HomeMy WebLinkAbout08.09.10
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, August 9, 2010
Administration & Public Works (A&PW) Committee meets at 5:30 p.m.
Planning & Development Committee convenes 15 minutes after the conclusion of A&PW.
Township Meeting, followed by City Council meeting, convenes 15 minutes after the
conclusion of Planning and Development, but not earlier than 7:00 pm.
ORDER OF BUSINESS
(I) Roll Call – Alderman Fiske
(II) Mayor Public Announcements
(III) City Manager Public Announcements and Presentations
Fire Department Commendation: Luke Austin-Smith
Presentation by Downtown Evanston Regarding Varsity Theater Task Force
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Citizen Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not
respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful
and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Jean-Baptiste
Planning & Development - Alderman Rainey
Human Services - Alderman Fiske
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
City Council Agenda August 9, 2010 Page 2 of 8
8/4/2010 5:55 PM
SPECIAL ORDER OF BUSINESS
(SP1) 2011 Water Main Replacement and Street Resurfacing Program
Staff recommends City Council approval of the proposed list of projects to be
included in the 2011 Water Main Replacement and Street Resurfacing Program. In
addition, staff recommends the development of a new 5-Year Street Improvement
Plan (FY2012-FY2016) to be completed in 2011.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council Meeting of July 19, 2010
(M2) Approval of Minutes of the Regular City Council Meeting of July 26, 2010
ADMINISTRATION & PUBLIC WORKS
(A1) City of Evanston Payroll through 08/01/10 $2,458,601.31
(A2) City of Evanston Bills through 08/10/10 $2,601,152.81
City of Evanston Credit Card Bills through 06/30/10 $ 100,945.68
(A3.1) Approval of Contract Award for Vending Machine Services
Staff recommends City Council approval of an agreement with Mark Vend
Company (300 MacArthur Blvd. Northbrook, IL) in response to RFP 10-101 to
provide vending machine services for various City facilities. Mark Vend will share
up to 15% of the proceeds from the sales. 2009 Revenues received were $13,115.67.
For Action
(A3.2) Approval of Contract Award for 2010 Block Curb, Sidewalk and ADA Ramp
Replacement Program (Bid 11-20)
Staff recommends City Council approval of a contract in response to Bid 11-20 to
award the 2010 Block Curb, Sidewalk and ADA Ramp Replacement Program to the
lowest responsive and responsible bidder, Schroeder & Schroeder Inc. (7307
Central Park Avenue Skokie, IL) in the amount of $97,630. Funding for this work
will be from CDBG Funds $91,666 (Accounts 6170.63030 & 5170.62780) and Capital
Improvement Fund $5,964 (415870.65515).
For Action
City Council Agenda August 9, 2010 Page 3 of 8
8/4/2010 5:55 PM
(A3.3) Approval of Sole Source Purchase of DataPark System Upgrades for the City
Owned Parking Garages to Comply with New Payment Card Industry Data
Security Standards (PCI DSS)
Staff recommends City Council approval of a sole source purchase of DataPark
System Upgrades through Revcon Technology Group (1715 Cortland Court, Suite
4, Addison, IL) in the amount of $26,700. The purchase is needed in order to be in
compliance with the new Payment Card Industry Data Security Standards (PCI
DSS). Funding provided by the Parking Fund in the amount of $26,700.
For Action
(A3.4) Approval of 911 Communications Center Upgrades
Staff recommends City Council authorization for the City Manager to negotiate and
execute a single source purchase of 911 Center upgrade from Motorola, Inc. (1301
East Algonquin Road, Schaumburg, IL) to include radio console, E911 telephone,
and furniture in the amount of $849,927.00. Funding is provided in the Emergency
Telephone System budget, account 5150.65625 Furniture, Fixture and Equipment
(CIP Project #415732). Total Budget Amount: $1,249,700.00.
For Action
(A3.5) Approval of Contract Extension to Purchase Rock Salt for FY2010/11 Winter
Season
Staff recommends City Council approval of a one year contract extension to Morton
Salt (123 N. Wacker Drive, Chicago, IL) to purchase 6000 tons of salt at the rate of
$57.35 per ton for a total purchase price of $344,100. Funding for this purchase will
be provided by the general fund snow account 2680-65015. The FY2010/11 Budget
has $400,000 allocated in this account for snow and ice control chemicals.
For Action
(A3.6) Approval of TIGER II Grant Application for Construction of the West Evanston
Plan
Staff recommends authorization for the City Manager to apply for a TIGER II
Discretionary Grant to fund the construction of the Church Street (McDaniel to
Ashland) and Dodge Avenue (Main to Lyons) “Complete Street” and Streetscaping
Plan. The total cost of funding this project is estimated to be $14,630,000 of which
$10,600,000 would be funded with TIGER II Grant funds. The remaining
$4,030,000 would be funded by the City of Evanston.
For Action
(A3.7) Approval of March 1, 2010 Police and Firefighter Pension Actuarial Report
Staff recommends that City Council review and approve the March 1, 2010
Actuarial Valuation for usage in the 2009-10 Comprehensive Annual Finance
Report, and for usage in the 2011 Tax Levy for Police and Firefighter funding
purposes.
For Action
City Council Agenda August 9, 2010 Page 4 of 8
8/4/2010 5:55 PM
(A4) Resolution 50-R-10 Service Center Short Term Lease Agreement Extension
Staff recommends approval of Resolution 50-R-10 authorizing the City Manager to
extend the current lease of the one bedroom apartment on the second floor of the
Service Center, 2020 Asbury Avenue, to Ms. Sabina Mora from June 21, 2010
through August 31, 2010, to a full year lease set to end on June 30, 2011. Monthly
rent will remain $800.00 per month.
For Action
(A5) Ordinance 52-O-10 Regarding Taxicab Regulation
Staff and members of the Administration and Public Works Committee recommend
City Council passage of Ordinance 52-O-10 amending sections of the City Code
relating to Taxicab Service Regulations. The ordinance was discussed at the July 26,
2010, Administration and Public Works committee meeting, and was recommended
for Introduction and Action by City Council on August 9, 2010. Request suspension
of the Rules for Introduction and Adoption on August 9, 2010.
For Introduction and Action
(A6) Ordinance 65-O-10 Providing for Issuance of General Obligation Bonds, Series 2010
Staff recommends approval of the attached draft ordinance number 65-O-10 for the
issuance of $6.5 million in 20-year tax-exempt and $8.0 million in 9-year taxable
General Obligation Bonds. Ordinance will be completed and signed after the sale
date currently scheduled for August 16, 2010. Request suspension of the Rules for
Introduction and Adoption on August 9, 2010.
For Introduction and Action
(A7) Ordinance 55-O-10, Enacting a New Subsection 3-5-6-F1 of the City Code,
“Classification and License Fees,” Class F1 Liquor License
Local Liquor Commissioner recommends City Council adoption of Ordinance 55-
O-10. The one day liquor license currently available for events not held on City
property, Class F, permits the sale of beer and wine, but not liquor. The text of this
ordinance mirrors the Class F regulations. Consideration arose from a request by
Foodstuffs, which attended the hearing and presented testimony and facts that
supported the creation of the new class of liquor license. This item was introduced
but referred back to Committee on July, 26, 2010.
For Action
City Council Agenda August 9, 2010 Page 5 of 8
8/4/2010 5:55 PM
PLANNING & DEVELOPMENT
(P1) Approval of Plat of Subdivision for 2146 Brown Avenue
Staff recommends Council approval of the proposed plat of subdivision of 2146
Brown Avenue located in the R1 Single Family Residential zoning district from a
single improved lot into two lots for the purpose of constructing a single-family
detached residence on the resulting unimproved lot. The Site Plan and Appearance
Review Committee (SPAARC) reviewed the proposal on July 28, 2008, and voted to
send a favorable recommendation to the Planning and Development Committee.
For Action
(P2) Approval of Request for an Extension of the Expiration of the Planned Development
at 1603 and 1619 Orrington Avenue
Staff recommends Council approval to extend the expiration date of the 1603 and
1619 Orrington Avenue Planned Development by three years to September 1, 2013.
Original authorization was granted by Council with Ordinance 57-O-05, as
amended by Ordinance 62-O-08. The amended ordinance requires complete
construction of proposed retail improvements by September 1, 2010. Due to
continuing weak market conditions, especially in the retail sector, construction has
not yet begun. The applicant requests an extension of the completion date of three
years until September 1, 2013.
For Action
(P3) Approval of Request for Sidewalk Café for Andy’s Frozen Custard, 719 Church St
Site Plan and Appearance Review Committee (SPAARC) recommends approval of a
first-time application for a sidewalk café (SWC) permit for Andy’s Frozen Custard,
a Type 2 Restaurant located at 719 Church St. At the June 28, 2010 Site Plan and
Appearance Review Committee (SPAARC) meeting, the committee reviewed the
findings of the Health Department, Engineering Division and Legal Department.
They approved the request for a SWC permit.
For Action
(P4) Major Variation Application for 1408 Dempster Street
Staff, the Site Plan and Appearance Review Committee, and the Zoning Board of
Appeals recommend denial of an application for major variations to establish an
open parking space in the front yard of 1408 Dempster Street and to allow an
impervious surface coverage of 49% where the maximum permitted is 45%.
For Action
City Council Agenda August 9, 2010 Page 6 of 8
8/4/2010 5:55 PM
(P5) Ordinance 62-O-10 Granting a Special Use for a Type 2 Restaurant at 616 Davis
Street in the D2 Downtown Retail Core Zoning District (“Tiny Dog Bakery/Cafe”)
The Zoning Board of Appeals and staff recommend the adoption of ordinance 62-O-
10. The ordinance specifies that the business shall operate in substantial compliance
with the applicant’s testimony and documents on file for the case, including litter
collection plan. Hours of operation limited to 6:00 a.m. – midnight, daily.
For Introduction
(P6) Ordinance 56-O-10, Granting a Special Use for a Type 2 Restaurant at 816 Church
Street in the D3 Downtown Core Development Zoning District (“Five Guys”)
The Zoning Board of Appeals and staff recommend the adoption of ordinance 56-O-
10 Granting a Special Use for a Type 2 Restaurant at 816 Church Street in the D3
Downtown Core Development Zoning District (“Five Guys”). The Site Plan and
Appearance Review Committee (SPAARC) voted unanimously on June 20, 2010, to
recommend the requested special use permit. On July 6, 2010 the ZBA voted 6-0 to
recommend approval with conditions of the requested special use permit. This
ordinance was introduced at the July 26, 2010 City Council meeting.
For Action
HUMAN SERVICES
(H1) Township of Evanston Monthly Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of July
2010 in the amount of $96,468.52.
For Action
(H2) Ordinance 64-O-10 Amending Title 8 of the City Code to add Chapter 26, “Mobile
Food Vehicle Vendors”
The Human Services Committee recommends consideration of Ordinance 64-O-10
Amending Title 8 of the city Code to add Chapter 26, “Mobile Food Vehicle
Vendors.” This Ordinance was discussed at both the July 8 and the August 2, 2010,
Human Services Committee meetings, and referred to Council for consideration on
August 2.
For Action
(H3) Ordinance 23-O-10 Amending Various Sections of Title 9, “Public Safety,” Chapter
4, “Dogs, Cats, Animals, and Fowl,” of the City Code
The Human Services Committee recommends consideration of Ordinance 23-O-10
Amending Various Sections of Title 9, “Public Safety,” Chapter 4, “Dogs, Cats,
Animals, and Fowl,” of the City Code. This issue was discussed at previous meetings
of the Human Services Committee. On August 2, 2010, Ordinance 23-O-10 was
referred to the City Council for consideration.
For Action
City Council Agenda August 9, 2010 Page 7 of 8
8/4/2010 5:55 PM
OTHER COMMITTEES
(O1) Approval to Fund Storefront Improvement for Asha Salon Spa Located at 1604
Sherman Avenue
The Economic Development Committee recommends approval to fund storefront
improvement costs for property located at 1604 Sherman Avenue for the Asha Salon
Spa on a 50/50 cost sharing basis up to $16,000. Funding provided by Washington
National Tax Increment Financing (TIF) District Account 65515, up to $16,000. The
2010-2011 Washington National TIF District Fund Balance is $6,095,963.
For Action
(O2) Approval of Engagement of Consultant for Development of Business Attraction
Plan for Economic Revitalization
The Economic Development Committee recommends approval to engage the
consulting team of Ticknor & Associates and Teska Associates, Inc. to complete a
Business Attraction Plan for Economic Revitalization. Funding provided from the
Economic Development Fund (5300) from Business Attraction and Expansion
Account (62660) with a total 2010-2011 Budget of $291,550. Total expense of Project
is $55,000. Year-to-Date Expenses from Account 5300.62660: $17,640
For Action
(O3) Approval of Funds for Howard Street Business Association from the Economic
Development Fund
The Economic Development Committee recommends approval of $9,000 for the
Howard Street Business Association for activities supporting the businesses along
Howard Street. Funding provided from the Economic Development Fund (5300)
from Business Attraction and Expansion Account (62660) with a total 2010-2011
Budget of $291,550. Total expense of Project is $9,000.
For Action
(O4) Ordinance 58-O-10 Granting an Extension Until September 12, 2015, of the Electric
Ordinance to Commonwealth Edison
The Electric Franchise Negotiating Team recommends approval of proposed
Ordinance 58-O-10 granting a five year extension of the 1957 electric franchise
agreement with Com Ed until September 12, 2015. The most recent three year
extension expired on July 14, 2010 but was extended by City Council adoption on
July 12, 2010 for 60 days until September 12, 2010. The Negotiating Team
recommendation also includes an additional five year option for extension of the
agreement beyond September 12, 2015 exclusively at the City’s discretion. This
Ordinance was introduced on July 26, 2010.
For Action
City Council Agenda August 9, 2010 Page 8 of 8
8/4/2010 5:55 PM
MEETINGS SCHEDULED THROUGH SEPTEMBER, 2010
Upcoming Aldermanic Committee Meetings:
Tuesday, August 17 7:30 pm Housing & Community Dev Act Committee
Wednesday, September 8 6:00 pm Rules Committee
Wednesday, September 8 7:00 pm Human Services Committee
Monday, September 13 5:30 pm
Administration & Public Works Committee
Planning & Development Committee
City Council Meeting: Goal Setting
Tuesday, September 14 7:00 pm Citizen Budget Input Session
Monday, September 20 7:00 pm Special City Council Meeting: Midyear Budget
Review
Tuesday, September 21 7:30 pm Housing & Community Dev Act Committee
Wednesday, September 22 6:00 pm Parking/Transportation Committee
Wednesday, September 22 7:30 pm Economic Development Committee
Thursday, September 23 8:00 am City/Chamber Committee
Thursday, September 23 5:30 pm Emergency Telephone System Board
Monday, September 27 5:30 pm
Administration & Public Works Committee
Planning & Development Committee
City Council Meeting
Wednesday, September 29 7:00 pm Citizen Budget Input Session