HomeMy WebLinkAbout09.27.10 CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, September 27, 2010
Administration & Public Works (A&PW) Committee meets at 5:30 p.m.
Planning & Development Committee convenes 15 minutes after the conclusion of A&PW.
City Council meeting convenes 15 minutes after the conclusion of Planning and
Development, but not earlier than 7:00 pm.
ORDER OF BUSINESS
(I) Roll Call – Alderman Wynne
(II) Mayor Public Announcements
Recognition of Kiwanis Club for Outstanding Service at the CommUNITY Picnic
Presentation of Fire Station #5 LEED Gold Award
(III) City Manager Public Announcements and Presentations
Update on Evanston Volunteer Website
Update on Establishment of 311 Service
Green Living Festival October 2, 2010
Bike the Ridge October 3, 2010
Cans for Cash Competition
(IV) Communications: City Clerk
(V) Citizen Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for citizen comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name, address and the agenda item
or topic to be addressed on a designated participation sheet. If there are five or fewer speakers,
fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a
period of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Citizen Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not
respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful
and civil manner. Citizen comments are requested to be made with these guidelines in mind.
(VI) Special Order of Business
(VII) Consent Agenda: Alderman Rainey
(VIII) Report of the Standing Committees
Administration & Public Works - Alderman Jean-Baptiste
Planning & Development - Alderman Rainey
Human Services - Alderman Fiske
City Council Agenda September 27, 2010 Page 2 of 7
9/22/2010 5:04 PM
(IX) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(X) Executive Session
(XI) Adjournment
SPECIAL ORDER OF BUSINESS:
(SP1) Ordinances 57-O-10 and 63-O-10: Water & Sewer Rates
Staff recommends City Council approval of Ordinance 57-O-10 amending the
Evanston City Code, Title 7, Chapter 13, relating to the City Sewer System. Staff
recommends City Council approval of Ordinance 63-O-10 amending the Evanston
City Code, Title 7, Chapter 12, relating to the City Waterworks System. The
proposed ordinances were presented and discussed at the August 9, 2010
Administration and Public Works Committee meeting.
(SP1a) Ordinance 57-O-10 Amending the Evanston City Code Title 7, Chapter 13, Relating
to the City Sewer System
Proposed Ordinance 57-O-10 will maintain the current sewer rate of $3.94 per bill
unit to all tax paying properties and effective January 1, 2011 establish a two-tiered
sewer rate for users of the system that are tax exempt properties.
For Introduction
(SP1b) Ordinance 63-O-10 Amending the Evanston City Code Title 7, Chapter 12, Relating
to the City Waterworks System
Proposed Ordinance 63-O-10 would institute a ten percent (10%) water rate
increase. An average single family home that uses 106 billing units of water a year is
currently paying $147.92 in water bills annually and with the proposed 10% water
rate increase, their annual water bill will increase by $14.79 to $162.71.
For Introduction
(SP2) Ordinance 52-O-10 Regarding Taxicab Regulation
Ordinance 52-O-10 amending sections of the City Code relating to Taxicab Service
Regulations is presented for Council consideration. The ordinance was discussed at
the July 26, 2010, Administration and Public Works committee meeting. This
ordinance was Introduced and referred back to Committee on August 9, 2010. At
the September 13, 2010 City Council meeting, this ordinance was held over for
action as a special order of business at the September 27, 2010 Council meeting.
For Action
City Council Agenda September 27, 2010 Page 3 of 7
9/22/2010 5:04 PM
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of September 13, 2010
ADMINISTRATION & PUBLIC WORKS
(A1) City of Evanston Payroll through 09/12/10 $2,176,734.53
(A2) City of Evanston Bills through 09/28/10 $3,654,586.49
(A3.1) Approval of Contract Award for 2010 Safer Neighborhood Area Project (SNAP)
Lighting Project (Bid 11-32)
Staff recommends City Council approval of a contract in response to Bid 11-32 to
award the Jackson Avenue (Emerson Street to Foster Street) Safer Neighborhood
Area Project (SNAP) Lighting Project Contract to lowest responsive and
responsible bidder, Utility Dynamics Corporation (23 Commerce Dr., Oswego, IL)
in the amount of $22,819. Funding for this work will be from Community
Development Block Grant Fund (5170.62780) in the amount $22,819.
For Action
(A3.2) Approval of Contract Award for the Davit Arm Street Light Fixture Replacement
Project (Bid 11-33)
Staff recommends City Council approval of a contract in response to Bid 11-33 to
award the Davit Arm Street Light Fixture Replacement Project contract to the
lowest responsive and responsible bidder, Hecker and Company, Inc., (Wheeling,
IL) in the amount of $109,972.50. Funding for this work will be from the Energy
Efficiency and Conservation Block Grant (Account 416136).
For Action
(A3.3) Approval of Single Source Purchase for Cold Patch Street Maintenance Material
Staff recommends approval of a single source purchase of cold patch material for
cold weather street maintenance activities from Healy Asphalt Company, LLC
(3401 S. Busse Road, Mount Prospect, IL) in the amount of $36,000. Funding for
this work will be from Water Fund (7115-65051) in the amount $18,000 and Sewer
Fund (7400-65051) in the amount of $18,000. Healy Asphalt is the only regional
supplier of UPM (unique paving materials) high performance cold patch mix.
For Action
City Council Agenda September 27, 2010 Page 4 of 7
9/22/2010 5:04 PM
(A3.4) Approval of Purchase of 5 Replacement Vehicles
Staff recommends City Council approval to purchase 5-replacement
vehicles/equipment for the various divisions and departments in the amount of
$310,908 from Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL) in the amount
of $155,594, and from Prairie Archway International (401 S. Dirksen Pkwy,
Springfield, IL) in the amount of $155,314. Funding provided by Fleet Services
Capital Outlay Budget for Automotive Equipment (7720.65550) which has an
approved budget of $1,700,000.00 of which $320,000 was allocated for this
replacement equipment.
For Action
(A3.5)Approval of Purchase of One (1) Pierce 105’ Aerial Ladder Truck (Bid 11-30)
Staff recommends City Council approval to purchase one (1) Tractor Drawn, Rear
Tiller Steered 105’ aerial ladder truck for Evanston Fire and Life Safety Services
Department in the amount of $958,121 from the lowest responsive and responsible
bidder Global Emergency Products (1401 N. Farnsworth Avenue, Aurora, IL).
Funding provided by Department of Homeland Security (DHS) and Federal
Emergency Management Agency (FEMA) grant for Assistance to Firefighters’
Grants (AFG) in the amount of $600,000 with the balance of $358,121 from the
Capital Improvement Project Reserve Fund.
For Action
(A3.6)Approval of Fall Tree Purchase
Staff recommends approval of the purchase of 300 trees and planting services from
Suburban Tree Consortium (STC) in the amount of $64,377. Funding for these
purchases is provided from a general fund line item in the Parks/Forestry Division
budget (3525.65005). The total budget within this line item is $165,000 which is used
for both the spring and fall planting seasons. The total expenditure this year for
both the spring and fall plantings will total $157,042.
(A3.7)Yard Waste Collection and Disposal Contract
Staff recommends City Council authorize the City Manager to negotiate and sign a
solid waste agreement with Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove
Village, IL) for the collection and disposal of yard waste at the rate of $3.35 per stop
per month for the first year of a five year contract commencing November 1, 2010,
for a total contract amount of $476,370. Funding for this project will be from the
Sanitation Yard Waste General Fund Account 2695. The account has a total of
$470,278 budgeted for FY2010/11.
For Action
City Council Agenda September 27, 2010 Page 5 of 7
9/22/2010 5:04 PM
(A3.8)Single Family Residential Refuse Collection Contract
Staff recommends City Council authorize the City Manager to negotiate and sign a
solid waste agreement with Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove
Village, IL) for the collection of single family residential refuse at the rate of $7.16
per 95-gallon cart per month and a rate of $5.50 per 65-gallon cart per month for
the first year of a five year contract commencing November 1, 2010 for a total
contract amount of $1,261,890. Additional carts will be collected at a rate of $5.10
for 95-gallon carts and $5.00 for 65-gallon carts. Funding for this project will be
from the Sanitation Refuse General Fund Account 2685. The account has a total of
$1,496,355 budgeted for FY2010/11. The budgeted amount reflects the elimination
of the four solid waste positions at a cost of $300,000.
For Action
(A3.9) City Condominium Program Refuse Collection Contract
Staff recommends City Council authorize the City Manager to sign a solid waste
agreement with Lakeshore Waste Services, LLC. (6132 Oakton St., Morton Grove,
IL) for the collection and disposal of city condominium refuse at the rate of $5.50
per unit for the first year of a five year contract commencing November 1, 2010 for
a total contract amount of $363,000. Funding for this project will be from the
Sanitation Refuse General Fund Account 2685. The account has a total of $550,000
budgeted for FY2010/11.
For Action
(A3.10)Approval of Contract Award for Citywide Bus Shelter Program (RFP 10-107)
Staff recommends the award of the Citywide Bus Shelter Program contract to
Creative Outdoor Advertising of America (COA) Inc., (1930 Commerce Lane, Suite
1, Jupiter, FL) for a contract term of 10 years. Creative Outdoor Advertising will
install the bus shelters at their own cost and reimburse the City either 10% of the
advertising net revenues or $250 for each installed bus shelter per year, whichever is
higher. Revenue will be applied to the Right-of-Way Permit account # 2630.52126.
For Action
(A4) Approval of 2009-10 Audited Comprehensive Annual Financial Report
Staff recommends that the 2009-10 Audited Annual Financial Report be accepted
and placed on file. A manager from Baker Tilly will be present on September 29,
2009 to discuss their annual review. This document is available on the City’s
Website at www.cityofevanston.org.
For Action
(A5) Ordinance 50-O-10, Amending the Code to Add Subsection 1-17-1(D) “Minority,
Women and Evanston Business Enterprise (M/W/EBE) Goals
Staff recommends passage of Ordinance 50-O-10. While the M/W/EBE program has
existed for over a decade, its requirements have never been codified. This proposed
ordinance codifies the City’s M/W/EBE goals which demonstrate the City’s strong
commitment to remedying discrimination in the Evanston market while providing
full and equitable opportunities for participation in contracts for all businesses.
For Introduction
City Council Agenda September 27, 2010 Page 6 of 7
9/22/2010 5:04 PM
PLANNING & DEVELOPMENT
(P1) Major Variance Request for Open Front Yard Parking Space at 1408 Dempster
Street
Staff, the Site Plan and Appearance Review Committee and the Zoning Board of
Appeals recommend denial of an application for major variations to establish an
open parking space in the front yard of 1408 Dempster Street and to allow an
impervious surface coverage of 49% where the maximum permitted is 45%. This
item was held in Committee on August 9, 2010.
For Action
(P2) Ordinance 70-O-10 Requiring Notice to Affected Neighbors of Proposed Cellular
Antenna Installations
Staff recommends adoption of Ordinance 70-O-10. Ordinance 70-O-10 would
require the City to mail notices to property owners within 250’ of a proposed new
cellular pole or tower at least 10 days before the item is reviewed by staff at the Site
Plan and Appearance Review Committee, prior to issuing a building permit.
For Introduction
(P3) Ordinance 68-O-10 Granting a Major Variation Relating to Building Height
to Permit Construction of a Multi-Family Residence Located at 910 Hinman Ave
The Planning and Development Committee recommends adoption of ordinance 68-
O-10 as amended, granting a major variation to Zoning Ordinance Section 6-8-7-8,
allowing a building height of 54 feet 8 inches (54’8”) where a maximum permitted
height is 50 feet (50’) for the purpose of building a five story, seven unit multifamily
residence at 910 Hinman Avenue in the R5 General Residential zoning district. This
ordinance was introduced at the September 13, 2010 Council meeting.
For Action
HUMAN SERVICES
(H1) Ordinance 23-O-10 Amending Various Sections of Title 9, “Public Safety,” Chapter
4, “Dogs, Cats, Animals, and Fowl,” of the City Code
The Human Services Committee recommends consideration of Ordinance 23-O-10
Amending Various Sections of Title 9, “Public Safety,” Chapter 4, “Dogs, Cats,
Animals, and Fowl,” of the City Code. This issue was discussed at previous meetings
of the Human Services Committee. On August 2, 2010, Ordinance 23-O-10 was
referred to the City Council for consideration. This ordinance was introduced at
August 9, 2010, City Council meeting. At the September 13, 2010 Council meeting,
this ordinance was held over for action at the September 27, 2010 Council meeting
pending clarification and revision.
For Action
City Council Agenda September 27, 2010 Page 7 of 7
9/22/2010 5:04 PM
ECONOMIC DEVELOPMENT
(O1) Varsity Theatre Renovation Feasibility Study
Staff recommends approval of the Varsity Theatre Renovation Feasibility Study,
subject to revisions/changes that may be recommended by the Economic
Development Committee at the September 22, 2010 meeting in an amount not to
exceed $50,000. Funding for this project will be provided from the Washington
National Tax Increment Finance Fund.
For Action
MEETINGS SCHEDULED THROUGH OCTOBER, 2010
Upcoming Aldermanic Committee Meetings:
Wednesday, September 29 7:00 pm Community Budget Workshop: Levy Center
Thursday, September 30 6:00 pm Special City Council Meeting: Executive Session
Monday, October 4 6:00 pm Rules Committee
Monday, October 4 7:00 pm Human Services Committee
Monday, October 11 5:30 pm
Administration & Public Works Committee
Planning & Development Committee
City Council Meeting
Tuesday, October 12 7:00 pm Housing & Comm Dev Act Committee
Tuesday, October 19 7:00 pm Housing & Comm Dev Act Committee
Saturday, October 23 9:00 am Special City Council Meeting: Budget
Monday, October 25 5:30 pm
Administration & Public Works Committee
Planning & Development Committee
City Council Meeting
Tuesday, October 26 7:00 pm Housing & Comm Dev Act Committee
Wednesday, October 27 6:00 pm Parking/Transportation Committee
Wednesday, October 27 7:30 pm Economic Development Committee
Thursday, October 28 8:00 am City-Chamber Committee
Thursday, October 28 5:30 pm Emergency Telephone System Board