HomeMy WebLinkAbout07.26.10 CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, July 26, 2010
Administration & Public Works (A&PW) Committee meets at 5:30 p.m.
Planning & Development Committee convenes 15 minutes after the conclusion of A&PW.
Township Meeting, followed by City Council meeting, convenes 15 minutes after the
conclusion of Planning and Development, but not earlier than 7:00 pm.
ORDER OF BUSINESS
(I) Evanston Township Trustees Meeting
(II) Roll Call – Alderman Burrus
(III) Mayor Public Announcements
(IV) City Manager Public Announcements and Presentations
Volunteer Program Update
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Citizen Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not
respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful
and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Jean-Baptiste
Planning & Development - Alderman Rainey
Human Services - Alderman Fiske
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
City Council Agenda July 26, 2010 Page 2 of 6
7/21/2010 4:18 PM
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of July 12, 2010
ADMINISTRATION & PUBLIC WORKS
(A1) City of Evanston Payroll through 0718/10 $2,398,970.23
(A2) City of Evanston Bills through 07/27/10 $1,856,689.01
(A3.1) Approval of Contract Award to Argon Electric Company, Inc. for the Church
Street Self Park Lighting Upgrade (Bid 11-16)
Staff recommends City Council approval of the Church Street Self Park Lighting
Upgrade contract award to Argon Electric Company, Inc. (353 Hastings Drive,
Buffalo Grove, IL) in the amount of $104,548.00. Funding provided by Energy
Efficiency and Conservation Block Grant, Accounts No. 70050 for $63,514.88 and
No. 7015.62230 for $41,845.12, totaling $105,360.00. Staff is submitting an
application to the Illinois Department of Commerce and Economic Opportunity
(DCEO) Public Sector Electric Efficiency Program for a rebate of the $41,845.12
portion, however, rebates are not issued until projects are completed.
For Action
(A3.2) Approval of Contract Award to Arthur Weiler, Inc. for the AT&T VRAD Screening
Project (Bid 11-25)
Staff recommends approval of the AT&T VRAD Screening Project contract to
Arthur Weiler, Inc. (12247 W. Russell Road, Zion, IL), in the amount of $39,709.88.
Per a prior agreement with the City, AT&T is providing funding in the amount of
$1,500 per VRAD location to install landscape screening to help reduce the visual
impact of these utilities. Residents were provided with the option to either install
landscape screening material on their own with reimbursement up to the $1,500
amount by the City or have the City install landscape screening for them. This
contract will install landscape screening at 56 VRAD locations where residents have
opted for City installation. Funding provided by AT&T, Account No. 100.22711,
which has a balance of $84,000.00.
For Action
City Council Agenda July 26, 2010 Page 3 of 6
7/21/2010 4:18 PM
(A3.3) Approval of Contract for High Lift Pumping Station Roof Replacement (Bid 11-27)
Staff recommends City Council approval of a contract in response to Bid 11-27 for
the High Lift Pumping Station Roof Replacement to G.E. Riddiford Company (2333
Hamilton Road, Arlington Heights, IL) in the amount of $76,378.00. Funding is
provided from the Water Fund. Funding for this work is available in the current
fiscal year from savings realized by favorable bids received for water main
installation work. The FY 10/11 CIP allocation for water main replacement is
$2,000,000. The water main replacement scheduled for FY 10/11 will cost a total of
approximately $1,825,000, leaving a balance of $175,000 for this work.
For Action
(A3.4) Approval of Lease for Nine Lanier Copiers from United Business Solutions
Staff recommends approval of a 2010 Addendum that amends the United Business
Solutions (UBS) contract approved at the City Council meeting March 9, 2009. The
2010 Addendum contracts for nine additional Lanier copiers through UBS United
Business Solutions, LLC (2171 Executive Dr, Ste 250, Addison, IL) as a single source
to be leased through U. S. Bancorp Business Equipment Finance Group. Funding is
provided by account 1932.62380, Copy Machine Charges. The new total annual cost
is estimated at $31,498, which is approximately a 50% annual reduction.
For Action
(A3.5) Approval of Renewal of Police Service Agreement with Motorola
Staff from the Police Department recommends approval for the City Manager to
renew the annual sole source service agreement with Motorola, Inc. (1301 East
Algonquin Road, Schaumburg, IL). The agreement is effective from July 1, 2010
through June 30, 2011. The annual cost is $38,960.04. Funding is provided in the
Emergency Telephone System budget account 5150.62509 Service
Agreements/Contracts.
For Action
(A3.6) Approval of March 1, 2010 Police and Firefighter Pension Actuarial Report
Staff recommends that City Council review and approve the March 1, 2010
Actuarial Valuation for usage in the 2009-10 Comprehensive Annual Finance
Report, and for usage in the 2011 Tax Levy for Police and Firefighter funding
purposes.
For Action
(A3.7) March 1, 2010 GASB 45 Other Post Employment Benefits (OPEB) Actuarial Report
As a part of our Annual Financial Report, the City is required to provide an
evaluation of the total liability of all other post employment benefits. The attached
report from Gabriel, Roeder, Smith & Company (GRS) provides a detailed analysis
of our total liability. Staff recommends that this report be accepted and placed on
file for use in the 2009-10 Annual Financial Report.
For Action
City Council Agenda July 26, 2010 Page 4 of 6
7/21/2010 4:18 PM
(A4) Approval of Change Order #1 to the 2010 Water Main Replacement & CIP Street
Resurfacing Project (Bid 11-02)
Staff recommends City Council approval of Change Order #1 to the 2010 Water
Main Replacement & CIP Street Resurfacing Contract (Bid 11-02) to A. Lamp
Concrete Contractors (800 W. Irving Park Road, Schaumburg, IL) in the amount of
$142,112. This change order will extend the limits of street resurfacing on Oakton
Street from Hartrey Avenue west to the 2424 Oakton Development main access
drive. Funding for this work will be from a State reimbursement of $70,000 for the
Ridge Avenue Traffic Signal Project and Capital Improvement Street Resurfacing
Fund of $72,112 (415857.65515). Since last year the asphalt surface on Oakton
Street has deteriorated at faster pace and the ride quality has decreased
significantly.
For Action
(A5) Approval of Change Order #1 for the Lorraine H. Morton Civic Center Roof
Replacement Project (Bid 10-93)
Recommend approval of change order #1 in the amount of $58,511 for the Lorraine
H. Morton Civic Center (LHMCC) Roof Replacement Project. During the liner
removal process, a number of wood framing / bedding areas have been found
severely damaged by water infiltration to the extent that reconstruction of the bed
area or complete rebuilding of the framing system itself have been required. This
change order will increase the current contract amount from $1,478,580 to
$1,537,091. Funding provided by 2010/11 CIP account #415169: $1,700,000.
For Action
(A6) Resolution 47-R-10: Bridge Street Bridge Project – RFQ 10-25 Phase I Engineering
Contract Award
Staff recommends approval of Resolution 47-R-10 authorizing the City Manager to
sign the Local Agency Agreement with the Illinois Department of Transportation
(IDOT) and a Preliminary Engineering Services Agreement with Alfred Benesch &
Company for Federal Participation for the Bridge Street Bridge Phase I
Engineering Contract. Funding for Phase I Engineering with Alfred Benesch &
Company (205 North Michigan Avenue, Suite 2400, Chicago, IL) will be from the
Capital Improvements Fund Account 415885 in the amount of $274,765, which the
City will be reimbursed $219,812 (80%) by the Highway Bridge Program Funds
through IDOT. The remaining City share from the Capital Improvement Fund,
Account 415885 Bridge Street Bridge Project, will be $54,953 (20%).
For Action
City Council Agenda July 26, 2010 Page 5 of 6
7/21/2010 4:18 PM
(A7) Resolution 48-R-10 Authorizing the City Manager to Enter into a Co-Lease
Agreement with Sarah Kaiser and Elena Kaiser for Use of Studio B9 at the Noyes
Cultural Arts Center
Staff recommends City Council approval of Resolution 48-R-10 authorizing the City
Manager to enter into a Co-Lease agreement with Sarah Kaiser and Elena Kaiser
for use of Studio B9 at the Noyes Cultural Arts Center. All Noyes Cultural Arts
Center leases will be up for renewal on March 1, 2011. Revenue from rent payments
are posted to account 3710.53565 (Noyes Center), City of Evanston General Fund.
For Action
(A8) Ordinance 55-O-10, Enacting a New Subsection 3-5-6-F1 of the City Code,
“Classification and License Fees,” Class F1 Liquor License
Local Liquor Commissioner recommends City Council adoption of Ordinance 55-
O-10. The one day liquor license currently available for events not held on City
property, Class F, permits the sale of beer and wine, but not liquor. The text of this
ordinance mirrors the Class F regulations. Consideration arose from a request by
Foodstuffs, which attended the hearing and presented testimony and facts that
supported the creation of the new class of liquor license.
For Introduction
PLANNING & DEVELOPMENT
(P1) Ordinance 56-O-10, Granting a Special Use for a Type 2 Restaurant at 816 Church
Street in the D3 Downtown Core Development Zoning District (“Five Guys”)
The Zoning Board of Appeals and staff recommend the adoption of ordinance 56-O-
10 Granting a Special Use for a Type 2 Restaurant at 816 Church Street in the D3
Downtown Core Development Zoning District (“Five Guys”). The Site Plan and
Appearance Review Committee (SPAARC) voted unanimously on June 20, 2010, to
recommend the requested special use permit. On July 6, 2010 the ZBA voted 6-0 to
recommend approval with conditions of the requested special use permit.
For Introduction
OTHER COMMITTEES
(O1) Ordinance 58-O-10 Granting an Extension Until September 12, 2015, of the Electric
Ordinance to Commonwealth Edison
The Electric Franchise Negotiating Team recommends approval of proposed
Ordinance 58-O-10 granting a five year extension of the 1957 electric franchise
agreement with Com Ed until September 12, 2015. The most recent three year
extension expired on July 14, 2010 but was extended by City Council adoption on
July 12, 2010 for 60 days until September 12, 2010. The Negotiating Team
recommendation also includes an additional five year option for extension of the
agreement beyond September 12, 2015 exclusively at the City’s discretion.
For Introduction
City Council Agenda July 26, 2010 Page 6 of 6
7/21/2010 4:18 PM
APPOINTMENTS
For Appointment to:
Arts Council Daniel Lornitis
Commission on Aging Susan Canter
Commission on Aging Karyl Wade
Commission on Aging Jane Wickenkamp
Human Relations Commission Kenneth Rodgers
Ladd Arboretum Committee Jerry Kreiman
Plan Commission Kwesi Edmund Steele
MEETINGS SCHEDULED THROUGH AUGUST 2010
Upcoming Aldermanic Committee Meetings:
Wednesday, July 28 6:00 pm Parking/Transportation Committee
Wednesday, July 28 7:30 pm Economic Development Committee
Thursday, July 29 5:30 pm Emergency Telephone System Board
Monday, August 2 6:00 pm Rules Committee
Monday, August 2 7:00 pm Human Services Committee
Monday, August 9 5:30 pm
Administration & Public Works Committee
Planning & Development Committee
City Council Meeting
Tuesday, August 17 7:30 pm Housing & Community Dev Act Committee
Wednesday, August 25 6:00 pm Parking/Transportation Committee
Wednesday, August 25 7:30 pm Economic Development Committee