HomeMy WebLinkAbout03.22.10CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, March 22, 2010
Administration & Public Works (A&PW) Committee meets at 5:30 p.m.
Planning & Development Committee convenes 15 minutes after the conclusion of A&PW
City Council convenes 15 minutes after the conclusion of Planning and Development,
but not earlier than 7:00 pm
ORDER OF BUSINESS
(I) Roll Call – Alderman Fiske
(II) Mayor Public Announcements
(III) Mayor Proclamations
Americans with Disabilities Reaffirmation of Support
Google Day in Evanston March 24, 2010
National Public Health Week April 5-11
(IV) City Manager Public Announcements and Presentations
National Public Health Week Activities & Launch of “Women Out Walking”
Changes to City of Evanston Trash and Yard Waste Collection
Census 2010 Update
(V) Communications: City Clerk
(VI) Special Order of Business
(VII) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Citizen Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not
respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful
and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VIII) Consent Agenda: Alderman Rainey
(IX) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
City Council Agenda March 22, 2010 Page 2 of 7
3/19/2010 2:55 PM
(X) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI) Executive Session
(XII) Adjournment
SPECIAL ORDER OF BUSINESS
(SP1)* City Council Goal: Efficiency and Effectiveness of Service
Presentation of customer service initiatives.
For Action
(SP2)* City Council Goal: Affordable Housing – Strategy and Work Plan 2010-11
Staff recommends adoption of the Affordable Housing Strategy and Work Plan
2010-11. This document reflects major ongoing Affordable Housing Program
implementation as well as consideration of new initiatives and new program
evaluation. Funding for activities is provided by a variety of resources including
NSP2, HOME funds and the Affordable Housing fund.
For Action
CONSENT AGENDA
(M1)* Approval of Minutes of the Regular City Council Meeting of March 8, 2010
(M2)* Approval of Minutes of the Special City Council Meeting of March 11, 2010
ADMINISTRATION & PUBLIC WORKS
(A1)* City of Evanston Payroll through 03/14/10 $2,184,546.92
(A2)* City of Evanston Bills through 03/22/10 (FY09/10) $965,108.60
03/23/10 (FY10/11) $450,524.36
(A3.1)*Approval of Contract for 2010 MFT Street Resurfacing Program (Bid 10-85)
Staff recommends City Council approval of a contract in response to Bid 10-85 to
award the 2010 MFT Street Resurfacing Program to A. Lamp Concrete Contractors
(800 W. Irving Park Road, Schaumburg, IL) in the amount of $1,282,412.10.
Funding for this work provided from Motor Fuel Tax Funds. The budgeted amount
is $1,600,000.
City Council Agenda March 22, 2010 Page 3 of 7
3/19/2010 2:55 PM
(A3.2)*Approval of Contract for 2010 CIPP Spot Lining Contract A (Bid 10-96)
Staff recommends City Council approval of a contract in response to Bid 10-96 for
the 2010 CIPP Spot Lining Contract A to CTR Systems, Inc. (4350 DiPaolo Center
#A, Glenview, IL) in the amount of $59,950.00. Funding provided from the Sewer
Fund, Account 7400.62461. This sewer operations account has a budget of $215,000
specifically allocated for sewer maintenance and repair activities
(A3.3)*Approval of Purchase of Hot Asphalt for 2010
Staff recommends City Council approval of the single source purchase of hot
asphalt for street maintenance projects to Orange Crush, LLC (3219 Oakton Street,
Skokie, IL) in the amount of $70,000.00. Funding for this purchase provided from
the Street Maintenance General Fund, Account 2670. This maintenance account
has a budget of $215,000 specifically allocated for street maintenance and repair
activities.
(A3.4)* Approval of Contract Purchase of Janitorial Supplies from Laport, Inc.
Staff recommends City Council approval of the purchase of janitorial supplies from
Laport, Inc. (2443 West 16th Street, Chicago, IL) in an amount not-to-exceed
$90,000 annually. Laport, Inc. was awarded the Suburban Purchasing Cooperative
(SPC) contract for janitorial supplies through a competitive bidding process by
Northwest Municipal Conference (NWMC) of which the City of Evanston is a
member. The contract period shall be until February 28, 2011. Funding provided
by all funds. Expense for janitorial supplies has allocations in various Business Units
in the 2010/11 budget. Each department is expected to stay within budget in regards
to their respective janitorial supply budgets. Citywide Object account 65040
(Janitorial Supplies)
(A3.5)* Approval of 2010 Special Events Calendar
Staff recommends City Council approval of the 2010 calendar of special events,
contingent upon compliance of all requirements as set forth by the Special Event
Policy & Guidelines, with the exception of one new proposed event: Chicago
Northshore Triathlon. Costs for city services provided for events require a 100%
reimbursement from the sponsoring organization or event coordinator. These fees
are waived for City events and City co-sponsored Events. Currently the City co-
sponsors the Fourth of July Parade/Fireworks and the Garden Fair.
(A3.6)*Revisions to the Street Sweeping Program
Staff recommends revising the street sweeping frequency from biweekly to once
every three weeks for all streets, maintaining the biweekly frequency for high traffic
areas effective April 1, 2010. The day time sweep hours will remain 9am to 4pm. In
addition, staff is recommending implementing a vehicle towing program for one
sided streets to ensure traffic flow and public safety and operations access to the
streets at all times.
City Council Agenda March 22, 2010 Page 4 of 7
3/19/2010 2:55 PM
(A4)* Resolution 21-R-10 Authorizing NIPSTA Membership and 2010 Membership Dues
Staff recommends approval of Resolution 21-R-10 authorizing membership in the
Northeastern Illinois Public Safety Training Academy (NIPSTA) and for payment
of the 2010 Fire and Public Works membership fees in the amount of $28,253.00.
Funding for this membership is budgeted under the Fire Department line-item
account 2305.62360 for both the Fire and Public Works Departments.
For Action
(A5)* Resolution 23-R-10 Authorizing the City Manager to Execute an Intergovernmental
Agreement with Village of Wilmette for the Isabella Street Emergency Repair
Program
Staff recommends approval of proposed Resolution 23-R-10 authorizing the City
Manager to sign the intergovernmental agreement with the Village of Wilmette to
resurface Isabella Street from Ewing Avenue to Green Bay Road. The City of
Evanston and Village of Wilmette have been awarded $415,000 of Emergency
Repair Program (ERP) Funds from the State of Illinois to resurface Isabella Street
from Ewing Avenue (14th Street) to Green Bay Road. Isabella Street is under the
jurisdiction of both the City of Evanston and the Village of Wilmette. Funding for
this work will be from the State approved Emergency Resurfacing Program (ERP)
Funds.
For Action
(A6)* Ordinance 19-O-10 Special Assessment for Alley Paving Project – North of Lincoln
Street, East of Eastwood Avenue (North east-west leg)
Staff recommends approval of the proposed Ordinance 19-O-10 by which City
Council would authorize paving of the alley north of Lincoln Street, east of
Eastwood Avenue (North E-W Leg) through the Special Assessment Process.
Funding for this work will be 50% special assessment funds and 50% by home
owners. The City’s share is to be paid by the special assessment fund 6365.65515.
For Introduction
PLANNING & DEVELOPMENT
(P1)* Request from Citizens’ Lighthouse Community Land Trust for an Additional
$20,000 Subsidy for the Rehab and Sale of 2212 Washington Property
Approval is recommended by Housing Commission. Approval is not recommended
by staff. Citizen’s Lighthouse Community Land Trust (CLCLT) requests an
additional $20,000 from HOME funds to cover cost overruns on its first project, a
rehabbed single family home at 2212 Washington, which was sold in July, 2009 for
$169,000. This item was discussed at the February 22, 2010 Planning and
Development Committee meeting, and held for additional information.
For Action
City Council Agenda March 22, 2010 Page 5 of 7
3/19/2010 2:55 PM
(P2)* Commit $600,000 in HOME Funds to NSP2 Program Via an Agreement with
Brinshore Development LLC
Staff recommends providing $600,000 in HOME funds to Brinshore Development,
LLC, for eligible rehabilitation activities in census tracts 8092 and 8102 in support
of Neighborhood Stabilization Program activities. The City must commit
approximately $600,000 in HOME funds to an eligible project activity by March 31,
2010 or risk the reallocation by HUD of these HOME funds initially granted in
2008. Brinshore Development LLC is a partner with the City in the $18,150,000
NSP2 program to rehabilitate 100 vacant and foreclosed properties.
For Action
(P3)* Approval of Grant Agreement with the Illinois Historic Preservation Agency for the
Evanston Lakeshore Historic District Survey
Staff and Preservation Commission members recommend City Council’s approval
of a Grant Agreement between the City and the Illinois Historic Preservation
Agency (IHPA) to conduct the Evanston Lakeshore Historic District Survey - Phase
One. The total cost of the project as approved by the IHPA is $17,200.00. The State
Grant is $12,000.00 and the City’s match is $5,200.00 as in kind services, including
City staff and volunteer work. The IHPA will reimburse to the City up to
$12,000.00 for any cost associated with the survey as identified in the agreement
such as consulting services. The grant application to the IHPA was approved at the
November 9, 2009 Council meeting.
For Action
(P4)* Ordinance 18-O-10 Designating the Properties Located at 1724, 1728, 1730 and 1732
Chicago Avenue as the “Woman’s Christian Temperance Union Evanston Historic
District”
Staff and Preservation Commission recommend the adoption of Ordinance 18-O-10
designating the properties located at 1724, 1728, 1730 and 1732 Chicago Avenue as
the “Woman’s Christian Temperance Union Evanston Historic District.”
For Introduction
(P5)* Ordinance 17-O-10: Granting a Special Use for a Type 2 Restaurant at 1729
Sherman Avenue “Jimmy John’s”
Staff and the Zoning Board of Appeals recommend adoption of Ordinance 17-O-10
granting a Special Use permit to operate a Type 2 Restaurant “Jimmy John’s” at
1729 Sherman Avenue. The applicant Thomas Ryan III proposes relocating the
existing Jimmy John’s at 824 Clark Street to this location. This item was introduced
at Council on March 8, 2010 and referred back to Planning and Development
Committee for additional work.
For Action
HUMAN SERVICES COMMITTEE
City Council Agenda March 22, 2010 Page 6 of 7
3/19/2010 2:55 PM
OTHER COMMITTEES
(O1) Façade Improvement Assistance Request in the Amount of $11,000 for Behles +
Behles: 816-18 Church Street
The Economic Development Committee (EDC) and staff recommend approval of
façade improvement funding of $11,000 for 816-818 Church Street. The Economic
Development Committee voted unanimously to recommend providing the
architectural firm of Behles + Behles with façade improvement funding assistance in
the amount of $11,000, with the condition that the principals submit three
contractor bids from which to choose for completion of the project. Funding
provided by the Economic Development Fund.
For Action
(O2) Recommendation by the Economic Development Committee to Provide $80,000 in
Funding to the Evanston Community Development Corporation
The Economic Development Committee and staff recommend approval of $80,000
in funding to the Evanston Community Development Corporation (ECDC). The
funds will be used by ECDC to support hiring a professional loan officer, loan
administrative expenses and capitalization of the ECDC Micro-Loan Program. The
ECDC provides valuable economic development programs for businesses located in
the City’s West Evanston TIF District #6 and to business throughout west Evanston.
Funding provided by: $50,000 from the West Evanston Tax Increment Financing
District and $30,000 from the Economic Development Fund.
For Action
(O3) Funding Request in the Amount of $100,000 for the Technology Innovation Center
The Economic Development Committee and staff recommend approval of $100,000
in funding conditioned on TIC adding a City representative as a board member
within 90 days after disbursement of funds. Funding provided by the Economic
Development Fund.
For Action
APPOINTMENTS
For Appointment to:
Arts Council Lara Allison
Arts Council Carolina Pfister
Arts Council Billy Logan
Mental Health Board Darlene Eady-Morris
City Council Agenda March 22, 2010 Page 7 of 7
3/19/2010 2:55 PM
MEETINGS SCHEDULED THROUGH APRIL 2010
Upcoming Aldermanic Committee Meetings:
Wednesday, March 24 6:00 pm Parking Committee
Wednesday, March 24 7:30 pm Economic Development Committee
Thursday, March 25 8:00 am City/Chamber Committee
Thursday, March 25 5:30 pm Emergency Telephone System Board
Thursday, March 25 7:00 pm City-Northwestern Committee
Monday, April 5 6:00 pm Rules Committee
Monday, April 5 7:00 pm Human Services Committee
Monday, April 12 7:30 pm Special City Council Meeting: CIP
Tuesday, April 13 5:30 pm Administration and Public Works,
Planning and Development Committee,
Township and City Council Meeting
Tuesday, April 20 7:30 pm Housing & Community Dev Act Committee
Thursday, April 22 8:00 am City/Chamber Committee
Monday, April 26 5:30 pm Administration and Public Works,
Planning and Development Committee,
City Council Meeting
Wednesday, April 28 6:00 pm Parking Committee
Wednesday, April 28 7:30 pm Economic Development Committee