HomeMy WebLinkAbout07.22.19
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 22, 2019
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 6:45 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Fleming
(II) Mayor Public Announcements and Proclamations
Mustard’s Last Stand – 50th Anniversary
(III) City Manager Public Announcements
Discussion of August City Council meeting
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non -
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended as a forum for residents to share their
perspective in a respectful and civil manner. Public comments are requested to be made with
these guidelines in mind.
City Council Agenda July 22, 2019 Page 2 of 9
(VI) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Braithwaite
Planning & Development - Alderman Rue Simmons
Human Services - Alderman Fiske
Rules Committee - Alderman Revelle
Economic Development - Alderman Rue Simmons
CONSENT AGENDA
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – June 24, 2019 through July 7, 2019 $3,181,565.61
For Action
(A2) Bills List – July 23, 2019 $6,858,748.21
BMO Credit Card Activity for the period ending May 26, 2019 $ 191,471.48
For Action
(A3) BMO Harris Amazon Credit Card Activity $11,164.52
For Action
(A4) Approval of the Purchase of Three Public Works Agency Vehicles from
Kunes Country Ford of Antioch and Napleton Fleet Group
Staff recommends City Council approval of the purchase of two (2) Ford SUVs
and one (1) Dodge Caravan Minivan. These vehicles will be allocated to the
Public Works Agency (Water Production Bureau). The Ford SUVs will be
purchased from Kunes Country Ford of Antioch (104 Route 173 W. Antioch, IL
60002) for the total amount of $55,800.30 and the Minivan will be purchased
from Napleton Fleet Group (One Oakbrook Terrace Suite 515, Oakbrook
Terrace, IL 60181) in amount of $23,290. These two dealerships have the
requested make/models/colors in stock for immediate delivery to the City at the
lowest, competitive prices. Funding for the SUVs (Vehicles #908 and #909) will
be from the Sewer Fund (Account 515.40.4530.65550) in the amount of
$55,800.30 which has a budgeted amount of $420,075. This expenditure
represents 13.28% of this budgeted amount. Funding for the Minivan (Vehicle
#950) will be from the Water Bureau Automotive Equipment Fund (Account
510.40.4230.65550) in amount of $23,290, which has a budgeted amount of
$63,500. This expenditure represents 36.7% of this budgeted amount.
For Action
City Council Agenda July 22, 2019 Page 3 of 9
(A5) Street Cleaning Signage
Staff recommends that the City Council authorize the City Manager to have
additional street cleaning signs installed at mid-block locations based on the
number of tickets issued for violation of street cleaning parking restrictions,
blocks longer than 600 feet and up to 10 locations requested by aldermen within
their ward.
For Action
(A6) Approval of Contract for 2019 Alley Improvements Contract B & 2019 CDBG
Park Improvements with Schroeder and Schroeder, Inc.
Staff recommends City Council authorize the City Manager to execute a contract
for the 2019 Alley Improvements Contract B and 2019 CDBG Park Improvements
(Bid No. 19-37) with Schroeder and Schroeder Inc. (7306 Central Park, Skokie,
IL 60076) in the amount of $1,536,120.95. Funding will be provided from the CIP
Fund as follows: 2019 General Obligation Bonds in the amount of $430,072.90,
the Special Assessment Fund in the amount of $316,958.00, the Community
Development Block Grant funds in the amount of $739,090.05, and a grant
received by Evanston Baseball and Softball Association (EBSA) in the amount of
$50,000.00. A detailed funding breakdown is included in the corresponding
transmittal memorandum.
For Action
(A7) Approval for Emergency Repairs to Grader Vehicle #683 by Altorfer CAT
Staff recommends City Council approve a payment in the amount of $57,689.19
to Altorfer CAT (635 W. Lake Street, Elmhurst, IL 60126) for emergency repairs
to Vehicle #683, as well as rental costs for use of a temporary vehicle while the
City vehicle was out of service. Vehicle #683 is a Grader used by the Streets
Division of the Public Works Agency and is critical to continue street grading
operations throughout the City. Funding for this purchase is as follows:
$57,689.19 from the Materials to Maintain Autos - Fleet Fund (Account
600.19.7710.65060) with a budget of $1,050,000 and a YTD balan ce of
$432,536.37.
For Action
(A8) Approval of Payment to Support the Ongoing Efforts of Evanston Cradle to
Career (EC2C)
Staff recommends that City Council authorize the City Manager to execute a
payment of $50,000 to support the ongoing efforts of Evanston Cradle to Career
(EC2C) located at 2010 Dewey Ave., Evanston, IL 60201. The funding for the
annual support is from Cradle to Career Programming Business Unit (Account
100.30.3005.62647), which has a budget of $50,000, all of which is remaining.
For Action
City Council Agenda July 22, 2019 Page 4 of 9
(A9) Approval of Special Event Contract for the Out-of-SPACE Concert at Canal
Shores
Staff recommends approval of a contract with the City of Evanston and
S.P.A.C.E. (1245 Chicago Ave, Evanston, IL 60201) to host a concert series
called “Out-of-Space” on four evenings from August 8-11, 2019 at the Canal
Shores Golf Course, 1030 Central Street. Costs for City services provided for
events require a 100% reimbursement from the sponsoring organization or event
coordinator. These fees are waived for City events and City co -sponsored
events.
For Action
(A10) One Year Sole Source Agreement Renewal with Dell/EMC, Inc. for VMware
Support & Licensing
Staff recommends City Council authorize a one -year, sole-source renewal
agreement for support and licensing of VMware systems from Dell/EMC, Inc.
(One Dell Way, Mail Stop 8129, Round Rock, TX 78682) in the amount of
$35,828.22. There is no cost increase for the renewal period. Funding will be
from the Computer License & Support Fund (Account 100.19.1932.62340), which
has a FY 2019 budget of $550,000 and a current balance of $84,236.41.
For Action
(A11) Resolution 71-R-19, Authorization to Execute Memorandum of
Understanding with Northwestern University for Beach Access and Use at
Lincoln Street Beach
Staff recommends that City Council accept this memorandum and place on file.
Accept and Place on File
(A12) Resolution 80-R-19, Authorizing the City Manager to Execute an
Amendment to the Contract with Alacriti, Inc. for the City’s Cashiering
System to Change the Vendor and Add a Monthly Minimum Payment
Staff recommends City Council authorize the City Manager to execute an
amendment agreement with Municode Inc. to provide a centralized cashiering
system, commonly called Orbipay, for the City of Evanston. This amended
contract will now be directly with the developer of the system, Alacriti, Inc instead
of Municode Inc. and will supersede the existing contract. Funding is from the
Personal Computer Software Account (100.15.1560.64545) with a budget
amount of $61,000, of which $57,698.24 is remaining.
For Action
City Council Agenda July 22, 2019 Page 5 of 9
(A13) Resolution 68-R-19 Agreement with Youth Job Center of Evanston, Inc. for
2019 Building Career Pathways to Sustainable Employment Program
Staff recommends City Council adoption of Resolution 68 -R-19 authorizing the
City Manager to execute the 2019 agreement with the Youth Job Center of
Evanston Inc. (YJC) (1114 Church Street, Evanston, IL 60201) to provide not
less than twenty disconnected and unemployed young adults who are l ow- to
moderate-income Evanston residents (ages 18-25) with a career pathway plan
that leads to educational/work trade certification, employment, supportive
services, career counseling, educational support and transportation assistance
over 24 months in an amount not to exceed $55,200 for FY 2019. Funding for
this agreement is budgeted in Parks, Recreation and Community Services, Youth
and Young Adult Engagement Division Business Unit (Account
100.30.3215.62490), which has a FY 2019 budget of $231,965 and a YTD
balance of $196,596.16. Costs amount to approximately $2,760 per participant.
For Action
(A14) Resolution 69-R-19, Professional Services Agreement with James B. Moran
Center for 2019 Certificate of Rehabilitation Program
Staff recommends City Council adoption of Resolution 69 -R-19 authorizing the
City manager to execute an agreement between the City of Evanston and the
James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203
Evanston, IL 60201) to provide legal services for not less than 15 Evanston
residents to secure Certificates of Rehabilitation, expungement and criminal
records sealing in an amount not to exceed $30,000. Funding for this agreement
is budgeted in Parks, Recreation and Community Services, Youth and Young
Adult Engagement Division (Account 100.30.3215.62490), which has a FY 2019
budget of $231,965 and a YTD balance of $196,596.16. Costs amount to
approximately $2,000 per participant.
For Action
(A15) Resolution 81-R-19, Authorizing the City Manager to Submit a Grant
Application for State Funding through the Open Space Land Acquisition
and Development (OSLAD) Grant Program
Staff recommends adoption of Resolution 81-R-19, authorizing the City Manager
to submit a grant application for State funding through the Open Space Land
Acquisition and Development (OSLAD) Grant Program to the Illinois Department
of Natural Resources (IDNR) for the James Park Renovations Project. Funding
for this project will be from: 2020 General Obligation Bond proceeds in the
amount of $400,000; IDNR Grant in the amount of $400,000.
For Action
City Council Agenda July 22, 2019 Page 6 of 9
(A16) Resolution 79-R-19, Authorizing the City to File a Grant Application with the
Metropolitan Water Reclamation District of Greater Chicago’s Green
Infrastructure Project Partnership for Funding Parking Lot Improvements
Staff recommends City Council adoption of Resolution 79-R-19 authorizing the
City Manager to file a grant application with the Metropolitan Water Reclamation
District of Greater Chicago (MWRD) Green Infrastructure Project Partnership for
the paving of Parking Lot 25 at 1614 Maple Avenue, utilizing permeable paver
blocks. The application establishes the maximum grant funding at 60% of the
construction cost and commits Evanston to fund 40% of the construction cost, or
$52,000. The total estimated cost of construction for eligible work will be
$130,000 with MWRD paying for 60% and the City of Evanston paying for 40%.
The City’s share of $52,000 will be paid out of the Sewer Fund (Account
515.40.4535.62461), which has $100,000 budgeted in FY 2019 for stormwater
management. Additional funding of up to $50,000 may be needed to pay for
associated ineligible project costs (such as lighting improvements) – this funding
will need to be designated from general obligation bonds or the Parking Fund.
For Action
(A17) Resolution 66-R-19, Concerning a Public Meeting to Be Conducted as
Required by the Tax Increment Allocation Redevelopment Act to Expand
the Boundaries of the Howard Ridge Tax Increment Finance District
Staff recommends adoption of Resolution 66 -R-19, authorizing the Community
Development Director to schedule a public meet ing for the proposed Howard
Ridge TIF expansion as required in Section 65 ILCS 5/11-74.4-6 (e). The Illinois
TIF Act requires the Community Development Director schedule and conduct a
public meeting for the purpose of enabling the City to advise and seek c omment
about the City's intent to prepare a redevelopment plan and to designate a
redevelopment project area. The meeting is open to the public. Staff is required
to invite the taxing districts having real property in the proposed revised
redevelopment project area, the taxpayers who own property in the proposed
revised redevelopment project area, and the residents in the area.
For Action
(A18) Ordinance 76-O-19, Amending Various Sections of City Code Section 3-4-6
(“the Evanston Liquor Code”)
The Liquor License Commissioner recommends City Council adoption of
Ordinance 76-O-19, amending various sections of City Code Section 3-4-6 (“the
Evanston Liquor Code”) by (1) updating the definitions of “combination
restaurant/package store” and University Area; (2) adding the definition of a
“commercial recreation facility;” (3) changing the location restriction and fee
associated with a Class V License; (4) amending the Class W license to permit
alcohol sale at outdoor recreational facilities; and (5) removing the Class X
license as the same activities are now included in the definition of a commercial
recreation facility.
For Introduction
City Council Agenda July 22, 2019 Page 7 of 9
(A19) Ordinance 71-O-19, Authorizing the City Manager to Execute a Lease of
City-Owned Real Property Located at 1823 Church Street with Litehouse
Evanston, LLC
Staff recommends City Council adoption of Ordinance 71-O-19 executing a cafe
lease agreement with Litehouse Evanston, LLC for the City-owned property
located at 1823 Church Street. Staff requests suspension of the rules for
Introduction and Action at the July 22, 2019, City Council meeting.
For Introduction and Action
(A20) Ordinance 72-O-19, Decreasing the Number of Class D Liquor Licenses for
Falcon Eddy’s LLC, dba Falcon Eddy’s Barbeque, 825 Church Street
The Liquor License Commissioner recommends City Council adoption of
Ordinance 72-O-19, decreasing the number of Class D Liquor Licenses for Falcon
Eddy’s LLC, dba Falcon Eddy’s Barbeque, 825 Church Street . Staff requests
suspension of the rules for Introduction and Action at the July 22, 2019, City
Council meeting.
For Introduction and Action
(A21) Ordinance 67-O-19 Amending City Code Section 10-11-18, Schedule XVIII(F)
to add Lincoln Street Parking Pilot Program
The Transportation & Parking Committee recommends City Council adoption of
Ordinance 67-O-19, amending City Code Sections 10-11-10 to restrict parking on
the 1600 block of Lincoln Street to two hours from 9:00 a.m. to 6:00 p.m. for a
period of 6 months.
For Action
(A22) Ordinance 46-O-19, Amending City Code Section 7-2-6(D), “Sidewalk
Cafes,” to Allow Permanent Fixtures, Year-Round Operations, and Alcohol
Service at Type 2 Restaurants
Staff recommends adoption of Ordinance 46-O-19, amending portions of City
Code Section 7-2-6(D) Sidewalk Cafes to allow year-round sidewalk cafes;
permanent fixture installation for cafes 600 square feet in area and larger; an d
service of liquor in cafés for Type 2 restaurants with a current liquor license in the
principle establishment.
For Action
City Council Agenda July 22, 2019 Page 8 of 9
PLANNING AND DEVELOPMENT COMMITTEE
(P1) 2019 Emergency Solutions Grant (ESG) Recommendation
The Housing & Homelessness Commission and staff recommend City Council
approve the 2019 Emergency Solutions Grant (ESG) allocations totaling
$151,731: $138,497 to two social services agencies (Connections for the
Homeless and the YWCA Evanston/North Shore) that provide housing and
services for individuals and families who are homeless or at risk of
homelessness, and $11,380 to the City of Evanston for grant administration.
Funding source is the City’s 2019 Emergency Solutions Grant entitlement
allocation in the amount of $151,731 from the U.S. Department of Housing &
Urban Development with individual account numbers for external agencies
funded and City administrative costs.
For Action
(P2) Ordinance 74-O-19, Office Uses in Residential Districts
Ordinance 74-O-19 is written for adoption of the proposed text amendment to the
Zoning Ordinance to allow office uses and revise special conditions for office
uses within R5 and R6 Residential Districts. The Plan Commission recommends
denial of the text amendment.
For Introduction
(P3) Ordinance 63-O-19, Amending Various Portions of the City of Evanston
Zoning Ordinance to Update the Definition of Craft Alcohol Production
Facility
The Plan Commission and staff recommend City Council adoption of a Zoning
Ordinance Text Amendment to revise language in the definition of Craft Alcohol
Production Facilities.
For Introduction
(P4) Ordinance 77-O-19, Major Adjustment to a Planned Development at 100 -132
Chicago Avenue
Plan Commission and staff recommend adoption of Ordinance 77 -O-19 for
approval of a Major Adjustment to a Planned Development at 100-132 Chicago
Avenue in order to add two dwelling units, for a total of 28 dwelling units, where
office space was originally proposed in the mixed-use building approved by
Ordinance 61-O-18 and extended by Ordinance 65-O-19. No changes will be
needed to the approved site development allowances. Ald. Rainey requests
suspension of the rules for Introduction and Action at the July 22, 2019 City
Council Meeting.
For Introduction and Action
City Council Agenda July 22, 2019 Page 9 of 9
(VII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(VIII) Executive Session
(IX) Adjournment
MEETINGS SCHEDULED THROUGH AUGUST 2019
Upcoming Aldermanic Committee Meetings
7/24/2019 6:00 PM Transportation and Parking Committee
7/24/2019 7:30 PM Economic Development Committee
8/1/2019 7:00 PM Housing and Homelessness Commission
8/5/2019 6:00 PM Rules Committee
8/5/2019 7:00 PM Human Services Committee
8/12/2019 6:00 PM Administration & Public Works, Planning & Development, City Council
8/15/2019 6:30 PM Equity & Empowerment Commission
8/20/2019 7:00 PM Housing & Community Development Act Committee
8/21/2019 6:30 PM Minority W omen & Evanston Business Enterprise Development
Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.