HomeMy WebLinkAbout07.12.10CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, July 12, 2010
Administration & Public Works (A&PW) Committee meets at 5:30 p.m.
Planning & Development Committee convenes 15 minutes after the conclusion of A&PW
City Council convenes 15 minutes after the conclusion of Planning and Development, but not
earlier than 7:00 pm
ORDER OF BUSINESS
(I) Roll Call – Alderman Rainey
(II) Mayor Public Announcements
(III) Mayor Proclamations
STIHL Tour Des Trees Day – July 18, 2010
Firemen’s Park Re-Dedication Day – July 22, 2010
(IV) City Manager Public Announcements and Presentations
Presentation by Comcast on Changes to Evanston Cable System
Document Destruction Event Announcement
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Citizen Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not
respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful
and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Jean-Baptiste
Planning & Development - Alderman Rainey
Human Services - Alderman Fiske
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
City Council Agenda July 12, 2010 Page 2 of 6
7/12/2010 3:03 PM
SPECIAL ORDER OF BUSINESS
(SP1) Ordinance 53-O-10 Proposed Budget and Appropriation Ordinance for Town
Purposes for the Year Ending March 31, 2011
Township of Evanston Supervisor/Treasurer recommends approval of the Town of
Evanston budget for the fiscal year commencing April 1, 2010 and ending March 31,
2011 with Town fund $295,753.00 and general assistance fund $986,553.00. Total
appropriations are $1,282,306.00.
For Introduction
(SP2) City of Evanston 2010 State and Federal Legislative Priorities
Staff recommends adoption of the revised 2010 State and Federal Legislative
Priorities. This document updates and reflects City Council goals as directed under
the City of Evanston Federal / State / Regional Government Affairs Agenda 2010
drafted on October 5, 2009.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council Meeting of June 21, 2010
(M2) Approval of Minutes of the Regular City Council Meeting of June 28, 2010
ADMINISTRATION & PUBLIC WORKS
(A1) City of Evanston Payroll through 07/4/10 $2,496,698.10
(A2) City of Evanston Bills through 07/13/10 $2,869,632.19
(A3.1) Approval of 1-Year Contract Extension for Purchase of Tires and Tubes for
Vehicles and Equipment (Bid 10-26)
Staff recommends City Council approval of a 1-year extension to the contract for
the purchase of Tires and Tubes (Bid #10-26) with Wentworth Tire Service Inc. (300
N. York Road, Bensenville, IL) in the amount not exceed $90,000.00. Funding is
provided from the Fleet Major Maintenance Fund (Account 7710.65065) which has
$130,000.00 budgeted for FY 10/11.
For Action
City Council Agenda July 12, 2010 Page 3 of 6
7/12/2010 3:03 PM
(A3.2) Approval of Contract award for 2010 Alley Paving Project (Bid 11-22)
Staff recommends City Council approval of a contract in response to Bid 11-22 to
award the 2010 Alley Project to the lowest responsible and responsive bidder,
ACURA Inc. (556 County Line Road, Bensenville, IL) in the amount of $259,651.75.
Funding for this work will be provided by the Special Assessment Fund $184,651.75
(6365.65515) and CDBG Fund $75,000 (5170.62480).
For Action
(A3.3) Approval of Award for Automotive Parts, Supplies and Accessories (Bid 11-21)
Staff recommends approval of the lowest responsive and responsible bidders (Bid 11-
21) for General Auto Parts for medium and large trucks to Aetna Truck Parts (1133
W. Pershing Road, Chicago, IL) in the amount of $66,000.00, and to Carquest Auto
Parts (2312 W. Main Street, Evanston, IL) for sedans, vans, and pick-up trucks in
the amount of $90,000.00 for a total of $156,000.00. The contracts will be for the
period of July 19, 2010 to July 19, 2011. Funding provided by the Fleet Services Fund
for Major Maintenance, Material to Maintain Autos 7710.65060. The 2010-2011
Budget for Material to Maintain Autos is $595,860.00 for parts and services.
For Action
(A3.4) Approval of Purchase of Community Central System for NSP2 Grant Management
Staff recommends that City Council approve purchase of the Community Central
System as a single source. The Community Central system will manage the
significant documentation required by NSP2, maintain accurate, timely records of
all properties in the program, and provide a workflow management process for City
staff and Brinshore. Community Central is approved by HUD as a single source
purchase under 24CFR85.36, which governs procurement for federal grant
programs. The total estimated cost for three years: $125,000-$130,000, based on
year one recurring fee of $33,780; years two and three recurring fees estimated at
$34,793 and $35,837 respectively; $20,000 set up costs; and $5,590 in additional
professional services. All system costs are funded by the NSP2 grant and amount to
about 7% of funds allocated for grant administration.
For Action
(A3.5) Approval of Renewal of Printing Contract for Recreation & Arts Activities Guide and
“Highlights” Newsletter
The Parks, Recreation and Community Services Department recommends that the
City Council authorize the City Manager to exercise the option to renew the one-
year contract to print the City’s combined quarterly publication with Ripon
Printers (656 S. Douglas St., Ripon, WI) for a second year in the amount of $66,354.
Ripon Printers submitted the lowest responsible and responsive bid (Bid 10-48) for
the first year of the contract. Ripon Printers has agreed to honor their prices for the
second year, even though in the last year the specified recycled paper has increased
in cost about five percent and the specified standard paper has increased almost
thirty percent. Funding provided by Parks, Recreation and Community Services
Department’s Communications and Marketing Services Business Unit 3015.
For Action
City Council Agenda July 12, 2010 Page 4 of 6
7/12/2010 3:03 PM
(A4) Approval of Change Order No. 2 to the 2009 Water Main, Sewer and Street
Improvements Contract (Bid 10-40)
Staff recommends approval of Change Order No. 2 to the 2009 Water Main, Sewer
and Street Improvements contract (Bid 10-40) with Trine Construction Corporation
(27W364 North Avenue, West Chicago, IL) in the amount of $20,915.17. Funding
for Change Order No. 2 will be provided by the Water Fund, Account
733110.65515. An application will be made to the Illinois Environmental Protection
Agency to have this change order cost included in the loan, utilizing a portion of the
contingency included in the original funding allocation.
For Action
(A5) Resolution 44-R-10 Authorizing the City Manager to Execute a Lease between the
City of Evanston and Norma and Nolan Robinson for the Apartment Located at
1223 Simpson Street
Staff recommends City Council approval of Resolution 44-R-10, authorizing the
City Manager to execute a lease between the City of Evanston and Norma and
Nolan Robinson for the apartment located at 1223 Simpson Street. Since 2005, the
City of Evanston has had a lease agreement with Nolan and Norma Robinson for
the rental of the Boiler Room apartment located at 1223 Simpson St. The current
agreement ends on July 31, 2010. The Robinsons are up to date on their rental
payments, and have been all year.
For Action
(A6) Ordinance 54-O-10, Increasing the Number of Class C Liquor Licenses due to the
Reopening of Pensiero Ristorante
The Local Liquor Commissioner recommends passage of Ordinance 54-O-10
Amending Section 3-5-6(C) of the City Code to Increase the Number of Class C
Liquor Licenses from Twenty-Four to Twenty-Five due to the reopening of
Pensiero Ristorante (“Va-P, Inc. d/b/a Pensiero Ristorante,” 1566 Oak Avenue).
Recommend suspension of the Rules for Introduction and Action on July 12, 2010.
For Introduction and Action
(A7) Ordinance 29-O-10 Authorizing the Sale of Surplus Fleet Vehicles Owned by the
City of Evanston (Obenauf Auction Service Municipal Equipment Auction)
Staff recommends City Council approval of Ordinance 29-O-10 authorizing that
various vehicles and equipment owned by the City as listed in the ordinance can be
publicly offered for sale through public auction by Obenauf Auctioneers Service
(118 North Orchard, Round Lake, IL). The vehicles and equipment are presently
assigned to various divisions/departments within the City of Evanston. This
ordinance was introduced at the June 28, 2010 City Council meeting.
For Action
City Council Agenda July 12, 2010 Page 5 of 6
7/12/2010 3:03 PM
(A8) Ordinance 38-O-10, Decreasing the Number of Class B Liquor Licenses Due to a
Change in Ownership of Bar Louie
The Local Liquor Commissioner recommends passage of Ordinance 38-O-10
amending Section 3-5-6-(B) of the City Code to decrease the number of Class B
liquor licenses from 16 to 15 due to a change in ownership of “Bar Louie,” 1520
Sherman Avenue. This ordinance was introduced at the June 14, 2010 City Council
meeting.
For Action
(A9) Ordinance 39-O-10, Increasing the Number of Class B Liquor Licenses to Permit
Issuance to Bar Louie
The Local Liquor Commissioner recommends passage of Ordinance 39-O-10
amending Section 3-5-6-(B) of the City Code to increase the number of Class B
liquor licenses from 15 to 16 to permit issuance to BL Restaurant Operations,
LLC, new owner of “Bar Louie,” 1520 Sherman Avenue. This ordinance was
introduced at the June 14, 2010 City Council meeting.
For Action
PLANNING & DEVELOPMENT
(P1) Approval of Sidewalk Café for Starbucks #2444, 519 Main St
Staff and Site Plan and Appearance Review Committee (SPAARC) recommend City
Council approval of a first-time application for a sidewalk café (SWC) permit for
Starbucks #2444, a Type 2 Restaurant located at 519 Main St. On June 23, 2010,
SPAARC recommended approval of the site plan as submitted.
For Action
HUMAN SERVICES COMMITTEE
(H1) Township of Evanston June 2010 Monthly Bills
Township of Evanston Supervisor recommends that the City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of June
2010 in the amount of $283,927.80.
For Action
(H2) Ordinance 35-O-10 Amending Title 9, “Public Safety,” Section 5, “General
Offenses,” of the City Code of the City of Evanston Paragraph 11, “Public Nudity;
Urinating or Defecating in Public”
Staff recommends consideration of proposed Ordinance 35-O-10 Amending Title 9,
“Public Safety,” Section 5, “General Offenses,” of the City Code of the City of
Evanston Paragraph 11, “Public Nudity; Urinating or Defecating in Public.” This
ordinance was introduced at the June 28, 2010 City Council meeting.
For Action
City Council Agenda July 12, 2010 Page 6 of 6
7/12/2010 3:03 PM
OTHER COMMITTEES
(O1) Approval of Neighborhood Storefront Improvement Program Funds for 1459-1463
Elmwood Avenue
The Economic Development Committee recommends approval to fund storefront
improvement costs for property located at 1459-1463 Elmwood on a 50/50 cost
sharing basis up to $17,500. Funding provided by Economic Development’s
Neighborhood Storefront Improvement Program funds.
For Action
(O2) Ordinance 45-O-10 Granting an Extension Until July 14, 2015, of the Electric
Ordinance to Commonwealth Edison
The Electric Franchise Negotiating Team recommends approval of Ordinance 45-O-
10 granting a five year extension of the 1957 electric franchise agreement with Com
Ed until July 14, 2015. The current three year franchise extension expires on July
14, 2010. The Negotiating Team recommendation also includes an additional five
year option for extension of the agreement beyond July 14, 2015 exclusively at the
City’s discretion.
For Introduction
(O3) Ordinance 48-O-10 Amending the City Code to Make the City’s Fiscal Year Coincide
with the Calendar Year
Staff recommends City Council adoption of Ordinance 48-O-10 amending the City
Code to make the City’s fiscal year coincide with the calendar year. This change
would begin on January 1, 2012, after a transitional 10 month fiscal year beginning
March 1, 2011. Ordinance 48-O-10 was introduced at the June 21, 2010, Special
City Council meeting.
For Action
MEETINGS SCHEDULED THROUGH JULY 2010
Upcoming Aldermanic Committee Meetings:
Monday, July 26 5:30 pm
Administration & Public Works Committee
Planning & Development Committee
City Council Meeting
Wednesday, July 28 6:00 pm Parking/Transportation Committee
Wednesday, July 28 7:30 pm Economic Development Committee
Thursday, July 29 5:30 pm Emergency Telephone System Board
Monday, July 19 7:30 pm Special City Council Meeting: Youth Issues and
Special Events
Tuesday, July 20 7:30 pm Housing & Comm Dev Act Committee
Thursday, July 22 8:00 am City-Chamber Committee