HomeMy WebLinkAbout05.10.10
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, May 10, 2010
Administration & Public Works (A&PW) Committee meets at 5:30 p.m.
Planning & Development Committee convenes 15 minutes after the conclusion of A&PW
City Council convenes 15 minutes after the conclusion of Planning and Development, but not
earlier than 7:00 pm
ORDER OF BUSINESS
(I) Roll Call – Alderman Wilson
(II) Mayor Public Announcements
Evanston Day in Springfield Report
(III) Mayor Proclamations
National Preservation Month May 2010
Municipal Clerks Week May 2-8, 2010
National Public Works Week May 16- 22, 2010
Emerson Street Branch YMCA Day – May 22, 2010
(IV) City Manager Public Announcements and Presentations
Employee Service Recognition: 25 years and above
Freedom of Information and Open Meetings Act
Memorial Day Trash Removal Schedule
(V) Communications: City Clerk
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Citizen Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not
respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful
and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Jean-Baptiste
Planning & Development - Alderman Rainey
Human Services - Alderman Holmes
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
City Council Agenda May 10, 2010 Page 2 of 8
5/6/2010 8:58 AM
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
CONSENT AGENDA
(M1)* Approval of Minutes of the Regular City Council Meeting of April 26, 2010
ADMINISTRATION & PUBLIC WORKS
(A1)* City of Evanston Payroll through 04/25/10 $2,209,204.54
(A2)* City of Evanston Bills through 05/11/10 $1,897,207.17
(A3.1)*Approval of Contract for Lorraine H. Morton Civic Center Roof Replacement
Project (Bid 10-93)
Staff recommends City Council approval of the lowest responsive and responsible
bid in the amount of $1,478,580 to G.A. Johnson & Son (828 Foster St, Evanston,
IL) for the Lorraine H. Morton Civic Center Roof Replacement Project in response
to Bid 10-93. Funding is provided by the 2010/11 CIP account #415169 totaling
$2,000,000, which includes allocation of $1,700,000 for the roof replacement and
$300,000 for other renovations at the Lorraine H. Morton Civic Center (LHMCC)
including asbestos containing material (ACM) abatement, carpet tile installation
and staff relocations.
For Action
(A3.2)*Approval of Contract for Engineering Services for the 1964 Filter Addition
Rehabilitation Project (RFP 10-103)
Staff recommends City Council approval of an agreement in response to RFP 10-
103 to provide engineering services for the 1964 Filter Addition Rehabilitation
project with CDM (125 South Wacker Drive, Suite 600, Chicago, IL) in the not-to-
exceed amount of $301,352. Funding is provided by the Water Fund, Account
733048.62180. This account has an allocation of $310,000 for engineering services.
This item was held in Administration and Pubic Works Committee on April 26,
2010.
For Action
City Council Agenda May 10, 2010 Page 3 of 8
5/6/2010 8:58 AM
(A3.3)*Approval of Contract for 2010 Water Main Replacement and Street Resurfacing
Project (Bid 11-02)
Staff recommends City Council approval of a contract in response to Bid 11-02 to
award the 2010 Water Main Replacement & CIP Street Resurfacing Project to A.
Lamp Concrete Contractors (800 W. Irving Park Road, Schaumburg, IL) in the
amount of $2,482,739. Funding is provided by the Water Fund $1,416,072
(733086.65515), Sewer Fund $78,280 (7420.65515) and CIP Street Resurfacing Fund
$988,387 (415857.65515). This is the fourth year of the City Council approved 5-
year Street Improvement Program (2007-2011).
For Action
(A3.4)*Approval of Purchase of Automotive Oils, Anti-Freeze and Lubricants (Bid 11-07)
Staff recommends approval of the lowest responsive and responsible bids (Bid 11-07)
for automotive oils, anti-freeze and lubricants for cars and small, medium, and large
trucks as follows: bulk products to Keller Heartt Oil Company (4414 S. Tripp
Avenue, Chicago, IL) in the amount of $28,525.00 and package products to Palm
Petroleum (3650 S. Homan Avenue, Chicago, IL) in the amount of $13,483.50 for a
total of $42,008.50. The contracts will be for the period of May 14, 2010 through May
13, 2011. Funding is provided by the Fleet Services Fund for Major Maintenance,
Petroleum Products 7710.65035. The allocation for oil products within this budget is
$50,000.00.
For Action
(A3.5)*Approval of Vehicle and Equipment Purchases
Staff recommends City Council approval to purchase 7-replacement
vehicles/equipment in the amount of $434,359.90 for various divisions and
departments. Purchases include a street sweeper, chipper, and 5 trucks from 3
vendors. Funding is provided by the Fleet Services Capital Outlay Budget for
Automotive Equipment (7720.65550) with an approved budget of $1,700,000.00 of
which $439,000.00 was allocated for this replacement equipment.
For Action
(A3.6)*Approval of Annual Harley Davidson Lease Agreement for the Evanston Police
Department
Fleet Services and Police Department Staff recommend Council approval of the one
(1) year lease agreement with Chicago Harley Davidson Inc. (2929 Patriot
Boulevard, Glenview, IL) in the amount of $19,740.00 for the period of June 1, 2010
to May 31, 2011. Funding is provided by the Fleet Capital Outlay, Vehicle Lease
Charges (7720.62402) , which has a budgeted amount of $20,000.00 for this lease
expense.
For Action
City Council Agenda May 10, 2010 Page 4 of 8
5/6/2010 8:58 AM
(A3.7)*Approval of Second Year Optional Renewal of Contract with CPS Parking for
Maple Avenue, Sherman Plaza and Church Street Garages
Staff and the Transportation/Parking Committee recommend Council approval of
the second optional year contract renewal with CPS Parking (1 N. LaSalle, Suite
1650, Chicago, IL) for the management and operation of the three Downtown
Parking Facilities from May 1, 2010 to April 30, 2011 for the not-to-exceed cost of
$1,977,827. Funding is provided by the Parking Fund.
For Action
(A3.8)*Approval of Police 911 Center HVAC Replacement Project
Staff recommends approval to proceed on the Police 911 Center HVAC
Replacement Project as proposed in the current 2010-2011 CIP. In order to proceed
with this project, staff requires approval to issue a letter of intent to the
Temperature Equipment Corporation (TEC) to build Carrier HVAC equipment
required for the project. The equipment purchase price of $12,951.00 will be
incorporated into the project’s general construction contract scheduled for bidding
later this spring. Funding is provided by the 2010-2011 Emergency Telephone
System Account #415728.
For Action
(A3.9)*Approval of Contract for Bond Counsel
Staff recommends that Council approve the hiring of law firm Chapman & Cutler
LLP as bond counsel representation for the issuance of any and all City debt over
the next three year period. In anticipation of the issuance of general obligation debt
in the very near future, we would like to enter into a formal agreement with a
qualified firm for such services. The total amount budgeted for Bond Issuance Fees
is $200,000 for FY10/11. The actual amount spent on such services will depend on
the size of the bond issuance/s during the year.
For Action
(A3.10)*Approval of Contract for Financial Advisor
Staff recommends that Council approve the firm Public Financial Management
(PFM) and partner MWEBE firm Kathy Thomas Consulting LLC under a three
year contract to provide financial advisor (FA) services to the City in connection
with the issuance of debt (general obligation and other debt). Prior to an anticipated
debt issuance this May or June 2010, we would like to enter into a formal agreement
with a qualified firm for such services. The total amount budgeted for Bond
Issuance Fees is $200,000 for FY10/11. The actual amount spent on such services
will depend on the size of the bond issuance/s during the year.
For Action
City Council Agenda May 10, 2010 Page 5 of 8
5/6/2010 8:58 AM
(A3.11)*Approval of Contract for Legislative Advocacy Services
It is recommended that the City Council authorize the City Manager to execute an
agreement with Holland and Knight LLP for Federal Legislative Advocacy Services
for the term May 1, 2010 to February 29, 2012. Cost of the agreement is $65,000 for
first year and $95,000 for second year. Funding is provided by the Economic
Development (48%), Affordable Housing (22%), Water (15%) and Sewer (15%)
Funds.
For Action
(A4)* Ordinance 22-O-10 Amending the City Code to Establish a Three-Way Stop at
Lincoln Street and Asbury Avenue
Staff recommends the adoption of proposed Ordinance 22-O-10 by which the City
Council would amend Section 10-11-5, Schedule V (C) of the City Code to establish
a Three-Way Stop at Lincoln Street and Asbury Avenue. Funding is provided by
the general fund budget 2635.65115, Traffic Control Supplies which has a budgeted
amount of $44,000.
For Introduction
(A5)* Ordinance 28-O-10 Decreasing the Number of Class B1 Liquor Licenses
from Six to Five due to the closure of “1800 Club,” 1800 Sherman Avenue
The Local Liquor Commissioner recommends adoption of proposed Ordinance 28-
O-10 amending Section 3-5-6(B1) of the City Code decreasing the number of Class
B1 liquor licenses from six to five due to the closure of the 1800 Club, 1800
Sherman Avenue.
For Introduction
(A6)* Ordinance 30-O-10, Increasing the Number of Class C Liquor Licenses to Permit
Issuance to Little Wok II
The Local Liquor Commissioner recommends adoption of proposed Ordinance 30-
O-10 amending Section 3-5-6(C) of the City Code increasing the number of Class C
liquor licenses from 24 to 25 to permit issuance to Little Wok II, Inc., d/b/a Little
Wok, 2426 Main Street.
For Introduction
(A7)* Ordinance 31-O-10 Decreasing the Number of Class C Liquor Licenses
From 25 to 24 Due to the Closure of Va Pensiero, 1566 Oak Avenue
The Local Liquor Commissioner recommends adoption of proposed Ordinance 31-
O-10 amending Section 3-5-6(C) of the City Code decreasing the number of Class C
liquor licenses from 25 to 24 due to the closure of Va Pensiero, 1566 Oak Avenue.
For Introduction
City Council Agenda May 10, 2010 Page 6 of 8
5/6/2010 8:58 AM
(A8)* Ordinance 32-O-10 Amending Section 3-5-6 of the City Code, “Classification and
License Fees,” Class AC Liquor Licenses
Local Liquor Commissioner recommends City Council adoption of Ordinance 32-
O-10 which modifies Class AC Liquor Licenses for alcoholic liquor sales at arts
cinema special events. Consumption may be permitted in the café area and in only
the viewing auditorium showing the special event.
For Introduction
PLANNING & DEVELOPMENT
(P1)* Approval of FY2010/2011 Emergency Shelter Grant Recommendation
Staff recommends adoption of recommendations for allocation of $81,443.50 from
the U.S. Department of Housing and Urban Development under the McKinney
Emergency Shelter Grant Program to provide support services to homeless
individuals and families. Funding provided by Federal McKinney Grant funds.
For Action
(P2)* Approval of Families in Transition Funding Allocation
The Housing Commission and staff recommend approval of Families in Transitions
Funds for two families sponsored by Connections for the Homeless. Connections for
the Homeless has submitted one renewal and one new application for Families in
Transition funding. Funding provided from the Affordable Housing Fund in the
amounts of $5,730 and $5,796 respectively per year.
For Action
(P3)* Approval of Sidewalk Café for Donatella Mediterranean Bistro, 1512 Sherman
Site Plan and Appearance Review Committee recommends approval of the first-
time application for a sidewalk café permit for Donatella Mediterranean Bistro,
1512 Sherman.
For Action
(P4)* Approval of Sidewalk Café for Las Palmas, 817 University Place
Site Plan and Appearance Review Committee (SPAARC) recommends approval of
the application for a sidewalk café permit for Las Palmas, 817 University Place.
This permit was approved by SPAARC with the following conditions: (1) no more
than 3 tables are allowed at the café; (2) the café will close and the café area cleared
at 8 p.m. Monday through Thursday and at 9 p.m. Friday, Saturday and Sunday;
and (3) nothing can obstruct visibility of the stop sign.
For Action
City Council Agenda May 10, 2010 Page 7 of 8
5/6/2010 8:58 AM
(P5)* Ordinance 33-O-10 Granting a Special Use Permit for a Type 2 Restaurant at 1115
Emerson Street in the C2 Commercial District (“Wings Over Chicago”)
Staff and the Zoning Board of Appeals recommend adoption of Ordinance 33-O-10
granting a special use permit to operate a Type 2 restaurant “Wings Over Chicago”
at 1115 Emerson Street with conditions on litter collection and litter pick-up plans
and defined hours of operation.
For Introduction
(P6)* Ordinance 27-O-10 Amending Portions of City Code Section 2-8-11 and Amending
Portions of Ordinance 133-O-08 Related to Records of Zoning Board of Appeals
(ZBA) and Plan Commission Meetings and Fees for Certain Applications to the
Zoning Board of Appeals
Staff recommends the adoption of Ordinance 27-O-10 affecting zoning fees. The
recommended code changes are part of a coordinated effort to reduce the cost to
both applicants and the City by changing the technology and procedure by which
public meetings and hearings are recorded. These changes will also decrease the fees
for residential uses in the T1 Campus Transitional zoning district to the same fees
assessed in the R1 Single-family Residential zoning district. Ordinance 27-O-10 was
introduced at City Council meeting on April 26, 2010.
For Action
HUMAN SERVICES COMMITTEE
(H1)* Township of Evanston April 2010 Monthly Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston April 2010 bills, payroll and medical payments totaling
$79,487.93.
For Action
OTHER COMMITTEES
APPOINTMENTS
For Appointment to:
Civil Service Commission Nicholas A. Bilandic
Civil Service Commission Fred Tanenbaum
Environment Board Hugh Bartling
City Council Agenda May 10, 2010 Page 8 of 8
5/6/2010 8:58 AM
MEETINGS SCHEDULED THROUGH MAY 2010
Upcoming Aldermanic Committee Meetings:
Monday, May 17 7:30 pm Special City Council Meeting – CIP
Tuesday, May 18 7:30 pm Housing & Comm Dev Act Committee
Monday, May 24 5:30 pm
Administration & Public Works Committee
Planning & Development Committee
City Council Meeting
Wednesday, May 26 6:00 pm Parking/Transportation Committee
Wednesday, May 26 7:30 pm Economic Development Committee
Thursday, May 27 8:00 am City-Chamber Committee
Thursday, May 27 5:30 pm Emergency Telephone System Board