HomeMy WebLinkAbout02.22.10CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 22, 2010
Administration & Public Works (A&PW) Committee meets at 5:30 p.m.
Planning & Development Committee convenes 15 minutes after the conclusion of A&PW
City Council convenes 15 minutes after the conclusion of Planning and Development,
but not earlier than 7:00 pm
ORDER OF BUSINESS
(I) Roll Call – Alderman Rainey
(II) Mayor Public Announcements
(III) City Manager Public Announcements and Presentations:
Metropolitan Water Reclamation District Project on Orrington Avenue
(IV) Communications: City Clerk
(V) Special Order of Business
(VI) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Citizen Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not
respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful
and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Holmes
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
2/17/2010 6:32 PM
City Council Agenda February 22, 2010 Page 2 of 6
2/17/2010 6:32 PM
SPECIAL ORDER OF BUSINESS
(SP1)* FY2010/11 Capital Improvement Plan Review
Staff recommends City Council consideration of the Capital Improvement Plan.
For Action
CONSENT AGENDA
(M1)* Approval of Minutes of the Special Budget Hearing of February 1, 2010
(M2)* Approval of Minutes of the Special Budget Hearing of February 3, 2010
(M3)* Approval of Minutes of the Regular City Council Meeting of February 8, 2010
ADMINISTRATION & PUBLIC WORKS
(A1)* City of Evanston Payroll through 02/14/10 $2,398,422.97
(A2)* City of Evanston Bills through 02/23/10 $1,477,427.65
(A3.1)*Purchase of Insurance – Property, Excess Liability & Excess Worker’s
Compensation
Staff recommends City Council approval of the purchase of property insurance for
the City of Evanston valued at $506,570,326, at a cost of $261,036 (including
terrorism); excess general liability insurance coverage ($10,000,000 coverage in
excess of $1,500,000) at a cost of $148,767; excess general liability insurance,
$5,000,000 coverage in excess of $10,000,000, at a cost of $27,948; excess worker’s
compensation at a cost of $88,489. Total cost is $526,240, which is under the FY 10-
11 proposed budget of $560,000. Property insurance is provided through brokers
Lambent Risk Management Services and Marsh USA, Inc. Funding is provided in
the Insurance Fund.
(A3.2)*Renewal of Annual Oracle (IRIS) Maintenance and Support Agreement
Staff recommends City Council approval to renew the annual sole source
maintenance and support agreement for the term March 1, 2010 through February
28, 2011 with the Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's
Integrated Resource Information System (IRIS) software, in the amount of
$140,800. Payments to Oracle Corporation are made quarterly, in four equal
payments of $35,200. This agreement reflects an annual decrease of $30,054.06 over
the prior year. Funding is provided in the Computer Licensing and Support
operating account in the Information Technology Division, Account 1555.62340.
City Council Agenda February 22, 2010 Page 3 of 6
2/17/2010 6:32 PM
(A3.3)*Contract Extension for Groot, Inc for Recycling Collection
Staff recommends City Council approval of a month to month contract extension
for residential and condominium recycling collection with Groot, Inc (2500
Landmeier Road Elk Grove Village, IL) at the rate of $4.36 per residential unit per
month, which is an increase from $4.14. The estimated cost for the four month
extension is $253,650, or $760,950 annualized. Funding for the residential program
is provided by the FY2010/2011 General Fund for Sanitation, Account 2690.62415,
which has an allocation of $966,000.
(A3.4)*Purchase of Office Supplies from Office Depot
Staff recommends City Council approval of the purchase of office supplies from
Office Depot in an amount not-to-exceed $100,000 annually. Office Depot was
awarded the contract for office supplies through a competitive bidding process by
U.S. Communities joint purchasing program. Funding for office supplies will be
provided by all funds citywide according to their budgets in Object Account 65095.
(A3.5)*Approval of the Sherman Plaza Self Park Upper Deck Parking Pilot Program
Staff recommends City Council approval to provide a six (6) month pilot program
to be implemented on April 1, 2010 through September 30, 2010 that is designed to
reduce the monthly parking pass rate for the outside upper deck of the City owned
Sherman Plaza Self Park located at 821 Davis Street. This program is geared
toward employees of Evanston based businesses.
(A4)* Resolution 13-R-10 Approving the 2010/2011 Fiscal Year Budget of the City of
Evanston
RESOLUTION WILL BE PRESENTED AT THE CITY COUNCIL MEETING
ON MONDAY, FEBRUARY 22, 2010.
For Action
(A5)* Resolution 15-R-10 Authorizing the City Manager to Sign a Certification Statement
for an Illinois Bicycle Grant Application for the Ladd Arboretum Bike Path
Staff recommends City Council consideration of Resolution 15-R-10, which
authorizes the City Manager to sign a Certification Statement for the 2010 Illinois
Bicycle grant application process through the Illinois Department of Natural
Resources (IDNR). Funding for the Ladd Arboretum's pathway system is $700,000,
split between the Capital Improvement Plan (CIP) (Account 416019: $500,000) and
an IDNR Bicycle Path Grant ($200,000). Funding for this item is included in the
projected FY2011/12 CIP budget discussed in item SP1 above.
For Action
City Council Agenda February 22, 2010 Page 4 of 6
2/17/2010 6:32 PM
(A6)* Resolution 16-R-10 Authorizing the City Manager to Execute a Declaration of
Easements Agreement with the Chiaravalle Montessori School
Staff recommends City Council approval of Resolution 16-R-10 authorizing the City
Manager to execute a Declaration of Easements agreement with the Chiaravalle
Montessori School
For Action
(A7)* Resolution 18-R-10 Supporting the City of Evanston Becoming a Member of the
Pension Fairness for Illinois Communities Coalition
Recommendation that the City Council adopt Resolution 18-R-10 authorizing the
City of Evanston to join the Pension Fairness for Illinois Communities Coalition.
For Action
(A8)* Ordinance 13-O-10 Decrease in the Number of Class S Liquor Licenses, Stained
Glass, Ltd.
Consideration of proposed ordinance 13-O-10 amending Section 3-5-6(S) of the City
Code to decrease the number of Class S liquor licenses from 1 to 0 due to the change
in business operations of Stained Glass, Ltd. dba The Stained Glass Wine Bar Bistro
(1735 Benson, 60201).
For Introduction
(A9)* Ordinance 14-O-10 Increase in the Number of Class B Liquor Licenses, Stained
Glass, Ltd.
Consideration of proposed ordinance 14-O-10 amending Section 3-5-6(B) of the City
Code to increase the number of Class B liquor licenses from 15 to 16 due to
the change in business operations of Stained Glass, Ltd. dba The Stained Glass
Wine Bar Bistro (1735 Benson, 60201).
For Introduction
(A10)* Ordinance 15-O-10 Authorizing the City Manager to Execute an Amendment to the
Easement Agreement With Mather Lifeways, Inc. for Certain Easements Necessary
for the Construction of the Planned Development Approved by Ordinance 5-O-06
Staff recommends City Council approval of Ordinance 15-O-10 to amend the
easement agreement with Mather Lifeways for encroachments in, over, and above
the public right-of-way necessary for the construction of a planned development for
the construction and operation of a continuing care retirement community at 450
Davis Street in Evanston. Staff recommends suspension of rules to introduce and
adopt this ordinance at the February 22, 2010 Council meeting.
For Introduction and Action
City Council Agenda February 22, 2010 Page 5 of 6
2/17/2010 6:32 PM
(A11)* Ordinance 16-O-10 Amending Title 8, Chapter 5½ of the City Code, “Municipal
Solid Waste Hauling Licenses” Revising the Municipal Solid Waste Franchise
(MSWF) with Addition of Recycling Requirements
Staff recommends City Council Adoption of Ordinance 16-O-10 to amend Title 8,
Chapter 5 ½ , of the City code to include a new Section 6 entitled Residential
Recycling Requirements that will require multi-family dwellings five (5) residential
units or more serviced by the MSWF to provide at a minimum the free 95 gallon
recycling cart for use by its occupants.
For Introduction
(A12)* Ordinance 11-O-10 Amending Sections of the City Code Relating to Refuse and
Yard Waste Collection Services
Staff recommends City Council Adoption of Ordinance 11-O-10 to amend Title 8,
Chapter 5, Section 12 Imposition of Sanitation Service Charges to include a new
sanitation service charge fee structure of $6.95 for a 65-gal cart and $10.95 for a 95-
gal cart, a $1.75 for yard waste stickers to be affixed to yard waste paper bags
and/or tree trimming bundles or alternately an unlimited collection of yard waste
from a wheeled cart purchased from the City at a rate of $25 per year, and an
additional cart fee of $6.95 per cart. This new fee structure will take effect on
April 1, 2010. This agenda item was introduced at the February 8, 2010 City
Council meeting.
For Action
PLANNING & DEVELOPMENT
(P1)* Request from Citizens’ Lighthouse Community Land Trust for an Additional
$20,000 Subsidy for the Rehab and Sale of 2212 Washington Property
Approval for this item is recommended by the Housing Commission. Approval is
not recommended by staff.
For Action
(P2)* Ordinance 10-O-10: To Grant Major Variations to Facilitate the Conveyance of
Land to the Chiaravelle Montessori School at 425 Dempster Street
The Zoning Board of Appeals (ZBA) recommends to the City Council approval of
the application by the Chiaravalle Montessori School for Major Variances to the
Zoning Ordinance. This item was introduced at the February 8, 2010 Council
meeting and referred back to committee for ZBA transcript.
For Action
(P3)* Consideration of a Proposed Plat of Subdivision for the Chiaravalle Montessori
School Property at 425 Dempster Street
Staff recommends that the City Council approve the attached plat of subdivision.
The applicant and contract purchaser, Chiaravalle Montessori School, is applying
to subdivide lots 10 through 15 at 425 Dempster into two lots, for the purposes of
facilitating the conveyance of the school property to Chiaravalle and permitting the
demolition of the existing northern addition of the school and constructing a new
10,000 square foot school addition.
For Action
City Council Agenda February 22, 2010 Page 6 of 6
2/17/2010 6:32 PM
(P4)* Ordinance 9-O-10 Amending Section 6-18-3 of the Zoning Ordinance, “Definitions”
At its meeting of September 29, 2009, the City Council adopted Ordinance 67-O-09,
which amended the definitions of “Restaurant, Type 1” and “Restaurant, Type 2”
found in Section 6-18-3 of Title 6 of the Evanston City Code of 1979, as amended
(the “Zoning Ordinance”). Ordinance 9-O-10 will reinstitute the previous meanings
of said definitions. This item was introduced at the February 8, 2010 Council
meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1)* Resolution 10-R-10 Authorizing the City Manager to Enter into Renewals of
Resident Artist Leases for Spaces at the Noyes Cultural Arts Center
Staff recommends City Council approval of Resolution 10-R-10 authorizing the City
Manager to enter into renewals of resident artist leases for spaces at the Noyes
Cultural Arts Center.
For Action
OTHER COMMITTEES
APPOINTMENTS
MEETINGS SCHEDULED THROUGH MARCH 2010
Upcoming Aldermanic Committee Meetings:
Wednesday, February 24 6:00 pm Parking Committee
Wednesday, February 24 7:30 pm Economic Development Committee
Thursday, February 25 8:00 am City/Chamber Committee
Monday, March 1 6:00 pm Rules Committee
Monday, March 1 7:00 pm Human Services Committee
Monday, March 8 5:30 pm Administration and Public Works,
Planning and Development Committee,
City Council Meeting
Tuesday, March 16 7:30 pm Housing & Community Dev Act Committee
Monday, March 22 5:30 pm Administration and Public Works,
Planning and Development Committee,
City Council Meeting
Wednesday, March 24 6:00 pm Parking Committee
Wednesday, March 24 7:30 pm Economic Development Committee
Thursday, March 25 8:00 am City/Chamber Committee
Thursday, March 25 5:30 pm Emergency Telephone System Board