HomeMy WebLinkAbout05.24.10
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, May 24, 2010
Administration & Public Works (A&PW) Committee meets at 5:30 p.m.
Planning & Development Committee convenes 15 minutes after the conclusion of A&PW
City Council convenes 15 minutes after the conclusion of Planning and Development, but not
earlier than 7:00 pm
ORDER OF BUSINESS
(I) Roll Call – Alderman Holmes
(II) Mayor Public Announcements
(III) Mayor Proclamations
(IV) City Manager Public Announcements and Presentations
Illinois Parks and Recreation Association Community Service Award to
Pamela and James Elesh
Evanston Preservation Commission: 2010 Preservation and Design Awards
Memorial Day Trash Removal Announcement
(V) Communications: City Clerk
(VI) Special Order of Business:
Health Department Work Plan
Fourth Quarter Budget Report FY09/10
(VII) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Citizen Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not
respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful
and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VIII) Consent Agenda: Alderman Rainey
(IX) Report of the Standing Committees
Administration & Public Works - Alderman Jean-Baptiste
Planning & Development - Alderman Rainey
Human Services - Alderman Holmes
City Council Agenda May 24, 2010 Page 2 of 8
5/19/2010 5:44 PM
(X) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI) Executive Session
(XII) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1) City Council Goal: Health Department Work Plan
At its September 21, 2009 meeting, the City Council identified twelve goal areas to
focus its attention in the coming months. One of these areas is Efficiency and
Effectiveness of Service.
(SP2) City Council Goal: Fourth Quarter Budget Report FY09/10
At its September 21, 2009 meeting, the City Council identified twelve goal areas to
focus its attention in the coming months. One of these areas is Budget Planning.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of May 10, 2010
(M2) Approval of Minutes of the Special City Council Meeting of May 17, 2010
ADMINISTRATION & PUBLIC WORKS
(A1) City of Evanston Payroll through 05/09/10 $2,239,879.39
(A2) City of Evanston Bills through 05/25/10 $2,533,040.04
(A3.1) Approval of Contract Extension for Purchase of Debris Hauling (Bid 10-02)
Staff recommends City Council approval of a 1-year extension to the contract for
the purchase of Debris Hauling (Bid 10-02) with G&L Contractors, Inc. (7401 N. St.
Louis Avenue, Skokie, IL) in the amount of $144,500.00. Funding provided from
the Water Fund, Sewer Fund and the General Fund. These three accounts have a
total of $144,500 budgeted for FY10/11 for this contract.
Funding for FY 10/11 will be as follows:
Water Fund (Account 7115.62415) $49,500
Sewer Fund (Account 7400.62415) $50,000
General Fund (Account 2670.62415) $45,000
For Action
City Council Agenda May 24, 2010 Page 3 of 8
5/19/2010 5:44 PM
(A3.2) Approval of Contract for the 2010 Summer Food Service Program (Bid 11-01)
Staff recommends City Council approval of a contract in response to Bid 11-01 for
the 2010 Summer Food Service Program to Open Kitchens Inc. (1161 West 21st
Street, Chicago, IL) in the not-to-exceed amount of $2.29 per lunch. This is a
reimbursement program in which amount of reimbursement the City will receive is
dependent upon the number of lunches served. The current rate of reimbursement
set by the Federal Government is $3.13 per lunch served.
For Action
(A3.3) Contract Extension with Flood Brothers for Condominium Garbage Collection
Staff recommends City Council approval of an additional three (3) month contract
extension for the collection and disposal of condominium refuse with Flood Brothers
Disposal & Recycling Services (17 W. 697 Butterfield Rd., Oakbrook Terrace, IL) at
the rate of $8.08 per unit per month. Funding is provided by the 2010/2011 General
Fund for Sanitation, Account #2685.62390, with an allocation of $550,000 for FY
10/11. Staff proposes to extend Flood Brother’s existing contract by an additional
three months until September 1, 2010, to allow for the advertisement and bidding of
a Request for Proposals for the entire City’s refuse collection. In February 2010, the
contracts were extended by 3 months to allow time to create and receive proposals
for a Request for Proposals for Refuse Collection.
For Action
(A3.4) Contract Extension with Groot, Inc. for Recycling Collection
Staff recommends City Council approval of an additional three (3) month contract
extension for residential and condominium recycling collection with Groot, Inc
(2500 Landmeier Road Elk Grove Village, IL) at the rate of $4.36 per residential
unit, per month, the collection of the condominiums at $2.03 per unit, and the
Recycling Center dumpsters at $2,500 per month. Funding for the residential
program is provided by the 2010/2011 General Fund for Sanitation, account
2690.62415. This item number has an allocation of $966,000 for FY 10/11. Staff
proposes to extend Groot’s existing contract by three months until September 1,
2010 to allow for the advertisement and bidding of a Request for Proposals for the
entire City’s refuse collection.
For Action
(A3.5) Approval of Contract with Ozinga Ready Mix for the Purchase of Concrete
Staff recommends City Council approval of the contract for the purchase of
concrete (Bid 11-10) with Ozinga Ready Mix (2500 Oakton Street, Evanston, IL) in
the amount of $53,450. The contract includes an option to extend for one year.
Funding provided from the Street Maintenance General Fund account #2670.65055,
which has $120,000 budgeted for FY10/11 for street maintenance materials.
For Action
City Council Agenda May 24, 2010 Page 4 of 8
5/19/2010 5:44 PM
(A4) Resolution 25-R-10 Authorizing the Lease of First Floor Civic Center Space (Room
1030) to the League of Women Voters of Evanston from June 1, 2010 through May
31, 2011
Staff recommends renewal of lease agreement between League of Women Voters of
Evanston and the City of Evanston. The new lease runs from June 1, 2010 to May
31, 2011 with a rent increase from $202.00 per month to $208.00.
For Action
(A5) Resolution 30-R-10 for CTA Yellow Line Station Engineering Feasibility Study
Staff recommends approval of proposed Resolution 30-R-10 authorizing the City
Manager to sign the Local Agency Agreement with the Illinois Department of
Transportation (IDOT) and the Preliminary Engineering Services Agreement with
Parsons Brinckerhoff (230 West Monroe Street, Suite 900, Chicago, IL) for Federal
Participation in the CTA Yellow Line Station Engineering Feasibility Study. The
study cost is $275,000. The Federal Congestion Mitigation and Air Quality
Improvement (CMAQ) program will reimburse $220,000 (80%) of the study.
Remainder of funding is provided by CIP Account 416209 for $55,000 (20%).
For Action
(A6) Resolution 36-R-10 Authorizing the City Manager to Sign a Cooperation and Grant
Agreement with the Judicial Advisory Council of Cook County for a Grant
Earmarked for a Records Management System.
Staff recommends City Council approval of Resolution 36-R-10 for participation in
the Justice Assistance Stimulus Grant opportunity in the amount of $69,505.
For Action
(A7) Resolution 37-R-10 Authorizing the City Manager to Sign a Cooperation and Grant
Agreement with the Judicial Advisory Council of Cook County for a Grant
Earmarked for a 16 Tasers and Related Equipment
Staff recommends City Council approval of Resolution 37-R-10 for participation in
the Justice Assistance Grant opportunity in the amount of $20,813.
For Action
(A8) Sheridan Road Signal Upgrade Project: Chicago Avenue to Central Street Phase II
Design Contract Award
Staff recommends approval of the following:
(1) Resolution 34-R-10 authorizing the City Manager to sign the IDOT Local
Agency Agreement for Federal Participation for Phase II Design Engineering
Services with Stanley Consultants Inc. to modernize traffic signals along
Sheridan Road from Chicago Avenue to Central Street.
(2) Authorization for the City Manager to negotiate an agreement with
Northwestern University for the design, construction and funding of the traffic
signal at the NU entrance south of Garrett Place and Sheridan Road.
For Action
City Council Agenda May 24, 2010 Page 5 of 8
5/19/2010 5:44 PM
(A9) Ordinance 24-O-10, Amending Title 11, “Administrative Adjudication”
Staff recommends City Council adoption of Ordinance 24-O-10 amending Title 11
of the City Code, “Administrative Adjudication” to reflect the change in the
department title from “Director” to “Manager.” Following the reorganization of
Administrative Adjudication and supervision of it now being effectuated by the
Legal Department, the Administrative Adjudication portion of the Code had to be
revised and updated accordingly.
For Introduction
(A10)* Ordinance 22-O-10 Amending the City Code to Establish a Three-Way Stop at
Lincoln Street and Asbury Avenue
Staff recommends the adoption of proposed Ordinance 22-O-10 by which the City
Council would amend Section 10-11-5, Schedule V (C) of the City Code to establish
a Three-Way Stop at Lincoln Street and Asbury Avenue. Funding is provided by
the general fund account #2635.65115, Traffic Control Supplies which has a
budgeted amount of $44,000. This ordinance was introduced at the May 10, 2010
City Council meeting.
For Action
(A11) Ordinance 28-O-10 Decreasing the Number of Class B1 Liquor Licenses
from Six to Five Due to the Closure of “1800 Club,” 1800 Sherman Avenue
The Local Liquor Commissioner recommends adoption of proposed Ordinance 28-
O-10 amending Section 3-5-6(B1) of the City Code decreasing the number of Class
B1 liquor licenses from six to five due to the closure of the 1800 Club, 1800
Sherman Avenue. This ordinance was introduced at the May 10, 2010 City Council
meeting.
For Action
(A12) Ordinance 30-O-10 Increasing the Number of Class C Liquor Licenses to Permit
Issuance to Little Wok II
The Local Liquor Commissioner recommends adoption of proposed Ordinance 30-
O-10 amending Section 3-5-6(C) of the City Code increasing the number of Class C
liquor licenses from 24 to 25 to permit issuance to Little Wok II, Inc., d/b/a Little
Wok, 2426 Main Street. This ordinance was introduced at the May 10, 2010 City
Council meeting.
For Action
(A13) Ordinance 31-O-10 Decreasing the Number of Class C Liquor Licenses
from 25 to 24 Due to the Closure of Va Pensiero, 1566 Oak Avenue
The Local Liquor Commissioner recommends adoption of proposed Ordinance 31-
O-10 amending Section 3-5-6(C) of the City Code decreasing the number of Class C
liquor licenses from 25 to 24 due to the closure of Va Pensiero, 1566 Oak Avenue.
This ordinance was introduced at the May 10, 2010 City Council meeting.
For Action
City Council Agenda May 24, 2010 Page 6 of 8
5/19/2010 5:44 PM
(A14) Ordinance 32-O-10 Amending Section 3-5-6 of the City Code, “Classification and
License Fees,” Class AC Liquor Licenses
Local Liquor Commissioner recommends City Council adoption of Ordinance 32-
O-10 which modifies Class AC Liquor Licenses for alcoholic liquor sales at arts
cinema special events. Consumption may be permitted in the café area and in only
the viewing auditorium showing the special event. This ordinance was introduced at
the May 10, 2010 City Council meeting.
For Action
PLANNING & DEVELOPMENT
(P1) Approval of FY2010/2011 Emergency Shelter Grant Recommendation
Staff recommends adoption of recommendations for allocation of $81,443.50 from
the U.S. Department of Housing and Urban Development under the McKinney
Emergency Shelter Grant Program to provide support services to homeless
individuals and families. Funding provided by Federal McKinney Grant funds. This
item was held in Planning and Development Committee for additional information
on May 10, 2010.
For Action
(P2) Funding Information and Recommendation for Families in Transition Program
Applicant
It is recommended by staff that the new FIT applicant family be funded by the
Homeless Prevention and Rapid Re-housing Program. At its May 10 meeting,
Planning and Development Committee members requested information about
alternative funding sources for this new applicant.
For Action
(P3) Request to Amend Operating Hours Condition of the Special Use Permit for 555
Howard Street
Staff recommends denial of the requested amendment to the special use permit.
Staff’s recommendation of denial of the request to remove the operating hours
condition of the special use permit is based upon the property owner’s history of
non-compliance with the restrictions and the continued relevance of those
restrictions to the neighborhood. In April 2005, Ordinance 40-O-05 was adopted
which restricted the operating hours of the convenience store at the property. The
owner seeks to amend these restrictions, which would require the Council to agree
to amend the restrictions, and to then direct staff to prepare a new ordinance
regarding the special use of this property.
For Action
City Council Agenda May 24, 2010 Page 7 of 8
5/19/2010 5:44 PM
(P4) Resolution 32-R-10 Designating the Portion of Dempster Street between Ridge
Avenue and Asbury Avenue with the Honorary Street Name Sign, “Rabbi Peter
Knobel Way” in honor of Rabbi Peter S. Knobel
Staff and the Citizens’ Advisory Committee on Public Place Names recommend City
Council approval of Resolution 32-R-10 honoring Rabbi Peter S. Knobel. Funds for
the honorary street name sign program is budgeted in the Streets and Sanitation
Division’s materials account 2670.65115. Three street signs are made for each
honoree. One sign is installed at each end of the designated one block area and the
third sign is given to the honoree. The approximate cost to create each honorary
street name sign is approximately $200.
For Action
(P5) Resolution 33-R-10 Designating the Portion of Forest Avenue between Kedzie Street
and Keeney Street with the Honorary Street Name Sign, “Lauterbach Way” in
honor of Ned and Albe Lauterbach.
Staff and the Citizens’ Advisory Committee on Public Place Names recommend City
Council approval of Resolution 32-R-10 honoring Ned and Albe Lauterbach. See
additional details above.
For Action
HUMAN SERVICES COMMITTEE
(H1) Ordinance 12-O-10 Amending Subsection 10-4-18-1 of the City Code, “Standing or
Parked Idling Motor Vehicles”
Staff recommends adoption of Ordinance 12-O-10 which amends Subsection 10-4-18-1
of the City Code to provide increased regulation of standing or parked idling motor
vehicles. This amendatory ordinance was considered by the Human Services
Committee at its March, April and May meetings.
For Introduction
OTHER COMMITTEES
(O1) Consolidated Annual Performance and Evaluation Report 2009/10
Approval is recommended by the Housing and Community Development Act
Committee and staff for the Consolidated Annual Performance and Evaluation
Report (CAPER) on the City’s Community Development Block Grant (CDBG),
HOME Investment Partnership (HOME) and Emergency Shelter Grant (ESG)
programs for 2009/10. The CAPER must be submitted to the Chicago Field office
of the U.S. Department of Housing and Urban Development by May 31, 2010.
For Action
City Council Agenda May 24, 2010 Page 8 of 8
5/19/2010 5:44 PM
APPOINTMENTS
For Appointment to:
Electrical Commission Timothy Patton
Human Relations Commission Betsy Levisay
Northwestern/City Committee Thomas L. Gemmell
MEETINGS SCHEDULED THROUGH JUNE 2010
Upcoming Aldermanic Committee Meetings:
Monday, June 28 5:30 pm
Administration & Public Works Committee
Planning & Development Committee
City Council Meeting
Wednesday, May 26 6:00 pm Parking/Transportation Committee
Wednesday, May 26 7:30 pm Economic Development Committee
Thursday, May 27 8:00 am City-Chamber Committee
Thursday, May 27 5:30 pm Emergency Telephone System Board
Monday, June 7 6:00 pm Rules Committee
Monday, June 7 7:00 pm Human Services Committee
Monday, June 14 5:30 pm
Administration & Public Works Committee
Planning & Development Committee
City Council Meeting
Tuesday, June 15 7:30 pm Housing & Comm Dev Act Committee
Monday, June 21 7:00 pm Special City Council Meeting – Budget
Wednesday, June 23 6:00 pm Parking/Transportation Committee
Wednesday, June 23 7:30 pm Economic Development Committee
Thursday, June 24 8:00 am City-Chamber Committee