HomeMy WebLinkAbout05.13.19
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, May 13, 2019
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 6:45 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wynne
(II) Mayor Public Announcements and Proclamations
National Preservation Month, May 2019
National Police Week, May 12-18, 2019
Public Works Week, May 19-25, 2019
JoAnn Avery Day, May 19, 2019
Presentation to Bennett Johnson
(III) City Manager Public Announcements
Chicago Avenue/Sheridan Road Project of the Year
Check Presentation from Friends of Robert Crown
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended as a forum for residents to share their
perspective in a respectful and civil manner. Public comments are requested to be made with
these guidelines in mind.
City Council Agenda May 13, 2019 Page 2 of 12
(VI) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Suffredin
Planning & Development - Alderman Revelle
Human Services - Alderman Rue Simmons
Rules Committee - Alderman Braithwaite
Economic Development - Alderman Rue Simmons
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meetings of April 22, 2019 and
April 29, 2019
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – April 1, 2019 through April 14, 2019 $2,821,514.57
Payroll – April 15, 2019 through April 28, 2019 $2,671,820.80
For Action
(A2) Bills List – May 14, 2019 $4,087,869.59
Credit Card Activity (not including Amazon purchases) -
Period Ending March 26, 2019 $180,292.86
For Action
(A3) Amazon Credit Card Activity – Ending March 26, 2019 $5,840.41
For Action
(A4) Approval of Special Event: Vintage Garage Chicago – Evanston Edition
Staff recommends approval of a License Agreement with the City of Evanston
and Vintage Promotions LLC for the use of the Maple Self-Parking Garage (one
below the top floor which is open air) on Sunday, May 19, July 21 and September
15, 2019 from 10 a.m. to 5 p.m., contingent upon compliance of all requirements
as set forth by the Special Event Policy & Guidelines. Costs for City services
provided for events require a 100% reimbursement from the sponsoring
organization or event coordinator.
For Action
City Council Agenda May 13, 2019 Page 3 of 12
(A5) Contract Award for Parks, Recreation and Community Services Department
2019 Summer Bus Transportation
Staff recommends City Council authorize the City Manager to execute a contract
with Compass Transportation (7508 St. Louis Ave, Skokie, IL 60076), in an
amount not to exceed $23,525 for the Parks, Recreation and Community
Services Department 2019 Summer Bus Transportation Bid (Bid #19-08).
Compass Transportation was the lowest responsive bidder, with a base bid of
$19,525 and a $50.00 per hour cost for any additional trips that may be
necessary. Funding is from various Parks and Recreation Accounts, which are
detailed on the corresponding transmittal memorandum.
For Action
(A6) Contract with Play-Well TEKnologies for 2019 Youth Engineering LEGO
Camp Instruction
Staff recommends that City Council authorizes a sole source agreement with
Play-Well TEKnologies (224 Greenfield Ave., Ste. B, San Anselmo, CA 94960)
through 2019 for instruction of youth engineering LEGO camps. Revenue from
program registrations are deposited into Chandler-Newberger Account
100.30.3035.53565; Instructional expenses are paid from Chandler-Newberger
Account 100.30.3035.62505, which has a $125,900 budgeted allocation.
For Action
(A7) Purchase of Arbotect Fungicide from Rainbow Treecare Scientific
Advancements
Staff recommends the City Council authorize the City Manager to execute a
purchase order for the sole source purchase of 94 gallons of Arbotect fungicide
from Rainbow Treecare Scientific Advancements (Minnetonka, MN) for a total
purchase amount of $39,072.04. This vendor has the sole license from the
European manufacturer, Syngenta, to distribute Arbotect in the United States.
Funding for this purchase is from the General Fund (Account
100.40.4320.62496), which has a 2019 budget of $38,000, and a current balance
of $31,460. The remaining funds for this will come from Account
100.40.4320.62385, with a budget of $75,000, and current balance of $69,137.
For Action
(A8) Contract for 2019 Water Main Improvements and Street Resurfacing Project
with Joel Kennedy Constructing Corp.
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2019 Water Main Improvements and Street Resurfacing Project
(Bid No. 19-06) with Joel Kennedy Constructing Corp. (2830 N. Lincoln Avenue,
Chicago, IL 60657) in the amount of $4,223,640.50. Funding in the amount of
$3,663,815.50 will be provided from the Water Fund (Account
513.71.7330.65515–419012), with a budget/YTD balance of $3,710,000, and
$559,825.00 from the Sewer Fund (Account 515.40.4535.65515 – 419012) with a
budget/YTD balance of $560,000.
For Action
City Council Agenda May 13, 2019 Page 4 of 12
(A9) Change Order No. 2 to the 2018 CIPP Sewer Rehabilitation Contract B with
Kenny Construction Company
Staff recommends that City Council authorize the City Manager to execute
Change Order #2 for the 2018 CIPP Sewer Rehabilitation Contract B (Bid No.
18-47) with Kenny Construction Company dba Granite Inliner (2215 Sanders
Road, Suite 400, Northbrook, IL 60062) in the amount of $35,151.00. This will
increase the total contract amount from the original contract price of $379,505.00
to $414,656.50. Funding for this project is from Sewer Fund (Account No.
515.40.4535.62461), which has an FY 2019 budget of $1,125,561.00, of which
$378,784 is remaining.
For Action
(A10) Contract with Bulley and Andrews Concrete Restoration for Parking Garage
Silane Sealer Application
Staff recommends City Council authorize the City Manager to execute a contract
for the Parking Garage Silane Sealer Application (Bid 19-18) with Bulley and
Andrews Concrete Restoration (1755 W. Armitage Avenue, Chicago, Illinois,
60622) in the amount of $620,608.00. Funding is available from the Parking Fund
(Account 505.19.7005.65515 - 619005), which has a total FY 2019 budget of
$900,000, all of which is remaining. In accordance with their parking garage
lease agreement with the City of Evanston, the Residences of Sherman Plaza
have agreed to reimburse the City their fair share of the cost at Sherman Avenue
Garage upon completion of the project. This amount is estimated to be
$49,460.96.
For Action
(A11) Amendment to the Agency Agreement for the Management of the Natural
Gas Purchase and an Amendment to the Agreement for the Purchase of
Natural Gas for 16 City Owned Buildings
Staff recommends City Council authorize the City Manager to negotiate and
execute Amendment 3 to the Agency Agreement with Northwestern University for
the management of the natural gas purchase. The amendment would extend the
term of the agreement through August 31, 2023. Staff also recommends City
Council authorize the City Manager to execute Amendment 7 to the agreement
with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010,
Houston, TX 77056) for the purchase of natural gas for 16 City owned buildings
for a price of $3.56 per MMBTU. The amended term of the agreement would be
effective June 1, 2019 through August 31, 2023. The cost for natural gas is billed
to the various accounts that support the buildings that are purchasing natural gas
through this contract. Northwestern University will administer the natural gas
purchase for the City at no additional cost.
For Action
City Council Agenda May 13, 2019 Page 5 of 12
(A12) Renewal of CAD Software License and Service Agreement with
CentralSquare Technologies
Staff recommends that the City Council authorize the City Manager to renew sole
source software license and service agreement with CentralSquare Technologies
(1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD
(Computer Aided Dispatch) software in the amount of $79,372.27. The
Agreement is effective from May 1, 2019 through April 30, 2020. Funding will be
provided by the Emergency Telephone System- Service Agreements & Contracts
(Account 205.22.5150.62509) with a FY19 budget of $225,000 and an YTD
balance of $136,050.59.
For Action
(A13) 2019 First Quarter Financial Report
Staff recommends City Council accept and place on file the unaudited financial
statements as of March 31, 2019. A summary by fund for revenues,
expenditures, fund and cash balances can be found on the corresponding
transmittal memorandum.
For Action: Accept and Place on File
(A14) Contract Renewal of Accela (PAL) Maintenance and Support Agreement
Staff recommends the City Council authorize the City Manager to execute a
renewal of a Licensing and Maintenance agreement with Accela Inc. (2633
Camino Ramon, San Ramon, CA 94583) for a period of one year (March 15,
2019 – March 14, 2020) for a total of $89,945.28 with an option to renew for an
additional year. This cost reflects a 0% increase in the contract amount. This
software provides support for City licensing and permitting activities in
Community Development, Health and Human Services, Fire and Public Works
Agency. Funding is provided from the Computer Licensing and Support Fund
(Account 100.19.1932.62340) in the amount of $74,945.28 with a budget of
$550,000 and a YTD balance of $477,071.53. Partial funding of $15,000 will be
provided by Health and Human Services Department from the Local Health
Protection Grant Fund (Account 100.24.2435.62474).
For Action
(A15) Collective Bargaining Agreement – Fraternal Order of Police, Patrol
Staff recommends City Council authorize the City Manager to execute a
collective bargaining agreement with the Fraternal Order of Police (FOP),
effective January 1, 2019 through December 31, 2022.
For Action
(A16) Resolution 49-R-19, Authorizing the City Manager to Execute a Master Pole
Agreement with New Cingular Wireless PCS, LLC
Staff recommends City Council adoption of Resolution 49-R-19 authorizing the
City Manager to execute a Master Pole Agreement with New Cingular Wireless
PCS, LLC.
For Action
City Council Agenda May 13, 2019 Page 6 of 12
(A17) Resolution 50-R-19, Authorizing the City Manager to Execute a Master Pole
Agreement with Chicago SMSA Limited Partnership d/b/a Verizon Wireless
Staff recommends City Council adoption of Resolution 50-R-19 authorizing the
City Manager to execute a Master Pole Agreement with Chicago SMSA Limited
Partnership d/b/a Verizon Wireless.
For Action
(A18) Resolution 3-R-19, Easement Agreement with 1815 Ridge Avenue, LLC
Staff recommends City Council adoption of Resolution 3-R-19 authorizing the
City Manager to negotiate and execute an easement agreement with 1815 Ridge
Avenue, LLC for the installation of a storm water control system.
For Action
(A19) Ordinance 52-O-19, Amending City Code 10-11-8 to Modify the Schedule to
Prohibit Parking on Both Sides of Pitner Avenue from Washington Street
South to the Dead End
The Parking & Transportation Committee requests City Council adoption of
Ordinance 52-O-19, amending Section of Title 10, Chapter 11, Schedule 8
“Parking Prohibited at All Times”, adding the section of Pitner Ave between
Cleveland Street and the dead end to the south of Cleveland St. Alderman
Fleming recommends suspension of the rules for Introduction and Action at the
May 13, 2019 City Council meeting.
For Introduction and Action
(A20) Ordinance 53-O-19, Amending City Code to Modify the No Parking
Restrictions on Howard Street from Chicago Avenue to Ridge Avenue
Alderman Rainey requests City Council adoption of Ordinance 53-O-19,
amending Subsection KK of Title 10, Chapter 11, Schedule 9 “Parking Prohibited
at Certain Times” changing the time of day when parking is prohibited. This
ordinance will change the restriction against parking on Howard Street from
Chicago Avenue to Ridge Avenue from midnight to 3 a.m.
For Introduction
(A21) Ordinance 42-O-19, Authorization to Enter into a Real Estate Contract for
Sale of City-Owned Real Property at 2222 Oakton Street to Clark Street Real
Estate, LLC
Staff recommends City Council adoption of Ordinance 42-O-19, “Authorizing the
City Manager to Enter into a Real Estate Contract with Clark Street Real Estate,
LLC for the Sale of City-Owned Real Property Located at 2222 Oakton Street”. A
two-thirds majority of City Council is required to adopt the ordinance.
For Introduction
City Council Agenda May 13, 2019 Page 7 of 12
(A22) Ordinance 23-O-19, Amending City Code Section 10-8-1 “License Required”
Changing the Wheel Tax Deadline
Staff recommends City Council adoption of Ordinance 23-O-19 which amends
the City Code Section 10-8-1 to change the wheel tax deadline to October 1
instead of December 31. The renewal period would begin on August 1 and run
through September 30.
For Action
(A23) Ordinance 16-O-19, Amending Portions of City Code Title 7, “Public Ways”,
Chapter 2 “Streets, Sidewalks and Public Ways”, Section 9
“Encumbrances, Encroachments and Obstructions”
Staff recommends City Council adoption of Ordinance 16-O-19 by which the City
Council would amend Title 7, Chapter 2, Section 9 of the City Code related to the
Encumbrances, Encroachments and Obstructions of the Public Ways.
For Action
(A24) Ordinance 17-O-19, Amending Portions of City Code Title 8, “Health and
Sanitation”, Chapter 4 “Municipal Solid Waste”, Section 8 “Designation of
Collection Site; Collection Agent”
Staff recommends City Council adoption of Ordinance 17-O-19 by which the City
Council would amend Title 8, Chapter 4, Section 8 of the City Code related to the
Designation of Collection Site; Collection Agent. Language is being added to
make it clear that property owners are responsible to clear snow and ice around
trash receptacles so that the trash can be properly and safely collected.
For Action
(A25) Ordinance 39-O-19, Amending Portions of City Code Title 7, “Public Ways,”
Chapter 15 “Board of Local Improvements”
Staff recommends City Council adoption of Ordinance 39-O-19 by which the City
Council would amend Title 7, Chapter 15, Section 7 of the City Code related to
the Special Assessment procedures for alley improvements.
For Action
(A26) Ordinance 43-O-19, Adding Regulations to the City Code to Address
Erosion and Sediment Controls for Construction Sites
Staff recommends the adoption of proposed ordinance 43-O-19 by which the City
Council would add Chapter 23 “Erosion and Sediment Controls on Construction
Sites” to Title 4 “Building Regulations.”
For Action
City Council Agenda May 13, 2019 Page 8 of 12
(A27) Ordinance 33-O-19, Amending a Definition within Title 4, Chapter 20 that
Addresses the Frequency of Heavy Precipitation Events Based on a Recent
Illinois State Water Survey
Staff recommends City Council adoption of Ordinance 33-O-19 by which the City
Council would amend Title 4, Chapter 20, related to the definition of Bulletin 70, a
document published by the Illinois State Water Survey regarding the frequency
distributions of heavy precipitation in Illinois.
For Action
(A28) Ordinance 38-O-19, Amending Title 4, Chapter 18, “Demolition Tax”
The Housing and Homelessness Commission and staff recommend approval of
Ordinance 38-O-19, amending Title 4, Chapter 18 of the City Code, to increase
the Demolition Tax to further Affordable Housing efforts. The demolition tax for a
single-family detached residential structure will increase to fifteen thousand
dollars ($15,000.00) from ten thousand dollars ($10,000); and for any multi-
family, single-family attached, or two-family residential structure, either fifteen
thousand dollars ($15,000.00) or five thousand dollars ($5,000.00) for each unit
in the structure, whichever amount is more.
For Action
(A29) Ordinance 36-O-19 Authorizing the City Manager to Negotiate the Sale of
City-Owned Real Property at 1824 Emerson Street
Staff recommends adoption of Ordinance 36-O-19 authorizing the City Manager
to negotiate the sale of City-owned property at 1824 Emerson Street to Evanston
Township High School (“ETHS”) in conformance with the terms of the
Intergovernmental Agreement between the City of Evanston and ETHS for the
Geometry in Construction class.
For Action
(A30) Ordinance 31-O-19, Amending Various Sections of Title 10, Chapter 11,
Section 12 “Parking Meter Zones”
Staff recommends City Council adoption of Ordinance 31-0-19, amending
various Sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones”
changing the maximum time allowed at meters and surface lots by location.
These changes will allow for four-hour limits on on-street parking in certain areas
after 5pm and four-hour maximum parking all day in select surface parking lots.
For Action
City Council Agenda May 13, 2019 Page 9 of 12
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 45-O-19, Granting a Special Use Permit for a Banquet Hall
Facility Located at 619 Howard Street in the B3 Business District
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
45-O-19 granting special use approval for a Banquet Hall, Palmhouse
Productions, at 619 Howard St. in the B3 Business District. The applicant has
complied with all zoning requirements and meets all of the standards for a
special use for this district.
For Introduction
HOUSING & COMMUNITY DEVELOPMENT
ACT COMMITTEE
The Housing and Community Development Act Committee and staff recommend City
Council adoption of the following two resolutions (47-R-19 and 48-R-19) which approve
the 2019 Action Plan that governs the use of the City’s Community Development Block
Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions
Grant (ESG) entitlement funding from the U.S. Department of Housing and Urban
Development (HUD) and the reallocation of $24,947 in unspent CDBG funds from prior
years to new eligible activities as part of the 2019 Action Plan.
(O1) Resolution 47-R-19, Approving the City’s 2019 Year Action Plan, and
Adopting the 2019 CDBG, HOME, and ESG Program Budgets
For Action
(O2) Resolution 48-R-19, Amending the 2016 and 2017 CDBG Programs and
Authorizing the Reallocation of Unexpended Funds
For Action
APPOINTMENTS
(APP1)For Appointment:
Lonnie Wilson - Commission on Aging
Lonnie Wilson has been an Evanston resident for more than 60 years. A
prominent local activist, Lonnie is the founder of Community Builders of
Evanston, a non-profit organization dedicated to training and employing
Evanston youth facing barriers to employment. Lonnie also recently served as a
member of the City’s Climate Action and Resilience Plan (CARP) working group.
He is committed to advocating for people of all ages, backgrounds and abilities.
City Council Agenda May 13, 2019 Page 10 of 12
Ben Kaplan - Environment Board
Ben Kaplan is a certified Project Management Professional dedicated to
sustainability. As a team leader for Engineers Without Borders of Chicago, Ben
facilitated the development of a waste management and recycling program for a
small Honduran village. In his former position at Maine Plastics, Inc., Ben
developed creative recycling and reuse programs for high-volume clients,
reducing their carbon footprint and solid waste profiles. He holds a Bachelor of
Arts and Sciences from the University of Iowa.
Denia Hester - Library Board
Denia Hester is a children’s book author and retired Evanston Public Library
librarian. A 25-year resident of Evanston, she supports the Library’s goal of
growing lifelong learners throughout the city, and has served as a book reviewer
for the Chicago Sun-Times, the American Library Association and the School
Library Journal. Denia has volunteered at the James B. Moran Center for the
past six years. She holds a B.A. from Columbia College and an M.L.S. from
Dominican University.
Jane Sloss - Plan Commission
Jane Sloss is a project manager at Worn Jerabek Wiltse Architects specializing
in multifamily housing projects, including affordable housing and housing for
seniors and persons with disabilities. As an outreach fellow at Auburn University
Rural Studio, Jane contributed to the 20K House project, working to develop a
prototype for affordable housing in Alabama. Jane volunteers weekly at
Inspiration Corporation to serve breakfast to those affected by homelessness and
poverty, and has also served as a volunteer with Architecture for Humanity, Little
Brothers Friends of the Elderly, and the Neighborhood Design Center. She holds
a B.A. in Architecture from the University of Notre Dame.
Aleca Sullivan - Preservation Commission
Aleca Sullivan is a 19-year resident of Evanston passionate about preservation.
As a former employee of the Technical Preservation Services Division of the U.S.
National Park Service, Aleca is deeply knowledgeable about national historic
preservation policy, tax credits, and standards. Currently, she serves as the Chief
Operating Officer of the Sentencing Advocacy Group of Evanston. Aleca holds a
B.A. from the University of Michigan and a Master’s degree in Historic
Preservation Planning from Boston University.
City Council Agenda May 13, 2019 Page 11 of 12
Givonna Long - Public Safety Civil Service Commission
Givonna Long is a former Evanston police officer and current partner at Kelley
Drye and Warren, LLP. In addition to focusing her practice on complex litigation,
Givonna has used her expertise to provide pro bono legal services for people in
need. She was recently named to Chicago Business Journal’s “2018 Women of
Influence” and was selected as one of the “Best LGBT Lawyers Under 40 – Class
of 2012” by the LGBT Bar Association, among other honors. In her spare time,
she has served on the Lincoln Elementary School PTA and has volunteered at
the Jane Addams Hull House. Givonna holds a B.A. from the University of
Chicago and a J.D. from Loyola University.
Jill Zordan - Zoning Board of Appeals
Jill Zordan is a Development Project Manager with 14 years of experience
working in the field of community development. In her career, Jill has focused on
structuring public/private partnerships between local authorities and private
developers, primarily for the provision of mixed-use and mixed-income housing
developments. She currently works as Director of Planning and Construction for
Midtown Athletic Clubs. Jill holds a B.S. in Environmental Economics from UC
Berkeley and an M.A. in Urban Planning from Harvard University.
For Action
(APP2)For Reappointment:
Environment Board - Noreen Edwards
Mental Health Board - Irene Ziaya
For Action
(VII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(VIII) Executive Session
(IX) Adjournment
City Council Agenda May 13, 2019 Page 12 of 12
MEETINGS SCHEDULED THROUGH MAY 2019
Upcoming Aldermanic Committee Meetings
5/16/2019 6:30 PM Equity & Empowerment Commission
5/20/2019 6:00 PM City Council - Canceled
5/21/2019 7:00 PM Housing & Community Development Act Committee
5/22/2019 6:00 PM Transportation & Parking Committee
5/22/2019 7:30 PM Economic Development Committee Meeting
5/28/2019 6:00 PM Administration & Public Works, Planning & Development, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.