HomeMy WebLinkAboutDecember 11, 2023
AGENDA
City Council
Monday, December 11, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:45 PM
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(I) ROLL CALL - COUNCILMEMBER WYNNE
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign their
name and the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided
for Public Comment. If there are more than five speakers, a period of forty-five minutes
shall be provided for all comment, and no individual shall speak longer than three
minutes. The Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Councilmembers
do not respond during Public Comment. Public Comment is intended to foster dialogue
in a respectful and civil manner. Any person who makes such remarks, or who utters
loud, threatening, personal or abusive language, or engages in any other disorderly
conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting
shall, at the discretion of the mayor or presiding officer, be barred from further
participation during that meeting. Public comments are requested to be made with these
guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Local Motor Fuel Tax Increase to 6 Cents Per Gallon
Staff recommends the City Council introduce 118-O-23, amending the
Section 3-2-16-2 Motor Fuel Tax effective February 1, 2024. Staff
recommends suspending the City Council rules for introduction and
action at the December 11, 2023, City Council meeting.
For Introduction and Action
Local Motor Fuel Tax Increase to 6 Cents Per Gallon
13 - 16
SP2.
Ordinance 82-O-23 2024 Budget Ordinance
Staff recommends the adoption of Ordinance 82-O-23, approving the
2024 Fiscal Year Budget of the City of Evanston in the amount of
$435,316,120.
For Action
Ordinance 82-O-23 2024 Budget Ordinance
17 - 22
SP3.
Ordinance 83-O-23: City of Evanston 2023 Tax Levy
Staff requests the adoption of Tax Levy Ordinance 83-O-23, which levies
the annual property tax for General Operations, Human Services Fund,
Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension
Funds, and the Solid Waste Fund totaling $34,783,403 as extended
(including 3% loss factor). This represents an increase of 0.7% over the
2022 levy of $34,525,671 as extended.
For Action
Ordinance 83-O-23: City of Evanston 2023 Tax Levy
23 - 38
SP4.
Ordinance 84-O-23: General Assistance 2023 Tax Levy
Staff requests the adoption of Tax Levy Ordinance 84-O-23, which levies
the annual property tax for General Assistance in the amount of
$1,082,474 as extended (including a 3% loss factor). This represents a
decrease of 19.2% over the 2022 levy.
For Action
Ordinance 84-O-23: General Assistance 2023 Tax Levy
39 - 43
SP5.
Ordinance 86-O-23: Special Service Area #6 Tax Levy
Staff requests the adoption of Tax Levy Ordinance 86-O-23, which levies
the annual property tax for Special Service Area #6 in the amount of
$221,000 ($227,835 as extended, including a loss factor of 3%). This
represents no increase over the 2022 Levy as extended.
For Action
Ordinance 86-O-23: Special Service Area #6 Tax Levy
44 - 48
SP6.
Ordinance 87-O-23: Special Service Area #7 Tax Levy
Staff requests the adoption of Tax Levy Ordinance 87-O-23, which levies
the annual property tax for Special Service Area #7 in the amount of
$142,000 ($146,392 as extended, including a loss factor of 3%). This
represents no increase over the 2022 Levy of $146,392 as extended.
For Action
Ordinance 87-O-23: Special Service Area #7 Tax Levy
49 - 53
SP7.
Ordinance 89-O-23: Special Service Area #9 Levy
Staff requests the adoption of Tax Levy Ordinance 89-O-23, which levies
the annual property tax for Special Service Area #9 in the amount of
$592,665 ($610,995 as extended, including a loss factor of 3%). This
represents no increase over the 2022 Levy as extended.
For Action
Ordinance 89-O-23: Special Service Area #9 Levy
54 - 58
SP8.
Resolutions 55-R-23 through 70-R-23: Debt Service Property Tax
Abatements
Staff recommends review and adoption of Resolutions 55-R-23 through
70-R-23 by the City Council, abating in the amount of $4,973,404
property taxes levied for the year 2023 to pay principal and interest on
general obligation corporate purpose bonds.
Note: Council may approve Resolutions 55-R-23 through 70-R-23 in
one motion.
For Action
Resolutions 55-R-23 through 70-R-23: Debt Service Property Tax
Abatements
59 - 109
SP9.
Approval of City Council Goals
Staff recommends the approval of City Council goals in the areas of
Affordable Housing, Climate Action and Resiliency, Economic
Development, Finance, Public Health, and Public Safety.
For Action: Accept and Place on File
Approval of City Council Goals
110 - 113
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
M1.
Approval of the Minutes of the Special City Council meeting of
November 20, 2023, and the Regular City Council meeting of
November 27, 2023
Staff recommends the approval of the Minutes of the Special City Council
meeting of November 20, 2023, and the Regular City Council meeting of
November 27, 2023.
For Action
Approval of the Minutes of the Special City Council meeting of
November 20, 2023 and the Regular City Council meeting of November
27, 2023
114 - 141
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of November 6, 2023, through November 19, 2023, in the
amount of $3,485,930.60. Bills List for December 12, 2023, for
$19,592,518.83, and credit card activity for the period ending October 26,
2023, in the amount of $251,192.07.
For Action
Approval of the City of Evanston Payroll, and Bills List
142 - 187
A2.
Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris Amazon
Credit Card Activity for the period ending October 26, 2023, for
$12,306.87.
For Action
Approval of BMO Harris Amazon Credit Card Activity
188 - 190
A3.
Approval of Special Event: Evanston Folk Festival Presented by Out
of Space
Staff recommends approval of the Special Event Permit Application
submitted by Space Presents to have an Evanston Folk Festival event at
Dawes Park on Saturday, September 7, and Sunday, September 8, 2024,
from 12pm to 8:30pm.
Costs for city services provided for events require a 100% reimbursement
from the sponsoring organization or event coordinator. These fees are
waived for City events and City co-sponsored events.
For Action
Approval of Special Event: Evanston Folk Festival Presented by Out of
Space
191 - 199
A4.
Approval of Purchase of AirPak Self-Contained Breathing Apparatus
Devices from Municipal Emergency Services
Staff recommends the City Council authorize the City Manager to enter
into a final purchase agreement with Municipal Emergency Services (75
Remittance Drive, Suite 3135, Chicago, IL 60675) for Pro Self-Contained
Breathing Apparatus equipment in the amount of $269,904.00. A sole-
source purchase requires ⅔ vote of the Councilmembers.
Funding will be from the Fire Department Fund - Fire Suppression Safety
Equipment (Account 100.23.2315.65090) with a FY2024 proposed
budget of $325,000.
For Action
Approval of Purchase of AirPak Self-Contained Breathing Apparatus
Devices from Municipal Emergency Services
200 - 204
A5.
Contract Award with Novotx LLC for FY 2024 through 2028
Computerized Maintenance Management System Software (CMMS)
Service
Staff recommends that the City Council authorize the City Manager to
execute an agreement with Novotx LLC (1979 W 1900 S, Suite A,
Syracuse, UT 84075) to provide computerized maintenance management
system (CMMS) services for tracking vertical assets in the not-to-exceed
amount of $390,000 for the period of January 1, 2024 to December 31,
2028.
Funding is provided by the Water Depreciation Improvement & Extension
Fund (Account 513.71.7330.62145), which has a proposed FY 2024
budget of $200,000.
For Action
Contract Award with Novotx LLC for FY 2024 thru 2028 Computerized
Maintenance Management System Software Service
205 - 212
A6.
Approval of a Single-Source Contract with Christopher B. Burke
Engineering, Ltd. for the Leon Place Water Main Replacement
Project (Simpson Street to Ridge Avenue)
Staff recommends that the City Council authorize the City Manager to
execute a single-source contract with Christopher B. Burke Engineering,
Ltd. (820 Davis Street, Suite 520, Evanston, IL 60201) to provide design
and construction engineering services for the Leon Place Water Main
Replacement Project from Simpson Street to Ridge Avenue in the amount
of $98,367.00. A single-source purchase requires a 2/3 vote of the
Councilmembers.
Funding will be provided from the Water Fund (513.71.7330.62415.65515
– 423003). This line item was not included in the 2023 budget, but the
funding is available from savings in the 2023 Water Main contract.
For Action
M/W/D/EBE Memo
Approval of a Single-Source Contract with Christopher B. Burke
Engineering, Ltd. for the Leon Place Water Main Replacement Project
213 - 226
A7.
Approval of Change Order No. 1 to the agreement with Altorfer, Inc.
for the 500 Kilowatt (KW) On-Demand Emergency Generator Rental
Staff recommends the City Council authorize the City Manager to execute
Change Order No. 1 to the agreement with Altorfer, Inc. (635 W. Lake
Street, Elmhurst, IL 60126) for the 500 Kilowatt (KW) On-Demand
Emergency Generator Rental in the amount of $19,000.00. This change
order will increase the overall contract amount from $24,999.99 to
$43,999.99. This change order will also extend the contract completion
date by 119 days, from 12/31/23 to 02/28/24.
Funding is provided from the Water Fund (account 510.40.4210.62245),
which has an approved FY 2023 budget of $139,300.00, with a remaining
balance of $19,042.21.
For Action
Approval of Change Order No. 1 to the agreement with Altorfer, Inc. for
the 500 Kilowatt (KW) On-Demand Emergency Generator Rental
227 - 229
A8.
Approval of Change Order No. 2 to the agreement with CDM Smith
Inc. for the Corrosion Control Study (RFP 21-26)
Staff recommends the City Council authorize the City Manager to execute
Change Order No. 2 to the agreement with CDM Smith Inc. for the
Corrosion Control Study (RFP 21-26). This change order will not increase
the overall contract amount of $974,500.00 but includes a time extension
of 425 days, extending the contract completion date from December 31,
2023, to February 28, 2025.
Funding is provided from the Water Fund Studies (account
510.40.4200.62180), which has an approved FY 2024 budget of
$500,000.00, all of which is remaining.
For Action
Approval of Change Order No. 2 to the agreement with CDM Smith Inc.
for the Corrosion Control Study (RFP 21-26)
230 - 232
A9.
Contract Award for Actionable Pricing for Municipal Electric Energy
Supply
Staff recommends the City Council authorize the City Manager to execute
an agreement for Actionable Pricing for Municipal Electric Energy Supply
(RFP 23-52) for eighty-nine (89) City electric accounts. Actual pricing and
the recommendation for the award will be submitted as a supplemental
memo on December 11, 2023.
The cost for electricity is billed to various accounts.
For Action
Contract Award for Actionable Pricing for Municipal Electric Energy
Supply
233 - 240
A10.
Resolution 92-R-23, Professional Services Agreement with James B.
Moran Center for 2024 Certificate of Rehabilitation Program
Staff recommends City Council adoption of Resolution 92-R-23
authorizing the City manager to execute an agreement between the City
of Evanston and the James B. Moran Center for Youth Advocacy (1900A
Dempster Street, Evanston, IL 60201) to provide legal services for not
less than 20 Evanston residents to secure Certificates of Rehabilitation,
expungement and criminal records sealing in an amount not to exceed
$40,000.
Funding for this agreement is budgeted in Health and Human Services,
Youth and Young Adult Engagement Division (Account
176.24.3215.62509) which has a FY 2023 budget of $85,000 and a YTD
balance of $45,000 prior to this agreement. Costs amount to
approximately $2,000 per participant.
For Action
Resolution 92-R-23, Professional Services Agreement with James B.
Moran Center for 2024 Certificate of Rehabilitation Program
241 - 260
A11.
Resolution 93-R-23, Authorizing the Settlement and Release of all
Claims in Check CU v. City of Evanston, 2022 CH 09764
Staff recommends approval of Resolution 93-R-23, authorizing the City of
Evanston to issue a settlement payment pursuant to a settlement
agreement and release in Check CU v. City of Evanston (Case No. 2022-
CH-09764).
Funding will be provided from the Insurance Fund Settlement Costs -
Liability (Account 605.99.7800.62260).
For Action
A12.
Ordinance 113-O-23, Codifying the City's Paid Leave Policies for City
Employees
Staff recommends the introduction of Ordinance 113-O-23, Codifying the
City's Paid Leave Policies for City Employees.
For Action
Ordinance 113-O-23, Codifying the City's Paid Leave Policies for City
Employees
261 - 270
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.
Ordinance 115-O-23, Amendment to Expand the Existing Special
Use Previously Authorized by Ordinance 81-O-97 for an Animal
Hospital, Blue River Pet Care/Fox Animal Hospital, in the C1
Commercial District at 2105-2107 Crawford Avenue.
The Land Use Commission recommends the adoption of Ordinance 115-
O-23, an amendment to expand the existing Special Use previously
authorized by Ordinance 81-O-97 for an Animal Hospital, Blue River Pet
Care/Fox Animal Hospital, in the C1 Commercial District at 2105-2107
Crawford Avenue. The proposed expansion meets the Standards for
Approval for special uses.
Councilmember Suffredin requests the suspension of the rules to allow
Introduction and Action votes at the City Council meeting on December
11, 2023.
For Introduction and Action
Ordinance 115-O-23, Amendment to Expand the Existing Special Use
Previously Authorized by Ordinance 81-O-97 for an Animal Hospital,
Blue River Pet Care/Fox Animal Hospital, in the C1 Commercial District
271 - 283
(X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE
HS1.
Resolution 74-R-23 Approval of an Honorary Street Name Sign
Designation
Staff recommends the adoption of Resolution 74-R- 23, designating that
portion of Pioneer Road, between Lincoln Street and Colfax Street, with
the Honorary Street Name Sign, “Larry Suffredin Way.”
The approximate total cost to create three street name signs is $200.
Funds for the honorary street name sign program are budgeted in the
Public Works Agency, Public Service Bureau - Traffic Operations'
materials fund (Account 100.40.4520.65115), which has a fiscal year
budget of $58,000 and a year-to-date balance of $5,000.
For Action
Resolution 74-R-23 Approval of an Honorary Street Name Sign
Designation
284 - 290
HS2.
Ordinance 77-O-23, Amending Title 3 of the Evanston City Code to
Add Chapter 35, "Minimum Wage"
The Human Services Committee recommends the adoption of Ordinance
77-O-23, Amending Title 3 of the Evanston City Code to Add Chapter 35,
"Minimum Wage."
For Introduction
Ordinance 77-O-23, Amending Title 3 of the Evanston City Code to Add
Chapter 35, Minimum Wage
291 - 303
(XI) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE
ED1.
Evanston Thrives Implementation - Noyes, Ashland Arts, and
Downtown Murals
The Economic Development Committee recommends that the City
Council approve a contract with Art Encounter to oversee the installation
of three murals for an amount not to exceed $61,000.
The fee will be paid from ARPA-Economic Development Account GL # to
be created by the Finance Division if approved. The City Council allocated
$3 million to this account, all of which remains.
For Action
Evanston Thrives Implementation - Noyes, Ashland Arts, and Downtown
Murals
304 - 309
(XII) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which a Councilmember desires to bring before the
Council.) {Council Rule 2.1(10)}
(XIII) EXECUTIVE SESSION
(XIV) ADJOURNMENT
(XV) UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
12/12/2023 7:00 PM HOUSING & COMMUNITY
DEVELOPMENT COMMITTEE
12/12/2023 7:00 PM PRESERVATION COMMISSION
12/13/2023 2:30 PM BOARD OF LOCAL IMPROVEMENTS
12/13/2023 7:00 PM LAND USE COMMISSION
12/14/2023 6:30 PM ENVIRONMENT BOARD
12/14/2023 7:00 PM SOCIAL SERVICES COMMITTEE
12/19/2023 6:30 PM EVANSTON ARTS COUNCIL MEETING
12/20/2023 6:00 PM MWEBE DEVELOPMENT COMMITTEE
12/21/2023 6:00 PM PARKS AND RECREATION BOARD
12/21/2023 6:30 PM EQUITY AND EMPOWERMENT
COMMISSION MEETING
(XVI) BOARDS, COMMITTEES, AND COMMISSIONS VACANCIES
Boards, Commissions, and Committees Vacancies
Board of Ethics 3
Equity and Empowerment Commission 2
Firefighter's Pension Board 1
Parks and Recreation Board 3
Public Safety Civil Service Commission 5
Reimagining Public Safety Committee 7
Utilities Commission 1