HomeMy WebLinkAboutDecember 11, 2023Page 1 ACTIONS December 11,2023
CITY COUNCIL ACTIONS
City Council
Monday,December 11,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
5:45PM
Absent:NONE
Motions resulting from City Council -Dec 11 2023
Item Item Description Motion Disposition
SP1.Local Motor Fuel Tax Increase to 6 Cents
Per Gallon
Staff recommended the City Council introduce
118-O-23,amending the Section 3-2-16-2 Motor Fuel
Tax effective February 1,2024.Staff recommended
suspending the City Council rules for
introduction and action at the December 11,2023,
City Council meeting.
Approved for
Introduction and
Adoption
7 -2
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nayes:Kelly,
Suffredin
Page 2 ACTIONS December 11,2023
Item Item Description Motion Disposition
SP2.Ordinance 82-O-23 2024 Budget Ordinance Staff recommended the adoption of Ordinance
82-O-23,approving the 2024 Fiscal Year Budget of
the City of Evanston in the amount of $435,316,120.
Approved for
Introduction as
Amended
8 -0
Absent:Suffredin
SP3.Ordinance 83-O-23:City of Evanston 2023
Tax Levy
Staff requested the adoption of Tax Levy Ordinance
83-O-23,which levies the annual property tax for
General Operations,Human Services Fund,Illinois
Municipal Retirement Fund (IMRF),Police and Fire
Pension Funds,and the Solid Waste Fund totaling
$34,783,403 as extended (including 3%loss factor).
This represents an increase of 0.7%over the 2022
levy of $34,525,671 as extended.
Approved for
Adoption
8 -0
Absent:Suffredin
SP4.Ordinance 84-O-23:General Assistance
2023 Tax Levy
Staff requested the adoption of Tax Levy Ordinance
84-O-23,which levies the annual property tax for
General Assistance in the amount of $1,082,474 as
extended (including a 3%loss factor).This
represents a decrease of 19.2%over the 2022 levy.
Approved for
Adoption
8 -0
Absent:Suffredin
SP5.Ordinance 86-O-23:Special Service Area
#6 Tax Levy
Staff requested the adoption of Tax Levy Ordinance
86-O-23,which levies the annual property tax for
Special Service Area #6 in the amount of $221,000
($227,835 as extended,including a loss factor of
3%).This represents no increase over the 2022 Levy
as extended.
Approved for
Adoption
8 -0
Absent:Suffredin
SP6.Ordinance 87-O-23:Special Service Area
#7 Tax Levy
Staff requested the adoption of Tax Levy Ordinance
87-O-23,which levies the annual property tax for
Special Service Area #7 in the amount of $142,000
($146,392 as extended,including a loss factor of
3%).This represents no increase over the 2022 Levy
of $146,392 as extended.
Approved for
Adoption
8 -0
Absent:Suffredin
Page 3 ACTIONS December 11,2023
Item Item Description Motion Disposition
SP7.Ordinance 89-O-23:Special Service Area
#9 Levy
Staff requested the adoption of Tax Levy Ordinance
89-O-23,which levies the annual property tax for
Special Service Area #9 in the amount of $592,665
($610,995 as extended,including a loss factor of
3%).This represents no increase over the 2022 Levy
as extended.
Approved for
Adoption
8 -0
Absent:Suffredin
SP8.Resolutions 55-R-23 through 70-R-23:Debt
Service Property Tax Abatements
Staff recommended review and adoption of
Resolutions 55-R-23 through 70-R-23 by the City
Council,abating in the amount of $4,973,404
property taxes levied for the year 2023 to pay
principal and interest on general obligation corporate
purpose bonds.
Note:Council may approve Resolutions 55-R-23
through 70-R-23 in one motion.
Approved for
Action
8 -0
Absent:Suffredin
SP9.City Council Goals Staff recommended the approval of City Council
goals in the areas of Affordable Housing,Climate
Action and Resiliency,Economic Development,
Finance,Public Health,and Public Safety.
Approved for
Action:Accepted
and Placed on File
8 -0
Absent:Suffredin
M1.The Minutes of the Special City Council
meeting of November 20,2023,and the
Regular City Council meeting of
November 27,2023
Staff recommended the approval of the Minutes of
the Special City Council meeting of November 20,
2023,and the Regular City Council meeting of
November 27,2023.
Approved on
Consent Agenda
for Action
8 -0
Absent:Suffredin
Page 4 ACTIONS December 11,2023
Item Item Description Motion Disposition
A1.The City of Evanston Payroll,Bills List,
and Credit Card Activity
Staff recommended City Council approval of the City
of Evanston Payroll for the period of November 6,
2023,through November 19,2023,in the amount of
$3,485,930.60.Bills List for December 12,2023,for
$19,592,518.83,and credit card activity for the
period ending October 26,2023,in the amount of
$251,192.07
Approved on
Consent Agenda
for Action
8 -0
Absent:Suffredin
A2.BMO Harris Amazon Credit Card Activity Staff recommended approval of the City of
Evanston’s BMO Harris Amazon Credit Card Activity
for the period ending October 26,2023,for
$12,306.87.
Approved on
Consent Agenda
for Action
8 -0
Absent:Suffredin
A3.Special Event:Evanston Folk Festival
Presented by Out of Space
Staff recommended approval of the Special Event
Permit Application submitted by Space Presents to
have an Evanston Folk Festival event at Dawes Park
on Saturday,September 7,and Sunday,September
8,2024,from 12pm to 8:30pm.
Costs for city services provided for events require a
100%reimbursement from the sponsoring
organization or event coordinator.These fees are
waived for City events and City co-sponsored events.
Approved for
Action
8 -0
Absent:Suffredin
Page 5 ACTIONS December 11,2023
Item Item Description Motion Disposition
A4.Purchase of AirPak Self-Contained
Breathing Apparatus Devices from
Municipal Emergency Services
Staff recommended the City Council authorize the
City Manager to enter into a final purchase
agreement with Municipal Emergency Services (75
Remittance Drive,Suite 3135,Chicago,IL 60675)for
Pro Self-Contained Breathing Apparatus equipment
in the amount of $269,904.00.A solesource
purchase requires ⅔vote of the Councilmembers.
Funding will be from the Fire Department Fund -Fire
Suppression Safety Equipment (Account
100.23.2315.65090)with a FY2024 proposed
budget of $325,000.
Approved on
Consent Agenda
for Action
8 -0
Absent:Suffredin
A5.Contract Award with Novotx LLC for FY
2024 through 2028 Computerized
Maintenance Management System
Software (CMMS)Service
Staff recommended that the City Council authorize
the City Manager to execute an agreement with
Novotx LLC (1979 W 1900 S,Suite A,Syracuse,UT
84075)to provide computerized maintenance
management system (CMMS)services for tracking
vertical assets in the not-to-exceed amount of
$390,000 for the period of January 1,2024 to
December 31,2028.
Funding is provided by the Water Depreciation
Improvement &Extension Fund (Account
513.71.7330.62145),which has a proposed FY 2024
budget of $200,000.
Approved on
Consent Agenda
for Action
8 -0
Absent:Suffredin
Page 6 ACTIONS December 11,2023
Item Item Description Motion Disposition
A6.A Single-Source Contract with Christopher
B.Burke Engineering,Ltd.for the Leon
Place Water Main Replacement Project
(Simpson Street to Ridge Avenue)
Staff recommended that the City Council authorize
the City Manager to execute a single-source contract
with Christopher B.Burke Engineering,Ltd.(820
Davis Street,Suite 520,Evanston,IL 60201)to
provide design and construction engineering services
for the Leon Place Water Main Replacement Project
from Simpson Street to Ridge Avenue in the amount
of $98,367.00.A single-source purchase requires a
2/3 vote of the Councilmembers.
Funding will be provided from the Water Fund
(513.71.7330.62415.65515 –423003).This line item
was not included in the 2023 budget,but the funding
is available from savings in the 2023 Water Main
contract.
Approved on
Consent Agenda
for Action
8 -0
Absent:Suffredin
A7.Change Order No.1 to the agreement with
Altorfer,Inc.for the 500 Kilowatt (KW)
On-Demand Emergency Generator Rental
Staff recommended the City Council authorize the
City Manager to execute Change Order No.1 to the
agreement with Altorfer,Inc.(635 W.Lake Street,
Elmhurst,IL 60126)for the 500 Kilowatt (KW)
On-Demand Emergency Generator Rental in the
amount of $19,000.00.This change order will
increase the overall contract amount from
$24,999.99 to $43,999.99.This change order will
also extend the contract completion date by 119
days,from 12/31/23 to 02/28/24.
Funding is provided from the Water Fund (account
510.40.4210.62245),which has an approved FY
2023 budget of $139,300.00,with a remaining
balance of $19,042.21.
Approved on
Consent Agenda
for Action
8 -0
Absent:Suffredin
Page 7 ACTIONS December 11,2023
Item Item Description Motion Disposition
A8.Change Order No.2 to the agreement with
CDM Smith Inc.for the Corrosion Control
Study (RFP 21-26)
Staff recommended the City Council authorize the
City Manager to execute Change Order No.2 to the
agreement with CDM Smith Inc.for the Corrosion
Control Study (RFP 21-26).This change order will
not increase the overall contract amount of
$974,500.00 but includes a time extension of 425
days,extending the contract completion date from
December 31,2023,to February 28,2025.
Funding is provided from the Water Fund Studies
(account 510.40.4200.62180),which has an
approved FY 2024 budget of $500,000.00,all of
which is remaining.
Approved on
Consent Agenda
for Action
8 -0
Absent:Suffredin
A9.Contract Award for Actionable Pricing for
Municipal Electric Energy Supply
Staff recommended the City Council authorize the
City Manager to execute an agreement for
Actionable Pricing for Municipal Electric Energy
Supply (RFP 23-52)for eighty-nine (89)City electric
accounts.Actual pricing and the recommendation for
the award will be submitted as a supplemental memo
on December 11,2023.
The cost for electricity is billed to various accounts.
Approved on
Consent Agenda
for Action
8 -0
Absent:Suffredin
Page 8 ACTIONS December 11,2023
Item Item Description Motion Disposition
A10.Resolution 92-R-23,Professional Services
Agreement with James B.Moran Center
for 2024 Certificate of Rehabilitation
Program
Staff recommended City Council adoption of
Resolution 92-R-23 authorizing the City manager to
execute an agreement between the City of Evanston
and the James B.Moran Center for Youth Advocacy
(1900A Dempster Street,Evanston,IL 60201)to
provide legal services for not less than 20 Evanston
residents to secure Certificates of Rehabilitation,
expungement and criminal records sealing in an
amount not to exceed $40,000.
Funding for this agreement is budgeted in Health and
Human Services,Youth and Young Adult
Engagement Division (Account 176.24.3215.62509)
which has a FY 2023 budget of $85,000 and a YTD
balance of $45,000 prior to this agreement.Costs
amount to approximately $2,000 per participant.
Approved on
Consent Agenda
for Action
8 -0
Absent:Suffredin
A11.Resolution 93-R-23,Authorizing the
Settlement and Release of all Claims in
Check CU v.City of Evanston,2022 CH
09764
Staff recommended approval of Resolution 93-R-23,
authorizing the City of Evanston to issue a settlement
payment pursuant to a settlement agreement and
release in Check CU v.City of Evanston (Case No.
2022-CH-09764).
Funding will be provided from the Insurance Fund
Settlement Costs -Liability (Account
605.99.7800.62260).
Approved for
Action
8 -0
Absent:Suffredin
A12.Ordinance 113-O-23,Codifying the City's
Paid Leave Policies for City Employees
Staff recommended the introduction of Ordinance
113-O-23,Codifying the City's Paid Leave Policies
for City Employees.
Approved on
Consent Agenda
for Adoption
8 -0
Absent:Suffredin
Page 9 ACTIONS December 11,2023
Item Item Description Motion Disposition
P1.Ordinance 115-O-23,Amendment to
Expand the Existing Special Use
Previously Authorized by Ordinance
81-O-97 for an Animal Hospital,Blue River
Pet Care/Fox Animal Hospital,in the C1
Commercial District at 2105-2107 Crawford
Avenue
The Land Use Commission recommended the
adoption of Ordinance 115-O-23,an amendment to
expand the existing Special Use previously
authorized by Ordinance 81-O-97 for an Animal
Hospital,Blue River Pet Care/Fox Animal Hospital,in
the C1 Commercial District at 2105-2107 Crawford
Avenue.The proposed expansion meets the
Standards for Approval for special uses.
Councilmember Suffredin requested the suspension
of the rules to allow Introduction and Action votes at
the City Council meeting on December 11,2023.
Approved for
Introduction and
Adoption
8 -0
Absent:Suffredin
HS1.Resolution 74-R-23 Approval of an
Honorary Street Name Sign Designation
Staff recommended the adoption of Resolution 74-R-
23,designating that portion of Pioneer Road,
between Lincoln Street and Colfax Street,with the
Honorary Street Name Sign,“Larry Suffredin Way.”
The approximate total cost to create three street
name signs is $200.
Funds for the honorary street name sign program are
budgeted in the Public Works Agency,Public Service
Bureau -Traffic Operations'materials fund (Account
100.40.4520.65115),which has a fiscal year budget
of $58,000 and a year-to-date balance of $5,000.
Removed from
the Agenda
Page 10 ACTIONS December 11,2023
Item Item Description Motion Disposition
HS2.Ordinance 77-O-23,Amending Title 3 of
the Evanston City Code to Add Chapter 35,
"Minimum Wage”
The Human Services Committee recommended the
adoption of Ordinance 77-O-23,Amending Title 3 of
the Evanston City Code to Add Chapter 35,
"Minimum Wage.
Held until
January 8,2024
5 -4
Ayes:Harris,
Nieuwsma,Burns,
Reid,Geracaris
Nayes:Kelly,
Wynne,Suffredin,
Revelle
ED1.Evanston Thrives Implementation -Noyes,
Ashland Arts,and Downtown Murals
The Economic Development Committee
recommended that the City Council approve a
contract with Art Encounter to oversee the installation
of three murals for an amount not to exceed $61,000.
The fee will be paid from ARPA-Economic
Development Account GL #to be created by the
Finance Division if approved.The City Council
allocated $3 million to this account,all of which
remains.
Approved on
Consent Agenda
for Action
8 -0
Absent:Suffredin