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HomeMy WebLinkAbout05.28.19 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Tuesday, May 28, 2019 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) is cancelled. City Council meeting will convene at conclusion of the A&PW Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman W ilson (II) Mayor Public Announcements and Proclamations National Senior Health & Fitness Day - May 29, 2019 National CPR and AED Week – Presentation to Sarah Agnew Canal Shores Golf Course 100th Anniversary - May 28, 2019 100th Anniversary of Illinois Being the First State to Ratify the 19th Amendment - June 10, 2019 (III) City Manager Public Announcements We’re Out Walking (WOW) Kick-Off – June 15, 2019 U.S. Lifesaving Presentation Fire Department Promotions  Deputy Chief Paul Polep  Division Chief Kim Kull  Division Chief Matt Smith (IV) Communications: City Clerk City Council Agenda May 28, 2019 Page 2 of 8 (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non - agenda topic to be addressed on a designated participation sheet. If there are five o r fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended as a forum for residents to share their perspective in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business SPECIAL ORDER OF BUSINESS (SP1) Approving Designation of Additional Freedom of Information Act Officers Resolution 57-R-19, Appointing Additional Freedom of Information Act (FOIA) Officers is submitted for consideration and approval. For Action (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Suffredin Planning & Development - Alderman Revelle Human Services - Alderman Rue Simmons Rules Committee - Alderman Braithwaite Economic Development - Alderman Rue Simmons CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of May 13, 2019 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – April 29, 2019 through May 12, 2019 $ 2,708,964.68 For Action (A2) Bills List – May 29, 2019 $ 4,115,497.64 For Action City Council Agenda May 28, 2019 Page 3 of 8 (A3) Contract Award with Culy Contracting, LLC for the 2019 Structure Lining Bid Staff recommends that City Council authorize the City Manager to execute a contract for the 2019 Structure Lining (Bid No. 19-15) with Culy Contracting, LLC (5 Industrial Park Drive, P.O. Box 29, Winchester, IN 47394) in the amount of $100,420. Funding for this project is from the Sewer Fund (Account 515.40.4535.62461- 419005), which has an FY 2019 budget of $165,000 for this work, all of which is remaining. For Action (A4) Contract Award with J.A. Johnson Paving Company for the 2019 Motor Fuel Tax Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract for the 2019 Motor Fuel Tax (MFT) Street Resurfacing Project (Bid No. 19-24) with J.A. Johnson Paving Company (1025 E. Addison Court, Arlington Heights, IL 60005) in the amount of $1,005,700. Funding will be provided from the Motor Fuel Tax Fund (Account 200.26.5100.65515 – 418002), which has a total FY 2019 budget allocation for this project of $1,206,000, all of which is remaining. For Action (A5) Contract Extension with Corrective Asphalt Materials for Reclamite Pavement Sealing Staff recommends City Council authorize the City Manager to execute a one -year contract extension for Reclamite pavement sealing with Corrective Asphalt Materials (43W630 Wheeler Road, Sugar Grove, IL 60554) in the amount of $50,000. This contract award is part of a bid led by the Municipal Partnering Initiative (MPI). Funding for this work will be from the Capital Improvement Program Fund (Account 415.40.4119.65515-419010), which is budgeted for $100,000 and has a current unencumbered balance of $50,000. For Action (A6) Contract Award with W Construction, Inc. for Fleetwood-Jourdain Interior Renovation Staff recommends City Council authorize the City Manager to execute a contract for the Fleetwood-Jourdain Community Center Interior Renovation (RFP 19-13) with W Construction, Inc. (655 Paxton Place, Carol Stream, IL 60188 ) in the amount of $585,000. Funding is available in the amount of $440,000 from 2019 General Obligation Bonds and $145,000 from Good Neighbor Funds. A detailed project funding breakdown is included in the corresponding transmittal memo. For Action City Council Agenda May 28, 2019 Page 4 of 8 (A7) Construction Bid Award with Hacienda Landscaping, Inc. for the Garden Park and Playground Renovations Staff recommends City Council authorize the City Manager to execute a contract for the Garden Park and Playground Renovation Project with Hacienda Landscaping Inc. (17840 Grove Road, Minooka, IL 60447) in the amount of $463,637. Funding will be provided from Capital Improvements Fund 2019 General Obligation Bonds (Account 415.40.4119.65515.518002). This project was budgeted at $500,000 in FY 2019, all of which is remaining. For Action (A8) Purchase of Robert Crown Community Center, Ice Complex and Library General Purpose Furniture from Forward Space Staff recommends City Council approval of office, library, and general purpose furniture purchases for the Robert Crown Community Center, Ice Complex and Library from Forward Space (1142 N. North Branch Street, Chicago, IL 60642) in the amount of $408,072.85. Funding for this purchase will be provided from Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account 416.40.4160.65515 – 616017). The current Furniture, Fixtures and Equipment (FFE) budget for this project is $910,000, all of which is remaining. For Action (A9) Purchase of Robert Crown Community Center, Ice Complex and Library Pre-School Furniture from Forward Space Staff recommends City Council approval of preschool furniture purchases for the Robert Crown Community Center, Ice Complex and Library from Lakeshore Learning (2695 E. Dominguez Street, Carson, CA 90895) in the amount of $40,454.46. Funding for this purchase will be provided from Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account 416.40.4160.65515 – 616017). The current Furniture, Fixtures and Equipment (FFE) budget for this project is $910,000, all of which is remaining. For Action (A10) Contract Award with Blessing Hancock for the Robert Crown Community Center, Ice Complex and Library Public Art The Arts Council recommends City Council approve a public art contract for the Robert Crown Community Center, Ice Complex and Library with Blessing Hancock (4340 79th Avenue NW, Olympia, WA 98502) in the amount of $325,000. Funding for this purchase will be provided from Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account 416.40.4160.65515 – 616017). The current public art budget for this project is $335,000. For Action City Council Agenda May 28, 2019 Page 5 of 8 (A11) Sole-source Agreement with Elcast Lighting for Street Light Fixture Repairs Staff recommends the City Council authorize the City Manager to ap prove an agreement for the sole-source repair of: 164 – Tallmadge Induction lighting units; and 57 – Induction Davit fixtures with Elcast Lighting (815 S. Kay Avenue, Addison, IL, 60101) in the amount of $42,424. Funding for this purchase will come from the Capital Improvement Program 2019 Gener al Obligation Bond (Account 415.40.4119.65515-419022), which has a FY 2019 budget of $210,000 for lighting and pavement marking projects. The remaining balance in the account is $129,000. For Action (A12) Approval of Great Merchant Grant Program Financial Assistance to the Noyes and West Village Business Districts Staff recommends City Council approval to provide financial assistance through the Great Merchants Grant Program, for an amount not to exceed $10,940. The Noyes Business District will receive $10,000 and the West Village Business Association will receive $940. Staff recommends utilizing the Economic Development Business District Improvement Program (Account 100.21.5300.65522). The approved 2019 Fiscal Year Budget allocated $150,000 to this account. To date, $93,411.05 has been spent from this account, leavi ng $56,588.95 available for expenditure. For Action (A13) Approval of Funding for 12-month Period for Chicago’s North Shore Convention and Visitors Bureau (CNSCVB) Staff recommends City Council authorize funding for Chicago’s North Shore Convention and Visitors Bureau (CNSCVB) in the amount of $83,609 for a period commencing July 1, 2019 through June 30, 2020. Funding will be provided from the Economic Development Partnership Account (Account 100.21.5300.62659). The City Council approved $147,000 in the 2019 budget with a commitment of $50,000 to Downtown Evanston for maintenance contract reimbursements. To date, $12,500 has been distributed, leaving a balance of $134,500. For Action City Council Agenda May 28, 2019 Page 6 of 8 (A14) Resolution 55-R-19, Authorizing the City Manager to Apply for Highway Safety Improvement Program Grant Funds Staff recommends City Council adoption of Resolution 55-R-19 authorizing the City Manager to apply for Highway Safety Improvement Program (HSIP) Grant Funds from Illinois Department of Transportation (IDOT) for intersection improvements at Ridge & Oakton, Ridge & Main, Ridge & Greenleaf, Ridge & Dempster, Ridge & Lake, Ridge & Davis and Ridge & Church. The estimated total design and construction cost of the Ridge Avenue Intersection Improvements Project is $860,000, of which $700,000 would be funded by HSIP Grant funds and the remaining $160,000 from the City. The City portion is funded from the Ridge Avenue signal study (Account 415.40.4119.62145 – 419008) which has a total FY 2019 Budget of $175,000. For Action (A15) Resolution 54-R-19, Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County Staff recommends City Council adoption of Resolution 54 -R-19 appointing Mayor Hagerty as Director on the Board of Directors of the Solid Waste Agency of North Cook County and City Manager Wally Bobkiewicz as the Alternate Director. For Action (A16) Ordinance 37-O-19, Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property located at 1824 Emerson Street Staff recommends City Council adoption of Ordinance 37-O-19, authorizing the City Manager to execute a sales contract for City-owned real property located at 1824 Emerson Street to Evanston Township High School District No. 202 (“ETHS”) for affordable housing. A two-thirds majority is required for adoption of this ordinance. For Introduction (A17) Ordinance 48-O-19, Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Brown Avenue and Noyes Street Staff recommends City Council adoption of Ordinance 48-O-19 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Brown Avenue and Noyes Street. Funding will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a budget of $58,000 for FY 2019. For Introduction City Council Agenda May 28, 2019 Page 7 of 8 (A18) Ordinance 42-O-19, Authorization to Enter into a Real Estate Contract for Sale of City-Owned Real Property at 2222 Oakton Street to Clark Street Real Estate, LLC Staff recommends City Council adoption of Ordinance 42 -O-19, “Authorizing the City Manager to Enter into a Real Estate Contract with Clark Street Real Estate, LLC for the Sale of City-Owned Real Property Located at 2222 Oakton Street.” A two-thirds majority of City Council is required to adopt the ordinance. For Action (A19) Ordinance 53-O-19, Amending City Code to Modify the No Parking Restrictions on Howard Street from Chicago Avenue to Ridge Avenue Alderman Rainey requests City Council adoption of Ordinance 53 -O-19, amending Subsection KK of Title 10, Chapter 11, Schedule 9 “Parking Prohibited at Certain Times” changing the time of day when parking is prohibited. This ordinance will change the restriction against parking on Howard Street from Chicago Avenue to Ridge Avenue from midnight to 3 a.m. For Action HUMAN SERVICES COMMITTEE (O1) Resolution 52-R-19, Authorizing the City Manager to Negotiate and Execute a Grant Agreement with the Evanston Animal Shelter Association to Fund Operations The Human Services Committee and staff recommend City Council adoption of Resolution 52-R-19 authorizing the City Manager to negotiate and execute an agreement with the Evanston Animal Shelter Association to fund operations by providing a $100,000 grant and supplies reimbursement for the period of June 1, 2019 through May 31, 2020. Funding will be provided from the City’s Animal Control budget (Account 100.22.2280.62272) with a budget of $100,000, all of which is remaining. For Action (O2) Resolution 68-R-18, In Support of Employing Administrative Adjudication as an Alternative to the Criminal Justice System for Juveniles, and Ordinance 159-O-18, Amending Portions of the City Code Incorporating Restorative Justice Practices for Minors The Alternatives to Arrest Committee recommends City Council adoption of Resolution 68-R-18, In Support of Employing Administrative Adjudication as an Alternative to the Criminal Justice System for Juveniles, and Ordinance 159 -O- 18, Amending Portions of the City Code Incorporating Restorative Justice Practices for Minors. For Action City Council Agenda May 28, 2019 Page 8 of 8 (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH JUNE 2019 Upcoming Aldermanic Committee Meetings 6/3/2019 6:00 PM Rules Committee 6/3/2019 7:00 PM Human Services Committee 6/6/2019 7:00 PM Housing & Homelessness Commission 6/10/2019 6:00 PM Administration & Public Works, Planning & Development, City Council 6/17/2019 6:00 PM City Council 6/18/2019 7:00 PM Housing and Community Development Act Committee 6/19/2019 6:30 PM Minority Women and Evanston Business Enterprise Committee 6/19/2019 7:00 PM Affordable Housing Plan Steering Committee 6/20/2019 6:30 PM Equity & Empowerment Commission 6/24/2019 6:00 PM Administration & Public Works, Planning & Development, City Council 6/26/2019 6:00 PM Transportation and Parking Committee 6/26/2019 7:30 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.