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Home My WebLink About02.18.19 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 18, 2019 6:00 p.m. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business City Council Agenda February 18, 2019 Page 2 of 4 SPECIAL ORDERS OF BUSINESS (SP1) City Council Minutes from February 4, 2019 and February 11, 2019 For Action (SP2) 2019-2020 City Council Goals Staff recommends City Council to approve dates to schedule special meetings for discussion of 2019 and 2020 City Council goals. For Action (SP3) Evanston Fire Department’s 2018 Annual Report Staff will present City Council with the Evanston Fire Department’s 2018 Annual Report. For Discussion (SP4) Evanston Police Department 2018 Annual Report Staff will present City Council with the Evanston Police Department’s 2018 Annual Report. For Discussion (SP5) Street Light Master Plan Staff recommends City Council accept and place on file the Street Light Master Plan dated January 2019. For Action: Accept and Place on File (SP6) Tallmadge Street Lights Request for Proposal Staff seeks approval to proceed with Request for Proposal from street light manufacturer’s to provide proposals to cast a mold for a Tallmadge street light pole, supply Tallmadge poles and luminaries for either a 5 year or 10 year contact for the following materials: cast iron, ductile iron, steel, aluminum, and fiberglass. Funding for casting the Tallmadge street light pole will be provided from the Capital Improvement Program 2019 General Obligation Bonds (Account 415.40.4119.65515-419016), with a budget of $70,000. For Action (SP7) Alley Paving Special Assessment Process Staff recommends City Council consider changing the special assessment process to a cost split of 75 percent payment by the residents and 25 percent payment by the City. Additionally if residents choose to pay 100 percent of the alley cost they can move to the top of the wait list. For Action (SP8) Bridge Improvements Project Design Staff requests that the City Council provide direction to the City Manager on the preferred method of improvement to the Union Pacific Railroad bridge at the intersection of Emerson Street, Ridge Avenue and Green Bay Road. For Discussion City Council Agenda February 18, 2019 Page 3 of 4 (SP9) Proposed Projects Funded by Waste Transfer Station Funds Staff recommends that the City Council authorize the City Manager to: 1) Proceed with the engineering design for the 2019 alley improvements to be funded by the waste transfer station funds; and 2) Authorize staff to begin discussions with ComEd to obtain property adjacent to the alley north of Lyons, east of Darrow, in order to improve this alley in 2020. Funding for the construction of the alleys installed in 2019 would be provided by the Capital Improvement Program Fund (Account 415.40.4219.65515–419017). This account draws funds from the settlement funds awarded to the City in 2016 (in the amount of $1,263,247.90) and the per ton host fee paid to the City which as a current balance of $86,412.00. The estimated cost to improve the three alleys scheduled for 2019 is $560,000. For Action (SP10)Additional Street Cleaning Dates Staff recommends that the City Council authorize the City Manager to provide additional street sweeping at the end of the season if weather conditions permit. For Action (SP11)Winter Weather Aftermath Staff recommends that the City Council authorize the City Manager to prepare City Code modifications to improve the safety for the general public and improve services provided by the City. For Action (SP12)Ordinance 15-O-19, Amending Portions of City Code Title 7, “Public Ways,” Chapter 8 “Trees and Shrubs” Staff recommends that City Council adopt Ordinance 15-O-19, which will amend portions of City Code Title 7, “Public Ways” Chapter 8, “Trees and Shrubs” to correct staff title updates and clarifying public parkway allowed plantings. For Introduction (SP13)Ordinance 10-O-19, Amending Portions of City Code Title 7, “Public Ways” to Include Police Powers to the Director of Public Works Staff recommends that City Council adopt Ordinance 10-O-19, which will amend portions of City Code Title 7, “Public Ways” to include police powers to the Director of Public Works. For Introduction (SP14)Ordinance 13-O-19, Amending City Code Section 8-4-6(C) – Private Scavenger Provided Receptacles Staff recommends that City Council adopt Ordinance 13-O-19, which will amend City Code Section 8-4-6(C) - Private Scavenger Provided Receptacles, requiring trash receptacles be kept locked in the downtown zoning districts. For Introduction City Council Agenda February 18, 2019 Page 4 of 4 (VII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (VIII) Executive Session (IX) Adjournment MEETINGS SCHEDULED THROUGH FEBRUARY 2019 Upcoming Aldermanic Committee Meetings 2/19/2019 7:00 PM Board of Ethics 2/20/2019 6:30 PM M/W/EBE Committee 2/20/2019 7:00 PM Mayor Hagerty Town Hall Meeting 2/25/2019 6:00 PM Administration & Public Works, Planning & Development, City Council 2/27/2019 8:00 AM Alternatives to Arrest 2/27/2019 6:00 PM Transportation & Parking Committee 2/27/2019 7:30 PM Economic Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.