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HomeMy WebLinkAboutMINUTES-1990-02-12-19901 1 CITY COUNCIL EV9��l' C~ O n -- ti o co. ttiti�� February 12, 1990 Standing committees meet prior to the official regular meeting. Current members are as follows: Administration Planning & & Public Works Human Services Development Alderman Paden Alderman Esch Alderman Juliar Alderman Rainey Alderman Collens Alderman Wold Alderman Washington Alderman Wollin Alderman Davis Alderman Drummer Alderman Feldman Alderman Lanyon Alderman Warshaw Alderman Rudy Alderman Nelson Alderman Korshak Alderman Morton Alderman Brady OFFICIAL REGULAR MEETING of the City Council was held on Monday, February 12, 1990, at 9:15 P.M. ROLL CALL - PRESENT: Alderman Drummer Alderman Davis Alderman Brady Alderman Esch Alderman Korshak Alderman Morton Alderman Washington Alderman Wold A quorum being present. ABSENT: Aldermen Nelson and Lanyon PRESIDING: Mayor Joan W. Barr Alderman Wollin Alderman Collens Alderman Rainey Alderman Feldman Alderman Warshaw Alderman Rudy Alderman Juliar Alderman Paden Rev. John F. Norwood questioned why there was a docket item concerning the Butler Building. Mayor Barr explained that the Resolution was to formalize the agreement already reached concerning the artifacts and keystone of the Butler Building and assured Rev. Norwood that the bricks, artifacts and keystone were being preserved. Margareta Matlis, 625 Milburn Place; told the Council that she had attended the public hearing on the budget and requested a videotape of the same. Mayor Barr said she thought that could probably be arranged. Alderman Feldman moved that the minutes of the Regular Meeting of January 22, 1990, as submitted in writing to the members of the City Council, be approved without reading. Seconded by Alderman Warshaw. City Clerk Davis reported a mistake on Page 6 of the minutes and said that the tally of the vote on Resolution 10-R-90 should be removed, because the vote was a voice vote. With this correction motion carried. No nays. Alderman Warshaw moved that the minutes of the Special Meeting of January 13, 1990, as submitted in writing to the members of the City Council, be approved without reading. Seconded by Alderman Feldman. Motion carried. No nab ZLZ -2- February 12, 1990 City Clerk Kirsten F. Davis reported that Alderman Juli'ar had inadvertently been left off the Roll Call of the meeting of January 20, 1990 and should be included as present. Alderman Feldman moved that with this correction, the minutes of the special meeting of,January 20, 1990, as submitted in writing to the member of the City Council, be approved without reading. Seconded by Alderman Warshaw. Motion carried. No nays. . Alderman Feldman moved that the minutes of the Special Meeting of January 27,.1990, as submitted in writing to the members of the City Council, be approved without reading. Seconded by Alderman Warshaw. Motion carried. No nays. COMMUNICATI NS- City Clerk Davis announced receipt of a communication from the Illinois Department of Revenue reporting that the Auto Rental Tax for Evanston for the month of December, 1989, has been reported and collected as follows: Auto Rental Tax Collected $ 1,058.73 Less 1.6% administration fee 16.93 Amount to be remitted 1,041.80 Alderman Korshak referred this communication to the Finance Director. CONSENT AGENDA: (Any Docket Item Marked with an Asterisk*) Alderman Korshak moved Council approval of the Consent Agenda with the following exceptions: removing Docket 26-1B-90: Resolution 9-R-90; Docket 38-2A-90: Families in Transition Program; Docket 21-1B-90: Ordinance 80-0-90; and Docket 21-B-90: Ordinance 7-0-90. He said that Docket 37-2A-90: Plat of Resubdivision should be included on the Consent Agenda. Seconded by Alderman Rainey. Roll call. Voting aye - Drummer, Davis, Brady, Esch, Korshak, Morton, Washington, Wold, Wollin, Collens, Rainey, Feldman, Warshaw, Rudy, Juliar, Paden. Voting nay - none. Motion carried. (16-0) Mayor Barr announced there would be a CLOSED SESSION dealing with pending or probable litigation, land acquisition and personnel. Docket 31-2A-90: Resolution 13-R-90 - Butler Building Artifacts - Consideration of proposed Resolution 13-R-90, by which the City council would accept the recommendation of the NAACP, RPI and the Charles H. Shaw Company regarding the disposition of artifacts and cornerstone of the Butler Building. This docket item was held in Committee. Bills and Payroll * Approval, as recommended, of City of Evanston bills for the period ending February 7, 1990; for the City of Evanston payroll for the period ending February 1, 1990; for the City Council payroll for the month of January 1990; and that their payment be authorized and charged to the proper accounts, summarized as follows: City of Evanston bills $2,000,266.30 City of Evanston payroll 1,071,262.93 City Council payroll 5,400.00 * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL. MOTION CARRIED. (16-0) 1 11 IL� M -3- February 12, 1990 PURCHASES: Approval of the following low bids for Water Treatment Chemicals for the period March 1, 1990 through February 28, 1991 at a total estimated cost of $162,893.60. American Norit Corporation CARBON Cost per Ton $ 735.00 American Cyanmid Corporation ALUMINUM SULFATE Cost per Ton 123.80 Alexander Chemical Corporation LIQUID CHLORINE Cost per ton 350.00 L.C.I. Ltd. HYDROFLUOUSILICIC ACID Cost per Ton 136.50 Calgon Corporation LIQUID CATIONIC POLYMER Cost per Pound .20t Bidder Unit Price Total Est. Cost CARBON -(Estimated Quantity - 35 tons) American Norit Corporation $ $735.00 $ 25,725.00 Jacksonville, FL ALUMINUM SULPHATE -(Estimated Quantity - 332 Tons) American Cyanamid Corporation Wayne, NJ $123.80 $ 41,101.60 General Alum & Chemical Corporation Holland, OH 126.74 42,077.68 LIQUID CHLORINE - (Estimated Quantity - 135 tons) Alexander Chemical 350.00 47,250.00 Lemont, IL Hydrite Chemical Corporation Milwaukee, WI 356.00 48,060.00 Rowell Chemical Corporation Hinsdale, IL 364.00 49,140.00 K.A. Steel Chemicals Schiller Park, IL 398.00 53,730.00 HYDROFLOUSILICIC ACID - Estimated quantity - 285 tons) L.C.I. Ltd. Jacksonville, FL 136.20 38,817.00 Rowell Chemical Corporation Hinsdale, IL 175.00 49,875.00 Shrieve Chemical The Woodlands, T% 181.70 51,784.50 Alexander Chemical Lemont, IL 200.00 57,000.00 LIQUID CATIONIC POLYMER - (Estimated Quantity - 25 Tons) Calgon Corporation Pittsburgh, PA .200 per lb. 10,000.00 American Cyanamid Wayne, NJ .310 per lb. 15,500.00 APPROVED - CONSENT AGENDA MOTION AND ROLL CALL. Kz 4� -4- February 12, 1990 * Approval of a Change Order for Cleaning of Emerson Street Sewer Main by proposal from National Power-Rodding at a cost of $52,098. (Non -Bid Item, Requires a 2/3 Majority Vote)* APPROVED - CONSENT AGENDA MOTION AND ROLL CALL. * Approval of the proposal from Xerox Corporation for a Copier for the Fire Department at a total cost of $6,712.80. (Non -Bid Item Requires a 2/3 Majority Vote) * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL. * Approval of the proposal from Simon & Simon, Inc. for a Hydraulic Rescue Tool at a total cost of $15,862.00. (Non -Bid Item Requires a 2/3 Majority Vote) *APPROVED - CONSENT AGENDA MOTION AND ROLL CALL. Docket 316-12B-89: Mayor's Special Parking Committee Report - Consideration of the Report of the Mayor's Special Committee on Parking Needs. Alderman Paden, Chairman of the Administration & Public Works Committee, reported that the Committee had voted 5-1 to approve the recommendation for adding 5.5 enforcement officers and had voted 4-2 against updating a parking study. She moved Council adoption of the Committee recommendation. Seconded by Alderman Rudy. Discussion among Aldermen Rudy, Brady, City Manager Asprooth, Alderman Morton, Mayor Barr, Aldermen Collens, Davis and Feldman concerning the following: we need 5.5 more enforcement officers to increase the coverage of the areas that have parking restrictions; clarifying that if fines are increased (as recommended) then this recommendation should have a positive effect upon our cash flow; the motivation to recommend additional parking enforcement officers is not to raise revenue, but to attempt to solve the problem of parking violations; questioning whether fines will be doubled if the ticket is not paid on time; the new parking officers would be able to cover 45% of the'areas that should be monitored; we are currently covering 2.0%; the second year analysis shows a net revenue gain of $92,000 or more, but we will have to reevaluate to check our assumptions; suggesting we proceed more gradually and not hire as many parking enforcement officers; what we want to do is to change behavior; the Administration & Public Works Committee will be getting monthly reports and will review progress; we will need to study whether we are deploying people in the right areas; wondering how the figure of 5.5 parking enforcement officers was reached; suggesting that if 5.5 officers could generate additional revenue, why not have 7.5 to generate more revenue and cover more of the City; the big factor in generating revenue is the fine; fine revenues go down when a certain level of enforcement is reached because people stop violating the Ordinance. Vote to support the Committee's recommendation. Motion carried. No nays. * Docket 32-2A-90: Garden Fair Permit - Raymond Park - Consideration of the request of the Evanston Garden Council for a permit to hold the Annual Garden Fair in Raymond Park on May 9 through 12, 1990, and waive the fees associated with this event. *APPROVED - CONSENT AGENDA MOTION AND ROLL CALL. * Docket 26-lB-90: Resolution 9-R-90 - Easement at 1839 East Railroad Avenue - Consideration of proposed Resolution 9-R-90, by which the City of Evanston would grant a construction access to the Charles H. Shaw 1839 East Railroad Associates for the public right-of-way adjacent to 1839 East Railroad Avenue. Alderman Paden moved Council adoption of proposed Resolution 9-R-90. Seconded by Alderman Collens. Alderman Paden reported that the Committee had voted to amend Page 2, Section 6 of the Easement Agreement to read "Grantee shall at all times use his best efforts in connection with grantees rights hereunder to cause no interference with the use of the land by the public, except as in Section 7." Alderman Paden stated that the Committee refinforced the Hold Harmless.Clause. City Manager Asprooth clarified for Alderman Rainey that the Hold Harmless Clause was a separate legal matter and should not be included in the Resolution. Motion carried. No nays. 1 1 1 UZ - -5- February 12, 1990 * Docket 33-2A-90: Resolution 12-R-90 - ACORN Lease Renewal - Consideration of proposed Resolution 12-R-90, by which the"City Council - would renew the Annex lease of Adult Community Outreach Network for one year. * ADOPTED - CONSENT AGENDA NOTION AND ROLL CALL. Docket 10-lA-90: Ordinance 4-0-90 - Amending Recycling Service Charges - Consideration of proposed Ordinance 4-0-90, by which the City Council would amend Section 8-5-13 of the Code of the City of Evanston by raising the Recycling Service Charge from $3.00 to $3.30 per dwelling unit and extending the service to condominiums, cooperative apartments, and townhouses or rowhouses currently provided trash collection service under private contract. Alderman Paden reported that the Administration & Public Works Committee did not approve the ten cent increase in the Recycling Service Charge, because they felt that substantial money would be saved by not taking recyclables to the land fill. City Manager Asprooth said that the reduced disposal costs had already been figured in to the net cost of the program and the revenue loss will have to be offset elsewhere in the program. Discussion among Aldermen Rainey, Brady, City Manager Asprooth, Aldermen Collens and Davis concerning the following: the Committee supported the balance of the Ordinance; questioning whether there will be a net change in the budget; clarifying that there will be a $21,780. reduction in revenue estimates if the ten cent additional charge is dropped; the savings estimates are based on only a six-month experience; the formula needs to be changed and another element needs to be added to the program; there should be sufficient savings in landfill dumping fees to offset the proposed increase in the recycling fees; the start-up costs can be paid for by another means --as suggested in Budget Memo #21; questioning whether you can count the cost savings twice; a memo on the Committee recommendation will be available next week; emphasizing that the most -important discussion in Committee was in regard to the six-month savings estimates. Alderman Paden introduced proposed Ordinance 4-0-90 as amended by the Committee to eliminate the ten cent increase in the Recycling Service Charge. Marked Introduced. * Docket 34-2A-90: Ordinance 11-0-90 - No turn on Red - Central/Central Park - Consideration of proposed Ordinance 11-0-90, by which the City council would amend Section 10-11-3, Schedule III(D), of the Code of the City of Evanston to designate all approaches of the Central Street/Central Park intersection "No Turn on Red on School Days When Pedestrians Are Present." * MARKED INTRODUCED - CONSENT AGENDA * Docket 35-2A-90: Ordinance 12-0-90 - 4-Way Stop - Asbury/Simpson Consideration of proposed Ordinance 12-0-90, by which the City Council would amend Section 10-11-5, Schedule V(D), of the Code of the City of Evanston to change the intersection of Asbury Avenue and Simpson Street from a 2-way Stop to a 4-Way Stop.* MARKED INTRODUCED - CONSENT AGENDA * Docket 36-2A-90: Ordinance 13-0-90 - Fine for Overtime Parking_ - Consideration of proposed Ordinance 13-0-90, by which the City Council would amend Section 10-11-17, Schedule XVII, of the Code of the City of Evanston to increase the fine for parking at meters in excess of the time limit and parking on streets in excess of the posted limit from $10 to $25 per violation. * MARKED INTRODUCED - CONSENT AGENDA Docket 241-12A-88: Ordinance 95-0-88 - Parking Restrictions on Maple between Emerson and University,- Consideration of proposed Ordinance 95-0-88, by which the City Council would amend Section 10-11-8, Schedule VIII, and Section 10-11-12, Schedule XII, of the Code of the City of Evanston to prohibit parking on Maple Avenue between Emerson Street and University Place. At the February 27, 1989 meeting, this docket item was referred to the Mayor's Special Parking Committee. This item was held in Committee. 7 -6- February 12, 1990 Docket 9-lA-90: Ordinance 3-0-90 - Sale of Certain Real Estate - 100-122 Chicago Avenue - Consideration of proposed Ordinance 3-0-90, by which the City Council would authorize the City Manager to enter into a contract for the sale of certain City -owned real estate commonly known as 100-122 Chicago Avenue, for the purpose of constructing a strip commercial shopping center. A two-thirds majority of the elected Aldermen (12 votes) is necessary for adoption of this Ordinance. Alderman Paden moved Council adoption of proposed Ordinance 3-0-90. Seconded by Alderman Rudy. Roll call. Voting aye - Drummer, Davis, Brady, Esch, Korshak, Morton, Washington, Wold, Wollin, Collens, Rainey, Feldman, Warshaw, Rudy, Juliar, Paden. Voting nay - none. Motion carried. (16-0) Docket ll-1A-90: Ordinance 5-0-90 - Increase in Parking Tax - Consideration of proposed Ordinance 5-0-90, by which the City Council would amend Section 3-2-15-2(a) to increase the Parking Tax from five cents to ten cents for each motor vehicle parked on a parking lot, area, or garage for each twenty-four hour period or fraction thereof. The Tax for weekly, monthly, quarterly, or annual parking is also increased to fifty cents, two dollars, six dollars, and twenty-four dollars respectively. Alderman Paden introduced proposed Ordinance 5-0-90. Marked Introduced. * Docket 28-1B-90: Ordinance 9-0-90 - One -Way Stop Sign Wesley at Crain - Consideration of proposed Ordinance 9-0-90, by which the City Council would amend Section 10-11-5, Schedule V(A), of the Code of the City of Evanston to place a stop sign on northbound Wesley Avenue at Crain Street. * ADOPTED - CONSENT AGENDA MOTION AND ROLL CALL. * Docket 29-lB-90: Ordinance 10-0-90 - Green Bay/Harrison Alley - Convert to Two -Way Operation - Consideration of proposed Ordinance 10-0-90, by which the City Council would amend Section 10-11-4, Schedule IV(B), to convert the north -south alley west of Green Bay Road between Harrison and Lincoln -Streets, from one-way southbound to two-way. * ADOPTED - CONSENT AGENDA MOTION AND ROLL CALL. Docket 251-1OB-89: Resolution 61-R-89 - Acquisition of 1120 Emerson Street - Consideration of proposed Resolution 61-R-89, by which the City Council would authorize the City Manager to negotiate the purchase of the property at 1120 Emerson Street. Alderman Paden moved Council adoption of proposed Resolution 61-R-89. Seconded by Alderman Juliar. Motion carried. Docket 252-1OB-89: Resolution 62-R-89 - Acquisition of 1122 Emerson Street - Consideration of proposed Resolution 62-R-89, by which the City Council would authorize the City Manager to negotiate the purchase of the property at 1122 Emerson Street. A copy of proposed Resolution 62-R-89 and a descriptive memorandum were transmitted for the October 23, 1989 meeting. At the October 23, 1989 meeting, this docket item was held in committee. At'the request of two Aldermen at the November 6, 1989 meeting, this docket item was held over to the next meeting. At the November 20, 1989 meeting, this docket item was tabled. Docket 292-11B-89: Resolution 80-R-89 - Revenue Transfer to Tax Increment Finance Fund - Consideration of proposed Resolution 80-R-89, by which the City Council would authorize the transfer of $1,375,000 from the Parking System Fund to the Tax Increment Financing District Capital Improvement Downtown II Fund. At the January 8, 1990 meeting, this docket item was tabled Docket 165-6B-89: Resolution 40-R-89 - Public Easement - Emerson/Maple - Consideration of proposed Resolution 40-R-89, by which the City Council would create a public easement north of University Place west of Maple Avenue. This item was held in committee. -7- February 12, 1990 Docket 169-6B-89: Ordinance 83-0-89 Alley Vacation - Emerson/Maple - Consideration of proposed Ordinance 83-0-89,.by which -the City Council would vacate the alley north of University Place, south of Emerson Street, west of Maple Avenue. This item was tabled at the August 14. 1989 meeting. * Docket 37-2A-90: Plat of Resubdivision 1733 Asbury Avenue - Consideration of a request from Harow C. Johnson and Jared Larrison Johnson, III, for approval of a Plat of Resubdivision for property at 1733 Asbury Avenue. The Resubdivision is requested by the applicant to facilitate the sale of one parcel. * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL. * Docket 38-2A-90: Families in Transition Program re Fisher Memorial A.M.E. Zion Church - Consideration of a recommendation that'the City Council authorize the City Manager to enter into an agreement with Fisher Memorial A.M.E. Zion Church in conjunction with the Families in Transition Program (F.I.T.) for the expenditure of a maximum of $12,400 over a 24-month period. Alderman Warshaw moved Council approval of the Committee recommendation. Seconded by Alderman Morton. Discussion by Aldermen Rainey, Warshaw, Drummer, Morton, Wold and Washington concerning the following: expressing grave concern that the applications did not give more information about the people who are benefiting from the program; saying that the Housing Commission and Planning & Development Committee shared that concern; the Committees and the Council need to know more how the recipients are going to transition from dependency; questioning how many grants this particular church has received (3); questioning how many families one institution can support effectively; saying that the Housing Commission felt that the church was taking full economic responsibility for the families; expressing the need to have more detail on the applications; reminding the Council that the application format had been approved by the City Council and perhaps it might want to revise the application; the application should be transmitted as confidential and contain more detail; the Housing Commission had more detailed information when it approved the application; expressing a concern that applications for this program have only come from churches; suggesting that churches should have a responsibility to reach beyond their congregations; this should be a broad -based communi,ty.program; clarifying that churches involved with the program have taken people who have been recommended by Emergency Assistance and have taken non -church members for the program; being pleased that other Council members shared the need for more information. Roll call. Voting aye - Drummer, Davis, Brady, Esch, Korshak, Morton, Washington, Wold, Wollin, Collens, Rainey, Feldman, Warshaw, Rudy, Juliar, Paden. Voting nay - none. Motion carried. (16-0). * Docket 21-1B-90: Ordinance 8-0-90 - ZBA 89-11-SU(R) - Special Use for 640 Pitner Avenue - Consideration of the Zoning Board of Appeals' recommendation that the City Council grant the application of William Gurtz for a special use to permit retention of a building addition on premises classified as a junk yard on the property at 640 Pitner Avenue. The property is zoned M4 Manufacturing District. At the January 22, 1990 meeting, this matter was held in Committee. Docket 320-12B-90: Ordinance 147-0-89 ZBA 89-30-SU(R) - Special Use for 2520 Gross Point Road - Consideration of the Zoning Board of Appeals' recommendation that the City Council grant the application of F. Quentin Brown and Ross S. Brown, contract purchasers, for a special use to permit construction of a ninety-nine bed sheltered care home on the property at 2520 Gross Point Road. Alderman Warshaw reported that this Ordinance had been amended in the Committee and a clean copy of the Ordinance would be available at the next meeting. Alderman Warshaw introduced proposed Ordinance 147-0-89 as amended by Committee. Marked Introduced. 6-/ -8- February 12, 1990 Docket 20-lB-90: Ordinance 7-0-90 - ZBA 89-39-V(R) - Variation for 721 Dodge Avenue - Consideration of the Zoning Board of Appeals' recommendation that the City Council grant the application of Angelo Palanti, contract purchaser, for variations from the use and elimination provisions of the Zoning Ordinance to permit use of the cellar and first floor of the existing building for a radio, television, and video cassette recorder repair shop, and office for accountants, lawyers, architects, insurance brokers, computer programmers, surveyors, or other business and professional offices which have environmental and vehicular impacts not in excess of those heretofore listed, on the property at 721 Dodge Avenue. The property is zoned R5 General Residence District. Alderman Warshaw moved Council adoption of proposed Ordinance 7-0-90. Seconded by Alderman Morton. She reported that the Committee had voted 5-0 in the absence of Alderman Rudy to recommend approval of this Ordinance. Alderman Rudy moved to strike the words "an office for accountants, lawyers, architects, insurance brokers, computer programmers, surveyors, or other business and professional offices which have environmental and vehicular impacts not in excess of those heretofore listed" on the first page of Ordinance 7-0-90. Seconded by Alderman Rainey. Discussion among Aldermen Rudy, Warshaw, Feldman, Drummer, Brady, Korshak, Mayor Barr and Alderman Morton concerning the following: reminding Council that this building is in a residential area; suggesting that uses other than an electronic repair shop would generate too much parking; suggesting the building could be remodeled to serve a residential use; use of this property by an accountant or attorney could be an appropriate use of a residential area; there is no parking problem in this area; the square footage in this building would not allow the numbers of people that would generate heavy foot traffic or impact parking significantly; with an electronic repair shop in the cellar or first floor there is not room for much else in the building; the buyer for this building will only repair electronic equipment and the other proposed uses are only if he sells; so he won't have to come back to the Zoning Board of Appeals for another Special Use; reminding the Council that the use of this property for commercial purposes was up for elimination several years ago; the Council discussed this and approved the use of this property for commercial purposes; clarifying that the use of a property goes with the property not with the owner; expressing a need to review the transcript; clarifying that this is the second time such a request has been before Council and the owner was asked to limit the uses requested; reminding Council that there have been no objections by neighbors to this request; reiterating that there is no parking problem in this area; questioning whether even the most successful architectural firm would generate a parking problem in this area; reminding Council that window treatment had been written into the Ordinance; questioning whether this Ordinance needed to be passed this evening; clarifying that the seller had had a contract to purchase for at least six months; emphasizing that the neighbors are willing to have these uses on this property because they should have little parking impact; suggesting that parking for any office use would require all day employee parking and not just short term customer parking. Alderman Korshak called for the question. Seconded by Alderman Warshaw. Motion carried. Vote -on Alderman Rudy's amendment. Roll call. Voting aye - Drummer, Rudy, Juliar. Voting nay - Davis, Brady, Esch, Korshak, Morton, Washington, Wold, Wollin, Collens, Rainey, Feldman, Warshaw, Paden. Motion failed. (3-13) Discussion among Aldermen Rainey, Warshaw, Brady, Drummer and Rudy concerning the following: expressing concern about the appearance of vacant commercial property; clarifying that the owner is ill and lives out of the City; the property has been under contract to sell for well over six months while waiting for the uses for the property to be approved; clarifying that commercial use is not now subject to elimination and the neighbors approve of the uses contained in the Ordinance; the neighbors lobbied hard to retain its use as a drugstore; emphasizing that this is an R5 neighborhood and a residential use is appropriate for this building; this is not a good location for a business or office use. Alderman Korshak called the question. Seconded by Alderman Rainey. Motion carried. No nays ..'Vote to approve proposed Ordinance 7-0-90 Roll call. Voting aye - Davis, Brady, Esch, Korshak, Morton, Washington, Wold, Wollin, Collens, Rainey, Feldman, Warshaw, Paden. Voting nay - Drummer, Rudy, Juliar. Motion carried. (13-3). 1 1 I -9- February 12, 1990 x Docket 39-2A-90: Policy for Use of Municipal Buildings for Political Activities - Consideration of a proposed policy for the use of municipal buildings for political activities. * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL. x Docket 40-2A-90: Jury for Design Competition for Main Library Project - Consideration of a recommendation to approve the composition of the jury for the design competition for the Main Library Project, and to set the registration fee for the design competition at $85. x APPROVED - CONSENT AGENDA MOTION AND ROLL CALL. * Docket 41-2A-90: Approval of Monthly Township Bills - Consideration of a recommendation that the City Council approve payment of Township bills for the month of January 1990 in the amount of $125,322.60. * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL". City Manager Joel M. Asprooth called Council's attention to a memo concerning a meeting he and Alderman Wold had attended last week regarding the current status of the operating agreement between Nortran and the Suburban Bus Board. He reported that the interim Nortran/Pace Agreement had been extended another month and that Nortran will operate until at least the end of the month under this agreement. A committee of Mayors has been appointed to monitor the negotiations between Pace and Nortran. Alderman Rainey asked that if negotiations fall through, and there is some separation of Nortran from Pace, whether it would have any impact on Pace's need for a bus maintenance facility in Evanston or anywhere. City Manager Asprooth replied that he could not say with confidence that Pace would then withdraw its request. Pace has already said that it intends to proceed with the bus barn project whether Nortran agrees to run it or not. Mayor Barr commented that Pace envisions itself running bus service located in a bus barn in Evanston. Mayor Barr asked for confirmation of Jack L. Goodfriend, 2601 Central Street for appointment to the Commission on Aging, term to expire September 15, 1992. Alderman Drummer moved Council approval of this appointment. Seconded by Alderman Collens. Motion carried. No nays. Mayor Barr asked for confirmation of David M. Ransford, 2409 Hastings Avenue and Jack Weis, 2014 McDaniel Avenue, for reappointment to the Ladd Arboretum Committee, terms to expire February 1, 1993. Alderman Juliar moved Council approval of these reappointments. Seconded by Alderman Drummer. Motion carried. No nays. Mayor Barr asked for confirmation of Lamar Anderson, 9353 Waukegan Road, term to expire April 1, 1991; Chester Hall, 2215 Orrington Avenue , term to expire April 1, 1993; and Walter Woolf, 822 Florence Avenue, term to expire April 1, 1992 for appointment to the Taxicab Advisory Board. Alderman Drummer moved Council approval of these appointments. Seconded by Alderman Feldman. Motion carried. No nays. Alderman Drummer recalled an event in the 1968 Olympics when two black atheletes on the victory platform raised their hands in what was then called the black power salute. He said that the same gesture has been widely used recently in Eastern Europe and by people from South Africa who were celebrating the release of Nelson Mandela. He said that the gesture was now a sign of freedom and that he hoped for a new day for the whole world. Alderman Korshak announced that the C.I.A. recruiter would be making his annual visit to Northwestern University. He suggested that we should anticipate demonstrations by those students who oppose C.I.A. recruiting on the campus. He reminded the Council of the student demonstrations last year, the events surrounding them, and the involvement of the Evanston Police Department in dealing with those demonstrations. He expressed his hope that the Evanston Police Department involvement would be minimal this year and expressed the hope that the Northwestern University security force could handle those demonstrations. 2 -10- February 12, 1990 Alderman Morton announced that she had attended the opening of the Black Artists Festival celebrating Black History Month, at the Noyes Cultural Arts Center. She said that the exhibit was impressive and very successful, drawing attendance from a wide area. She urged everyone to see it. Alderman Morton announced that the date of the Drug Task Force meeting had been listed erroneously and that the correct meeting date is Wednesday, February 14. Mayor Barr echoed Alderman Morton's comments about the Black Artists Festival and said that it was a terrific event and exhibit. Alderman Washington read an open letter to Township Director Robert Bannister regarding his behavior toward her at the recent Township meeting. She asked that he apologize for his behavior and suggested that the Supervisor document the incident and requested that that documentation be put into his file. Alderman Wold thanked the Aldermen who had attended the National League of Cities Conference in Atlanta for their reports. She said that they were excellent and communicated to the rest of the Council what the attending Aldermen had learned. Alderman Wold announced that the Police Services Committee meeting for March 1 had been cancelled and that the next regularly scheduled meeting would be April 5. Alderman Collens announced that a special meeting of the Budget Policy Committee had been scheduled for March 14 and that the regularly scheduled meeting for February 21 had been cancelled. Alderman Rainey questioned a statement made by a citizen during Citizen Comment at the Public Hearing on the Budget on February S. She declared adamantly that she had never recommended an increase in funding to the Human Relations Commission by $200,000 and wanted to correct that person's misapprehension and put a stop to that ridiculous rumor. At this time Council took a ten minute recess. Alderman Collens moved that Council resolve itself into a Committee of the Whole for further consideration of the Budget. Seconded by Alderman Warshaw. Motion carried. No naXs. The Council so met at 11:14 pm. Docket 1-1A-90: Proposed 1990-91 Budget - Consideration of the Proposed Budget for the City of Evanston for the fiscal year 1990-91. Budget review sessions were held on January 13, 20 and 17, 1990 at 9:00 am and a Public Hearing on the Budget was held on February 5, 1990 at 7:20 pm. City Manager Asprooth called Council's attention to the Budget Memoranda that had been distributed February 2, February 5 and this evening, Council Memoranda #20-26. Alderman Washington moved that Council accept the adjustments made to various Boards and Commissions budgets as detailed in a Memorandum dated February 2. Seconded by Alderman Davis. Motion carried. No nays. Alderman Rainey said she spent some part of that day trying to understand why an extra payroll was included in the next budget. She discussed her understanding of that payroll. Alderman Rainey made a reference to the Administration & Public Works Committee to study employee benefits. City Manager Asprooth explained that the payroll was calculated on a daily rate for each employee. An employee was not paid for any day he or she did not work. He explained that 26 pay periods do not divide evenly into a 365 day year and explained that some of the problem is that the fiscal year and the calendar year do not coincide. City Manager Asprooth discussed with Aldermen Rainey and Korshak the difference between a bi-weekly payroll and a bi-monthly payroll and how sometimes a bi-monthly payroll puts greater stress on cash flow. City Manager Asprooth, Aldermen Warshaw and Davis further discussed the bi-weekly pay program and attempted to clarify for Alderman Rainey why there would be 27 payrolls in the next budget year. G TV -11- February 12, 1990 Sy Alderman Collens called Council's attention to Budget Memorandum #20. She said that the Ridgeville Park District was .taxing at less, than its -.legal limits and she suggested that the CDBG Committee ought to look carefully at any of Ridgeville's requests for funding from the City when they have the capacity to levy taxes for any funds that they need. Alderman Juliar said that the CD Committee would take her advice to heart. Alderman Esch, who served as a former Ridgeville Park District Commissioner, said that the people in south Evanston pay for all the parks in Evanston and then have to pay additionally for the parks managed by the Ridgeville Park District; therefore they felt, as taxpayers, that it was not out of line to request equal assistance for parks in their area. Alderman Korshak, Mayor Barr, Aldermen Rainey, Drummer, Esch, and Wold discussed the need for an additional meeting on the budget. After a short discussion, it was determined that the Council would meet at 7:00 pm on Monday, February 19 to further discuss the budget. The budget discussion will be followed immediately by a Township Committee meeting. Alderman Feldman requested an analysis of the projected employee health costs for the coming year and asked if some kind of contribution by employees could be factored in. City Manager Asprooth replied that that issue was associated with collective bargaining and he would prefer to discuss it in closed session. In response to a question from Alderman Rainey concerning debt service, City Manager Asprooth said that the City has $6.4E million in debt payments on General Obligation Bonds and Water Revenue Bonds as well as similar payments in the Sewer and Parking System Funds. Alderman Rainey requested that the Budget next year show employee benefits as separate line items for health insurance, life insurance, workers' compensation and pensions. Alderman Korshak said that he would wait until next meeting to make an explicit proposal concerning additional funding to the Police Pension Fund, but in the interim, he suggested Council members compare Budget Memos #10 and #25, and to note that where the facts replace projections in Memorandum #10, it shows the unfunded liability to be rising. He questioned why the City was appropriating less money than recommended by the City's actuary. He said that every year that we put off appropriate funding intensifies our problem. He said he felt it was very important to begin to stem the continuing slide. In response to a question from Alderman Rainey about where funding would come from, Alderman Korshak said he understood that there were many rival demands for funds, but said he would be looking at funds from the sale of land at 1800 Sherman or using some of the Illinois Income Tax Surcharge to further fund the Police Pension Fund. Alderman Collens asked for a confidential memo on the status of litigation with the Police Pension Board. Alderman Morton requested a Memorandum on what was covered in various elements under Other Contractual Services. In response to her specific question about the Human Services (Other Contractual Services) City Manager Asprooth replied that that element included all payments to Emergency Assistance for food, shelter, heat, etc. Alderman Rainey asked the City Manager for a memorandum concerning the City's obligation to support Solid Waste Agency of Northern Cook County (S.W.A.N.C.C.) and asked that it include his recommendations regarding removing surplus from .the Debt Service Fund and placing it in the General Fund. Alderman Feldman moved that Council reconvene into regular session. Seconded by Alderman Warshaw. Motion carried. No nays. The Council so convened at 12:00 midnight. Alderman Feldman moved that Council recess into a Closed Session to discuss pending litigation, land acquisition and personnel. Seconded by Alderman Drummer. Roll call. Voting aye - Drummer, Davis, Brady, Esch, Korshak, Morton, Washington, Wold, Wollin, Collens, Rainey, Feldman, Warshaw, Rudy, Juliar, Paden. Voting nay - none. Motion carried. (16-0) -12- February 12, 1990 The Council so recessed at 12:01 am and reconvened in Open Session at 1:05 am. Alderman Drummer moved Council approval of the following Change Orders to Relocation Payments: 1) for Harold's Chicken Shack, an additional $7,849.35 to cover additional plumbing and electrical work and additional costs of screening the parking area; 2) for Mumm's Print Shop (a) approval to authorize the architect to continue to negotiate with the low bidder for the purpose of reducing total project costs (b) approval of an additional $65,500 for building improvements and (c) approval to authorize Mumm Print Shop Inc. to enter into a contract with the low bidder for building improvements; and 3) a policy change concerning 1120 Emerson Street which would allow the City to deduct any unpaid rent from the tenants' relocation payments and forward it to the owner, Mr. Phillips (as long as they were determined to be tenants in good standing). Seconded by Alderman Brady. Motion carried. There being no further business Mayor Barr asked for a motion to adjourn. The Council so moved and the meeting adjourned at 1:07 am. ' KIRSTEN F. DAVIS CITY CLERK 1 r� 1