 Commission 11/01/22 to 11/30/22 167.64 Check 01/15/2023 123778 Commission 12/01/22 to 12/31/22 123.78 Check 01/15/2023 123779 Commission 12/01/22 to 12/31/22 1,286.17 Page 1 of 2 Page 16 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 10:24 AM 05/05/23 Mark Vend Company Customer QuickReport January 1, 2021 through December 31, 2022 29,201.57 Type Date Num Memo Credit Fleetwood-Jourdain Community Center Check 02/15/2021 117987 Commission 01/01/21 to 01/31/21 106.75 Check 03/15/2021 118173 Commission 02/01/21 to 02/28/21 132.51 Check 04/15/2021 118357 Commission 03/01/21 to 03/21/21 124.71 Check 05/15/2021 118589 Commission 04/01/21 to 04/30/21 155.98 Check 06/15/2021 118805 Commission 05/01/21 to 05/31/21 136.99 Check 07/15/2021 119013 Commission 06/01/21 to 06/30/21 266.27 Check 08/15/2021 119274 Commission 7/01/21 to 7/31/21 467.70 Check 09/15/2021 119528 Commission 08/01/21 to 08/31/21 155.69 Check 10/15/2021 119785 Commission 09/01/21 to 09/30/21 133.96 Check 11/15/2021 120060 Commission 10/01/21 to 10/31/21 246.29 Check 12/15/2021 120284 Commission 11/01/21 to 11/30/21 181.28 Check 01/15/2022 120530 Commission 12/01/21 to 12/31/21 110.45 Check 02/15/2022 120809 Commission 01/01/22 to 01/31/22 48.13 Check 03/15/2022 121049 Commission 02/01/22 to 02/28/22 115.73 Check 04/15/2022 121310 Commission 03/.01/22 to 03/31/22 152.20 Check 05/15/2022 121611 Commission 04/01/22 to 04/30/22 192.09 Check 06/15/2022 121865 Commission 05/01/22 to 05/31/22 203.68 Check 07/15/2022 122105 Commission 06/01/22 to 06/30/22 229.42 Check 08/15/2022 122427 Commission 07/01/22 to 07/31/22 439.43 Check 09/15/2022 122631 Commission 08/01/22 to 08/31/22 208.43 Check 10/15/2022 122953 Commission 09/01/22 to 09/30/22 99.05 Check 11/15/2022 123258 Commission 10/1/22 to 10/31/22 133.58 Check 12/15/2022 123513 Commission 11/01/22 to 11/30/22 131.23 Check 01/15/2023 123791 Commission 12/01/22 to 12/31/22 170.29 4,341.84 Page 2 of 2 Page 17 of 17 Doc ID: be15de06a09867c91e7b9f7c19032bb449131423 Contract Renewal with Mark Vend - Various City Facilities ... Approval of Vendi... (RFP _18-12).pdf be15de06a09867c91e7b9f7c19032bb449131423 MM / DD / YYYY Signed 06 / 16 / 2023 08:40:47 UTC-5 Sent for signature to Nicholas Cummings (ncummings@cityofevanston.org) and Luke Stowe (lstowe@cityofevanston.org) from lthomas@cityofevanston.org IP: 66.158.65.76 06 / 16 / 2023 09:58:47 UTC-5 Viewed by Nicholas Cummings (ncummings@cityofevanston.org) IP: 73.50.97.132 06 / 16 / 2023 09:59:03 UTC-5 Signed by Nicholas Cummings (ncummings@cityofevanston.org) IP: 73.50.97.132 06 / 16 / 2023 16:02:16 UTC-5 Viewed by Luke Stowe (lstowe@cityofevanston.org) IP: 66.158.65.76 06 / 16 / 2023 16:03:54 UTC-5 Signed by Luke Stowe (lstowe@cityofevanston.org) IP: 66.158.65.76 The document has been completed.06 / 16 / 2023 16:03:54 UTC-5